HomeMy WebLinkAbout2006.09.05 CC MinutesMINUTES FOR HUGO CITY COUNCIL MEETING OF SEPTEMBER 5, 2006
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, Finance
Director Ron Otkin, and City Clerk Mary Ann Creager
APPROVE MINUTES FROM COUNCIL MEETING OF AUGUST 21.2006
Granger made motion, Haas seconded, to approve the minutes for the August 21, 2006 meeting as
presented.
All aye. Motion Carried.
APPROVE MINUTES FOR COUNCIL EXECUTIVE SESSION OF AUGUST 21, 2006
Haas made motion, Petryk seconded, to approve the minutes for the executive session of August 21,
2006 as presented.
All aye. Motion Carried.
APPROVE MINUTES FROM COUNCIL WORKSHOP OF AUGUST 28, 2006 REGARDING
2007 CITY TAX LEVY
Haas made motion, Granger seconded, to approve the minutes for the August 28, 2006 workshop
regarding the 2007 City tax levy as presented.
All aye. Motion Carried.
APPROVE MINUTES FROM COUNCIL MEETING OF AUGUST 29, 2006
Petryk made motion, Puleo seconded, to approve the minutes for the August 29, 2006 meeting regarding
NIMS training at the Hugo Fire Hall as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Miron made motion, Haas seconded, to approve the agenda for September 5, 2006 as presented.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Resolution to Establish Senior Citizen Assessment Deferrals
City Council meeting of September 5, 2006
Page 2
Approve Authorization for City Engineer and WSB to Solicit Bids for Well #5
Approve Pay Request from Washington County for Work Completed on CSAH 8/14 Project
Approve Six -Month Medical Leave of Absence for Firefighter Penny Owen
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for September 5, 2006 as presented.
APPROVE RESOLUTION TO ESTABLISH SENIOR CITIZEN ASSESSMENT DEFERRALS
At its August 21, 206 meeting, Council held an assessment hearing for the 120 Street public
improvement project. Resident Jim Kellison addressed Council on the issue indicating his support for
the project, as well as his neighbor Gerald Miller, who lives at 4486 129' Street, and was unable to
attend the meeting. Jim spoke on Mr. Miller's behalf requesting that Council consider the request from
Gerald Miller to defer his assessments for the 129d' Street public improvement project. Finance Director
Ron Otkin has prepared a resolution outlining the terms and conditions for deferral of the special
assessments for senior citizens in general and, specifically, for Gerald Miller. Adoption of the Consent
Agenda approved adoption of Resolution 2006-52 authorizing senior citizen assessment deferrals.
APPROVE AUTHORIZATION FOR CITY ENGINEER AND WSB TO SOLICIT BIDS FOR
WELL #5
In spring 2006, Council directed the Public Works Director and WSB to proceed with the construction
of a test well, which is located in the Water's Edge residential development. The results from the test
well indicate that the geology in the area would support a municipal well. Adoption of the Consent
Agenda authorized the Public Works Director to work with WSB to proceed with the solicitation of bids
for the construction of well #5 in the Water's Edge development.
APPROVE PAY REQUEST FROM WASHINGTON COUNTY FOR WORK COMPLETED ON
CSAH 8/14 PROJECT
City staff received a pay request from Washington County for work completed on the CSAH 8/14
project. City staff reviewed the request and found it to be satisfactory for work completed to date on the
project. Adoption of the Consent Agenda approved payment to Washington County for work completed
on the CSAH 8/14 project, in the amount of $228,745.64.
APPROVE SIX-MONTH MEDICAL LEAVE OF ABSENCE FOR FIREFIGHTER PENNY
OWEN
Hugo firefighter Penny Owen has requested a six-month medical leave of absence to care for her
daughter, who is battling cancer. Adoption of the Consent Agenda granted the six-month medical leave
of absence for Penny and that she continue to be a member in good standing.
City Council meeting of September 5, 2006
Page 3
REQUEST FOR VACATION OF DRAINAGE EASEMENT AT 14193 GENEVA AVENUE
NORTH (HILGERS)
Gregory and Sheri Hilgers, 14193 Geneva Avenue North, requested a vacation of a portion of the
drainage and utility easement located on their property in Diamond Point West 2nd Addition. CD
Director Bryan Bear determined that the requested vacation would not negatively impact the surrounding
properties. Mayor Miron opened public hearing and Greg Roth, 14139 Geneva Avenue, questioned
what kind/size of shed the Hilgers were planning on building. Mayor Miron stated that the public
hearing was being held to consider only the vacation of the easement. Neighbor Terry Chevalier, 14203
Geneva, stated her request that Council approve the request. The public hearing was closed by Mayor
Miron and Council considered the request.
Haas made motion, Petryk seconded, to approve the Notice of Completion of Vacation Proceedings for
the vacation of a portion of the drainage and utility easement over property located on Lot 9, Block 1,
Diamond Point West 2nd Addition.
All aye. Motion Carried.
APPROVE ANNUAL PERFORMANCE REVIEW FOR CITY CLERK MARY ANN CREAGER
Mary Ann Creager was hired by the City on September 2, 1976. Over the past 30 years, Mary Ann has
worked as a loyal and dedicated employee for the City of Hugo as City Clerk. Mary Ann has overseen
many City elections, as well as the adoption of hundreds of resolutions. Mary Ann is a "key cog" in the
operations at Hugo City Hall, and her customer skills are second to none in terms of dealing with angry
and irate citizens. Mary Ann has a great personality and gets things done. Council and staff "surprised"
Mary Ann with a heart -felt recognition of her 30 -years of employment, which included the attendance of
her family and grandchildren at the meeting, and the presentation of a beautiful engraved mantle clock.
Mayor Miron recessed the meeting for 15 minutes to allow everyone present to share in cake and coffee
to celebrate.
Petryk made motion, Haas seconded, to approve the annual performance review for City Clerk Mary
Ann Creager.
APPROVE ANNUAL COMPLIANCE INSPECTION AND RENEWAL OF AUTO
DISMANTLING LICENSE FOR ARK RECYCLING
At its August 21, 2006 meeting, Council tabled approval of the auto dismantling license for ARK
Recycling and directed staff to research whether or not the terms and conditions of the SUP were met in
two areas: installation of proper screening, and if monitoring wells needed to be installed. Building
Official John Benson and City Administrator Mike Ericson conducted a site inspection on the business
and found that the installation of the proper fencing was met. John reviewed the terms and conditions of
the SUP and found that there was no requirement that the facility must install monitoring wells.
Haas made motion, Granger seconded, to approve renewal of the auto dismantling license for ARK
Recycling.
All aye. Motion Carried.
City Council meeting of September 5, 2006
Page 4
UPDATE ON REMOVAL OF END ZONE MOTEL AND HOUSE
CD Director Bryan Bear has communicated with owners Alex and Zina Minich, as well as their son Len,
regarding the necessity of removing the two motel buildings and the old house by the Council's
September 7, 2006 deadline. Bryan provided Council with an update on the most recent actions of the
Minich family to remove the dilapidated structures. Len Minich requested Council consideration for a
three-week extension in which to have the buildings removed due to the time needed to get the asbestos
abatement report from the company in Forest Lake.
Miron made motion, Puleo seconded, to approve an extension to September 22, 2006 for removal of the
two motel buildings and old house located at The End Zone property at 13897 Forest Blvd.
All aye. Motion Carried.
DISCUSSION ON OAKSHORE PARK PUBLIC IMPROVEMENT PROJECT
City staff received an email from one of the members of the Oakshore Park Homeowners Association
regarding a ballot taken of the residents and support for the Oakshore Park public improvement project
and sale of the park in Oakshore Park. City Administrator Mike Ericson provided Council with an
update on the vote that was taken of the neighbors and the next steps necessary to proceed with the
public improvement project. A meeting with the OPHOA officers and City officials will take place on
September 8, 2006. No formal Council action was taken.
DISCUSSION ON PROPOSED 2007 CITY TAX LEVY
At its August 28, 2006 workshop, Council listened to a PowerPoint presentation delivered by Finance
Director Ron Otkin, highlighting issues related to the setting of the City's tax levy for 2007, which must
be submitted to the State of Minnesota by September 15, 2006. Council indicated its support for
certifying the City tax levy to the maximum amount allowed, as prescribed in the City's fiscal policy.
Ron provided Council with an overview of the proposed 2007 City tax levy, reflecting the various areas
of expenditures, including the City's bonded indebtedness and capital improvement program.
Miron made motion, Granger seconded, to adopt RESOLUTION 2006-53 APPROVING THE
PRELIMINARY TAX LEVY PAYABLE IN 2007 IN THE AMOUNT OF $4,753,578.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
Miron made motion, Granger seconded, to schedule a Council workshop for Tuesday, October 3, 2006,
at 8:30 am, to discuss the proposed 2007 City budget.
All aye. Motion Carried.
Haas made motion, Petryk seconded, to schedule another Council workshop for Monday, October 16,
2006, at 6:00 pm, to discuss the proposed 2007 City budget.
All aye. Motion Carried.
City Council meeting of September 5, 2006
Page 5
APPROVE OCTOBER 3, 2006 AND OCTOBER 17.2006 CANDIDATES FORUMS AT HUGO
CITY HALL
Louis Melamed, publisher of The Citizen, requested approval of candidate forums to be conducted by
the League of Women Voters on Tuesday, October 3, 2006 and October 17, 2006 at 7:00 pm in the Hugo
Council Chambers.
Miron made motion, Haas seconded, to schedule special Council meetings for October 3, 2006 and
October 17, 2006, 7:00 pm, Hugo City Hall, to allow Council attendance at the candidate forums.
All aye. Motion Carried.
DISCUSSION ON REFUSE LICENSE FOR VICTOR GARDENS HOMEOWNERS ASSN.
City staff was presented with a letter from a resident living in the Victor Gardens neighborhood who
questioned whether the refuse license holder for the Victor Gardens neighborhood could subcontract
refuse pickup to another hauler. City Attorney Dave Snyder prepared a letter outlining the legal issues
related to the transfer of a license to cause an interpretation of current City Code. City staff recommends
Council provide direction to staff in regard to the refuse license holder for the removal of refuse and
recycling in the Victor Gardens neighborhood. This issue was removed from consideration at the
August 21, 2006 Council's meeting.
Miron made motion, Granger seconded, to direct the City Attorney and City Administrator to investigate
further the terms and conditions of the agreement with Lakeville Sanitation and the Victor Gardens HOA
to subcontract to Gene's Sanitation for refuse and recycling removal. Staff was also directed to send a
letter to resident Robert Weir and update him on Council's actions.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 8:35 pm.
All aye. Motion Carried.
Mary A�Creager
City Clerk