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HomeMy WebLinkAbout2006.05.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 15, 2006 The meeting was called to order by Mayor Fran Miron at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Fire Chief Jim Compton, PW Director Chris Petree, and City Clerk Mary Ann Creager APPROVE MINUTES FOR COUNCIL MEETING OF MAY 1, 2006 Haas made motion, Puleo seconded, to approve the minutes for the May 1, 2006 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add L.1— Discussion of Management Plan for Shallow Lakes Add M.1— Update on Council Listening Session of May 8, 2006 Miron made motion, Haas seconded, to approve the agenda for May 15, 2006 as amended. All aye. Motion Carried. CITY HALL RAIN GARDEN SIGN PROJECT (EAGLE SCOUT CANDIDATE NATE HODGES) The new Hugo City Hall was completed in 2002 with an open house hosted by Council on April 15, 2002. Included in the site plan was a rain water garden design, which provided for all of the storm water runoff from the City Hall site. This three -garden design was funded in part by the RCWD and Met Council, providing an innovative pilot program for the City to show case. Over the past four years, the City Hall site has been visited by more than 200 elected, appointed, and governmental officials seeking a firsthand site visit of a new city hall project, which incorporates environmental best management prac- tices. A condition of the grant from Met Council was the installation of signage, which would allow visitors the opportunity to better understand the three individual rain gardens. Eagle Scout candidate Nate Hodges approached City staff with an interest in an Eagle Scout project. PW Director Chris Petree and City Administrator Mike Ericson agreed that the installation of the signs was a most worthy and de- serving project. Nate worked with Chris and Bill Weigel Signs to design and develop a sign display pro- ject that would provide a visual picture and description of the various rain gardens. Nate recently com- pleted the installation of the signs with his Boy Scout Troop 733 from Forest Lake. Mayor Fran Miron recognized Eagle Scout candidate Nate Hodges and publicly thanked him and his scout troop for their excellent work on the City Hall rain garden sign project. Miron made motion, Haas seconded, directing staff to prepare a Certificate of Appreciation for Nate Hodges thanking him for his efforts in the community. All aye. Motion Carried. City Council meeting of May 15, 2006 Page 2 CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Retirement of Greg Burmeister from Hugo Fire Department Approve Appointment of Matthew Stemwedel as Administrative Intern Approve Melrose Pyrotechnics Fireworks Display at Good Neighbor Days, August 15m Centennial Celebration, and Wilson Too] 40th Anniversary Celebration Approve Amendment to Personnel Policy for Public Works Working Hours Approve Amended and Restated Rush Line Corridor Joint Powers Agreement Approve Temporary 3.2 Beer License for EmBajadore Latino/Hispanic Rodeo on May 28, 2006 Approve Lawful Gambling Permit for HFD Relief Assn for Good Neighbor Days Approve Purchase of Floor Scrubber for Fire Hall Approve Annual Performance Review of PW Worker Rick Kieffer Approve Application from TDS/Stockness for CUP and Site Plan in BEIP Approve CUP for Sermac America for Motor Vehicle Sales in BEIP Approve Request for Variance for Installation of Fence at 5515 137h Street North (Uremovich) Approve Award of Bid for 2006 Miscellaneous Concrete Work Approve Resolution Certifying 2006 Polling Locations All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for May 15, 2006 as presented. APPROVE RETIREMENT OF GREG BURMEISTER FROM HUGO FIRE DEPT. Long-time firefighter Greg Burmeister has submitted his letter of retirement from the HFD. Greg's fire service training began in the military in 1971, and over the past 35 years, he has served on three different fire departments. Greg has served as an active firefighter on the HFD for the past sixteen years, and more recently, the deputy fire chief. Due to medical reasons, Greg has submitted his letter of retirement. Adoption of the Consent Agenda approved the retirement of Greg Burmeister to be effective May 15, 2006. APPROVE APPOINTMENT OF MATT STEMWEDEL AS ADMINISTRATIVE INTERN At its April 3, 2006 meeting, Council authorized City staff to advertise for an administrative intern, who would assist the City Administrator and City Clerk in a variety of duties. The City received a total of 13 applications for the position, and staff completed interviews of six of the candidates, whose education and qualifications best fit the City's needs. Adoption of the Consent Agenda approved the appointment of Matthew Stemwedel as the new administrative intern, beginning work on May 15, 2006 for six months at a salary of $10/hr. City Council meeting of May 15, 2006 Page 3 APPROVE MELROSE PYROTECHNICS FIREWORKS DISPLAY AT GOOD NEIGHBOR DAYS, CENTENNIAL CELEBRATION, AND WILSON TOOL PICNIC As Council is aware, the Hugo Centennial Commission has been meeting for more than a year planning for the Centennial Celebration to commemorate the City's 100'h birthday. The Commission agreed that a fireworks display would be the best way to celebrate the 100th birthday of Hugo on August 15, 2006. Staff contacted Melrose Pyrotechnics Fireworks to provide a fireworks display for the event. As Council is aware, MPF was the company that provided the fireworks display for the time as Good Neighbor Days in 2005. The company has also been contracted with to provide fireworks again for GND in 2006, as well as Wilson Tool's 40'h anniversary celebration on August 5, 2006. Adoption of the Consent Agenda approved the contract with Melrose Pyrotechnics Fireworks Display for fireworks displays at Good Neighbor Days, the Centennial Celebration on August 15, 2006, and Wilson Tool's 40th Anniversary celebration on August 5, 2006. APPROVE AMENDMENT TO PERSONNEL POLICY FOR PW WORKING HOURS PW Director Chris Petree and City Administrator Mike Ericson have been discussing working hours for the public works employees for the past few months. In an effort to provide a higher level of service, in- crease efficiency, reduce over time, and decrease employee time off requests, staff has requested an amendment to the City's personnel policy to allow the public works department to work four 10 -hour shifts from April 1" through September 30'h, annually. The schedule would be split to insure 50% of the employees working on Mondays and Fridays, and 100% on Tuesdays, Wednesdays, and Thursdays. This amendment would benefit the City in those aforementioned ways. Adoption of the Consent Agenda approved the following amendment to the City's Personnel Policy under Section 6.0, Work Hours that the public works employees work four 10 -hour days, April 1" through September 30'h, with regular work days from October 0 through March 31 S'. APPROVE AMENDED AND RESTATED RUSH LINE CORRIDOR JOINT POWERS AGREEMENT In February 2006, Council reviewed a joint powers agreement for the Rush Line Corridor Task Force. Since that time, the draft JPA has been revised by Ramsey County staff to address issues in three areas, including funding, corridor/county population, and executive committee. Adoption of the Consent Agenda approved adoption of Resolution 2006-23 approving the amended and restated Joint Powers Agreement for the Rush Line Corridor Task Force. APPROVE TEMPORARY 3.2 BEER LICENSE FOR EMBAJADORE LATINO/HISPANIC RODEO ON MAY 28.2006 Annually, Woodloch Stables hosts the EmBajadore Latino/Hispanic rodeo. The association has made application to the City for a 3.2 temporary beer license. City staff has reviewed the application and found it to be satisfactorily complete, along with receipt of the certificate of insurance for liquor liability, naming the City as an additional insured. Adoption of the Consent Agenda approved the temporary 3.2 beer license for the Hispanic Rodeo to be held May 28, 2006 at Woodloch Stables. City Council meeting of May 15, 2006 Page 4 APPROVE LAWFUL GAMBLING PERMIT FOR HFD RELIEF ASSN FOR GOOD NEIGHBOR DAYS The Hugo Fire Department Relief Association has made application to the City for a lawful gambling permit to conduct bingo at Hugo Good Neighbor Days, scheduled for June 8-11, 2006. City staff has re- viewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda ap- proved the lawful gambling permit for the HFD Relief Association to conduct bingo at the GND, June 8- 11,2006. APPROVE PURCHASE OF FLOOR SCRUBBER FOR FIRE HALL For the past few years, the HFD as cleaned their apparatus bay area with garden hoses and brooms in an effort to have a clean floor. Fire Chief Jim Compton and the HFD have researched other methods to provide a satisfactory level of cleaning service, including the use of a subcontractor. Included in its 2006 budget, the HFD budgeted for a floor scrubber to be used by department personnel to clean the apparatus bay area. Adoption of the Consent Agenda approved the purchase of a Tennant Floor Scrubber, Model 5400, at a price of $8,455. APPROVE ANNUAL PERFORMANCE REVIEW FOR PW WORKER RICK KIEFFER Rick Kieffer was hired back by the City on May 31, 2005. Rick returned to the City after working for a private contractor, after the conditions of employment were changed. Rick is an excellent worker with an excellent work ethic and strong loyalty to the Hugo PW Department. Adoption of the Consent Agenda approved the annual performance review for public works work Rick Kieffer. APPROVE APPLICATION FROM TDS/STOCKNESS FOR CUP AND SrM PLAN IN BEIP The applicant is proposing an amendment to the current Conditional Use Permit he has for the property located on the south side of Fenway Boulevard Circle, east of Fenway Boulevard, in the Bald Eagle In- dustrial Park. The applicant has also submitted a site plan to construct a 19,240 square foot office ware- house building on the east side of a 4.16 acre parcel. There will be two phases, phase one will be the construction of the 19,240 square foot building and phase two will be the construction of a future build- ing approximately 8,000 square feet. Adoption of the Consent Agenda approved adoption of Resolution 2006-24 approving a site plan and amendment to the CUP for TDS/Stockness in the BEIP. APPROVE CUP FOR SERMAC AMERICA FOR MOTOR VEHICLE SALES IN BEIP Sermac America has a lease agreement with Frederick Suess to occupy the building in Bald Eagle Indus- trial Park formally known as White Bear Electric at 13483 Fenway Boulevard Circle North. Sermac America does not plan to modify the property in any way as they occupy the building. The applicant is requesting approval of a CUP to construct and sell an average of 2 truck mounted concrete pumps a month at this location. This includes temporary dealer plates to drive the units to the weigh scale as well as to drive the units to the customer's final destination. In order to provide the above mentioned tempo- rary license plates Sermac America is required to obtain a dealers license in the state on Minnesota. Adoption of the Consent Agenda approved adoption of Resolution 2006-25 approving a CUP for Sermac American for a motor vehicle sales in the BEIP. City Council meeting of May 15, 2006 Page 5 APPROVE REQUEST FOR VARIANCE FOR INSTALLATION OF FENCE AT 5515137'h STREET NORTH (JOHN & RENEE UREMOVICH) John and Renee Uremovich have applied for a variance to construct a six-foot high privacy fence in the front yard of their home located at 5515 137' Street North. The property is a corner lot and has two front yards and the ordinance limits the height of fences in front yards to four feet. The fence would be approximately 28 feet from the curb on the portion facing Fiona Avenue North. The Board considered this application at its meeting on April 27, 2006 and unanimously recommended approval. Adoption of the Consent Agenda approved a variance for a six-foot high fence in the front yard on property located at 5515 137' Street North. APPROVE AWARD OF BID FOR 2006 MISCELLANEOUS CONCRETE WORK PW Director Chris Petree and Senior Engineering Technician Scott Anderson have prepared a list of miscellaneous concrete projects for 2006. These projects include: park improvements, sidewalk re- placement and street curb repairs. The City received 3 bids for the 2006 Miscellaneous Concrete Pro- ject. The low bidder was Halvorson Concrete, Inc. in the amount of $46,318.10. Adoption of the Con- sent Agenda approved award of bid to the low bidder for 2006 miscellaneous concrete work to Halvorson Concrete, Inc. for $46,318.10. APPROVE RESOLUTION CERTIYFING 2006 POLLING LOCATIONS Each election year, City Clerk Mary Ann Creager seeks Council approval to certify the polling locations. Due to the large number of new residents residing in Ward 2, it is necessary to relocate that polling place from Hugo City Hall to the new gymnasium at the new Oneka Elementary School. The other polling lo- cations will be the Hugo Fire Hall for Ward 1 and the Rice Lake Centre Community Room for Ward 3 in the new public works facility. Adoption of the Consent Agenda approved adoption of Resolution 2006- 26 identifying the 2006 polling locations. APPROVE APPLICATION FOR MALMSTROM WILDLIFE POND Council member Puleo requested removal of this issue from the Consent Agenda for Council discussion. For the past couple of years, the RCWD and the City have been working with Wally and Joyce Malm- strom of 16011 Harrow Avenue in their effort to construct and wildlife pond on their property located at 16011 Harrow Avenue. Their final plan has been approved by the RCWD and the City, and it would al- low them an opportunity to construct a wildlife pond on their 82 acres. Council expressed concern with elevations and the proximity of the pond to JD2. Miron made motion, Haas seconded, to table this matter for further clarification. All aye. Motion Carried. Council member Granger requested removal of this issue from the Consent Agenda for Council City Council meeting of May 15, 2006 Page 6 discussion. POA -Scherer, LLC applied for a PUD amendment and a preliminary plat to be known as Victor Gardens 5a' Addition to consist of seven townhome units, a lot for the existing pool and community center, and an outlot to be known as Outlot A. This portion of the Victor Gardens PUD was conceptually planned for neighborhood commercial/intuitional uses. The applicant is now requesting approval of residential uses on this site. The Planning Commission considered this application at their April 271h 2006 meeting and unanimously voted to recommend approval of the application subject to the conditions in the resolution. CD Director Bear provided Council with a background of the application; Len Pratt stated that communication among all parties helped resolve issues regarding the application. Granger made motion, Petryk seconded, to adopt RESOLUTION 2006-27 APPROVING A PUD AMENDMENT FOR VICTOR GOARDENS 5TH ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Granger made motion, Petryk seconded, to adopt RESOLUTION 2006-28 APPROVING PRELIMINARY PLAT FOR VICTOR GARDENS 5TH ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. VACATION OF DRAINAGE/UTILITY EASEMENT FOR VICTOR GARDENS 5" ADDITION City staff scheduled a public hearing for 7:00 pm on May 15, 2006 in order to allow Council the oppor- tunity to consider the vacation of a drainage and utility easement for Victor Gardens 5th Addition. The public hearing is an opportunity to consider the final vacation the drainage and utility easement consis- tent with those approved by Council in the past years. Mayor Fran Miron opened the public hearing with no oral or written comments submitted. Puleo made motion, Granger seconded, to approve vacation of the drainage and utility easement for Vic- tor Gardens 51e Addition. All aye. Motion Carried. SCHEDULE WORKSHOP FOR DISCUSSION OF PROPOSED STORM WATER UTILITY FEE At its May 1, 2006 meeting, Council tabled scheduling of a workshop due to the absence of two Council members. City staff recommended Council schedule a workshop for discussion of the proposed storm water utility fee, as listed in the City's 2006 City Focus Goals. Granger made motion, Haas seconded, to schedule a workshop for Monday, June 5, 2006, 9:30 am, for discussion of a proposed storm water utility fee. All aye. Motion Carried. City Council meeting of May 15, 2006 Page 7 DISCUSS TRANSITION PLAN FOR BUSINESS AT 14529 FOREST BOULEVARD (INTERSTATE PAVING MANAGEMENT) At its May 1, 2006 meeting, Council listened to an explanation from business owner O.J. Rinehart re- garding his failure to work with City staff to complete a transition plan for his business, Interstate Paving Management, located behind Southern Auto Sales on Forest Boulevard. After discussion, Council di- rected Mr. Rinehart to meet with City staff and come up with a transition plan, and tabled this item to the May 15'h meeting. City staff met with Mr. Rinehart, who has proposed a transition plan to move the business from behind Southern Auto Sales, in a period not to exceed 18 months. Mr. Rinehart reviewed his proposed plan with Council, outlining what has happened, and what will occur during the transition period. Mr. Rinehart also volunteered to grade and gravel the City's property located behind Domino's and Carpenter's. Granger made motion, Haas seconded, to accept the transition plan submitted by O.J. Rinehart for the il- legal business at 14529 Forest Boulevard, as modified by staff. All aye. Motion Carried. DISCUSS FUNDING FOR PLAYGROUND EQUIPMENT AT ONEKA ELEMENTARY SCHOOL At its May 10, 2006 meeting, the Hugo Parks and Recreation Commission discussed a request from Hugo/Oneka Elementary PTA for the City's interest in participating in the funding of playground equipment at the new Oneka Elementary School. The total project cost for the playground is $107,000. The school district has paid $50,000 and the PTA raised approximately $20,000 for the playground, with a remaining balance for the playground at $37,000. The Parks Commission voted unanimously to do- nate $37,000 to the Oneka Elementary playground from the Park Fund. PW Director Chris Petree, future Oneka Elementary principal Terry Dahlem, and PTA Vice President Shannon DeVinney were present to discuss the proposed funding request, as well as providing a pictorial of the playground equipment. Granger made motion, Puleo seconded, that the City of Hugo donate $37,000 for the purchase of play- ground equipment for the Oneka Elementary School, with funds coming from the City's park fund. All aye. Motion Carried. WASHINGTON COUNTY WORKFORCE INVESTMENT BOARD MEETING ON JUNE 21, 2006 In 2005, the Washington County Workforce Investment Board held an annual summit at the Machine Shed in Lake Elmo and invited city council and economic development authorities in Washington County cities, with members of the Hugo City Council, EDA, the Hugo Business Association, and City staff in attendance. The City has again received an invitation for the 2006 event, which is scheduled for Wednesday, June 21, 2006 at the Prom Center located in Oakdale. Mayor Fran Miron and Council member Becky Petryk indicated their interest in attending the event. City Council meeting of May 15, 2006 Page 8 Miron made motion, Haas seconded, directing staff to schedule a special meeting of June 21, 2006, to al- low Council attendance at the Washington County Workforce Investment Board Meeting. All aye. Motion Carried. DISCUSSION OF MANAGEMENT PLAN FOR SHALLOW LAKES Council member Frank Puleo shared with Council his desire to have the City develop management plans for shallow lakes in the City. Mayor Fran Miron discussed with Council his concern whether this should be part of the City's 2006 Focus Goals, similar to the Rice Lake Management Plan. Council agreed to use outcome of Rice Lake as a template for other lakes. UPDATE ON COUNCIL LISTENING SESSION OF MAY 8, 2006 CD Director Bryan Bear provided Council a review of issues discussed at the listening session held on May 8, 2006, citing density bonuses/criteria, and permanent open space preservation being the main concerns of residents. Council entered a lengthy discussion of the issues and concluded: Granger made motion, Petryk seconded, that Council members Frank Puleo and Chuck Haas work with CD Director Bryan Bear to discuss the current rural & open space preservation ordinance and recom- mend to Council whether the issues be discussed at a regular City Council meeting or at a special work- shop. All aye. Motion Carried. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 9:35 pm. All aye. Motion Carried.....- Mary Ann_Creager City F!�r1t