Loading...
HomeMy WebLinkAbout2006.06.19 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 19, 2006 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, CD Intern Rachel Simone, and City Clerk Mary Ann Creager MINUTES FOR CITY COUNCIL MEETING OF JUNE 5, 2006 (CITY ADMINISTRATOR'S PERFORMANCE REVIEW Haas made motion, Petryk seconded, to approve the minutes for the June 5, 2006 meeting held to review the annual performance of the City Administrator as presented. All aye. Motion Carried. MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JUNE 5, 2006 Haas made motion, Petryk seconded, to approve the minutes for the June 5, 2006 meeting as presented. All aye. Motion Carried. MINUTES FOR I-35 W/E COALITION MEETING OF JUNE 15, 2006 Haas made motion, Petryk seconded, to approve the minutes for the June 15, 2006 I-35 W/E Coalition meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.2 from Consent Agenda for Council discussion Add HA — Discussion of extension of Finale Avenue Add H.5 — Discussion of proposed meat market at 15449 Forest Blvd. Haas made motion, Granger seconded, to approve the agenda for June 19, 2006 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Final Plat and Development Agreement for Victor Gardens Oh Addition (CPDC) Approve Temporary On -Sale Liquor License for St. John the Baptist Church for August Festival Approve Lawful Gambling Permit for St. John the Baptist Church for August Festival Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Request for Variance for Construction of Deck at 6215 146'" Street North (Tuil) City Council meeting of June 19, 2006 Page 2 Approve Resolution for Transfer of Outlot A, Waters Edge to WBL ISD #624 Schedule August 9, 2006 Ribbon Cutting Ceremony for Oneka Elementary School Approve Payment to Pulte for Oneka Parkway Construction Approve Award of Bid for Sale of HFD 1977 Dodge Truck to Workingboy Motors, Inc. Approve Contract w/Municipal Code Corporation for Recodification Services Approve Reduction in Letter of Credit for Generation Acres (Generation Land) Approve Change in Speed Limit on 132"d Street North to 45 mph Approve Change in Speed Limit(s) on Oneka Lake Blvd. Approve LGU No Loss Determination and Wetland Replacement for Wilderness View 2"d Addition (TJ Land Trust) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for June 19, 2006 as presented. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR VICTOR GARDENS 6TH ADDITION (CDPQ POA Scherer, LLC has requested approval of a final plat, final PUD plan, and development agreement for Victor Gardens 6th Addition for 60 single-family units and 6 outlots. There are no substantial changes from the preliminary plat or preliminary PUD plan. This item was removed from the June 5, 2006 agenda at the request of the developer. Adoption of the Consent Agenda adopted Resolution 2006- 31 approving the final plat and development agreement for Victor Gardens Oh Addition. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR ST. JOHN THE BAPTIST CHURCH FOR AUGUST FESTIVAL Each year, St. John the Baptist Church holds a summer festival in August. The church has made application to the City for a temporary on -sale liquor license as it intends to sell alcohol at the festival. City staff has reviewed the application and found it to be satisfactorily complete, along with the attached certificate of liability insurance. Adoption of the Consent Agenda approved the temporary on -sale liquor license for St. John the Baptist Church's summer festival on August 26-27, 2006. APPROVE LAWFUL GAMBLING PERMIT FOR ST. JOHN THE BAPTIST CHURCH AUGUST FESTIVAL Each year, St. John the Baptist Church holds its summer festival in August. The church has made application to the City for a lawful gambling permit in order to conduct raffles and bingo. City has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the lawful gambling permit for St. John the Baptist Church in order to conduct bingo and raffles at its summer festival in August. City Council meeting of June 19, 2006 Page 3 APPROVE ANNUAL PERFORMANCE REVIEW FOR UTILITY BILLING CLERK JODIE GUARESCHI On June 17, 2002, Jodie Guareschi was hired by the City as its new receptionist. Over the past four years, Jodie has been a valued and dependable City Hall employee exhibiting excellent customer service skills, while serving as a front counter receptionist. Over the past year, Jodie has transitioned into the City's full-time utility billing clerk, dealing with more than 2,000 water/sewer utility accounts. Jodie is a trusted and valued member of the finance department taking on the responsibility, working closely with both the finance director and the public works department during each billing cycle. Adoption of the Consent Agenda approved the annual performance review for utility billing clerk Jodie Guareschi. APPROVE REQUEST FOR VARIANCE FOR CONSTRUCTION OF DECK AT 6215146' STREET NORTH (TUIL) Matthew and Darla Tuil, 6215 146" Street North applied for a variance to construct a 10 X 12 foot deck to be located seven feet from the side property line where a ten foot setback is required by ordinance. This application was considered at the Board of Zoning Adjustments meeting on June 8, 2006 and the Board unanimously approved the variance request. Adoption of the Consent Agenda approved the variance for Matthew and Darla Tuil at 6215 146" Street North for construction of a deck. APPROVE RESOLUTION FOR TRANSFER OF OUTLOT A, WATERS EDGE TO WBL ISD #624 Consistent with the donation of land to the White Bear school district for the construction of the Oneka Elementary School, City staff researched the need to transfer the ownership of Outlot A, Waters Edge, to the WBL School District #624. CD Director Bryan Bear and City Attorney Dave Snyder approved the conveyance and transfer of Outlot A in the Waters Edge development to the WBL school district. Adoption of the Consent Agenda approved adoption of Resolution 2006-32 transferring Outlot A, Waters Edge, to the WBL ISD #624. SCHEDULE AUGUST 9, 2006 RIBBON CUTTING CEREMONY FOR ONEKA ELEMENTARY SCHOOL Principal Terry Dahlem from Oneka Elementary School informed the City that the WBL school district has scheduled Wednesday, August 9, 2006, at 4:00 pm, for the official ribbon cutting ceremony for the opening of the new Oneka Elementary School. Adoption of the Consent Agenda scheduled Wednesday, August 9, 2006 as a public meeting, inviting the entire City Council to attend this ribbon cutting ceremony for Oneka Elementary School. APPROVE PAYMENT TO PULTE FOR CONSTRUCTION OF ONEKA PARKWAY The City entered into an agreement with Pulte Homes related to the construction of Oneka Parkway. As part of the agreement, Pulte is responsible for the construction of the roadway, plus half the cost of the construction administration being performed by the City. The City is responsible for the costs related to the utilities, storm drainage, street lighting, and landscaping. Pulte Homes started work on the project during the fall of 2005, and is currently asking for a progress payment for work completed to date on the City Council meeting of June 19, 2006 Page 4 project. Adoption of the Consent Agenda approved the first payment to Pulte Homes in the amount of $701,078.55. APPROVE AWARD OF BID FOR SALE OF HFD 1977 DODGE TRUCK TO WORKING BOY MOTORS, INC. On June 14, 2006, Hugo Fire Chief Jim Compton held a bid opening for the sale of the 1977 Dodge grass fire truck, and only one bid was received from Workingboy Motors, Inc. in Forest Lake, in the amount of $800. Adoption of the Consent Agenda accepted the bid from Workingboy Motors for the sale of the 1977 Dodge truck, in the amount of $800. APPROVE CONTRACT W/MUNICIPAL CODE CORPORATION FOR RECODIFICATION Included in its 2006 City Focus Goals, the Council included the recodification of the City Code. City staff thoroughly researched the vendors who provide this service, seeking quotations for the work. Adoption of the Consent Agenda approved the contract with Municipal Cope Corporation, at a base bid of $9,815. APPROVE REDUCTION IN LETTER OF CREDIT FOR GENERATION ACRES (GENERATION LAND) Developer Generation Land requested the City reduce the letter of credit being held for the newly - constructed public and private improvements in the Generation Acres development. The City would continue to hold a letter of credit in the amount equal to no less than 25% of the original letter of credit or $135,501.30 for the public improvements. Adoption of the Consent Agenda approved the reduction in the letter of credit for public improvements at Generation Acres in the amount of $135,501.30. APPROVE CHANGE IN SPEED LIMIT ON 132ND STREET Last summer, City staff was contacted by a resident with a concern about speeding on 132nd Street, between Goodview Avenue and CSAH 8. On July 18, 2005, Council passed a resolution authorizing Mn/DOT to complete a speed study on this section of roadway. Mn/DOT has recommended a speed limit of 45 MPH and authorizes the City to install the appropriate signs to designate this speed. Adoption of the Consent Agenda accepted Mn/DOT's recommendation and authorized staff to install the appropriate signage. APPROVE CHANGE IN SPEED LIMIT(S) ON ONEKA LAKE BOULEVARD Last fall, City staff was contacted by a resident who was concerned about speeding on Oneka Lake Blvd., between TH61 and Harrow Avenue. On August 1, 2005, Council passed a resolution authorizing Mn/DOT to complete a speed study on this section of roadway. Mn/DOT recommended a speed limit, outlined in the attached memo, and authorized the City to install the appropriate signs to designate this speed. Adoption of the Consent Agenda accepted Mn/DOT's recommendation and authorized staff to install the appropriate signage. City Council meeting of June 19, 2006 Page 5 APPROVE LGU NO LOSS DETERMINATION AND WETLAND REPLACEMENT FOR WILDERNESS VIEW 2ND ADDITION (TJ LAND TRUST) TJ Land Trust applied for a No Loss Determination and a Wetland Replacement Plan for Wilderness View 2nd Addition Development to consist of 59 single family homes. Total impacts will be 21,077 square feet which will consists of fill for access roads and temporary impacts for utility construction. The LGU and TEP reviewed this application and found it to be in compliance with the Wetland Conservation Act. Adoption of the Consent Agenda approved the No Loss Determination and Wetland Replacement Plan for Wilderness View 2nd Addition. APPROVE RESOLUTION TO DISSOLVE MEMORIAL HOSPITAL DISTRICT IN FOREST LAKE The former Memorial Hospital District ownership has been conveyed to Fairview Health Services and the governing board decided to move forward with the formal dissolution of the district. According to its attorney, John Miller from the law firm of Peterson Fram and Bergman, the City is directed to adopt a resolution as one of the municipalities comprising the district. Mr. Miller informed Council that the Hospital District had remaining assets in the amount of $100,000 that need to be distributed among the five constituent municipalities. Council agreed that the most fair and equitable way to disburse the funds would be to divide the money equally ($20,000 each). Mayor Miron stated that the money should be used for public safety. Council concurred. Miron made motion, Haas seconded, authorizing the City to sign the Petition for Dissolution of Hospital District and recommend that the Hospital Board divide the remaining assets equally among the five constituent member municipalities. All aye. Motion Carried. Petryk made motion, Puleo seconded, to adopt RESOLUTION 2006-33, AUTHORING DISSOLUTION OF THE MEMORIAL HOSPITAL DISTRICT IN FOREST LAKE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. DISCUSSION ON JOINT POWERS AGREEMENT FOR GYMNASIUM USE IN THE ONEKA ELEMENTARY SCHOOL At its April 3, 2006 meeting, City staff presented Council a draft Joint Powers Agreement for discussion purposes, for use of the community gymnasium in the new Oneka Elementary School. Council provided staff with direction, and since that time, staff has met several times with officials from the WBL school district officials to prepare a final draft for approval by Council. Pete Willcoxon, Executive Director of Business Services, was present to discuss the proposed agreement. City Attorney Dave Snyder recommended approval of the agreement with non -substantive minor changes made to the draft and returned to Council only if changes are significant. Haas made motion, Granger seconded, to approve the Joint Powers Agreement, with incorporation of City Council meeting of June 19, 2006 Page 6 non -substantive changes, and return to Council only if changes are major. All aye. Motion Carried. SCHEDULE WORKSHOP WITH WASHINGTON COUNTY SHERIFF FOR DISCUSSION ON POLICE PROTECTION SERVICES At its May 1, 2006 meeting, Council listened to a presentation from Washington County Sheriff Steve Pott regarding the 800 MHz communication system, as well as how the county sheriffs department delivers police protection services to the City of Hugo. After discussion, Council agreed to direct staff to schedule a workshop, at which it would invite the sheriff and his staff in order to have a discussion on current staffing levels for the department in providing police protection services for the City, as well as how to provide satisfactory staffing levels for the next five years as the City's grows. Miron made motion, Haas seconded, to schedule a workshop for Friday, July 14, 2006, Hugo City Hall, at 8:30 am, to discuss police protection services. All aye. Motion Carried. UPDATE ON CODE ENFORCEMENT WORSHOP At a June 1, 2006 joint workshop with the Planning Commission, the City Council discussed the City's enforcement of the public nuisance ordinance. The Council directed the staff to continue with the current complaint -driven enforcement policy, but requested that the Planning Commission review the ordinance and recommend changes to the Council. CD Bryan Bear provided Council with an update, and solicited interest from any Council member to serve on a committee with Planning Commissioners to review the ordinance. Puleo made motion, Granger seconded, to appoint Council member Becky Petryk to the committee reviewing the City's public nuisance ordinance. All aye. Motion Carried. DISCUSSION ON PROPOSED EXTENSION OF FINALE AVENUE The EDA met June 19, 2006 to discuss the extension of Finale Avenue, north from the new CR8 location. Presently, the Schoeller property located on 145'h Street is for sale and would be needed for the road extension, and they are willing sellers. The EDA recommended that Council pursue acquisition of the property to accommodate the extension. CD Director Bryan Bear provided Council with a visual of the Schoeller property and how the roadway would impact the property. Miron made motion, Puleo seconded, directing staff to negotiate a purchase agreement with the Schoeller family for they future extension of Finale Avenue. All aye. Motion Carried. City Council meeting of June 19, 2006 Page 7 DISCUSSION OF PROPOSED MEAT MARKET AT 15449 FOREST BOULEVARD The EDA met June 19, 2006 and discussed the proposed meat market/processing business at 15449 Forest Boulevard. Presently, the zoning ordinance allows the retail meat market but not the processing business. CD Director Bryan Bear provided Council with a visual of the property, as well as a site plan of the proposed business. The EDA recommended Council consider a zoning text amendment to allow the meat processing business with a CUP. Haas made motion, Granger seconded, directing staff to move ahead with the zoning text amendment process. All aye. Motion Carried. APPROVE SITE PLAN/VARIANCE FOR FLEISCHHAKER OFFICE PARK (FAULKNER) At its June 8, 2006 meeting, the Hugo Planning Commission reviewed the site plan and variance request for Fleischhacker Office Condominium located at 5448 140th Street. The applicant is requesting a site plan approval of two proposed office condominium buildings located immediately north of Rick's Liquor and the Hugo American Legion, and a variance for the parking regulations. In March, Mr. Fleischhacker demolished a blighted duplex that was on the front part of the property, and came to the City stating that he wanted to redevelop the property. Mr. Fleischhacker has now demolished the existing building for redevelopment. The Planning Commission voted to approve the site plan and variance subject to the conditions outlined in the attached resolution. CD intern Rachel Simone provided Council with a PowerPoint presentation outlining the project, as well as an architectural rendering of the proposed building. Granger made motion, Petryk seconded, to adopt RESOLUTION 2006-34 APPROVING A SITE PLAN AND VARIANCE FOR FLEISCHHACKER OFFICE CONDOMINIUM AT 5448 140TH STREET. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. SCHEDULE WORKSHOP WITH COUNCIL TO DISCUSS EMPLOYEE SALARY MATRIX Included in its 2006 City Focus Goals, Council directed staff to schedule a mid -year workshop to review the City's employee salary matrix. Miron made motion, Haas seconded, directing staff to provide results of the Twin Cities Salary Survey, comparing City salaries, prior to scheduling of a workshop. All aye. Motion Carried. MNDOT GRANT APPLICATION FOR SAFE ROUTES TO SCHOOL PROGRAM City staff recently received new information from MnDOT on a grant program for sidewalks for neighborhood routing to schools. Council may be interested in this grant program as it related to the City Council meeting of June 19, 2006 Page 8 street reconstruction program around Hugo Elementary School. Miron made motion, Granger seconded, directing staff to move forward with the grant application for sidewalks near schools, which has a deadline of July 6, 2006. All aye. Motion Carried. DISCUSSION ON "BIG BOX" DEVELOPMENT Council member Haas requested that this item be added to the agenda to determine whether Council has interest in developing regulations that would limit the ability of a "big box" store from locating in Hugo. CD Director Bryan Bear stated that there is nothing in the City code to prevent this type of development and suggested that it be controlled by the City through the City's Comprehensive Plan, which is now undergoing revision. Miron made motion, Granger seconded, to table this issue for discussion during revision of the City's Comprehensive Plan. All aye. Motion Carried. ONEKA ELEMENTARY SCHOOL PLAYGROUND INSTALLATION ON JUNE 23 AND 24, 2006 City staff announced to Hugo residents and the public that there is still a volunteer opportunity to participate in the installation of the playground equipment at Oneka Elementary School. Any residents interested in participating can contact the school or City Hall. Council took no formal action. DISCUSSION ON MEMORANDUM OF AGREEMENT W/MNDNR FOR JD2 City Attorney Dave Snyder provided Council with an update on the revisions to the draft MOA, as directed by Council members Puleo and Granger. This issue will be placed on a Council agenda sometime in July 2006. EXECUTIVE SESSION - RIGHT-OF-WAY ACQUISITION COSTS FOR CSAR 8/14 ROAD PROJECT Miron made motion, Haas seconded, to recess the regular meeting and go into executive session. All aye. Motion Carried. City Attorney Dave Snyder provided Council with an update on the Washington County Board of Commissioners' hearing regarding appraisal costs for the right-of-way acquisition for the CSAH 8/14 project. City Council meeting of June 19, 2006 Page 9 RETURN TO REGULAR SESSION City Attorney Dave Snyder stated that Council had met in executive session to discuss right-of-way acquisition cost for the CSAH 8/14 project, as well as pending litigation. Council took no formal action. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:45 pm. All aye. Motion Carried. Mary 4r'Creager City Cleik