Loading...
HomeMy WebLinkAbout2005.03.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 21, 2005 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; City Planner Kendra Lindahl; PW Director Chris Petree; Planning Intern Tom Denaway; and City Clerk Mary Ann Creager ABSENT: Becky Petryk CITY COUNCIL MEETING OF MARCH 7, 2005 Haas made motion, Puleo seconded, to approve the minutes for the Council meeting of March 7, 2005 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Move up discussion of H.1 and H.2 after F.2 Miron made motion, Haas seconded, to approve the agenda for March 21, 2005 as amended. All aye. Motion Carried. PRESENTATION OF FLAG FLOWN OVER THE NATION'S CAPITOL (U.S. CONGRESSMAN MARK KENNEDY Senate 52 Republican officials requested and received from Congressman Mark Kennedy, a United States flag, which was flown over the nation's capitol on May 19, 2003. On behalf of Senate District 52 officials, Johnna Kountz from Congressman Mark Kennedy's office officially presented the flag and framed Certificate of Verification to the City of Hugo for future display. Mayor Fran Miron accepted the flag on behalf of Hugo residents and publicly thanked the Congressman and his staff, as well as Republican Senate District 52 officials. RECOGNITION OF PLANNING COMMISSION SANDY MALASKI Sandy Malaski has been a Hugo Planning Commissioner since 1994. Over the past 11 years, Sandy has been involved in numerous review and approval of new neighborhoods, public facilities, and new businesses. Sandy is a thorough and hard working Planning Commissioner, who is well prepared when she comes to PC meetings. Sandy knows quality development and ensures that the City has received that, in view of the many plats she has reviewed. The City is a better community because of the volunteer efforts of Planning Commissioner Sandy Malaski. Mayor Fran Miron and Council members provided Sandy with a framed resolution recognizing her accomplishments and service to the community, as well as a Certificate of Appreciation memorializing her service on the PC. Miron made motion, Puleo seconded, to adopt Resolution 2005-9 A RESOLUTION RECOGNIZING SANDY MALASKI'S 11 YEARS OF PUBLIC SERVICE TO THE CITY OF HUGO. All aye. Motion Carried. City Council meeting of March 21, 2005 Page 2 CSAH 8/14 PROJECT UPDATE AND STATUS OF COUNTY ROADS (DON THEISEN) At its March 7, 2005 meeting, Council member Chuck Haas requested an update on the status and condition of county roads in rural Hugo, as well as a status update on CSAH 8/14 project. Washington County Engineer Don Theisen and Washington County Commissioner Dennis Hegberg were present and provided Council with an overview and update on the condition of county roads in rural Hugo, in particular CR57, as well as the CSAH 8/14 project. ONEKA PARKWAY CONSTRUCTION PROPOSAL At a November 3, 2004 workshop, Council was presented with the feasibility study for Oneka Parkway and over the past two months, City staff, along with Council members Mike Granger and Frank Puleo, has continued to meet with representatives from Pulte Homes regarding the construction of the '/+ mile of Oneka Parkway and its connection to CSAH 8. On March 15, 2005, City staff and Council members again met with officials from Pulte Homes to continue discussions on construction proposals. City Engineer Jay Kennedy provided a proposal for construction of the remainder of Oneka Parkway in 2005, as well as how the project will be funded. No formal Council action was taken. 2004 BUILDING DEPARTMENT ANNUAL REPORT Building Official John Benson and the building department prepared its 2004 annual report and activities over the past year. CD Director Bryan Bear provided a PowerPoint presentation which provided an excellent overview of the department's activities, as well as highlights and accomplishments. There will be a marked increase in the housing permits in 2005. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Renewal for Optional Liquor 2 AM Closing (Sal's) Approve Reappointment of Jennifer May to the Parks Commission Approve On Sale Liquor License for Northstar Gay Rodeo (July 2-3, 2005) Authorize Purchase of Lawn Mower Trailer for PW Department Approve Hiring of Dan LaCasse as Summer Seasonal Employee in Public Works Approve Advertising for Three Seasonal Public Works Employees Approve Probationary Period for Tim Kieffer and Appoint as Regular Employee Approve Probationary Period for Paul Christianson and Appoint as Regular Employee All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 21, 2005 as presented. City Council meeting of March 21, 2005 Page 3 APPROVE RENEWAL FOR OPTIONAL LIQUOR 2 AM CLOSING (SAC'S) Sal's Black Angus Grill made application to the City for a 2 am closing, as allowed by the Minnesota State Legislature. Adoption of the Consent Agenda approved renewal of the 2 am closing for Sal's Black Angus Grill. APPROVE REAPPOINTMENT OF JENNIFER MAY TO THE PARKS COMMISSION Jennifer May was appointed to the Parks Commission in 2002 and has served for the past three years. Jennifer seeks a reappoint by Council, and under the Commission appointment policy, is afforded that opportunity. Jennifer is an active and involved Parks Commissioner, who volunteers especially with the neighborhood block program. Adoption of the Consent Agenda approved the reappointment of Jennifer May to the Parks Commission for a three-year term. APPROVE ON SALE LIQUOR LICENSE FOR NORTHSTAR GAY RODEO (JULY 2-3,2005) For the past several years, the Northstar Gay Rodeo has held its annual rodeo at the Woodloch Stables. As in year's past, the association made application for an on -sale liquor license for the event. City staff reviewed the application and liquor liability insurance and found them to be satisfactorily complete. Adoption of the Consent Agenda approved the on -sale liquor license for the Northstar Gay Rodeo for its event on July 2-3, 2005 at Woodloch Stables. AUTHORIZE PURCHASE OF LAWN MOWER TRAILER FOR PW DEPARTMENT At its March 7, 2005 meeting, Council approved staff purchase of a Toro Z500 mower from the Hugo Feed Mill. PW Director Chris Petree informed Council that staff would complete specifications for the trailer and would bring back a recommendation to the City Council at this meeting for the purchase of a trailer. Staff received prices from five different manufacturers for this trailer that ranged from $5,300 to $9,400. Adoption of the Consent Agenda authorized the purchase a 2005 Felling FT -10 EG trailer from Scharber & Sons for $5,760.63, which includes tax, license, and delivery. This trailer meets the needs of the Public Works Department and is available through state contract pricing. APPROVE HIRING OF DAN LACASSE AS SUMMER SEASONAL EMPLOYEE IN PUBLIC WORKS Dan LaCasse has worked for the City for the past three summers as a seasonal employee in the PW department. Dan is a conscientious and hard worker, and desires to return to the City for the summer of 2005. Adoption of the Consent Agenda approved hiring of Dan LaCasse as a summer seasonal employee in the PW department at an hourly rate of $12.00. APPROVE ADVERTISING FOR THREE SUMMER SEASONAL PW EMPLOYEES Included in its 2005 budget, Council approved the hiring of two additional summer seasonal employees. Adoption of the Consent Agenda approved the advertising for three summer seasonal employees, who would start in late May — early June. City Council meeting of March 21, 2005 Page 4 APPROVE PROBATIONARY PERIOD FOR TIM KIEFFER AND APPOINT AS REGULAR EMPLOYEE Tim Kieffer was hired by the City on September 27, 2004 as one of the new PW maintenance employees. Tim is a conscientious and hard worker, who is skilled in a wide variety of duties. Tim is well respected and well liked by his coworkers and has an excellent future with the City. Adoption of the Consent Agenda approved the six-month probationary period for Tim Kieffer and appointed him as a regular employee. APPROVE PROBATIONARY PERIOD FOR PAUL CHRISTIANSON AND APPOINT AS REGULAR EMPLOYEE Paul Christianson was hired by the City on September 27, 2004. Over the past six months, Paul has demonstrated an excellent work ethic through his variety of public works skills and abilities. Paul is well respected and well liked by his coworkers and has an excellent future with the City. Adoption of the Consent Agenda approved the six-month probationary period for Paul Christianson and appointed him as a regular employee. Pratt Investment and Centex Homes requested final plat approval for the 2nd and final phase of the Heritage Ponds development. This phase includes the remaining 42 single-family homes and 120 townhomes that were approved as part of the preliminary plat and PUD general plan on May 3, 2004. Puleo made motion, Haas seconded, to adopt Resolution 2005-10 APPROVING THE DEVELOPMENT AGREEMENT AND FINAL PLAT FOR HERITAGE PONDS 2ND ADDITION. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. APPROVAL OF CUP FOR VINCE AND JULIE LUTZ FOR HOME OCCUPATION BUSINESS (15118 IRISH AVENUE) Mayor Miron removed this item from the Consent Agenda for Council discussion. Mayor Miron felt that the hours of operation should be determined only after the business had been in operation for a period of time. Julie and Vince Lutz applied for a Conditional Use Permit to allow a home occupation as an accessory use at 15118 Irish Avenue North. The applicant proposes to use an existing pole barn on the property for a home occupation, consisting of an auto repair business. The Planning Commission considered this application at its March 10, 2005 meeting and unanimously recommended approval. Council concurred with amending Condition #4 to reflect no limit on hours of operation, but can be considered by a future Council. Miron made motion, Granger seconded, to adopt RESOLUTION 2005-11 APPROVING A CUP TO ALLOW FOR A HOME OCCUPATION AS AN ACCESSORY USE AT 15118 IRISH AVENUE. City Council meeting of March 21, 2005 Page 5 VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. STATUS REPORT ON IRISH AVENUE GRAVEL PIT On February 25, 2005, City staff, Parks Commissioner Pete Pedersen, City Attorney Dave Snyder, and City Assessor Frank Langer met with representatives from River City Asphalt (RCA) to discuss the gravel pit on Irish Avenue. Specifically, staff reviewed with RCA officials the City's interest in purchasing some or all of the land for parkland and a ballfield complex. As Council is aware, there is significant history regarding this property, and the City's involvement, and a Special Use Permit that has allowed the gravel pit to operate until its sunset date of November 2004. Staff was brought up-to-date by the representatives as to the expected completion of its reclamation project, and also as to the ownership of the property. Recently, company officials have begun the process of final cleanup, with noise concerns being voiced from adjoining neighbors. Staff will also evaluate any damage done to haul routes as a result of trucking from the pit. Miron made motion, Haas seconded, directing staff to schedule a workshop with gravel pit neighbors at the Rice Lake Centre Room to discuss the status of the gravel pit. All aye. Motion Carried. DISCUSSION OF CDBG GRANT APPLICATION FOR OLD ANTIQUE STORE At its February 7, 2005 meeting, Council directed staff to submit a Community Development Block Grant application to Washington County to finance both the purchase of the old antique store, as well as to provide funding for demolition of buildings on the east side of TH61 next to Egg Lake. CD Director Bryan Bear has received three rejection letters from Washington County regarding three separate applications for funding of redevelopment activities on the east side of TH61. Bryan presented the letters to Council, and discussed the future funding of the redevelopment activities on the east side of TH61. On March 14, 2005, Hugo City staff held a meeting with Springsted and Briggs and Morgan officials to discuss financing options for purchase of the old antique store. Miron made motion, Granger seconded, to schedule a joint City Council/EDA meeting for April 18, 2005, Hugo City Hall, at 8:30 am, to discuss options available to the City for redevelopment on the east side of TH61. All aye. Motion Carried. APPROVE AGREEMENT WITH RCWD FOR MINOR MAINTENANCE FOR JD2 At its joint meeting with the RCWD on January 14, 2005, Council accepted the compromise agreement with RCWD for minor maintenance of JD2 for the next 18 months. Staff was directed to prepare a Cooperative Agreement outlining the stipulation of agreement and that Agreement was drafted for review by Council. City staff recommended Council approve the final draft of the agreement with the RCWD for minor maintenance for JD2. City Council meeting of March 21, 2005 Page 6 Miron made motion, Granger seconded, to approve the Memorandum of Agreement, as approved by the City Attorney, and submit to the RCWD for their consideration at its meeting of March 23, 2005. All aye. Motion Carried. APPROVE COOPERATIVE AGREEMENT W/RCWD FOR JD2 CULVERT REPLACEMENT PROJECT At its January 24, 2005 meeting, Council discussed the proposed agreement with the RCWD to proceed with the City of Hugo taking over and completing the JD2 culvert replacement project. City Attorney Dave Snyder noted that the City will pay to the RCWD the amount of $107,500 and recommended approval of the agreement. Haas made motion, Puleo seconded, to approve the Settlement Agreement with the Rice Creek Watershed District for the JD2 culvert replacement project, subject to non -substantive changes by the City Attorney. All aye. Motion Carried. RURAL PRESERVATION PROGRAM ORDINANCE At the joint Planning Commission and City Council meeting on January 27, 2005, staff was directed to prepare a draft ordinance for discussion at a public hearing. The Planning Commission held a public hearing to discuss the ordinance on March 10, 2005. Following the public hearing, the Planning Commission voted to recommend approval of the draft ordinance. CD Director Bryan Bear presented the final recommendation from the Planning Commission, as well as a brief history of how the ordinance was crafted. Council discussed the proposed ordinance and changes they would like incorporated into the document. Miron made motion, Haas seconded, to table this matter to allow staff to make requested changes to the draft ordinance, and those changes to be highlighted/underlined for Council review and approval. All aye. Motion Carried. APPROVE NAMING OF FROG HOLLOW PARK IN CREEKVIEW PRESERVE The Parks Commission received 12 name nominations for the park in the Creekview Preserve Neighborhood. Over 25% of the nominations included a reference to frogs due to the high concentration of frogs on the park property. The Parks Commission unanimously selected the name "Frog Hollow Park", as submitted by resident Allen Bower, who will be recognized by the Parks Commission with a Certificate of Appreciation and Commemorative Mug. Granger made motion, Puleo seconded, to approve naming of the park in Creekview Preserve as "Frog Hollow Park". All aye. Motion Carried. City Council meeting of March 21, 2005 Page 7 APPROVAL OF DIAMOND POINT EAST FINAL PLAT AND DEVELOPMENT AGREEMENT E&G Development, LLC requested final plat approval for Diamond Point East, which includes the 125 single-family homes that were approved as part of the preliminary plat and PUD general plan on June 16, 2003. Final plats for Diamond Point West (1st -3rd Additions) have been approved previously. The original development approvals stated that final plat approval would not be granted for Diamond Point East until Goodview Avenue is reconstructed. The applicant is now requesting final plat approval to allow them to begin grading and utility work while work continues on Goodview Avenue. Staff drafted a resolution approving the final, but only recommended approval of the final plat and development agreement for Diamond Point East with the condition that no building permits be issued until reconstruction of Goodview Avenue is completed. Haas made motion, Granger seconded, to adopt RESOLUTION 2005-12 APPROVING THE DEVELOPMENT AGREEMENT AND FINAL PLAT FOR DIAMOND POINT EAST. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. APPROVAL OF RAILROAD AGREEMENT WITH MN COMMERCIAL FOR CR8 PROJECT The existing railroad tracks at the Highway 61/proposed County Road 8 intersection need to be lowered to accommodate the construction of CR 8. To provide for this work, the City needs to enter into a Force Account Agreement with Minnesota Commercial Railway. Under the terms of the agreement, Minnesota Commercial will complete the work at City cost. A draft agreement was prepared by City staff and reviewed by John Gohmann with Minnesota Commercial. City Engineer Jay Kennedy reviewed the agreement with Council and he will determine the status of materials that are to be removed as part of the project. Puleo made motion, Haas seconded, to approve the Railroad Agreement with Minnesota Commercial for the CR8 Realignment Project. All aye. Motion Carried. SCHEDULE INTERVIEW DATE FOR PARKS COMMISSION VACANCIES The deadline for submittal of names to serve on the Parks Commission was Friday, March 18, 2005, with six applications being submitted for the vacancies. Haas made motion, Puleo seconded, to schedule a Council meeting for April 11, 2005, Hugo City Hall, at 7:00pm, to conduct interviews for the Parks Commission vacancies. All aye. Motion Carried. City Council meeting of March 21, 2005 Page 8 APRIL 17.2005 HBA HUGO KIDZ `N BIZ FEST AT HUGO AMERICAN LEGION City Administrator Mike Ericson reported that the planning efforts with the committee have gone well and Hugo families are encouraged to attend the Kidz 'n Biz Fest on April 17, 2005. LITIGATION REPORT ON SEH ENGINEERS/RKI REGARDING PELOOUIN PARK PROJECT (EXECUTIVE SESSION) Attorney Jim Strommen from Kennedy & Graven reported on the mediation session held on March 9, 2005, at which City Administrator Mike Ericson and City Attorney Dave Snyder represented the City. Haas made motion, Puleo seconded, to recess the regular Council meeting and move into executive session to discuss litigation with SEH Engineers and RKI, Inc., regarding the Peloquin Industrial Park project. All aye. Motion Carried. REGULAR SESSION Haas made motion, Puleo seconded, to adjourn the executive session and reconvene the City Council meeting. All aye. Motion Carried. Miron made motion, Granger seconded, that the City Council approves a settlement agreement with defendant's Richard Knutson, Inc. and SEH, Inc., paying $ 100,000 to the City in connection with the lawsuit. All aye. Motion Carried. ADJOURNMENT Granger made motion, Puleo seconded, to adjourn at 10:00 pm. All aye. Motion Carried. L MaryYrk reager City