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HomeMy WebLinkAbout2005.03.07 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 7, 2005 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; City Attorney Dave Snyder; City Engineer Jay Kennedy; City Public Works Director Chris Petree; Senior Engineering Technician Scott Anderson; Fire Chief Jim Compton; Assistant Fire Chief Jadon 011ila ABSENT: Granger MINUTES FOR CITY COUNCIL MEETING OF FEBRUARY 22.2005 Haas made motion, Petryk seconded to approve the minutes for the February 22, 2005 meeting as presented. All aye. Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF FEBRUARY 28.2005 Haas made motion, Puleo seconded to approve the minutes for the February 28, 2005 meeting for the Planning Commissioner interviews as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.2, G.3 and G.6 from the Consent Agenda for Council Discussion Add G.12 — Approve Submittal of FEMA grant application for 1800mhz. radios Add L.1 — Pavement Management Plan Add M.1- Spelling of Rice Lake Center Miron made motion, Haas seconded to approve the agenda for March 7, 2005, as amended All aye. Motion Carried. 2004 HUGO FIRE DEPARTMENT ANNUAL REPORT (FIRE CHIEF JIM COMPTON) Fire Chief Jim Compton and Assistant Chief Jadon 011ila presented Council with the 2004 Hugo Fire Department Annual Report. The Power Point presentation consisted of an overview of activities and training in 2004, as well as significant accomplishments by the department. Council members asked questions and Jim and Jadon responded. Miron made motion, Petryk seconded to approve with gratitude the 2004 Hugo Fire Department Annual Report. All aye. Motion Carried. City Council meeting of March 7, 2005 Page 2 CONSENT AGENDA Haas made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Award of Bid for Asphalt Patching Trailer for PW Department Approve Award of Bid for Mower and Trailer for PW Department Approve Application for Monument Sign at Fenway Place (Kettler/Pratt) Approve Variance for Oversized Garage at 12823 Greystone Avenue North (Hidden Hills) Approve Reduction in Letter of Credit from Centex Homes (Heritage Ponds) Approve Reduction in Letter of Credit from Emmerich Development (Diamond Point West) Approve Appointment of Tom Weidt to the Hugo Planning Commission Approve Submittal of FEMA Grant Application for 1800mhz. radios. All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 7, 2005 as presented. APPROVE AWARD OF BID FOR ASPHALT PATCHING TRAILER FOR PW DEPT. Included in the 2005 general fund budget is $18,000 for the purchase of an asphalt patching trailer for the PW Department. This item is available for purchase through the state contract. Adoption of the Consent Agenda approved the purchase of an asphalt -patching trailer from Stepp Manufacturing in the amount of $15,783.30, which is consistent with pricing and purchasing available through the State contract. APPROVE AWARD OF BID FOR MOVER AND TRAILER FOR PW DEPARTMENT Included in the 2005 general fund budget is $20,000 for the purchase of a mower and trailer. These items will be used to maintain City parks and boulevards, as well as City facilities. Staff is still working on the specifications for the trailer and will bring that item back to Council at their next regular meeting. Adoption of the Consent Agenda approved the purchase of a Toro Z500 series mower w/attachments from the Hugo Feed Mill in the amount of $10,334.18 APPROVE VARIANCE FOR MONUMENT SIGN AT FENWAY PLACE (I ETTLER/PRATT) Kettler Construction and Pratt Homes have requested approval to construct a four -foot high monument sign within the right-of-way on 141" Street North for the Fenway Place development. The sign would be located in a center traffic island, which is within the public right of way. The center island was designed for the placement of a monument sign, such that it would not interfere with traffic sight lines. The monument sign and the landscaping of the center island would be maintained by the Fenway Place Home Owners Association. The Board of Zoning Adjustments considered this matter at its meeting of February 24, 2005 and unanimously recommended approval of the variance request. City Council meeting of March 7, 2005 Page 3 Adoption of the Consent Agenda approved the variance request to place a private signs in public right of way for a monument sign for Fenway Place development. APPROVE VARIANCE FOR OVERSIZED GARAGE AT 12823 GREYSTONE AVENUE NORTH (HIDDEN HILLS) Bacchus Homes, Inc. has requested approval to construct a 1,124 square foot attached garage to the home being constructed at 12823 Greystone Avenue North. The parcel is 2.5 acres in size and legally described as Lot 8, Block 2, Hidden Hills Development. The Board of Zoning Adjustments considered this matter at its meeting of February 24, 2005 and unanimously recommended approval of the variance request. Adoption of the Consent Agenda approved the variance request to construct a 1,124 sq ft oversized garage at 12823 Greystone Avenue North. APPROVE REDUCTION IN LETTER OF CREDIT FROM CENTEX HOMES (HERITAGE PONDS) Centex Homes requested a reduction in the letter of credit being held for the private and private improvements in the Heritage Ponds neighborhood. City staff has been working with the contractor over the past several months to address issues regarding the project and is confident that they will be completed to the satisfaction of the City. Adoption of the Consent Agenda approved the reduction in the letter of credit for Centex Homes for the private and public improvements in the Heritage Ponds neighborhood to $56,764 for grading and $582,550 for street and utility improvements. APPROVE REDUCTION IN LETTER OF CREDIT FROM EMMERICH DEVELOPMENT (DIAMOND POINT WEST) Emmerich Development Corporation requested a reduction in the letter of credit being held for the public and private improvements in the Diamond Point West, Phase 3. The developer has completed the utilities, curb and gutter, and base course paving on the project. Staff is confident that the final items will be completed to the satisfaction of City staff. Adoption of the Consent Agenda approved the reduction in the letter of credit for Emmerich Development for newly constructed public and private improvements in the Diamond Point West Phase 3 to $100,096.50. APPROVE APPOINTMENT OF TOM WEIDT TO THE PLANNING COMMISSION AND ADVERTISE FOR PARKS COMMISSION VACANCY On Monday, February 28, 2005, Council interviewed four applicants for the vacancy on the Planning Commission created by the retirement of long-time Commissioner Sandy Malaski. After interviews and thorough review, Council agreed to appoint Tom Weidt to fill the vacancy on the Planning Commission. As Council is aware, Tom has served for four years on the Parks Commission and seeks a change in his volunteer service to the community. Adoption of the Consent Agenda approved the appointment of Tom Weidt as the newest Commissioner on the Planning Commission and directed staff to advertise for his vacancy on the Parks Commission, for his term, which is set to expire on March 31, 2005. City Council meeting of March 7, 2005 Page 4 APPROVE SUBMITTAL OF FEMA GRANT APPLICATION FOR 1800MHZ. RADIOS Fire Chief Jim Compton and Assistant Chief Jason 011ila requested approval to submit a grant application to FEMA for the purchase of 1800mhz. radios. The switch to 1800 MHz radios is currently mandated for all metro counties, and would allow the HFD to communicate with other agencies on mutual aid activities. The grant award, if successful would be a matching grant. Adoption of the Consent Agenda approves the HFD submittal of a FEMA grant application for 1800 MHz. radios. APPROVE AWARD OF BID FOR SALE OF 1986 RESCUE TRUCK FOR HFD At its February 7, 2005 meeting, Council directed staff to advertise for the sale of the 1986 rescue truck for the HFD. Bids were received and opened on Monday, February 28, 2005 at 1:00 pm, with two bids received. Staff reviewed both bids for completion and validity. The FHT Company LLC submitted the highest bid of $1,530. Resident Kurt Grainger requested this item be removed for discussion and Mayor Miron agreed. After discussion, Haas made motion, Puleo seconded, to approve the donation of the rescue truck to the City of Luverne, Iowa. Haas made motion, Miron seconded to amend the main motion to reject all bids and approve the donation of rescue truck to the City of Luverne Fire Department, upon receipt of a formal request. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. APPROVE AWARD OF BID FOR SALE OF 15 SCOTT SCBA UNITS FOR HFD At its February 7, 2005 meeting, Council directed staff to advertise for the sale of 25 Scott SCBA units, which have been replaced under the FEMA with new air tanks. The HFD set a minimum bid of $200 per tank and was successful in receiving bids in that amount. Miron made motion, Puleo seconded, to approve the sale of 11 Scott SCBA units to the Sandy Ridge FD, South Carolina, and four units to the Luverne Iowa FD, as described by Fire Chief Compton, and to direct staff to prepare necessary work to direct money to Finance Director for use in purchasing new tanks. All aye. Motion Carried. APPROVE ORDINANCE INCREASING PARK DEDICATION FEE At its February 22, 2005 meeting, Council discussed the work of the Park Dedication Fund Subcommittee and its review of the City's current park dedication fee of $1,800. Council agreed that significant research and analysis had been done regarding the proposed increase to $2,400. Upon a recommendation from the Parks Commission, City staff has prepared an ordinance reflecting an increase in the park dedication fee to $2,400, which will be the first increase since 2001. City Council meeting of March 7, 2005 Page 5 Council expressed desire to further discuss the parkland dedication fee for commercial property. Haas made motion, Petryk seconded to approve ORDINANCE 2005-396 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES FOR YEAR 2005, including the increase in the parkland dedication fee of $2,400 for residential and commercial property. VOTING AYE: Puleo, Miron, Petryk, Haas Motion Carried. APPROVE GRANT APPLICATION TO MNDNR FOR OUTDOOR RECREATION GRANT FOR DIAMOND POINT EAST PARK At its February 9, 2005 meeting, the Parks Commission voted to submit a grant application to the MnDNR for an Outdoor Recreation Grant for Diamond Point Park. As part of the grant application process, Council must hold a public hearing in order to take public comment on the proposed park improvements and adopt a resolution. PW Director Petree provided the Council with a PowerPoint presentation and an overview of the park and the grant application. Petree stated that Diamond Point Park is approximately 13 acres in size and will have the following amenities: a hockey rink with a bituminous surface for inline skating in the summer; a warming house facility; an active play structure; a pleasure skating rink; trail connections to regional trails; and 20 parking spaces. Petree stated that the implementation schedule for the site as follows: the DNR will award grants in June of 2005, and the park will be constructed in the spring of 2006. Petree stated that the overall cost of the park would be $380,000, with half of the funding coming from the DNR grant, and half coming from park dedication fees. No residents would be assessed for the cost of the park. PW Director Petree also stated that the annual maintenance costs of the site would be $22,000. Mayor Miron opened the public hearing, and Parks Commissioner Tom Weidt stated that he has been approached by a number of hockey parents inquiring about the loss of the Hugo Elementary rink, and that the Diamond Point Park would be a great addition to the City Park plan. There were no other written or oral comments and the public hearing was closed by Mayor Miron. Haas made motion, seconded by Puleo to approve RESOLUTION 2005-7 SUPPORTING THE DIAMOND POINT PARK DNR OUTDOOR RECREATION GRANT APPLICATION. VOTING AYE: Puleo, Miron, Petryk, Haas Motion Carried. STORM WATER POLLUTION PREVENTION PROGRAM As part of the state and federal requirements to improve cleanup of lakes and rivers in the City, Council must hold a public hearing in order to allow staff to outline the activities that the City has engaged in as a result of implementing the storm water pollution prevention program. PW Director Chris Petree and Senior Engineering Technician Scott Anderson delivered a short Power Point presentation and provided Council with an overview of their activities to date. Mayor Miron opened the public hearing and resident Adam Muller stated that the City Council needed to explain some of the terms used, and needed to use fewer acronyms. There were no other written or oral comments. City Council meeting of March 7, 2005 Page 6 Miron made motion, Haas seconded, to approve the Storm Water Pollution Prevention Report as presented, and directed staff to continue efforts as presented. All aye. Motion Carried. APPROVE DRAFT RESOLUTION FOR LEGISLATION CHANGE FOR LOCAL ASSESSOR At its February 7, 2005 meeting, Council discussed proposed legislation to change the method by which county boards can remove a local assessor. Staff proposed language whereby current statute specified, "by resolution" interpreted as a simple majority to language of super majority. Staff has drafted a resolution reflecting Council position and support for new legislation. Staff seeks Council direction as to a meeting with local legislators for formally draft new legislation. Petryk made motion, seconded by Haas, to adopt RESOLUTION 2005-8 SUPPORTING CHANGE IN STATE STATUTE TO REQUIRE A SUPER MAJORITY COUNTY BOARD VOTE TO REMOVE A LOCAL ASSESOR. VOTING AYE: Puleo, Miron, Petryk, Haas Motion Carried. APPROVE AGREEMENT WITH RCWD FOR MINOR MAINTENANCE FOR JD2 At its joint meeting with the RCWD on January 14, 2005, Council accepted the compromise agreement with RCWD for minor maintenance of JD2 for the next 18 months. Staff was directed to prepare a Cooperative Agreement outlining the stipulation of agreement and that Agreement has been drafted for review by Council. This item was discussed by Council at its February 22, 2005 meeting, and staff was directed to make final revisions and bring back the completed draft for final approval by Council. Miron made motion, seconded by Haas, to direct staff to continue making changes to the agreement to bring back to the City Council for formal approval. All aye. Motion Carried. UPDATE ON EVERTON AVENUE SPEED STUDY AND TURN BACK After residents on Everton Avenue raised concerns about speeding, staff contacted the Washington County Sheriff s Department, who conducted a speed study in December 2004. A copy of the report was provided to Council. Residents have also requested that the City direct Pulte Homes to barricade the north end of the road since satisfactory road access has been completed to the Water's Edge development. Staff has informed Todd Baumgartner from Pulte Homes about this responsibility, as noted in the Development Agreement, and he has agreed to comply. No formal action taken. JUNE 16.2005 WASHINGTON COUNTY INVESTMENT BOARD MEETING At its January 24, 2005 meeting, the EDA listed to a presentation from the Washington County City Council meeting of March 7, 2005 Page 7 Investment Board. The Board is responsible for promoting job growth and economic development in Washington County. The Board will hold its annual meeting on June 16, 2005 and has requested attendance of city councils and economic development authorities from all cities in the county. Miron made motion, seconded by Puleo, to schedule this luncheon meeting on Thursday, June 16, 2005, as a City Council meeting. All aye. Motion Carried. PAVEMENT MANAGEMENT PLAN Council Member Haas requested that this item be added to the agenda for discussion. Council Member Haas stated that he would like to have City staff begin looking at this program and to bring something back for the next Council meeting. Haas made motion, Puleo seconded, directing staff to prepare an introduction to the pavement management plan for the next City Council meeting. All aye. Motion Carried. SPELLING OF RICE LAKE CENTER COMMUNITY ROOM City Administrator Ericson placed this item on the agenda. Staff is seeking direction from the City Council regarding the spelling of the Rice Lake Center Community Room; specifically, whether or not the center should be spelled Center or Centre, which is the French spelling of the word, and coincides with Hugo's French heritage. Miron made motion, Haas seconded, to direct staff to spell it Rice Lake Centre, using the French spelling of the word. All aye. Motion Carried. ADJOURNMENT Haas made motion, Puleo seconded to adjourn at 9:23 pm. All aye. Motion Carried. Mary Crea er S City erk