HomeMy WebLinkAbout2005.01.24 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 24, 2005
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Haas, Puleo, Miron
City Administrator Mike Ericson; CD Director Bryan Bear•, City Attorney Dave Snyder; City Engineer
Jay Kennedy; Water Resource Engineer Pete Willenbring; City Clerk Mary Ann Creager
ABSENT: Becky Petryk
MINUTES FOR CITY COUNCIL I- 35 W/E MEETING OF SEPTEMBER 23, 2004
Haas made motion, Puleo seconded, to approve the minutes for the City Council I-35 W/E meeting of
September 23, 2004.
All aye. Motion Carried.
MINUTES FOR CITY COUNCIL MEETING OF JANUARY 3, 2005
Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of January 3,
2005 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Remove G.2 and G.3 from the Consent Agenda for Council Discussion
Add I.3 — Discussion on Rush Line Corridor Resolution
Add I.4 — Discussion on I -35E Interchange Resolution
Add L.2 — Authorize Purchase of 1 -ton Pickup for Public Works
Add K.2 — Discussion of Council's Goal Setting Session
Miron made motion, Haas seconded, to approve the agenda for January 24, 2005 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Granger seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Pay Request #9 from Parkos Construction for Work Completed for Public Works Facility
Kohler/Anderson Property Line Adjustment at 17636 Keystone Avenue
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for January 24, 2005 as presented.
City Council meeting of January 24, 2005
Page 2
APPROVE PAY REQUEST #9 FROM PARKOS CONSTRUCTION FOR WORK
COMPLETED FOR PUBLIC WORKS FACILITY
Parkos Construction has submitted pay request #9 for work completed to date on the new Public Works
Facility. City Architect Bob Russek from ESG Architects and Public Works Director Chris Petree have
reviewed the pay request and have found it to be consistent with work competed to date. Adoption of
the Consent Agenda approved pay request #9 from Parkos Construction in the amount of $48,041.50.
KOHLER/ANDERSON PROPERTY LINE ADJUSTMENT (17636 KEYSTONE AVENUE)
The applicants have submitted for multiple property line adjustments on four parcels. The property line
adjustments will reduce the level of nonconformance on the two Kohler -owned parcels, which were
legally created non -conforming parcels. Both of the Anderson parcels will maintain conformance and
will slightly change in shape. Adoption of the Consent Agenda approved the Kohler/Anderson property
line adjustment.
APPROVE ADOPTION OF 2005 CITY FEE SCHEDULE
Each year, City staff reviews the City fee schedule for any necessary adjustments reflective of the
consumer price index and increased staff time. The City's 2005 fee schedule remains the same as 2004,
except for a proposed increase to the park dedication fee of $2,400, up from the current fee of $1,800, as
per the Park Fund Subcommittee's recommendation. Council expressed desire to further discuss the
parkland dedication fee to substantiate the increase, and payment of the fee versus donation of land.
Miron made motion, Haas seconded, to adopt ORDINANCE 2005-396 AUTHORIZING
ESTABLISHMENT OF FEES, RATES, AND CHARGES FOR YEAR 2005, with the exception of the
proposed increase in the parkland dedication fee.
VOTING AYE: Haas, Puleo, Miron
VOTING NAY: Granger
Motion Carried.
REAPPOINTMENT OF KELLY BAILLY AS PLANNING COMMISSION LIAISON TO THE
PARKS COMMISSION
Kelly Bailly has served as the Planning Commission liaison to the Parks Commission for the past two
years and her appointment to that position will expire in March 2005. Staff contacted Kelly and she has
expressed interest in being reappointed as the liaison for the next two years. It is staffs understanding
that the liaison position was created at the time the Parks Commission was established to ensure
coordination between the two Commissions. It is an advisory position only and does not include voting
rights. Staff discussed the role of that position with Planning Commission Chair Dave Schumann and
Parks Commission Chair Kitty Cheesebrow, and both chairs indicated that information and the actions
of the two Commissions are being successfully coordinated and communicated by the City staff.
Haas made motion, Granger seconded, to reappoint Kelly Bailly as Planning Commission liaison to the
Parks Commission. All aye. Motion Carried.
City Council meeting of January 24, 2005
Page 3
OUTCOMES FROM JANUARY 14, 2005 JOINT MEETING WITH RCWD ON HARDWOOK
CREEK/JD2 REHABILITATION
On Friday, January 14, 2005, the Hugo City Council met with the Rice Creek Watershed District
Managers for the purpose of discussing the Hardwood Creek/JD2 rehabilitation plan, which was
discussed by the RCWD at its January 12, 2005 and December 15, 2004 meetings. After significant
discussion regarding the adoption of the rehabilitation plan, the RCWD approved a motion directing
RCWD staff to draft a cooperative agreement resolution, which would be discussed by both the City
Council and RCWD at their next regularly scheduled meetings. The cooperative agreement resolution
would spell out support for Option 4, as presented in the engineer's report, which calls for routine annual
maintenance of JD2 and an eventual transfer of maintenance responsibilities to the City of Hugo. In
addition, as part of the cooperative agreement, the RCWD Board of Managers would agree to petition
itself in 18 months if the rehabilitation plan, as agreed to, is deemed ineffective by the City of Hugo. As
the draft cooperative agreement was not available for Council review, no formal action was taken.
APPROVE AGREEMENT W/RCWD FOR JD2 CULVERT REPLACEMENT PROJECT
At its January 14, 2005 joint meeting w/RCWD, the Hugo City Council ran out of time to discuss the
proposed agreement drafted by staff regarding the completion of the JD2 Culvert Replacement Project.
Staff from both the RCWD and the City of Hugo reviewed the agreement and recommended Council
approve the agreement, which specifies that the City of Hugo will take on completion and responsibility
for the remainder of the project, and pay to RCWD an amount of $107,500 for its proportional share of
the project, as spelled out in the Cooperative Agreement. Water Resource Engineer Pete Willenbring
explained the project, as well as associated costs.
Miron made motion, Granger seconded, to table action on the agreement and place on an agenda at a
time to be determined by City staff.
All aye. Motion Carried.
RESPONSE TO METROPOLITAN COUNCIL REGARDING CITY'S SANITARY SEWER
CAPACITY
At its January 3, 2005 meeting, Council discussed briefly the letter received from Metropolitan Council
Chair Peter Bell regarding the City's sanitary sewer capacity. Staff had just received, that day, a copy of
the letter that was promised by Chair Bell after a December 14, 2004 meeting between the City of Hugo
and Metropolitan Council officials and State Representatives. Staff was directed by Council to prepare
information detailing the potential number of sewer connections necessary to accommodate current and
potential near-term developments. CD Director Bryan Bear prepared a table and reviewed this attached
information with Council and requested Council direction toward drafting of a response letter to the
Metropolitan Council.
Miron made motion, Granger seconded, directing staff to finalize a response letter to the Metropolitan
Council and provide draft to Council for approval at a regular meeting.
All aye. Motion Carried.
City Council meeting of January 24, 2005
Page 4
PROPOSED REVISION TO COMMISSION APPOINTMENT POLICY
At its January 3, 2005 meeting, Council discussed a proposed revision to the City's commission
appointment polity. Council members made a number of suggestions and clarifications to the policy,
which needed to be revised to reflect Council intention for appointment, and more importantly,
reappointment of commission members. CD Director Bryan Bear prepared a draft revision to the City's
commission appointment policy and presented it for review and comment by Council.
Haas made motion, Puleo seconded, to approve the revised Commission appointment policy.
All aye. Motion Carried.
Miron made motion, Haas seconded, to reappoint Bob Rosenquist to the Hugo Planning Commission for
a 4 -year term.
All aye. Motion Carried.
DISCUSSION OF 2005-2010 STORM WATER CIP AND UTILITY FEE
Included in the Council's 2004 City goals was the development of a storm water utility fee and transfer
of local governing unit (LGU) responsibilities to the City of Hugo. In June 2004, the City of Hugo was
granted LGU responsibilities from the RCWD; subsequently, WSB engineers made a staff presentation
to Council regarding a proposed storm water utility fee. Council directed staff to research further the
development of a storm water of a storm water utility fee. Staff, City Engineer Jay Kennedy, and Water
Resource Engineer Pete Willenbring have researched a Storm Water Capital Improvement Program
(CIP), including options for funding the program, and presented this issue to the City Council. Pete
outlined the 15 steps that are required to establish a storm water utility fee. Mayor Miron requested staff
to research: 1) possibly include costs in the general fund and estimate the percentage tax increase; and
2) possible `overlap" in RCWD work (duplicate tax).
Miron made motion, Haas seconded, to table this matter to allow staff to gather requested information.
All aye. Motion Carried.
DISCUSSION OF BUSINESS AND FAMILY FUN EXPO PROPOSAL
At its January 10, 2005 meeting, the Hugo Business Association listened to a proposal from
representatives from Your Neighborhood News and Report, a local monthly newspaper, who requested
support from the HBA for a business and family fun expo in April. After discussion, the HBA approved
the proposal and recommended the expenditure of funds, in the amount of $500, to support it. The event
would take place on Sunday, April 17, 2005, at the Hugo American Legion, and would include booths
designed by local Hugo businesses, as well as a number of children's games, which would be fun for the
entire family. The HBA and the publisher from Your Neighborhood News and Report seek approval
from the City of Hugo and the Economic Development Authority for their public support for the
proposal, as well as attendance at this activity period. Mayor Miron supported the effort stating that
City Council meeting of January 24, 2005
Page 5
the expo had the potential to build community and promote business retention and/or expansion.
Miron made motion, Puleo seconded, to accept the EDA's recommendation to support the Family Fun
Expo, including financial support in the amount of $500.
Council member Puleo suggested that the event be held in the City's new community room located in
the new public works facility.
Miron made motion, Granger seconded, to amend the previous motion to extend use of the City's
community for the event.
VOTE ON AMENDMENT: All aye. Motion Carried.
VOTE ON ORIGINAL MOTION: All aye. Motion Carried.
RUSH LINE CORRIDOR RESOLUTION
Granger made motion, Haas seconded, to adopt RESOLUTION 2005-2 IN SUPPORT OF THE
REAUTHORIZATION OF THE RUSH LINE CORRIDOR AND TEA21 FEDERAL FUNDING.
VOTING AYE: Granger, Haas, Puleo, Miron
Motion Carried.
I -35E W/E COALPTION RESOLUTION
Miron made motion, Haas seconded, to adopt RESOLUTION 2005-3 IN SUPPORT OF MAIN
STREET INTERCHANGE (I -35E AND CSAH 8/14) AND ROADWAY IMPROVEMENTS AND
TEA21 FEDERAL FUNDING.
VOTING AYE: Granger, Haas, Puleo, Miron
Motion Carried.
JANUARY 31.2005 PUBLIC WORKS FACILITY TOUR
City Administrator Mike Ericson reminded Council of the site visit of the new Hugo Public Works
Facility on January 31, 2005 at 7:00 pm. All Council members and commission members are
encouraged to attend.
COUNCIL GOAL SETTING MEETING OF JANUARY 25.2005
Council member Mike Granger stated that he would not be able to attend the goal setting meeting and
voiced the goals that he would like to see included: TH61, between the Post Office and Nadeau's;
employee salary matrix; storm water utility fees; and keeping home-based businesses in the community.
JANUARY 31.2005 METROPOLITAN COUNCIL STATE OF REGION ADDRESS
On January 31, 2005, Metropolitan Council Chair Peter Bell will present his State of the Region Address
City Council meeting of January 24, 2005
Page 6
at the Earl Brown Center in Brooklyn Center. City Staff will be attending this event and sought interest
from the Council for attending this event. In was apparent that a Council quorum would not be a
concern.
AUTHORIZATION FOR PW TO ORDER 1 -TON PICKUP
Public Works Director Chris Petree seeks Council authorization to order a 1 -ton Ford pickup for use by
his department. The truck would be equipped with a V -blade for winter snow plowing, and would be
used by summer seasonal workers. Funds were included in the 2005 City budget. The truck order
would be included in the State's contract to purchase. Chris will provide Council with details of the
purchase when they are known.
Granger made motion, Haas seconded, to authorize the Public Works Director Chris Petree to order a 1 -
ton Ford pickup truck on State's bidding contract.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 9:35 pm.
All aye. Motion Carried.
Mary Ann Creager
City Clerk