2005.03.28 CC Minutes - Joint Hist. Comm. Meeting

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MINUTES FOR THE JOINT COUNCIL/HISTORICAL COMMISSION MEETING OF MARCH 28.2005 Mayor Fran Miron called the meeting to order at 7:30 pm. PRESENT: Petryk, Puleo, Miron ABSENT: Granger and Haas City Administrator Mike Ericson PRESENT HISTORICAL COMMISSION: Pam Videen, Kitty Cheesebrow, and Vi Maslowski ABSENT: Marohnic, Schoonover, and Waugh HUGO CENTENNIAL OVERVIEW City Administrator Mike Ericson explained that at the February 7, 2005 meeting, the Hugo City Council directed staff to schedule a joint meeting with the Historical Commission in March, to begin discussion and preparation for the City's Centennial on August 15, 2006. He thanks Kitty and the Commission for their research regarding the actual incorporation date for the City, which was verified by the Secretary of State's office. STAFF RESEARCH Mike reported that staff has completed a significant amount of research on communities that have celebrated their centennials. The League of Minnesota Cities research department provided the City with a significant amount of material on centennial commissions and public expenditures. He shared with Council and Commission samples of centennial celebrations from the cities of Sturgeon Lake, MN and McCluskey, ND. IDEAS FROM HISTORICAL COMMISSION Kitty Cheesebrow and Pam Videen reviewed with Council a number of ideas generated by the Historical Commission at its March 5, 2005 special meeting. Council agreed to include the list of ideas on the agenda of the first Centennial Commission meeting COUNCIL AND COMMISSION DISCUSSION Mike explained that based on the research, there are two things that need to be done: 1) establish a Centennial Commission; and 2) establish a budget, which cannot be done until the Commission meets and develops a plan. He shared with Council and Commission members a list of the ten groups and organizations from which volunteers could be solicited: Historical Commission; Hugo Lions; American Legion; Hugo Business Association; Senior Citizen Group; City Commissions; City Council; City staff; Hugo Jaycees; and citizen volunteers. Council and Commission members brainstormed and came up with six additional groups, including: area businesses not in HBA; church groups; HFD members and Fireflies; Boy/Girl Scouts; long-time Hugo families/descendents; and local schools and school districts. Council agreed to direct staff to draft a letter to the various groups soliciting membership on the Centennial Commission.