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HomeMy WebLinkAbout2005.01.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 3, 2005 Mayor Fran Miron called the meeting to order at 7:10 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator Michael Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; Fire Chief Jim Compton; and City Clerk Mary Ann Creager ABSENT: Mike Granger OATH OF OFFICE Re-elected in November 2004, Mayor Miron and Council member Puleo read their oaths of office and were sworn in by City Clerk Mary Ann Creager. Council member Granger will be sworn in at a later date. MINUTES FOR CITY COUNCIL MEETING OF DECEMBER 20.2004 Petryk made motion, Puleo seconded, to approve the minutes for the City Council meeting of December 20, 2004 as presented. VOTING AYE: Petryk, Puleo, Miron ABSTAINED: Haas Motion Carried. APPROVAL OF AGENDA Miron made motion, Haas seconded, Haas seconded, to approve the agenda for January 3, 2005 as submitted. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Appointment of Acting Mayor Appointment of City Engineer Appointment of City Planner Appointment of City Attorney Appointment of Financial Advisor Approve Reappointment of Fire Chief Approve Hugo Fire Department Chain of Command Appointment of Civil Defense Director Appointment of Depository for City Funds Appointment of Official Newspaper Appointment of Board of Zoning Appeals Approve Thursday, April 28, 2005 as Annual Board of Appeal & Equalization Meeting Appointment of Chairperson for Planning Commission Appointment of Vice Chairperson for Planning Commission City Council meeting of January 3, 2005 Page 2 Approval of Claims Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake Approve Scheduling I-35 W/E Coalition Meeting for January 20, 2005 at 7:00 pm Approve Pay Request #8 from Parkos Construction for Work Completed on the PW Facility Approve Pay Request #2 from Amt Construction for Work Completed on the PW Facility Approve 2005 Salary and Wages Resolution APPOINTMENT OF ACTING MAYOR G� Each year, the Council appoints a member of the Council for the position of acting Mayor. Adoption of the Consent Agenda appointed Council member Becky Petryk as acting Mayor for the year 2005. APPOINTMENT OF CITY ENGINEER At its meeting of January 5, 2004, Council appointed the firm of WSB Engineers as the new City Engineer, with principal Pete Willenbring continuing as the water resource engineer and Jay Kennedy as the new City Engineer. WSB has provided an excellent level of service to the City over the past year. Adoption of the Consent Agenda appointed Jay Kennedy as the City Engineer for 2005. APPOINTMENT OF CITY PLANNER Kendra Lindahl from Landform has worked over the past three years as the City planner, as directed by CD Director Bryan Bear. Her primary focus has been on large plats submitted by developers. She reviews, advises, and recommends changes on plats, as well as attending PC and Council meetings as needed. She has proven to be a dedicated, hard worker, and valued member of the City Hall team. Adoption of the Consent Agenda appointed Kendra Lindahl as the City Planner/planning consultant for the year 2005. APPOINTMENT OF CITY ATTORNEY City Attorney Dave Snyder and the law firm of Eckberg Lammers Wolff and Vierling have served the City of Hugo well over the past year. Adoption of the Consent Agenda appointed David K. Snyder as the City Attorney for the year 2005. APPOINTMENT OF FINANCIAL ADVISOR Financial advisor Nick Dragisich and the members of the Springsted team have served the City very well over the past year on a wide variety of projects and issues, and especially the improved bond rating from Moody's. Adoption of the Consent Agenda appointed Nick Dragisich and Springsted, Inc., as the City's financial advisor for the year 2005. APPROVE REAPPOINTMENT OF FIRE CHIEF Each year, Council formally appoints the Hugo Fire Chief. Jim Compton has served the City and the department in an exemplary fashion over the past three years. Jim seeks reappointment to the position. Adoption of the Consent Agenda reappointed Jim Compton as the Hugo Fire Chief for 2005 for a three- City Council meeting of January 3, 2005 Page 3 year term, as prescribed in the Hugo Fire Department's SOG's. APPROVE HUGO FIRE DEPARTMENT CHAIN OF COMMAND Each year, the Hugo Fire Chief recommends a Chain of Command structure for the New Year. Fire Chief Jim Compton has submitted his 2005 HFD Chain of Command appointments, which reflects a few changes in leadership for the New Year. Adoption of the Consent Agenda approved the 2005 HFD Chain of Command appointments. APPOINTMENT OF CIVIL DEFENSE DIRECTOR Each year, Council appoints a member of the City staff to serve in the role as Civil Defense Director. For the past several years, the Fire Chief has served in this position. Adoption of the Consent Agenda appointed Fire Chief Jim Compton as the City's Civil Defense Director for 2005. APPOINTMENT OF DEPOSITORY FOR CITY FUNDS Each year, Council selects a depository/bank for the deposit of City funds. For the past several years, Council has selected the local bank, US Bank. Adoption of the Consent Agenda appointed U.S. Bank - Hugo as the official depository for City funds for 2005. APPOINTMENT OF OFFICIAL NEWSPAPER Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past several years, Council has selected the White Bear Press as the City's official newspaper. Adoption of the Consent Agenda appointed the White Bear Press as the City's official newspaper for public notices and publishing for 2005. APPOINTMENT OF BOARD OF ZONING APPEALS For the past few years, Council has appointed PC Chair Dave Schumann, Council member Frank Puleo, and citizen Bernard Brunotte to serve on the Board of Zoning Appeals. Adoption of the Consent Agenda appointed the same members to serve on the Board of Zoning Appeals for 2005. APPROVE APRIL 28, 2005 AS ANNUAL BOARD OF APPEAL & EQUALIZATION Each year, the Washington County Auditor's office recommends a day for the City's annual Board of Appeal and Equalization meeting. The meeting will take place at City Hall on April 28, 2005 at 10:00 am. Adoption of the Consent Agenda accepted the recommendation from the County Auditor and approved Thursday, April 28, 2005 as the City's annual Board of Appeal and Equalization. APPOINTMENT OF CHAIRPERSON FOR PLANNING COMMISSION The Council appointed Dave Schumann as the Chairperson for the Planning Commission for the past several years. He has worked hard over the past year and helped to build a strong cohesiveness with the PC. He always treats persons appearing before the PC with respect and dignity. Adoption of the City Council meeting of January 3, 2005 Page 4 Consent Agenda appointed Dave Schumann as Chair of the Planning Commission for 2005. APPOINTMENT OF VICE CHAIR FOR PLANNING COMMISSION The Council appointed Sandy Malaski as the Vice Chair for the PC for the past three years. She has served the Commission well in this role. Sandy will continue her service on the Commission until a new commissioner is selected. When her replacement is appointed by Council, Mayor Miron will recommend, with input from Chair Dave Schumann, a planning Commissioner for the Vice Chief position. Adoption of the Consent Agenda appointed Sandy Malaski as Vice Chair of the PC until such time as her replacement is selected. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for January 3, 2005 as presented. APPROVE SUPPLEMENTAL LAW ENFORCEMENT SERVICES AGREEMENT FOR BALD EAGLE LAKE For many years, the City has participated in supplemental law enforcement coverage on Bald Eagle Lake. The coverage is from January 1 to December 31, 2005, and it includes a total not to exceed 160 hours for winter patrol coverage. The cost of services to the City shall not exceed 25% of total billings. Total billings for the 2005 winter patrol service will not exceed $6,160. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the Ramsey County Sheriff's Department for enforcement on Bald Eagle Lake. APPROVE SCHEDULING OF I-35 W/E COALITION MEETING FOR 01/20/05 At the September 23, 2004 I-35 WE aka Tri -Cities Coalition meeting, members selected January 20, 2005 as the next regularly scheduled meeting of the coalition. Adoption of the Consent Agenda approved the next meeting of the I-35 WE Coalition for January 20, 2005 at 7:00 pm, in the Oneka Room. APPROVE PAY REQUEST #8 FROM PARKOS CONSTRUCTION FOR WORK COMPLETED ON THE NEW PUBLIC WORKS FACILITY The City has received pay request #8 from Parkos Construction for work completed to date on the public works facility. City architect Bob Russek from ESG Architects and PW Director Chris Petree have reviewed the pay request and found it to be consistent with the work completed to date. Adoption of the Consent Agenda approved payment to Parkos Construction in the amount of $140,620.73. APPROVE PAY REQUEST #2 FROM ARNT CONSTRUCTION FOR WORK COMPLETED ON THE NEW PUBLIC WORKS FACILITY The City has received pay request #2 from Arnt Construction for work completed to date on the new public works facility. Senior Engineering Technician Scott Anderson and PW Director Chris Petree have reviewed the pay request and found it to be consistent with the work completed to date. Adoption City Council meeting of January 3, 2005 Page 5 of the Consent Agenda approved payment to Arnt Construction in the amount of $108,593.55. APPROVE RECOMMENDATION FROM EDA ON LOT HOLD AGREEMENT FOR LOT 1 BLOCK 1, BEIP 5TH ADDITION At its December 20, 2004 meeting, the EDA discussed the Lot Hold Agreement with Jim Faulkner for Lot 1, Block 1 in the BEIP 5"Addition. Mr. Faulkner had been negotiating with a business for the construction of a new facility on that site, but they decided not to proceed with their expansion. Jim met recently with CD Director Bryan Bear and City Administrator Mike Ericson and stated that he was not going to proceed with development of that lot. EDA Commissioners discussed the lot and decided that it would be best to remove it from the "for sale" field and discuss further how to best market it. Council member Puleo requested that this issue be removed from the Consent Agenda for discussion. Mayor Miron outlined a number of options that need to be discussed by the EDA and when they reach a conclusion, the matter will be referred to Council. Puleo made motion, Haas seconded, to approve the recommendation from the EDA and place the lot on the NOT FOR SALE list until such time as the EDA can make a recommendation as how to best market the City's final lot in the BEIP. All aye. Motion Carried. APPROVE 2005 SALARY AND WAGES RESOLUTION At its December 20, 2004 meeting, Council adopted the 2005 City budget reflecting no change in the City's tax rate over the 2004 rate, which was a 7% reduction from 2003. Finance Director Ron Otkin prepared the City's annual resolution thereby setting salaries and wages for 2005. Council member Puleo requested that this issue be removed from the Consent Agenda for discussion. Because of the absence of Council member Granger, Council member questioned whether Council should table action on this matter. Mayor Miron stated that the resolution reflected what was agreed to at the Council budget workshop of December 17, 2004. Puleo made motion, Haas seconded, to adopt RESOLUTION 2005-1 APPROVING SALARIES AND WAGES FOR EMPLOYEES IN 2005. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. APPROVE VACATION OF EASEMENT FROM JOE WEWERS AT 15880 HARROW AVE. At its October 22, 2004 joint meeting with the RCWD, Council directed City staff to research the Joe Wewers property at 15880 Harrow Avenue, who has requested a vacation of a drainage and utility easement on his property. Consistent with State Statute and City Code, staff scheduled a public hearing in order to allow Mr. Wewers to make his vacation request to the Council and to take public comment on the issue. Mayor Miron opened the public hearing and resident John Waller stated his support of the vacation, which he felt was taken unnecessarily. There were no other written or oral comments and the public hearing was closed by the Mayor. City Council meeting of January 3, 2005 Page 6 Haas made motion, Puleo seconded, to approve the vacation of the drainage and utility easement on Joe Wewers' property and 15880 Harrow Avenue. All aye. Motion Carried. JANUARY 14.2005 JOINT MEETING WITH THE RICE CREEK WATERSHED DISTRICT At its December 20, 2004 meeting, Council discussed the actions of the RCWD at its December 15, 2004 meeting. Council affirmed its desire to meet with the RCWD Board of Managers on Friday, January 14, 2005 in order to discuss the Board's action relating to the Hardwood Creek/JD2 Rehabilitation Project, as well as the proposed Settlement Agreement for the JD2 Culvert Replacement Project. Council discussed at length the Board's decision and what needed to be discussed at the January 14'h joint meeting. Haas made motion, Puleo seconded, directing the City Attorney to send a letter to the Chair of the Rice Creek Board of Managers questioning procedural problems at their meeting of 12/15/04 and ask for clarification no later than their meeting of January 12, 2005. All aye. Motion Carried. Miron made motion, Puleo seconded, directing the City Attorney to begin a preliminary appeal to the Board's decision, at a cost not -to -exceed $5,000. All aye. Motion Carried. Miron made motion, Haas seconded, to create a subcommittee to set an agenda for the January 14, 2005 joint Council/RCWD meeting: Council members Granger and Puleo; PC Chair Dave Schumann; RCWD Manager and Hugo resident Jim Leroux; Water Resource Engineer Pete Willenbring; City Attorney Dave Snyder; and City Administrator Mike Ericson. In the event Council member Granger is unable to attend, Council member Haas will attend. All aye. Motion Carried. Puleo made motion, Haas seconded, to schedule a special City Council meeting for January 14, 2005 at 8:00 am to receive and discuss the report of the agenda -setting committee. All aye. Motion Carried. JD2 CULVERT REPLACEMENT PROJECT UPDATE At its December 6, 2004 meeting, Council discussed the proposed Settlement Agreement for the JD2 Culvert Replacement Project. After continued discussions with RCWD staff, City has been successful in securing an agreement where the City would take over the project completion expected in the spring 2005. Council was supportive of the proposed agreement and will discuss this issue with the RCWD Board of Managers at the joint meeting on January 14, 2005. City Council meeting of January 3, 2005 Page 7 MNDOT RESPONSE LETTER TO COOPERATIVE AGREEMENT APPLICATION FOR TH61 AND 130TH STREET In October 2004, City Engineer Jay Kennedy submitted a Cooperative Funding Application to MnDOT for a traffic signal at TH61 and 13e Street. Transportation Engineer Chuck Rickert from WSB received a comment letter from MnDOT, which outlines warrant issues and an analysis of the intersection. City Engineer Jay Kennedy explained the response letter and discussed with Council the final and formal response to the City's Cooperative Funding Application. No formal Council action was taken. LETTER FROM MET COUNCIL CHAIR PETER BELL REGARDING SANITARY SEWER CAPACITY On Tuesday, December 14, 2004, Mayor Fran Miron, Council member Mike Granger, and City Administrator Mike Ericson met with Metropolitan Council Chair Peter Bell, members of his staff, State Representative Ray Vandeveer, and State Senator Michele Bachmann regarding the Met Council Environmental Services (MCES) with the intention of providing future sanitary sewer capacity to the City by 2007. Chairman Bell agreed to have a response the City by the end of the year or a letter, which would map out the intentions of MCES in providing sanitary sewer capacity to the City by 2007 and beyond. Council was not comfortable with the connections cited by the MCES and requested staff to project development numbers. Miron made motion, Puleo seconded, table this matter until the next regular meeting of January 24, 2005. All aye. Motion Carried. REVIEW COMMISSION APPOINTMENT POLICY At its December 20, 2004 meeting, Council discussed the expiration of the terms of Planning Commissioners Bob Rosenquist and Sandy Malaski. In accordance with a policy adopted by Council in 2002, staff is required to post notice of the expiration of terms two months in advance of the expiration date. Council had significant discussion about this issue and was desirous of making a modification to the policy, which specifies that Council "shall" review the performance of commissioners prior to the expiration of their term. Staff prepared a revision to the policy whereby Council "may" review the performance commissioners prior to expiration of their terms. Miron made motion, Haas seconded, to table this matter to allow staff time to develop a policy that better reflects City Council desires. All aye. Motion Carried. REQUEST FROM WASHINGTON COUNTY FOR ELECTED OFFICIAL TRAINING ON LOCAL BOARD OF APPEAL & EQUALIZATION Each year, the City holds its annual Board of Equalization meeting in the spring in order to allow residents the opportunity to discuss the valuation of their property. This Board is attended by City City Council meeting of January 3, 2005 Page 8 Assessor Frank Langer and the Council, as well as officials from the County Assessor's office. The Minnesota State Legislature passed a law in 2003 requiring local municipalities to have an elected official trained in issues related to the market valuation of property. City staff recommended that Council select one member to attend this training session in early 2005, prior the City's April 28, 2005 Board of Equalization meeting. Mayor Miron suggested that all Council members attend the training session should that one Council member not be able to attend the annual meeting. Miron made motion, Puleo seconded, to schedule a Council meeting for February 4, 2005, from 9am to noon, to allow attendance at the Washington County Local Board of Appeal and Equalization Training session. All aye. Motion Carried. SCHEDULE ANNUAL GOAL SETTING SESSION Each year, Council schedules and holds an annual goal setting session at which goals are developed with the assistance of commission chairs, as well as City staff, in order to provide policy direction for City staff for the upcoming year. Council has been very successful in the development of the goals the first month of the year in order that they be developed, adopted, and included in the City's first Newsletter of the year. Miron made motion, Haas seconded, to schedule a Council goal setting work session for Tuesday, January 25, 2005 at 7 PM, along with the assistance of commission chairs and City staff, in order to develop goals for 2005. All aye. Motion Carried. ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 9:35 pm. All aye. Motion Carried. �C�j Mary reager ' City Cl-�er