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HomeMy WebLinkAbout2005.04.04 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 4, 2005 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; City Planner Kendra Lindahl; PW Director Chris Petree; Senior Engineering Technician Scott Anderson; Fire Chief Jim Compton; and City Clerk Mary Ann Creager CITY COUNCIL MEETING OF MARCH 21, 2005 Haas made motion, Puleo seconded, to approve the minutes for the March 21, 2005 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Move discussion of I.1 after approval of Consent Agenda Add I.6 — Groundbreaking for Oneka Elementary School on April 18, 2005 at 4 pm Add I.7 — Schedule I-35 W/E Coalition Meeting of April 21, 2005 at 7 pm Add L.3 — Accept Resignation of Administrative Intern Tom Denaway Miron made motion, Petryk seconded, to approve the agenda for April 4, 2005 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Resolution Setting Sale Date for $7.975 Million Dollar Tax Abatement Bonds Approve Medical Direction Agreement with Regions Hospital for HFD Authorize Advertisement of Bid for 2005 Gravel Project Approve Purchase and Installation of Snow Guards for New Public Works Facility Approve Resolution for Adjusted 2005 Water Rates Approve Revised TIF and Development Agreement for Northrop CIC Approve Variance Request for Septic System and Home at 4510 129d, Street (Dave Pepin) Approve Encroachment Agreement for Deck at 5725 157th St. N. Approve Encroachment Agreement for a Deck at 15915 Finley Ave. N. Approve Charitable Gambling Permit for the WBL Duck Unlimited (American Legion) All aye. Motion Carried. GENERAL CLAIMS Adoption of the Consent Agenda approved the claims roster for April 4, 2005 as presented. City Council meeting of April 4, 2005 Page 2 APPROVE RESOLUTION SETTING SALE DATE FOR $7.975 MILLION DOLLAR TAX ABATEMENT BONDS Finance Director Ron Otkin has worked with the City's financial advisor, Springsted, and bond counsel, Briggs and Morgan, to size and structure tax abatement bonds to finance the City's share of the CSAH 8/14, Oneka Parkway Improvement Project. The bond issue amounts to $7,975,000 and will be repaid over a period of twenty years, with repayment being split equally between the City and the White Bear Lake School District No. 624. Adoption of the Consent Agenda adopted Resolution 2005-13 setting the bond sale date for April 18, 2005. APPROVE MEDICAL DIRECTION AGREEMENT WITH REGIONS HOSPITAL FOR HFD Over the past several months, Fire Chief Jim Compton has been working with officials from Regions Hospital to provide an updated Medical Direction Agreement. The new agreement has been drafted to reflect current policies and procedures used by other municipalities utilizing the emergency services of the hospital. Adoption of the Consent Agenda approved the Medical Direction Agreement with Regions Hospital for the Hugo Fire Department. AUTHORIZE ADVERTISEMENT OF BID FOR 2005 GRAVEL PROJECT Each year, the City of Hugo re -gravels a portion of its gravel roads with 4" of new aggregate. Staff seeks authorization from the City Council to advertise for the 2005 graveling project. Bids would then be awarded in May 2005 and work would take place during the month of June. Adoption of the Consent Agenda authorized advertisement of bid for 2005 gravel project. APPROVE PURCHASE AND INSTALLATION OF SNOW GUARDS FOR PW FACILITY At a recent Public Works Building Committee meeting, Council members Mike Granger and Frank Puleo discussed with PW Director Chris Petree and City Administrator Mike Ericson the need to install snow guards on the roof of the new public works facility. The snow guards were not included in the original bid. Metal standing seam roofs require the installation of snow guards in areas where snow will slide off after the roof is heated by the sun. Adoption of the Consent Agenda approved contracting with Metro Building Systems to install a dual rail snow guard system on the public works facility at an amount of $17,600. APPROVE RESOLUTION FOR ADJUSTED 2005 WATER RATES Each year, the City's finance department reviews water rates in conjunction with operating and maintaining the City's water system. Finance Director Ron Otkin completed the rate study and recommended that water rates be adjusted to partially offset the debt service costs for the new public works facility. Adoption of the Consent Agenda adopted Resolution 2005-14 establishing water rates. APPROVE REVISED TIF AND DEVELOPMENT AGREEMENT FOR NORTHROP CIC Northrop Development LLC, owns the property and building located on Lot 1, Block 1, Bald Eagle Industrial Park, 3rd Addition. They are proposing to sell half of the building to Frozen Ponds, LLC, a hockey equipment manufacturing company. Northrop Development has obligations under the TIF City Council meeting of April 4, 2005 Page 3 agreement that they have entered into with the City. The revised TIF and development agreement will spread those responsibilities to the new owner. Adoption of the Consent Agenda approved the revised TIF and development agreement for Northrop Development. APPROVE VARIANCE REQUEST FOR SEPTIC SYSTEM AND HOME AT 4510129TH ST (DAVE PEPIN) Dave Pepin, homeowner at 4510 129" Street North, is proposing to remodel his home. Washington County determined that the existing septic system on the site is likely to fail and a new system must be installed. Because of ground water and soil conditions, it is not possible to install an in -ground system. The best situation for this property would be eventual connection to municipal sanitary sewer. Mr. Pepin has requested a variance to allow for the installation of a temporary holding tank, until sewer is available, and Washington County supports this request. The Board of Appeals and Adjustments considered this application at a public hearing on March 24, 2005. There were no speakers at the public hearing, and the Board voted 3 to 0 to recommend approval of the variance, subject to the conditions outlined in the resolution. Adoption of the Consent Agenda adopted Resolution 2005-15 approving a variance request for septic system and home at 4510 129h Street. APPROVE AN ENCROACHMENT AGREEMENT FOR A DECK AT 5725157TH ST. Clear Dayland, 5725 157h Street North, requested an encroachment agreement to locate a 16' X 16' deck within the drainage and utility easement on Lot 10, Block 8, Creekview Preserve. The deck would be located off the upper level of the home and only the footings would be located within the easement. Adoption of the Consent Agenda approved an encroachment agreement for Clear Dayland at 5725 157h St. North to construct a deck with a drainage and utility easement. APPROVE AN ENCROACHMENT AGREEMENT FOR DECK AT 15915 FINLEY AVE. NO. Francis Dreawves, 15915 Finley Avenue North, requested an encroachment agreement to locate an 11'6" X 13'8" deck within the drainage and utility easement on Lot 15, Block 1, Creekview Preserve 2nd Addition. The deck would be located off the upper level of the home and only the footings would be located within the easement. Adoption of the Consent Agenda approved an encroachment agreement for Francis Dreawves at 15915 Finley Avenue North to construct a deck within a drainage and utility easement. APPROVE CHARITABLE GAMBLING PERMIT FOR WBL DUCKS UNLIMITED WBL Ducks Unlimited made application to conduct a one -day raffle at the Hugo American Legion on April 26, 2005. Adoption of the Consent Agenda approved the charitable gambling permit for the WBL Ducks Unlimited to hold a one -day raffle at the American Legion on April 26, 2005. REQUEST TO AMEND DEVELOPMENT AGREEMENT APPROVALS FOR EVERTON AVENUE At its March 7, 2005 meeting, Council listened to a presentation from City staff regarding Pulte Homes' access to the Waters Edge development off Everton Avenue. As per the development agreement, Pulte City Council meeting of April 4, 2005 Page 4 was informed that they must close the north end of the road and begin efforts to construct a hammer head cul-de-sac. Since that time, Pulte requested that the road be allowed to remain open until July 1, 2005 in order to allow Pulte to complete construction of 149h Street prior to closing Everton Avenue. City staff was contacted by property owners living on Everton Avenue, who had continued to have discussions with Pulte Homes regarding the closing of the road. On March 15, 2005, Everton Avenue neighbors met with City staff and Council member Frank Puleo, and Todd Baumgartner from Pulte Homes, to discuss the issue. The road is a City street under the complete jurisdiction of the City Council. Pulte has agreed to pave Everton Avenue as a rural section to its northern terminus. Neighbors informed City officials that they are in support of Pulte's request and submitted a petition, representing signatures from 100% of the property owners along Everton Avenue, in support of the proposal. City staff reviewed the request and is supportive of Pulte's request to pave the road, as it will eliminate an isolated segment of gravel roadway that the City would otherwise continue to maintain. City Engineer Jay Kennedy stated that the entire roadway would remain under warranty until fall 2006. Haas made motion, Puleo seconded, to approve a revised development agreement with Pulte Homes for Waters Edge to allow the road to stay open as access for Pulte Homes' equipment and vehicular trucks until July 1, 2005. All aye. Motion Carried. APPROVE REVISED DEVELOPMENT AGREEMENT FOR WATERS EDGE SOUTH 1s'r ADDITION Over the past two months, City staff, along with Council members Mike Granger and Frank Puleo, has met with representatives of Pulte Homes, and finalized details related to the construction of approximately % mile of Oneka Parkway. The development agreement for Waters Edge South 1 st Addition has been revised to more formally describe the responsibilities of Pulte related to construction of the Parkway. Under the proposed development agreement, Pulte will build the entire roadway, including utilities, lighting and landscaping. The City will reimburse Pulte for the construction of utilities within the road through development fees related to the Waters Edge development. The City will also reimburse Pulte for the cost of installing the landscaping and lighting. The Waters Edge Homeowners Association will maintain the landscaping within the Parkway. Haas made motion, Granger seconded, to approve the revised development agreement for Waters Edge South 1" Addition. All aye. Motion Carried. Pulte Homes requested approval of a final plat and development agreement for Waters Edge South Second Addition for 213 townhome units on 71 acres located east of Everton Avenue, south of the Waters Edge North development and north of CR8. CD Director Bryan Bear reviewed the Puleo made motion, Haas seconded, to RESOLUTION 2005-16 APPROVING THE FINAL PLAT City Council meeting of April 4, 2005 Page 5 AND DEVELOPMENT AGREEMENT FOR WATER EDGE SOUTH 2ND ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR WATERS EDGE 3RD ADDITION (PULTE) Pulte Homes requested approval of a final plat and development agreement for Waters Edge Third Addition for 106 Village townhome units on 23.96 acres located east of Everton Avenue North in the northeast quadrant of Section 18, T31 N, R21 W. Puleo made motion, Petryk seconded, to adopt RESOLUTION 2005-17 APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR WATERS EDGE 3RD ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE EXTENSION OF WATERS EDGE TEMPORARY SALES TRAILER UNTIL OCTOBER 30, 2005 Pulte Homes has had a sales trailer on the Wagner's Greenhouse property since August 13, 2004. According to the approving resolution for Water's Edge, the sales trailer had to be removed within nine months, meaning that the trailer should be removed from the site on or before May 13, 2005. At that time, the expectation was that Pulte would relocate the office into their model homes or clubhouse. Pulte requested an extension until October 30, 2005 in order to allow time for the clubhouse and model homes to be completed. Approval is subject to an extension of a right-of-way permit from Washington County, which is expected due to the delay in the construction of the CSAH 8/14 project. Haas made motion, Granger seconded, to approve the extension of the temporary sales trailer until October 30, 2005, subject to discussion with Washington County about striping for turn lanes adjacent to the trailer's entrance. All aye. Motion Carried. PROPOSED LEGISLATION FOR 10 -YEAR EQUIPMENT CERTIFICATES At its February 7, 2005 meeting, Council discussed whether to propose new legislation for 10 -year equipment certificates, from the current state statute of five years. Council stated that they were not interested in a change in legislation at this time and voted unanimously to table the issue. Since that meeting, State Representative Ray Vandeveer scheduled a hearing with the Metro Governance Committee and a new bill for 10 -year equipment certificates was heard, at which Fire Chief Jim Compton testified. The new bill passed and was referred to the committee. Jim prepared a background letter with a timeline of events relating to this issue, and was present at the meeting to discuss them with Council. After discussion, it was the consensus of the Council to maintain a neutral position. City Council meeting of April 4, 2005 Page 6 Miron made motion, Haas seconded, that the Hugo City Council remains neutral in its position on proposed legislation for 10 -year equipment certificates. All aye. Motion Carried. Council had no problem with the Fire Chief testifying further on this matter as long as he maintains the Council's neutrality on the issue. APPROVE FINAL REVISION TO NEW RURAL PRESERVATION & OPEN SPACE ORDINANCE At its March 21, 2005 meeting, Council discussed the revised rural preservation and open space ordinance, which had been recommended for approval by the Planning Commission at its March 10, 2005 meeting. After further discussion, Council agreed to table final approval of the proposed ordinance to allow final revisions, which CD Director Bryan Bear made and provided them in red line to Council. Mayor Miron requested that #9 be added to Subd. 6, referencing off site improvements. Haas made motion, Puleo seconded, to adopt ORDINANCE 2005-397 ADOPTING THE RURAL PRESERVATION PROGRAM. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. DISCUSSION OF PAVEMENT MANAGEMENT PROGRAM At its annual goal setting meeting on January 25, 2005, Council included the implementation of the City's pavement management program as one of its top 10 goals for 2005. City Engineer Jay Kennedy, Senior Engineering Technician Scott Anderson, PW Director Chris Petree, and Finance Director Ron Otkin have worked to develop a plan whereby the City would proceed to reconstruct old and deteriorating City streets. Jay provided Council with a PowerPoint presentation on the City's pavement management program. Council thanked staff for the excellent presentation and stated that this matter will be reviewed in depth at budget time. Miron made motion, Petryk seconded, directing staff to follow procedures and timeline as suggested in the PowerPoint presentation. All aye. Motion Carried. AUTHORIZE ADVERTISEMENT OF BID FOR 2005 SEAL COATING AND CRACK FILLING PROJECTS Each year, the City of Hugo seal coats and crack fills a portion of its bituminous roads. The City of Hugo has been following a 5 -year seal coating and crack filling plan for all of its bituminous roads that qualify for this level of maintenance. PW Director Chris Petree sought direction from Council on its desire to continue the repair of 165'' Street, east of TH61, when it should be reconstructed. Because Washington County will be making repairs to CR4, with traffic diverting to 165'' Street, Council City Council meeting of April 4, 2005 Page 7 member Granger suggested that Chris talk to Washington County in an effort to get assistance for road maintenance. Miron made motion, Haas seconded, authorizing City staff to advertise for bids for 2005 seal coating and crack filling projects. All aye. Motion Carried. UPDATE ON TH61 AND 136' STREET TRAFFIC SIGNAL In October 2004, Council held a neighborhood meeting at the Hugo Fire Hall with residents living near the intersection of TH61 and 130°i Street. Specifically, City staff provided residents with the specifications included in the City's application for cooperative agreement funding from MnDOT. Rick Arnebeck, MnDOT area manager, was present and discussed with residents the warrants under which the signal would be evaluated. City Engineer Jay Kennedy received official notification from MnDOT that the City's cooperative agreement funding application was unsuccessful for 2005. Jay provided Council with an update on this issue. Council member Granger encouraged staff to work on alternative ways to make the intersection safer. No formal Council action was taken on this matter. DRAFT LETTER FOR APPOINTMENTS TO THE CENTENNIAL COMMISSION At a joint meeting with the Historical Commission on Monday, March 28, 2005, Council voted unanimously directing staff to draft a letter to invite City participation on the Hugo Centennial Commission. Members of both the Commission and Council agreed that the creation of the new Commission is necessary to begin planning for the centennial on August 15, 2006. A list of possible clubs, groups, organizations, commissions, and citizens was provided in a staff memorandum. Puleo made motion, Granger seconded, to approve the draft letter and set a deadline of May 15, 2005 to accept volunteers to serve on the Centennial Commission. All aye. Motion Carried. SCHEDULE COUNCIL WORKSHOP FOR DOWNTOWN DESIGN GUIDELINES At its February 22, 2005 meeting, Council approved an agreement with Landform to develop Downtown Design Guidelines. Landform is developing a schedule to gather input from the Council and public. At the workshop, Landform will present a draft of the guidelines for consideration and comment by the City Council, prior to gathering public input. Haas made motion, Granger seconded, to schedule a Council workshop for Friday, May 20, 2005, from 8:30 am to 10:30 am, to discuss downtown design guidelines. All aye. Motion Carried. City Council meeting of April 4, 2005 Page 8 SCHEDULE OPEN HOUSE TO DISCUSS DOWNTOWN DESIGN GUIDELINES (JUNE 14, 2005.6:30 PM UNTIL 9:00 PM) At its February 22, 2005 meeting, Council approved an agreement with Landform to develop Downtown Design Guidelines. Landform is developing a schedule to gather input from the Council and public. Following the City Council workshop, Landform will hold an open house to gather input from the public on the design guidelines. Granger made motion, Haas seconded, to schedule an Open House for Tuesday, June 14, 2005 from 6:30 to 9PM, to hold an Open House to discuss downtown design guidelines. All aye. Motion Carried. SCHEDULE CLOSED SESSION TO DISCUSS APPRAISALS RELATED TO THE CSAH 8 PROJECT Washington County staff expects the appraisals for the CSAH 8, Oneka Parkway, and Fenway/Finale to be completed very soon. Once that information is complete, County and City staff will present the information to the Council in a closed session prior to offers being made on the properties involved in the acquisition of right-of-way and easements for the roads. Granger made motion, Petryk seconded, to schedule a closed session for April 18, 2005 at 10:15 am, to discuss appraisals related to the CSAH 8 project. All aye. Motion Carried. ONEKA ELEMENTARY SCHOOL GROUND BREAKING Haas made motion, Petryk seconded, to schedule a special meeting for Monday, April 18, 2005 at 4:00pm, to allow Council to attend the ground breaking ceremony for the Oneka Elementary School, at the site of the new school. All aye. Motion Carried. I.35 W/E COALITION MEETING Miron made motion, Petryk seconded, to schedule a special meeting for April 21, 2005 at 7:00 pm, to hold an I-35 W/E Coalition Meeting. All aye. Motion Carried. NOTICE OF TERM OF OFFICE ON CARNELIAN -MARINE WATERSHED DISTRICT City staff received notification from Washington County that the terns of office for two directors on the Carnelian -Marine Watershed District will expire on April 31, 2005. Mayor Miron announced publicly that any and all residents desiring to serve on the CMWD should contact Hugo City Hall for an application. City Council meeting of April 4, 2005 Page 9 APRIL 17, 2005 HUGO KIDZ `N BIZ FEST City Administrator Mike Ericson announced that the Hugo Business Association, in cooperation with the Hugo Economic Development Authority, is co -sponsoring the first ever Hugo Kidz `n Biz Fest on Sunday, April 17, 2005 at the Hugo American Legion. The event starts at 1:30 pm and includes games, food, and lots of fun. Hugo residents and families are encourages to attend this event, which links the Hugo business community and Hugo children. Miron made motion, Haas seconded, to schedule a special Council meeting for Sunday, April 17, 2005, at 1:30 pm, Hugo American Legion, to allow its attendance at the Hugo Kidz `n Biz Fest. All aye. Motion Carried. RESIGNATION OF ADMINISTRATIVE INTERN TOM DENAWAY Miron made motion, Granger seconded, to accept the resignation of Administrative Intern Tom Denaway and prepare a Certificate of Appreciation, and direct staff to actively pursue another intern participant. All aye. Motion Carried. ADJOURNMENT Haas made motion, Puleo seconded, to adjourn at 9:43 pm. All aye. Motion Carried. �J l� Mary AiC Creager City Clerk