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HomeMy WebLinkAbout2005.02.07 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF FEBRUARY 7, 2005 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Jay Kennedy; City Attorney Jay Kennedy; Planner Kendra Lindahl; PW Director Chris Petree; and City Clerk Mary Ann Creager CITY COUNCIL JOINT MEETING W/RCWD ON JANUARY 14, 2005 Haas made motion, Petryk seconded, to approve the minutes for the joint meeting with the RCWD held on January 14, 2005 as presented. All aye. Motion Carried. CITY COUNCIL/I-35 W/E COALITION MEETING ON JANUARY 20, 2005 Haas made motion, Puleo seconded, to approve the minutes for the I-35 W/E Coalition meeting held on January 20, 2005 as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF JANUARY 24, 2005 Haas made motion, Granger seconded, to approve the minutes for the January 24, 2005 meeting as presented. All aye. Motion Carried. CITY COUNCIL GOAL SETTING SESSION ON JANUARY 25, 2005 Haas made motion, Puleo seconded, to approve the minutes for the goal setting session held on January 25, 2005 as presented. All aye. Motion Carried. CITY COUNCIL JOINT MEETING WITH THE PC ON JANUARY 27, 2005 Haas made motion, Petryk seconded, to approve the minutes for the joint meeting with the Planning Commission held on January 27, 2005 regarding the rural & open space preservation committee work as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove H.2 from the agenda Add K.1 for discussion of sidewalk snow removal policy City Council meeting of February 7, 2005 Page 2 Haas made motion, Petryk seconded, to approve the agenda for February 7, 2005 as amended. All aye. Motion Carried. PRESENTATION OF FRAMED PICTURE OF ONEKA ELEMENTARY SCHOOL (WBL AREA SUPERINTENDENT TED BLAESING) WBL School's/ISD 624 Superintendent Ted Blaesing, School Board Chair Rolf Parsons, and Board member Chris Wachtler, presented a framed picture of the new Oneka Elementary School to Council. Mayor Fran Miron and Council listened to a presentation from Superintendent Blaesing and accepted the framed picture on behalf of the citizens of Hugo. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Charitable Gambling License for Indian Scouting to Hold Raffle at Wild Wings Approve Final Authorization for Purchase of Ford F-550 Dump Body and Plow Approve Advertisement for Sale of 1986 Rescue Truck for HFD Approve Advertisement for Sale of 15 Scott SCBA Units for HFD Approve Resignation of Jason Dahms from HFD Approve Resignation of Jim Keithahn from Parks Commission and Authorization to Advertise for Replacement Approve Regular Meeting Date Change for Council and EDA to February 22, 2005 Approve Appointment of Bronwen Kleissler as Vice Chair of the Planning Commission Approve Charitable Gambling License for National Ataxia Foundation @ Ricci's Approve Award of Bid to Mechanical Contractors for HVAC Annual Maintenance Agreement for City Facilities Approve Authorization to Prepare and Receive RFP's for Park Master Plan Update Approve Pay Request #3 from Schifsky & Sons for Final Payment on Work Completed on Bald Eagle Industrial Park 5d' Addition All aye. Motion Carried. GENERAL CLAIMS Adoption of the Consent Agenda approved the claims roster for February 7, 2005 as presented. APPROVE CHARITABLE GAMBLING PERMIT FOR INDIANHEAD SCOUTING Indianhead Scouts made application to the City for a lawful gambling permit to conduct a raffle at Wild Wings on Thursday, October 13, 2005 as a fund raiser at the annual pheasant hunt. Adoption of the Consent Agenda approved the lawful gambling permit for Indianhead Scouting to hold a raffle at Wild Wings on October 13, 2005. City Council meeting of February 7, 2005 Page 3 APPROVE FINAL AUTHORIZATION FOR PURCHASE OF FORD F-550 DUMP BODY AND PLOW At its January 24, 2005 meeting, Council authorized staff to proceed with the purchase of a Ford F-550 Cab & Chassis with dump body and plow for the public works department. Purchase of this truck was included in the City's 2005 budget. PW Director Chris Petree has prepared the specifications for this truck, including the details of purchase through the State of Minnesota Cooperative Purchasing Program. Adoption of the Consent Agenda approved final authorization for the purchase of a Ford F- 550 Cab & Chassis with dump body and plow for $48,792.68. APPROVE ADVERTISEMENT FOR SALE OF 1986 RESCUE TRUCK FOR HFD In June 2004, the HFD put into service a new rescue truck, which was purchased from Custom Fire. The new truck replaced the old 1986 rescue truck, which was in severe disrepair. This rescue truck is the single busiest piece of apparatus in the HFD. Also in 2004, the HFD purchased an ambulance from the Mahtomedi fire department. This ambulance would also be part of the fire department's emergency response vehicles some time in the future. Adoption of the Consent Agenda approved the advertisement for the sale of the 1986 rescue truck and to bring any and all bids to Council for final approval. APPROVE ADVERTISEMENT FOR SALE OF 15 SCOTT SCBA UNITS FOR HFD In September 2004, U.S. Congressman Mark Kennedy presented a FEMA check in the amount of $117,000 to the City of Hugo and the HFD for the purchase of rescue airpacks to replace the old and outdated pieces of equipment that have utilized for several years. Adoption of the Consent Agenda approved the advertisement for the sale of the 15 Scott SCBA units and to bring any and all bids to Council for final approval. APPROVE RESIGNATION OF JASON DAHMS FROM HFD Jason Dahms was one of the new recruits for the HFD in 2004. Unfortunately, circumstances beyond his control in his family have necessitated his resignation from the HFD. Adoption of the Consent Agenda approved the resignation of Jason Dahms from the HFD, and his replacement was included in the four firefighters that were budgeted for in the City's 2005 budget. APPROVE RESIGNATION OF JIM KEITHAHN FROM PARKS COMMSISION AND AUTHORIZATION TO ADVERTISE FOR REPLACEMENT Jim Keithahn was selected as one of the new parks commissioners by Council in 2004. Unfortunately, Jim's has experienced some changes, which do not allow for the time commitment necessary for his position on the Parks Commission. Adoption of the Consent Agenda approved the resignation of Jim Keithahn from the Parks Commission, thanked him for his service to the City, and authorized staff to advertise for his replacement. City Council meeting of February 7, 2005 Page 4 APPROVE REGULAR MEETING DATE CHANGE FOR COUNCIL AND EDA TO FEBRUARY 22, 2005 Each year, Council is presented with the President's Day holiday, which is the third Monday in February. Adoption of the Consent Agenda approved the 2°d regular meeting date of the month for February, for both Council and the EDA, for Tuesday, February 22, 2005 at 7:00 pm. APPROVE APPOINTMENT OF BRONWEN KLEISSLER AS VICE CHAIR OF THE PLANNING COMMISSION At its January 3, 2005 meeting, Council reappointed Sandy Malaski to the Planning Commission and also as Vice Chair. Council directed staff to advertise for the future vacancy, since Sandy did not seek a reappointment to the PC. The closing date for applications was January 31, 2005. Adoption of the Consent Agenda approved the appointment of Bronwen Kleissler as the new Planning Commission Vice Chair for 2005. APPROVE CHARITABLE GAMBLING LICENSE FOR THE NATIONAL ATAXIA FOUNDATION AT RICCI'S The National Ataxia Foundation made application for approval of a charitable gambling license to sell pull tabs at Ricci's. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the charitable gambling license for the National Ataxia Foundation to sell pull tabs at Ricci's, 14777 Forest Boulevard. APPROVE AWARD OF BID TO MECHANICAL CONTRACTORS FOR HVAC ANNUAL MAINTENANCE AGREEMENT FOR CITY FACILITIES PW Director Chris Petree solicited bids for the annual maintenance for the HVAC mechanical systems for the three City facilities, City Hall, Fire Hall, and the new public works facility. Adoption of the Consent Agenda approved the award of bid to Snell Mechanical, Inc. for the annual maintenance agreement for the mechanical systems for the City's facilities in the amount of $6,075. APPROVE AUTHORIZATION TO PREPARE AND RECEIVE RFP'S FOR PARK MASTER PLAN UPDATE At its January 12, 2005 meeting, the Parks Commission discussed the City's Park Master Plan, which was completed in 1998. An update of the parks master plan has been included as one of the goals of the Parks Commission for the past two years. Further research and review of the plan revealed that there is a substantive change in the scope, contact, and direction of the 1998 plan. Adoption of the Consent Agenda authorized staff to prepare and receive Request for Proposals for an update to the City's 1998 Parks Master Plan. Schifsky & Sons submitted pay request #3 for final payment on work completed on Bald Eagle Industrial City Council meeting of February 7, 2005 Page 5 Park 5n' Addition. City Engineer Jay Kennedy reviewed the request for payment and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved final payment to Schifsky & Sons for work completed on BEIP 50' Addition, in the amount of $39,250.55. APPROVAL OF 2005 CITY'S FOCUS GOALS At its annual goal setting session on Tuesday, January 25, 2005, Council, along with members of the City's commissions, brain stormed and selected ten new goals for the City 2005. City staff revised those goals, and included along with them, some future topics for monitoring in 2005, as well as the EDA's 2005 goals. Council member Granger suggested Council continue discussion of the pavement management program. Council agreed to place that matter under the 2005 transportation planning goal. Miron made motion, Granger seconded, to approve the City's 2005 focus goals and ongoing priorities and accept the 2005 goals of the EDA and Planning Commission. All aye. Motion Carried. APPROVE RESPONSE LETTER OT METROPOLITAN COUNCIL RE: SANITARY SEWER CAPACITY At its January 24, 2005 meeting, Council discussed the December 29, 2004 letter from Met Council's Chair Peter Bell regarding the City's sanitary sewer capacity. Council provided staff with direction in regard to a response letter for Council review prior to its mailing. Miron made motion, Haas seconded, to approve the draft letter and direct staff to include a comment regarding the open house to be held at the WBL City Hall on 2/16/06 regarding future sanitary sewer capacity in the northeastern portion of the Twin Cities. All aye. Motion Carried. Miron made motion, Haas seconded, directing staff to notice a Council meeting for February 16, 2005, 6:30 pm to 8:30 pm, to allow Council attendance at a Metro Council Open House at the WBL City Hall. All aye. Motion Carried. APPROVE SELECTION OF NAME FOR COMMUNITY ROOM LOCATED AT RICE LAKE PARK At its December 20, 2004 meeting, Council discussed a recommendation from the Parks Commission regarding the naming for the new community room constructed next to the City's new public works facility at the Rice Lake Park. Council agreed to open up to residents a naming contest for the room, which would be utilized for community events, as well as future recreational activities. PW Director Chris Petree organized the naming contest, which was advertised in the City's Newsletter, website, and at City Hall, with nine names being offered. Council discussed the proposed names and after discussion: Petryk made motion, Miron seconded, to name the community facility the "Rice Lake Park Room". City Council meeting of February 7, 2005 Page 6 Council continued discussion of names and felt that center was a better "fit" for the facility than room. Petryk and Miron withdrew their motion. Haas made motion, Puleo seconded, to name the community facility the "Rice Lake Center". All aye. Motion Carried. PROPOSED CELEBRATION OF CITY OF HUGO CENTENNIAL IN 2006 At the request of HBA president Katie Riopel, the Hugo Historical Commission researched the Village of Hugo's date of incorporation and determined that the Village of Hugo was incorporated August 15, 1906. Commission Chair Pam Videen attended the Council's goal setting session on January 25, 2005, and suggested planning for a centennial celebration as one of the City's top ten goals for 2005. Council discussed involvement of staff, the Historical Commission, and local interest groups to organize a celebration of the City of Hugo's centennial in 2006, and recommended that a Centennial Committee be established to coordinate the celebration. It was suggested that the event piggy -back on Good Neighbor Days. City Administrator Mike Ericson reported that Kitty Cheesebrow had contacted the Secretary of State's Office for verification of the original date of incorporation. Staff received a fax stating the date was August 15, 1906. Miron made motion, Granger seconded, directing staff to communicate discussion with the Historical Commission and bring back a recommendation to Council for a joint meeting in March 2005 with the vanous groups. All aye. Motion Carried. DISCUSSION ON PROPOSED LEGISLATION FOR 10 -YEAR EQUIPMENT CERTIFICATES The City utilized short-term borrowing for the purpose of purchasing a fire truck in 2003 for the HFD; specifically, State Statute allows for five-year equipment certificates for municipalities to provide financing options, which are outside standard operational budget funds. The Hugo Fire Department sought permission from Council to work with State Representative Ray Vandeveer for proposed legislation to increase short-term borrowing from five years to ten years. Council stated that they were not interested in a change to the legislation. Miron made motion, Petryk seconded, to table this issue. All aye. Motion Carried. DISCUSSION ON PROPOSED LEGISLATION FOR REMOVAL OF LOCAL ASSESSOR In 2004, the Washington County Board proposed a county -wide assessing policy, which included options for the cities that have local assessors. After much discussion, and upon recommendation from the City of Hugo and other municipalities, the Board agreed to take no action for a county -wide assessing policy. Included in State Statute is a specific clause that allows the county boards the option of removing the local assessor by a simple majority. After discussions with City Assessor Frank Langer, City Council meeting of February 7, 2005 Page 7 staff sought direction from Council as to its desire to have language changed to specify a super majority of the County Board. After discussion, Council supported a change in State Statute to a super majority. Miron made motion, Puleo seconded, directing staff to draft a resolution for Council approval stating City Council desire that a motion for removal of the local assessor require a super majority of the County Board. All aye. Motion Carried. DISCUSS SCHEDULING EMERGENCY MANAGEMENT TOWN MEETING AT THE RLP COMMUNITY ROOM City staff received a letter from a resident inquiring as to the City's emergency management plan. Council discussed this issue at its neighborhood meeting at the Hugo Fire Hall in October 2004, and suggested that staff schedule a town hall style meeting at the City's new Rice Lake Center, at which Fire Chief Jim Compton and staff would provide an overview of the City's emergency management plan. Miron made motion, Granger seconded, directing staff to meet with the Fire Chief to review an agenda and select a date for this event. All aye. Motion Carried. SELECT DATE TO CONDUCT PLANNING COMMISSIONER INTERVIEWS On January 3, 2005, Council directed staff to advertise for the vacancy on the Planning Commission, which was created due to the term expiration of Vice Chair Sandy Malaski. The deadline for submittal of applications was Monday, January 31, 2005, with receipt of four applications. Haas made motion, Granger seconded, to schedule a Council meeting for February 28, 2005, at 7:30 pm, to conduct Planning Commissioner interviews. All aye. Motion Carried. SIDEWALK SNOW REMOVAL POLICY Council member Petryk had received a call from a resident regarding the City's snow removal policy. PW Director Chris Petree stated that the City did not have a policy due to budget limitations and a small staff. City Attorney advised that a "no policy" recommendation be submitted to Council for consideration at a Council meeting. Miron made motion, Haas seconded, directing staff to develop a policy memorandum for Council review. All aye. Motion Carried. City Council meeting of February 7, 2005 Page 8 PROPOSED LEGISLATION AND BONDING FOR CSAH 8 PROJECT Council member Haas requested the Finance Department to review S.F. 318, authored by Senator Larry Pogemiller (DFL -Minneapolis) and report on how it might affect the City's ability to finance the CSAH 8/Oneka Parkway improvement project. Finance Director Ron Otkin prepared a memorandum that indicates that tax abatement bonds will be issued prior to any deadlines contained in the proposed bill. This bill did receive a Senate Committee hearing, but staff will keep the Council informed as to its progress. No formal Council was taken. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 8:38 pm. All aye. Motion Carried. � Mary , ' Creager City erk