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HomeMy WebLinkAbout2006.05.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 1, 2006 The meeting was called to order by Mayor Pro Tem Chuck Haas at 7:05 pm. PRESENT: Granger, Haas, Puleo, Miron (Mayor Miron arrived at 9:10 pm.) City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Planner, Kendra Lindahl, PW Director Chris Petree, Fire Chief Jim Compton, and City Clerk Mary Ann Creager ABSENT: Petryk CITY COUNCIL MEETING OF APRIL 17, 2006 Granger made motion, Puleo seconded, to approve the minutes for the April 17, 2006 meeting as presented. All aye. Motion Carried. CITY COUNCIL BOARD OF REVIEW MEETING OF APRIL 27, 2006 Granger made motion, Puleo seconded, to approve the minutes for the April 27, 2006 Board of Review meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add M.2 — Discussion on Large Box Development Granger made motion, Haas seconded, to approve the agenda for May 1, 2006 as amended. All aye. Motion Carried. WASHINGTON COUNTY SHERIFF STEVE POTT (POLICE PROTECTION SERVICES & 800 MGZ COMMUNICATION SYSTEM Included in the 2006 City Focus Goals were public safety goals; specifically, a review of the police protection services provided by Washington County. Council directed staff to discuss with the WCSO the current level of service to determine what, if any, changes need to be made. Council identified community policing/long-term planning as its focus for the City of Hugo, a population which now exceeds 10,000. City Administrator Mike Ericson met recently with Sheriff Steve Pott and Commander Tim Tuthill to discuss Council's desire to look at the long-term police protection needs of the community. Present at the meeting was Sheriff Steve Pott to discuss with Council the current level of service and how the Sheriffs department wishes to meet the needs of the community in the future. The second issue discussed was the 800 mgz communication system in Washington County. In April 2006, the Washington County Board approved nearly $10 million dollars in funding to implement the 800 mgz digital radio system. Council member Granger suggested that Council schedule a workshop in late summer to meet with the WCSO to discuss these issues in more detail. City Council meeting of May 1, 2006 Page 2 CONSENT AGENDA Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Resignation of Public Works Maintenance Worker Rob Weldon and Authorize Staff to Advertise for Vacancy Approve Annual Performance Review for Community Development Assistant Michele Lindau Approve Annual Performance Review for Community Development Director Bryan Bear Approve Annual Performance Review for former Building Official John Benson Approve PUD General Plan, Preliminary Plat, Final Plat, and Development Agreement for Victor Gardens North 3'd Addition All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for May 1, 2006 as presented. APPROVE RESIGNATION OF PW MAINTENANCE WORK ROB WELDON AND AUTHORIZE STAFF TO ADVERTISE FOR VACANCY Rob Weldon was hired by the City nearly four years ago as one of the newly created public works workers. Rob has been an excellent worker with a strong ethic and great communications skills. Rob submitted a letter of resignation to the City in order to accept a job as the new wastewater treatment plant operator for the Village of Somerset, WI. Adoption of the Consent Agenda approved the acceptance of the letter of resignation from Rob Weldon, thanked him for his years of dedicated service to the City, and further directed staff to advertise for the vacancy. APPROVE ANNUAL PERFORMANCE REVIEW FOR CD ASSISTANT MICHELE LINDAU Michele Lindau was hired as a full-time employee on May 1, 1999. Over the past seven years, Michele has proven to be a dedicated and hard working member of the City Hall team. In her role as the CD assistant, she is very busy providing support staff to the CD Department, in-house IT support person, and as deputy clerk working closely with the city clerk on elections. She is a trusted and valued member of the City Hall team. Adoption of the Consent Agenda approved the annual performance review for CD Assistant Michele Lindau. APPROVE ANNUAL PERFORMANCE REVIEW FOR CD DIRECTOR BRYAN BEAR Bryan Bear was hired as the City's new CD Director on May 3, 2004. Bryan stepped into an extremely responsible and important role and "hit the ground running" and has not stopped "running" once. Bryan is an excellent director, overseeing the day-to-day operations and meeting with developers and contractors on residential and commercial projects. He exhibits excellent communication skills, while being a creative and effective problem solver. Under Bryan's leadership, the CD Department has over hauled its filing system, while implementing a number of successful organizational strategies to provide City Council meeting of May 1, 2006 Page 3 one -stop -shopping for developers and builders. Bryan is well respected and recognized by the community, developers, and builders throughout the community. Adoption of the Consent Agenda approved the annual performance review for CD Director Bryan Bear. APPROVE ANNUAL PERFORMANCE REVIEW FOR BUILDING OFFICIAL JOHN BENSON John Benson was hired by the City as its building inspector on May 9, 1988. Over the past 18 years, John has worked as the building inspector, and for the past several years as its building official, overseeing the building department and code enforcement activities. John is thorough and committed, providing excellent building inspection services for the City. John's department was successful in providing building inspection services for over $131 million dollars in residential construction and $25 million in commercial construction in 2005. John has a calm demeanor in dealing with residents who contact the City about code enforcement issues. John is a loyal and valued member of the City Hall team who has a good sense of humor. Adoption of the Consent Agenda approved the annual performance review of Building Official John Benson. APPROVE PUD, GENERAL PLAN, PRELIMINARY PLAT. FINAL PLAT, AND DEVELOPMENT AGREEMENT FOR VICTOR GARDENS NORTH 3RD ADDITION POA -Scherer, LLC requested approval of a PUD General Plan, Preliminary and Final Plat and Development Agreement for Victor Gardens North 3rd Addition located north of County Road 8 and east of Elmcrest Avenue. The plan consists of a Kwik Trip gas station with a car wash and one commercial outlot on the 7.84 -acre site. The site is currently platted as Outlot A of the Victor Gardens North Village PUD and was conceptually planned for commercial uses, but no approvals have been granted for this site. The Planning Commission reviewed the preliminary plat and PUD general plan at their April 13, 2006 meeting and unanimously to recommend approval of the request. Adoption of the Consent Agenda approved Resolution 2006-19, 2006-20, and 2006-21 approving the preliminary plat, PUD general plan, final plat and development agreement for Victor Gardens North 3rd Addition. APPROVE APPLICATION FOR SOLICITOR'S LICENSE (MIKE GIOVINAZZO INSURANCE AGENCY) The City received an application for a Peddler's License from American Family Insurance agent Mike Giovinazzo to allow the placement of advertising door hangers in Hugo. City staff reviewed the application and found it to be satisfactorily complete. Council member Puleo questioned whether such a permit was needed for placing door hangers in the City. Puleo made motion, Haas seconded, to approve the application for a peddler's license for Mike Giovinazzo to place advertising door hangers in the City. All aye. Motion Carried. City Council meeting of May 1, 2006 Page 4 VACATION OF DRAINA City staff scheduled a public hearing for 7:00 pm on May 1, 2006 in order to allow Council the opportunity to consider the vacation of a drainage and utility easement for Victor Gardens North and Addition. This public hearing is identical to the number of other public hearings held by Council over the past several years for the Victor Gardens development. The public hearing is an opportunity to consider the final vacation the drainage and utility easement consistent with those approved by Council in the past years. Mayor Pro Tem Chuck Haas opened the public hearing with no oral or written comments. Haas made motion, Granger seconded, to approve vacation of the drainage and utility easement for Victor Gardens North and Addition. All aye. Motion Carried. AWARD OF BID FOR 2006 AGGREGATE ROAD SURFACING CONTRACT On April 21, 2006, the City held a bid opening for the 2006 aggregate road surfacing contract. A specification was prepared to allow bidders to bid on multiple types of aggregate and allow the City to control the material received. The City received four bids for the 2006 contract; however, the City received only three bids on the selected aggregate. The City will be graveling 4.4 miles of road in 2006. Granger made motion, Puleo seconded, to award the annual aggregate road surfacing contract to M.J. Raleigh Trucking, Inc., at a low bid of $74,757.60. All aye. Motion Carried. AWARD OF BID FOR 2006 SEAL COATING CONTRACT The City follows a six-year seal coating plan with 3.3 miles of pavement scheduled to be seal coated in 2006. A bid opening was held on April 21, 2006 and three bids were received. Haas made motion, Puleo seconded, to award the 2006 seal coating contract to the low bidder Allied Blacktop Company, with a low price of $53,540.50. All aye. Motion Carried. AWARD OF QUOTE FOR 2006 CRACK FILLING CONTRACT The City follows six-year crack filling plan with 3.3 miles of road scheduled to be crack filled in 2006. Three quotes were received for the work and the low bidder was Bergman Companies, Inc. Granger made motion, Haas seconded, to approve the annual crack filling contract to Bergman Companies, Inc., in the amount of $2,856. All aye. Motion Carried. City Council meeting of May 1, 2006 Page 5 AWARD OF QUOTE FOR TEST WELL #5 Included in the 2006 C.I.P. is the development of Municipal Well #5 on the north end of Hugo's water system. The City has successfully secured a site for this well in the Waters Edge development. In order to develop plans for this well, it is necessary to drill a test well to complete test pumping and water quality tests. Staff solicited quotes for Test Well #5 and received three quotes for the construction of Test Well #5. The low quote was received from E.H. Renner & Sons, Inc. in the amount of $24,874. Granger made motion, Puleo seconded, to award the construction of Test Well #5 to E.H. Renner & Sons, Inc., in the amount of $24,874. All aye. Motion Carried. DISCUSSION ON PURCHASE OF BUILDING AT 14667 FOREST BLVD (NOSIE) At its April 17, 2006 meeting, Council discussed the proposed purchase of the building at 14667 Forest Blvd. from Chuck and Mark Nosie, at a price negotiated by staff. Council tabled action on the proposed purchase to allow staff the opportunity to negotiate further for terms and conditions. CD Director Bryan Bear and CD Intern Rachel Simone met with the Nosie brothers and have successfully negotiated a purchase agreement, with terms and conditions that will allow the City to proceed with the purchase. Puleo made motion, Granger seconded, to approve the purchase agreement for the building at 14667 Forest Boulevard, at a purchase price of $195,000, and the terms and conditions listed therein. All aye. Motion Carried. REPORT ON SUBMITTAL FOR FUNDING TH61 FROM MNDOT TRANSPORTATION ADVISORY BOARD In 2005, Council directed City staff to submit a funding application to MnDOT for improvements to TH61. MnDOT's Transportation Advisory Board notified the City by letter that funding will not be awarded for the TH61 project. WSB Engineer Chuck Rickert suggested that Council members and staff contact State legislators to keep them informed of the City's funding need. Council member Granger suggested that a committee be formed to help get funding and that this matter be placed on the next EDA agenda for discussion. REVIEW TRANSITION PLAN FOR BUSINESS AT 14529 FOREST BLVD (INTERSTATE PAVEMENT MANAGEMENT) At its April 17, 2006 meeting, Council discussed with business owner O.J. Reinhart the commencement and ceasing of activities at the Interstate Pavement Company located immediately behind the Southern Auto Sales building at 14529 Forest Blvd. After discussion, Council directed staff to work with Mr. Reinhart and his partner to develop a transition plan which would provide for complete removal of the business, with a timeframe not exceed 18 months. City staff has been communicating with Mr. Reinhart the importance of scheduling a meeting, which, unfortunately, has not been able to take place. Mr. City Council meeting of May 1, 2006 Page 6 Reinhart was present and apologized for his lack of action regarding this matter. He will continue to work with City staff and have a proposal ready for the next Council meeting. Granger made motion, Puleo seconded, to table until the Council meeting of May 15, 2006. All aye. Motion Carried. APPROVE NEGATIVE DECLARATION ON ENVIRONMENTAL IMPACT STATEMENT (EIS) FOR DEL WEBB NEIGHBORHOOD For the past several months, City staff has met with officials and engineers from the Del Webb Company, in their desire to build a Del Webb neighborhood community on property immediately west of TH61 and north of the Oneka Ponds residential development. The City completed an Environmental Assessment Worksheet for this project. Comments have been received from various agencies, and staff has responded to them. CD Director Bryan Bear provided Council with a PowerPoint presentation outlining the proposal, as well as comments from the various agencies regarding the EAW. Andrea Moffatt, Chuck Rickert, and Phil Belfiori from WSB Engineers touched briefly on storm water, wildlife, and transportation issues for the development. Haas made motion, Granger seconded, to approve the Findings of Fact and Conclusions in the matter of the decision on the need for an Environmental Impact Statement (EIS) for Del Webb Development in the City of Hugo. VOTING AYE: Granger and Haas ABSTAINED: Puleo Motion Carried. Haas made motion, Granger seconded, to adopt RESOLUTION 2006-22 ISSUING A NEGATIVE DECLARATION OF NEED (DEL WEBB DEVELOPMENT). VOTING AYE: Granger and Haas ABSTAINED: Puleo Motion Carried. APPROVE COST ESTIMATE AND AUTHORIZATION FOR PLAYGROUND EQUIPMENT FOR DIAMOND POINT PARK The City received 13 acres of parkland in lieu of dedication fees for the Diamond Point East residential development neighborhood park. At its April 12, 2006 meeting, the Parks Commission approved the plan for development of the park. The plan was changed based on the joint meeting of Council and Parks Commission to allow for better use of the property. Included in the City's 2006 Parks CIP is a budget amount of $380,000 for development of the park, with a new total estimated cost reduced to $322,230. PW Director Chris Petree explained the plan in more detail and clarified the cost estimates for the equipment and park improvements. Granger made motion, Haas seconded, to approve the installation of park equipment for Diamond Point City Council meeting of May 1, 2006 Page 7 Park, in an amount not to exceed $322,230. All aye. Motion Carried. SCHEDULE WORKSHOP FOR REVIEW OF PROPOSED STORM WATER UTILITY FEE Included in the Council's 2006 focus goals was the scheduling of a Council workshop to review storm water utility fees. Because of the absence of several Council members: Puleo made motion, Granger seconded, to table this matter until the Council meeting of May 15, 2006. All aye. Motion Carried. REPORT ON APRIL 20, 2006 JD2 BLUE RIBBON TASK FORCE MEETING On April 20, 2006, the City hosted the third meeting of the JD2 Blue Ribbon Task Force. Council members Mike Granger and Frank Puleo and City Administrator Mike Ericson attended. Council member Puleo provided Council with an update on the meeting, but he could not make any kind of recommendation at this time. No formal Council action was taken. MAY 8, 2006 LISTENING SESSION ON RURAL & OPEN SPACE PRESERVATION ORDINANCE City Administrator Mike Ericson reminded Council and residents of the public meeting scheduled for Monday, May 8, 2006, in the Oneka Room to discuss the current rural and open space preservation ordinance. APRIL 30, 2006 HUGO KIDZ `N BIZ FEST City Administrator Mike Ericson report to Council as to the activities that took place at the 2"d annual Kidz `n Biz Fest held April 30, 2006 at the Hugo American Legion. There were 300 children in attendance, and a good time was had by all! Mayor Fran Miron arrived at 9:10 pm. APPROVE PRELIMINARY PLAT AND CUP FOR ENCHANTED WATERS Stoney River Development requested approval of a rural preservation program preliminary plat and conditional use permit for Enchanted Waters consisting of 12 single family homes on approximately 40 acres of property to the north and south of 132nd Street and generally east of Goodview Avenue. The Planning Commission reviewed this item at their April 27, 2006 meeting and recommended approval of the development with 10 lots, with a 4-3 vote. City Planner Kendra Lindahl provided Council with a PowerPoint presentation outlining details of the development and density bonuses. Several residents were present and requested a delay of Council action on the application until after the May 8, 2006 "listening session". Council has until May 16, 2006 to act on the application or obtain an extension from the applicant. City Council meeting of May 1, 2006 Page 9 Miron made motion, Haas seconded, to table action on this application until the Council meeting of May 15, 2006. All aye. Motion Carried. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. MaryCreager Cityk