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HomeMy WebLinkAbout2006.09.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF SEPTEMBER 18, 2006 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Water Resource Engineer Pete Willenbring, and City Clerk Mary Ann Creager APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF SEPTEMBER 5, 2006 Haas made motion, Petryk seconded, to approve the minutes for the Council meeting of September 5, 2006 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add GA — Approval of Resolution Making Substandard Findings for 5399 145" Street (Schoeller) Add H.1 — Discussion of Demolition of Buildings at The End Zone (Minch) Add L.1 — Discussion of City Street Shoulder Graveling Project Add K.2 — Update on Rural Preservation Ordinance Planning Commission Discussions Granger made motion, Haas seconded, to approve the agenda for September 18, 2006 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Resignation of Kitty Cheesbrow from Parks and Recreation Commission and Authorize Staff to Advertise for V*mpy Approve Property Line Adjustment for Don Hauble at 5490 125' Street North V All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for September 18, 2006 as presented. APPROVE RESIGNATION OF KITTY CHEESEBROW FROM PARKS AND RECREATION COMMISSION AND AUTHORIZE STAFF TO ADVERTISE FOR VACANCY At its September 13, 2006 meeting, the Parks and Recreation Commission listened to a presentation from Chair Kitty Cheesebrow, who announced that she would be resigning 6+om the Commission after its meeting. She cited a change in her work conditions at the U of M, which does not allow her to spend the amount of time necessary to serve on the Parks and Recreation Commission and as Chair. Adoption of the Consent Agenda accepted the resignation letter from Kitty Cheesebrow and publicly thanked her City Council meeting of September 18, 2006 Page 2 for her 4 %s years of work on the Parks Commission, as well as her leadership as Chair and authorized staff to advertise for the vacancy. PW Director Chris Petree solicited interest from the remaining member on the Commission as to their interest in serving as chair, and Vice Chair Pete Pedersen has agreed to serve in that interim capacity until such time as Council appoints a new Chair. APPROVE PROPERTY LINE ADJUSTMENT FOR DON HAUBLE AT 5490125TH ST. Donald Hauble, 5490 125d' Street North, requested a property line adjustment to move the common property line between his property and the property to the east owned by Gary Mulcahy. This would result in a 5.17 acre parcel and a 22.28 acre parcel. The properties are located in the R-3 Zoning District where the minimum lot size is 10,400 square feet; both properties are currently in compliance and would remain in compliance with City Code. Adoption of the Consent approved adoption of Resolution 2006- 54 approving the property line adjustment for Hauble and Mulcahy. APPROVE RESOLUTION MAKING CERTAIN FINDINGS WITH RESPECT TO SUBSTANDARD BUILDING AT 53" 14511HSTREET At its August 21, 2006 meeting, Council awarded a contract to Arnt Construction for the demolition of the former Schoeller house at 5399 145'h Street. As part of the purchase agreement, the Schoeller family agreed to let the City inspect the house as part of the inspection of buildings being considered in the proposed tax increment financing district. The inspection report indicates the building to be substandard and it qualifies for inclusion in the TIF District. Adoption of the Consent Agenda approved adoption of Resolution 2006-55 making certain findings with respect to substandard buildings at 5399 145'' Street. REQUEST FROM RCWD FOR CITY APPOINTMENT ON CITIZEN ADVISORY COMMITTEE The City received notice from the Rice Creek Watershed District requesting the City to select a citizen with a broad range of interests to serve on a Citizen's Advisory Committee. CD Director Bryan Bear stated that volunteers serving on the Committee assist in the process of updating the district's Comprehensive Water Management Plan. Granger made motion, Miron seconded, directing staff to contact Dave Schumann, Vince Niemczyk, and John Waller soliciting interest for appointment to serve on the Watershed District's Citizen Advisory Committee until such time as the City can make a permanent appointment. All aye. Motion Carried. DISCUSSION ON WASHINGTON COUNTY PLANS TO RESURFACE CSAH 57 The City was notified by the Washington County transportation staff that improvements to County Road 57 will occur next summer. Council member Chuck Haas and City Engineer Jay Kennedy had made repeated requests to the County for the repair of the road, which is in very poor condition. Jay Kennedy provided Council with an update of the specific repairs that will be made to the road. Miron made motion, Petryk seconded, directing staff to draft a letter to the Washington County Board, City Council meeting of September 18, 2006 Page 3 and Dennis Hegberg, for signature by Mayor Miron and Council member Haas, thanking them for their support of improvements to CR57. All aye. Motion Carried. DISCUSSION ON AMENDMENT TO PERSONNEL POLICY FOR ELECTED OFFICIALS' TRAVEL REIMBURSEMENT At a recent City Council meeting, Council member Chuck Haas requested that Council consider an amendment to the City's personnel policy to address a travel reimbursement policy for Council members and their work serving on Council -directed committees and/or commissions. City staff has prepared an amendment to the City's personnel policy regarding Section 20-9 of the City's code, which outlines the salary and compensation for City officials. The City code does not specifically reference reimbursement for non -City meetings, which could be interpreted in Section 20-9, C, as part of the overall expense of travel. City staff requested direction from Council as to its interest in amending the personnel policy to cover the reimbursement for Council members going to and from Council -approved commission and/or committee work. After a review of Section 20-9, E, and discussion, Council was satisfied that existing policy enables them to be reimbursed for City -related expenses. No formal Council action was taken. DISCUSSION ON DEMOLITION OF BUILDINGS LOCATED AT THE END ZONE Len Minich addressed Council regarding his efforts to have the old motel buildings and house demolished at The End Zone, as mandated by Council at its meeting of September 5, 2006. CD Director Bryan Bear stated that he had talked to Mr. Minich's contractor, who stated that he had provided Mr. Minich with a quote to have the work done, but that as of this date, there was no signed contract. Mr. Minich then stated that he had discussions with many contractors and that he could not remember which one he had retained. Haas made motion, Granger seconded, to issue an abatement order and direct staff to proceed with demolition of the motel and office building at The End Zone property. All costs associated with the demolition project, including administrative staff time, would be included and assessed against the property. All aye. Motion Carried. REQUEST TO APPROVE CITY SPONSORSHIP OF HUGO HEALTH FAIR ON SEPTEMBER 23, 2006 AT ONEKA ELEMENTARY SCHOOL City staff received a request from Oneka Chiropractic and members of the Hugo Business Association for support of their annual Health Fair, which is scheduled for Saturday, September 23, 2006 at the Oneka Elementary School. Miron made motion, Haas seconded, to approve City sponsorship of the Hugo Health Fair on September 23, 2006 at the Oneka Elementary School, which they would incorporate on their flyers and marketing materials. All aye. Motion Carried. City Council meeting of September 18, 2006 Page 4 REQUEST FROM PARKS COMMISSION FOR A CITY PARKS SITE VISITS At its September 13, 2006 meeting, the Parks and Recreation Commission discussed a fall parks tour. This annual event is an opportunity to see first-hand, the work that has been completed on new and existing parks. The Commission has extended an invitation to the Hugo City Council to the site visits, which will take place on Wednesday, October 11, 2006, the next regularly scheduled Commission meeting. Miron made motion, Granger seconded, to schedule a special Council meeting for October 11, 2006, at 4:00 pm, in order to allow Council attendance at the parks tour site visits. All aye. Motion Carried. REPORT ON SEPTEMBER 8, 2006 JD2 BLUE RIBBON TASK FORCE MEETING AND AWARD OF BID FOR MINOR MAINTENANCE PROJECT Council members Mike Granger and Frank Puleo, and City Administrator Mike Ericson attended the JD2 Blue Ribbon Task Force meeting on September 8, 2006. Councilmen Granger and Puleo provided Council with a report of the results of the meeting. Water Resource Engineer Pete Willenbring from WSB Engineers presented Council with the results of the bid opening for the routine maintenance of JD2, which was held on Friday, September 15, 2006 at 10:00 am. The City received six bids with the low bidder being Huldegaard Construction at $63,926. Pete recommended that awarding of the bid be delayed until the next Council meeting due to the need to obtain a SWPPP storm water permit from the MPGA. Haas made motion, Granger seconded, to accept bids submitted for the JD2 minor maintenance project and award the bid at the Council meeting of October 2, 2006. All aye. Motion Carried. UPDATE ON RURAL PRESERVATION ORDINANCE AMENDMENT CD Director Bryan Bear updated Council on the rural and open space preservation ordinance amendment discussion held at the Planning Commission meeting on September 14, 2006. The PC has scheduled a special meeting for Thursday, September 21, 2006 to continue its discussion. DISCUSSION ON GRAVEL SHOULDER ROAD RECLAMATION PROJECT PW Director Chris Petree provided Council with a report on the gravel shoulder road reclamation project due to concerns voiced by residents. City Administrator Mike Ericson read excerpts from the memo for Council and the public, explaining how the project was staged. Council determined that the project was necessary, but stated the need to keep residents informed as to the details of such projects via the City's website or local newspapers. City Council meeting of September 18, 2006 Page 5 ADJOURNMENT Haas made motion, Puleo seconded, to adjourn at 8:47 pm. All aye. Motion Carried. Mary A�fi reager City C L