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HomeMy WebLinkAbout2006.07.17 CC MinutesMINUTES FOR HUGO CITY COUNCIL MEETING OF JULY 17, 2006 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administer Mike Ericson, CD Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Finance Director Ron Otkin, City Planner Kendra Lindahl, and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF JULY 5, 2006 Haas made motion, Petryk seconded, to approve the minutes for the July 5, 2006 meeting as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL EXECUTIVE SESSION OF JULY 5, 2006 Haas made motion, Petryk seconded, to approve the minutes for the July 5, 2006 Executive Session as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add G. I I — Temporary On -Sale 3.2 Beer License for Wilson Tool Picnic (Hugo Lions Club) Add K.1— Discussion on Letter from Vince Niemczyk Regarding JD2 Add K.2 - Discussion on Maintenance of City Sidewalks Add L.1— Schedule Date for Council/City staff NIMS Training Haas made motion, Granger seconded, to approve the agenda for July 17, 2006 as amended. All aye. Motion Carried. INTRODUCTION OF PETE CRUM, CANDIDATE FOR WASHINGTON COUNTY SHERIFF Pete Crum introduced himself to Council as a candidate for Washington County Sheriff. He is currently a St. Paul Police Officer who resides in Scandia. He thanked Council for the opportunity to introduce himself to the City of Hugo. PRESENTATION OF 2005 ANNUAL CITY AUDIT (JASON MILLER WITH SMITH SCHAFER & ASSOCIATES) Finance Director Ron Otkin has been working for the past several months with auditors from Smith Schafer & Associates on the 2005 Comprehensive Annual Financial Report. Jason Miller from Smith Schafer and Associates made a PowerPoint presentation on their findings. Miron made motion, Granger seconded, to accept the 2005 Comprehensive Annual Financial Report. All aye. Motion Carried. City Council meeting of July 17, 2006 Page 2 CONSENT AGENDA Granger made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Adoption of Resolution Ordering Plans & Specs for 129" Street P.I. Project Approve Acceptance of Public Improvements for Victor Gardens 4th Addition Approve Bid Award to Frattalone Companies for Demolition of Houses at 14625 & 14687 Forest Blvd. Approve Lawful Gambling Permit for Pull Tab Sales at Blacksmith Lounge (Dead Broke Saddle Club) Approve Temporary 3.2 On -Sale Beer License for August 12-13, 2006 Centennial Celebration (Hugo Lions Club) Approve Annual Performance Review for PW Director Chris Petree Approve Appointment of Brian Thistle as New Commissioner on EDA Approve Scope of Services Contract with Landform for CSAH 8/14 Landscaping Project Approve Temporary On -Sale 3.2 Beer License for Wilson Tool Picnic (Hugo Lions Club) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for July 17, 2006 as presented. APPROVE ADOPTION OF RESOLUTION ORDERING PLANS/SPECS FOR 129TH STREET PUBLIC IMPROVEMENT PROJECT At its July 5, 2006 meeting, Council listened to a presentation from City Engineer Jay Kennedy regarding the 129'" Public Improvement Project. Council agreed that the project was feasible and directed staff to proceed with preparation of plans and specifications for the sanitary sewer, watermain, and street portions of the project. Council also directed staff to schedule an assessment hearing for August 21, 2006. Based on this direction, City Attorney Dave Snyder recommended that staff prepare the resolutions necessary to proceed for consideration by Council. Adoption of the Consent Agenda adopted Resolution 2006-36 ordering plans and specifications; Resolution 2006-37 declaring the costs to be assessed and ordering preparation of the assessment roll; and Resolution 2006-39 calling for an assessment hearing to be held on August 21, 2006, as they relate to the 129" Street Public Improvement Project. APPROVE ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR VICTOR GARDENS 4TH ADDITION Pratt Homes has requested City acceptance of the constructed public improvements for Victor Gardens 41h Addition. Acceptance of the improvements would begin a one-year warranty period, after which the project would be considered complete and maintenance activities would become the responsibility of the City. The City would continue to hold the issued Letter of Credit until the one-year warranty period is complete. Adoption of the Consent Agenda formally accepted the public improvements in the Victor Gardens 4'h Addition. City Council meeting of July 17, 2006 Page 3 APPROVE BID AWARD TO FRATTALONE COMPANIES FOR DEMOLITION OF HOUSES AND 14625 AND 14687 FOREST BLVD. At its April 17, 2006 meeting, Council directed City Staff to solicit quotations for the demolition of the City -owned houses at 14625 & 14687 Forest Blvd that are in disrepair and not rentable. Prior to soliciting quotes, staff contracted with Pinnacle Engineering to complete a pre -demolition survey and asbestos abatement plan. Staff then solicited quotes from seven contractors and received five quotes. Frattalone Companies submitted the low quote for both houses at $29,550. Adoption of the Consent Agenda approved a demolition contract to Frattalone Companies, at the low bid of $29,550 for the demolition of the houses located at 14625 and 14687 Forest Blvd. APPROVE LAWFUL GAMBLING PERMIT FOR PULL TAB SALES AT BLACKSMITH LOUNGE (DEAD BROKE SADDLE CLUB) The Dead Broke Saddle Club submitted a lawful gambling permit for the sale of pull tabs at Blacksmith Lounge. As Council is aware, the charitable gambling permit allows the Dead Broke Saddle Club to put the proceeds back in the community for charitable service projects. City staff reviewed the application and found it to be satisfactory and complete. Adoption of the Consent Agenda approved the lawful gambling permit for the sale of pull tabs at the Blacksmith Lounge for the Dead Broke Saddle Club. APPROVE TEMPORARY 3.2 ON -SALE BEER LICENSE FOR AUGUST 12-13.2006 CENTENNIAL CELEBRATION (HUGO LIONS CLUB) The Hugo Lions Club made application to the City of Hugo for a temporary 3.2 On -Sale Beer License in order to conduct the sale of beer during the Hugo Centennial Celebration. The activity is scheduled for the weekend of August 12-13, 2006. City staff reviewed the application and found it to be satisfactorily complete, along with the necessary liquor liability insurance. Adoption of the Consent Agenda approved the temporary 3.2 On -Sale Beer License for the Hugo Lions Club to conduct sales during the City's Centennial Celebration Activities on August 12-13, 2006. APPROVE ANNUAL PERFORMANCE REVIEW FOR PW DIRECTOR CHRIS PETREE Chris Petree was hired by the City of Hugo on July 19, 1999, as the new Public Works Maintenance Employee. Over the past seven years, Chris has worked diligently to help the City develop a Public Works Department and construct a new public works facility. Chris demonstrates an excellent work ethic and has excellent leadership skills. Chris's commitment and loyalty to the City of Hugo is second to none and he is a valued member of the City Hall team. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Chris Petree. APPROVE APPOINTMENT OF BRIAN THISTLE AS NEW COMMISSIONER ON EDA At its June 19 2006 meeting, Council accepted the letter of resignation from EDA Commissioner Nick Skarich, who resigned due to a change in his employment and relocation. City staff advertised for the position, and after a meeting with Mayor Fran Miron, conducted an interview with Brian Thistle. Adoption of the Consent Agenda approved the appointment of Brian Thistle as the new Commissioner on the EDA, filling out the remaining term of Commissioner Nick Skarich. City Council meeting of July 17, 2006 Page 4 APPROVE SCOPE OF SERVICES WITH LANDFORM FOR CSAH 8/14 LANDSCAPING PROJECT As construction on CSAH 8 continues, the City has been working to determine what landscaping will be installed as a part of the project. Frank Puleo, Mike Granger, Jim Bever, as well as City staff, have participated on a Landscape Committee to guide the discussion, with the intention to install landscaping in the spring. The Committee recommended that Landform develop a final landscape plan, including bid documents. Adoption of the Consent Agenda approved the Scope of Services contract with Landform to develop the final landscape plan for CSAH 8/14, at a cost not to exceed $12,770. APPROVE TEMPORARY ON -SALE 3.2 BEER LICENSE FOR WILSON TOOL PICNIC (HUGO LIONS CLUB) The Hugo Lions Club made application to the City of Hugo for a temporary 3.2 On -Sale Beer License in order to conduct the sale of beer during the Wilson Tool company picnic on August 5, 2006. City staff reviewed the application and found it to be satisfactorily complete, along with the necessary liquor liability insurance. Adoption of the Consent Agenda approved the temporary 3.2 On -Sale Beer License for the Hugo Lions Club to conduct sales during the Wilson Tool company picnic on August 5, 2006. APPROVE AMENDMENT TO PERSONNEL POLICY FOR TUITION REIMBURSEMENT Council member Puleo asked that this item be removed from the Consent Agenda for discussion. At its July 5, 2006 meeting, Council discussed the proposed amendment of the City's Personnel Policy for tuition reimbursement. Council tabled action on this item in order to allow City staff to make revisions to the proposed amendment. Council member Puleo requested the policy state: authorize reimbursement for up to 100%; and complete the class with a grade of "C". Puled made motion, Granger seconded, to approve the amendment to the City's Personnel Policy for tuition reimbursement and a passing grade of "C". All aye. Motion Carried. APPROVE PRELIMINARY PLAT & CUP FOR ENCHANTED WATERS (STONEY RIVER DEVELOPMENT) Stoney River Development requested approval of a rural preservation program preliminary plat and conditional use permit for Enchanted Waters consisting of 12 single family homes on approximately 40 acres of property to the north and south of 132nd Street and generally east of Goodview Avenue. The Planning Commission reviewed this item at their April 27, 2006 meeting and voted 4-3 to recommend approval of the development with 10 lots. At the May 1, 2006 Council meeting, staff recommended approval of 11 lots. This item was tabled by the Council at the developer's request, and was reconsidered by the Council at its July 5, 2006 meeting. CD Director Bryan Bear provided four options for Council consideration, one of which was to accept the applicant's request for an additional 90 -day review period extension. Council member Puleo suggested a fifth option, which was to approve the preliminary plat as originally requested with 12 lots. Other Council members wanted more discussion with the developer and also cited possible changes to the Rural Preservation ordinance, which is being City Council meeting of July 17, 2006 Page 5 reviewed by the Planning Commission. Since that meeting, the developer has submitted a letter requesting approval of the plat at the July 17, 2006 Council meeting. Developer Brent Thompson stated to Council the reasons why he felt the preliminary plat should be approved with 12 lots, as originally requested. Developer Gregg Prest discussed his discussions with the Minnesota Land Trust and their willingness to oversee the open space area in lieu of the homeowners association. The Council and developers conducted a lengthy discussion on the proposed development. Because it was the consensus of the Council to approve the request for 12 lots, Mayor Miron and Council member Haas requested the developers give some thought to the inequity of the assessment for 132°d Street, as the property was assessed for only three lots. Council agreed that staff should be allowed time to contact the Minnesota Land Trust to determine their specific involvement in the development. Miron made motion, Petryk seconded, to table the application to allow City staff to work with the Minnesota Land Trust to confirm details for control of the development's open space. All aye. Motion Carried. DISCUSSION ON HANSEN GRAVEL PIT Several months ago, City staff reported to Council and the Parks and Recreation Commission that a meeting had been held with the Hansen Brothers, who own and control the Hansen gravel pit located on Irish Avenue, which is being considered by the Parks & Recreation Commission as a future site for a ball field complex. Presently, legal ownership of the property is in question that will need to be resolved by the courts. There is also activity at the gravel pit site in violation of the agreement/permit of the City. CD Director Bryan Bear provided a PowerPoint status report on the Hansen gravel pit, along with three options for Council consideration. After consideration of the three options, the following motion was made: Haas made motion, Granger seconded, directing staff to enforce the agreements/permits for the Hansen gravel pit and make appropriate demands on property owners to restore the gravel pit. All aye. Motion Carried. DISCUSSION ON BASIC LIFE SUPPORT AMBULANCE SERVICE Included in its 2006 City Focus Goals, Council directed staff to begin the process of providing Basic Life Support (BLS) ambulance service, using the Hugo Fire Department and professionally trained paramedics. Fire Chief Jim Compton has had discussions with White Bear Lake Fire Chief Tim Vadnais over the past several months, and he agreed to begin the process. City Administrator Mike Ericson and Chief Compton will be meeting soon with Chief Vadnais and City Manger Mark Sather to formally discuss the City's efforts. No formal Council action was taken. VINCE NIEMCZYK LETTER REGARDING JD2 Council member Frank Puleo requested discussion of a letter sent by resident Vince Niemczyk regarding maintenance of JD2 and unspent monies allocated for its repair. City staff will provide Council with a report updating concerns addressed in Mr. Niemczyk's letter at its next regular meeting of August 7, City Council meeting of July 17, 2006 Page 6 2006. Mayor Miron also requested information regarding the RCWD's obstruction hearing as it relates to the pipeline in Forest Lake. SIDEWALK/TRAIL WINTER MAINTENANCE The latest Hugo Citizen newspaper published a letter to the editor from a resident regarding winter maintenance of residential sidewalks. Council will discuss this issue further at a later date. NIMS TRAINING Miron made motion, Haas seconded, to schedule a special City Council meeting for Tuesday, August 29, 2006, Hugo Fire Hall, at 6:30 pm, to schedule NIMS training for Council and appropriate City staff. All aye. Motion Carried. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary. Creager City