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HomeMy WebLinkAbout2005.04.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 18, 2005 Mayor Fran Miron called the meeting to order at 7:10 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; PW Director Chris Petree; Finance Director Ron Otkin; Fire Chief Jim Compton; and City Clerk Mary Ann Creager JOINT COUNCHJHISTORICAL COMMISSION MEETING OF MARCH 28.2005 Haas made motion, Petryk seconded, to approve the minutes for the joint Council/Historical Commission meeting held on Monday, March 28, 2005 as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF APRIL 4, 2005 Haas made motion, Granger seconded, to approve the minutes for the Council meeting of April 4, 2005 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Move J.3 to F.3 (Lions/HBA Volunteer Work on City Garage) Add J.5 (Adopt Resolution Approving the Terms of Interfund Loan for TIF) Add K.1 (Drainage Issue on LaValle Property) Miron made motion, Petryk seconded, to approve the agenda for April 18, 2005 as amended. All aye. Motion Carried. FAREWELL RECOGNITION OF ADMINISTRATIVE INTERN TOM DENAWAY Tom Denaway began his employment with the City as the new administrative intern on January 5, 2004. For more than a year, Tom has worked on a variety of projects and issues, involving himself in both the administrative and planning department areas. Tom has proven to be a valuable member of the City Hall team, coordinating the replacement of the community development director and the hiring of Bryan Bear, replacement of the building department receptionist and hiring of Eileen Ottney, and reorganization of the City's EDA. Tom has accepted an employment opportunity with the City of Wyoming as the city's new management analyst. Mayor Fran Miron publicly thanked Tom for all of his work and presented him with a Certificate of Appreciation acknowledging his dedication and public service to the City of Hugo. AWARD OF $7,920,000 BOND SALE AND JOINT POWERS AGREEMENT (PAUL STEINMAN, SPRINGSTED) At its April 4, 2005 meeting, Council scheduled a public sale for April 18, 2005 for the $7,920,000 in City Council meeting of April 18, 2005 Page 2 tax abatement bonds for the CSAH 8/14 project. Paul Steinman from Springsted, Inc., the City's financial advisors, was present to share with Council the results of the bid opening, which was conducted at 12 noon, with a total of nine bidders. City staff recommended Council accept the recommendation from the financial advisor and award the sale of the bonds to the lowest bidder. Haas made motion, Puleo seconded, to adopt RESOLUTION 2005-18 AWARDING THE SALE OF $7,920,000 IN TAX ABATEMENT BONDS FOR THE CSAH 8/14 PROJECT TO THE LOW BIDDER, CREW & ASSOCIATES, AT THE RATE OF 3.9042%. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Finance Director Ron Otkin was in attendance, as well, to answer any and all questions Council may have regarding approval of the Joint Powers Agreement with the WBL School District for repayment of 500/o of the debt service over the 15 -year life issue of the tax abatement bonds. Miron made motion, Haas seconded, for approval of the Joint Powers Agreement with the WBL School District providing for the payment of 500/o of the bonds over the next 15 years. All aye. Motion Carried. LIONS/HBA VOLUNTEER WORK ON CITY GARAGE In the fall of 2004, City staff met with HBA president Katie Riopel, Lions members, and Jim Faulkner, to discuss the old City Hall and its reuse as a youth center. After discussion, it was determined, and Council agreed, that the condition of the building did not merit any additional expenditure of City funds or donations because it was in such poor condition. Council did agree that reuse of the City garage, formerly used by the fire department, would be a good idea for the HBA in its effort to provide activity nights during the summer months. Jim Faulkner, from Faulkner Construction, has organized this volunteer effort, of which all labor to be volunteer, as well as materials donated, and donations sought. City staff met again with Katie, Lions, and Jim on April 15'h, to discuss the plan for the remodeling project, which would take place within the next two weeks. They seek the participation from the City in this volunteer project with the waiving of the building permit fees, which have been determined by Building Official John Benson to be $147.11. City Attorney Dave Snyder recommended that the City pay itself for the permit fee. Katie addressed Council outlining the proposed project. Granger made motion, Miron seconded, approve the proposed renovations to the City garage and the City pay the building permit fee. All aye. Motion Carried. Hugo Lion Pete Pedersen discussed a proposed 320 sq ft addition to the west of the existing kitchen in the Lions building. The addition's siding would match the existing building. A concrete apron is also being proposed for Youth Center building. These plans will need to be reviewed by the building dept. City Council meeting of April 18, 2005 Page 3 Miron made motion, Petryk seconded, that the City has no objection to remodeling of the Lions building, subject to review by the Building Department. Miron made motion, Petryk seconded, that the City will pay any building permit fees. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Appointment of Dan Gabrielli and Charles Kirk as new Parks Commissioners Approve Resolutions to MnDOT for Bridge Bond Funds for JD2 Culvert Replacement Project Approve Water Ski Slalom Course on Sunset Lake (Dave Strub) Approve Property Line Adjustment for Michael Stoebner at 9351 130' Street North Approve Publication Summary of Rural Preservation Ordinance Approve Authorization to Receive Bids for Single Axle Plow Truck Approve Probationary Period for Eileen Ottney and Appointment as Regular Employee Approve Annual Performance Review for Finance Director Ron Otkin Approve Annual Performance Review for Building Inspector Gary Schwartz Approve Reappointment of Pete Pedersen to a 3 -year Term on the Parks Commission Approve Appointment of Scott Baller as Building Inspector Intern All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for April 18, 2005 as presented. APPOINTMENT OF DAN GABRIELLI AND CHARLES KIRK AS NEW PARKS COMMISSIONERS On April 11, 2005, Council held interviews for the vacancies on the Parks Commission created by the departure of Jim Keithan and Tom Weidt, who was appointed to the Planning Commission at the March 21, 2005 Council meeting. Council interviewed a total of eight applicants for the two vacancies and was very pleased with the quality of citizens volunteering to serve on the Parks Commission. Upon completion of the interviews, Council agreed to recommend at its April 18, 2005 regular meeting, the appointment of Dan Gabrielli and Charles Kirk as the two new Parks Commissioners, with Dan replacing Tom Weidt's vacancy, with a term to expire March 31, 2008, and Charles Kirk, completing the term of Jim Keithan, with an expiration date of March 31, 2007. Adoption of the Consent Agenda approved the appointment of Dan Gabrielli and Charles Kirk as the two new Parks Commissioners. City Council meeting of April 18, 2005 Page 4 APPROVE RESOLUTIONS) TO MNDOT FOR BRIDGE BOND FUNDS FOR JD2 CULVERT REPLACEMENT PROJECT The City entered into a Cooperative Agreement with Washington County and RCWD for bridge bond funding from MnDOT for the JD2 culvert replacement project. In order to receive reimbursement from MnDOT, the City must adopt resolutions thereby releasing the prospective funding for the 157'h and 165d' Street culverts. Staff has received and drafted the resolutions that will allow MnDOT to release the funds, which would go to the RCWD, with the City as a pass-through agency. Adoption of the Consent Agenda adopted Resolution 2005-19 and Resolution 2005-20 in order for MnDOT to release the bridge bond funds for the JD2 culvert replacement project. APPROVE WATER SKI SLALOM COURSE ON SUNSET LAKE (DAVE STRUB) On behalf of the Sunset Lake Ski Club, Dave Strub has submitted an application for approval of the water ski slalom course. Staff has reviewed the application and found it to be satisfactorily completed. Adoption of the Consent Agenda approved the water ski slalom course application for Sunset Lake. APPROVE PROPERTY LINE ADJUSTMENT FOR MICHAEL STOEBNER AT 9351130" STREET NORTH Michael Stoebner requested to adjust the common property line between his two parcels located at 9351 130d' Street North. The applicant's home is on a 12 -acre parcel and the adjoining parcel is eight acres. He is requesting to adjust the property line to create two 10 -acre parcels. Both properties would comply with to the City's minimum lot requirements after relocation of common property line. Adoption of the Consent Agenda adopted Resolution 2005-21 approving the property line adjustment for Michael Stoebner at 9351 130' Street North. APPROVE PUBLICATION SUMMARY OF RURAL PRESERVATION ORDINANCE At its April 4, 2005 meeting, Council discussed the final revisions made to the City's rural and open space preservation ordinance, which has been worked on for the past 2 '/2 years by the Rural and Open Space Preservation Committee. The Council publicly thanked the citizens who volunteered on the Committee, as well as the leadership of Chair Chuck Haas. Council agreed to make one final revision to the ordinance and voted unanimously to adopt the new rural preservation and open space ordinance. Adoption of ordinances must be published in the City's legal newspaper, the White Bear Press. In this case, the ordinance is very long and staff has drafted an executive summary, which must be approved by Council prior to publishing. Adoption of the Consent Agenda approved the executive summary publication for the rural preservation and open space ordinance. APPROVE AUTHORIZATION TO RECEIVE BIDS FOR SINGLE AXLE PLOW TRUCK Included in the City's 2005 CIP is the purchase of an additional single -axle plow truck. This truck is necessary to plow and maintain City streets with the additional mileage being added over the past two years. Adoption of the Consent Agenda approved authorization to receive bids for the single -axle truck. City Council meeting of April 18, 2005 Page 5 APPROVE PROBATIONARY PERIOD FOR EILEEN OTTNEY AND APPOINTMENT AS REGULAR EMPLOYEE Eileen Ottney was hired by the City on October 18, 2004 as the new building department receptionist. Over the past six months, Eileen has worked very hard and established herself as a cheerful and committed member of the City Hall team. She has done an excellent job in learning this new position and establishing ways to make the building department more efficient. She is well liked and well respected by her coworkers and is a great addition to the City Hall team. Adoption of the Consent Agenda approved the probationary period and appointment as regular employee for Eileen Ottney. APPROVE ANNUAL PERFORMANCE REVIEW FOR FINANCE DIRECTOR RON OTKIN Ron Otkin was hired by the City on April 3, 1989. For the past sixteen years, Ron has worked as the City's Finance Director and accomplished a great deal for the City. He has completed many significant projects and earned his I I'h GFOA award in 2004. Ron has earned the respect of staff and Council and achieved for the City an astounding Moody's bond rating increase from A3 to A 1 for 2004. Ron is a hard worker, who is conscientious and dependable. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. APPROVE ANNUAL PERFORMANCE REVIEW FOR BUILDING INSPECTOR GARY SCHWARTZ Gary Schwartz was hired by the City on April 15, 2002. Over the past three years, Gary has worked as the City's building inspector on a wide -variety of building types and commercial developments. Gary is conscientious and dependable and is well respected by the contractors. Gary is an excellent team member of the building department. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Gary Schwartz. APPROVE REAPPOINTMENT OF PETE PEDERSEN TO A THREE-YEAR TERM ON THE PARKS COMMISSION Pete Pedersen has served on the Parks Commission since its creation in 1997. Over the past nine years, Pete has worked hard to establish the City's Park Master Plan and creation and development of parks in the City. As Vice Chair, he involves himself at a participation level and leadership position on the Commission. Pete desires reappointment for a three-year term on the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Pete Pedersen for a three-year term on the Parks Commission, to expire on March 31, 2008. APPROVE APPOINTMENT OF SCOTT BALLER AS BUILDING INSPECTOR INTERN At its March 21, 2005 meeting, CD Director Bryan Bear shared with Council the department's efforts to ensure proper staffing levels for 2005. Staff informed Council that it was planning to interview two applicants for an internship in the building department. On April 12, 2005, City staff conducted interviews with two applicants for the intern position. Adoption of the Consent Agenda approved appointment of Scott Baller as the building inspector intern for a period not to exceed six months, starting April 19, 2005, at a rate of $10/hr. City Council meeting of April 18, 2005 Page 6 APPROVE JOB DESCRIPTION FOR PUBLIC WORKS MECHANIC AND HIRING A PUBLIC WORKS WORKER AND MECHANIC Council member Frank Puleo questioned whether the hiring of a public works mechanic was in the 2005 City budget. Public Works Director Chris Petree responded that the hiring of a mechanic was a separate line item in the budget, as well as the hiring of an additional public works worker. More specifically, staff included a PW maintenance employee and the creation of a mechanic, who would complete all necessary truck and vehicle maintenance in the City's new public works garage. Chris stated that the mechanic would, in the future, would also be able to work on fire department emergency equipment. Staff recommended Council approve authorization to advertise for the hiring of a public works worker and mechanic, with hiring of the two new employees taking place no sooner than July 1, 2005. Puleo made motion, Granger seconded, authorizing staff to approve the job description for the public works mechanic, and authorize to advertise for the hiring of a public works worker and mechanic, to be hired no sooner than July 1, 2005. All aye. Motion Carried. The City scheduled a public hearing for Monday, April 18, 2005 at 7 pm, to consider vacation of a ponding and flowage easement located south of Frenchman Road and east of Victor Gardens South Village. This property is in the process of being platted at Victor Gardens 4d' Addition. This vacation is consistent with other easements that have been vacated by Council previously. Mayor Miron opened the public hearing to take any and all public comment on the issue. There were no oral or written comments at this time. Council member Puleo questioned whether the Everton Avenue property owners had any concerns regarding this matter, and CD Director Bryan Bear stated that he was not aware of any. Granger made motion, Haas seconded, to approve the vacation of the ponding and flowage easement located in the future Victor Gardens 4d' Addition Development. All aye. Motion Carried. The City scheduled a public hearing for Monday, April 18, 2005 at 7 pm, to consider vacation of a drainage and utility easement located east of Elmcrest Avenue and North of Heritage Parkway. This property is in the process of being platted at Heritage Ponds 2"d Addition. This vacation is consistent with other easements that have been vacated by Council previously. Mayor Miron opened the public hearing to take any and all public comment on the issue. There were no oral or written comments at this time. City Council meeting of April 18, 2005 Page 7 Puleo made motion, Granger seconded, to approve the vacation of the drainage and utility easement located in the future Heritage Ponds Development 2nd Addition. All aye. Motion Carried. UPDATE ON OAKSHORE PARK ASSOCIATION PROPOSAL TO SELL PARKLAND City Attorney Dave Snyder advised Council members Becky Petryk and Mike Granger to not participate in discussion of this matter. The Parkland Dedication Fee Subcommittee held a meeting on Friday, April 8, 2005 in order to discuss park dedication fees and parks capital improvements program. Committee members also discussed a flyer that had been received by the City in regard to the Oakshore Park Association's (OPA) advertisement in the White Bear Press to sell the 10 -acre parcel next to the Woods of Bald Eagle neighborhood. Staff informed the Committee members that the OPA held its annual meeting on March 4, 2005, at which it voted unanimously to sell the parcel for development. As Council is aware, direction had been provided by Council to City staff directing the City Engineer to prepare cost estimates for the bituminous paving of gravel roads in the Oakshore Park neighborhood. City staff requested direction from the City Council regarding continued negotiations with the OPA for City purchase of the property in light of the recent decision to sell the property. CD Director Bryan Bear recommended that the City proceed as follows: 1) develop a cost estimate for the unpaved road in the Oakshore Park subdivision; 2) develop a cost estimate for the reconstruction of Ethan Avenue; 3) combine cost estimates to determine the amount to be assessed; and 4) City meet with the OPA executive committee. The City should then meet with neighbors to discuss these figures and address the matter at the Council meeting of May 16, 2005. Resident Nick Steckhahn stated that they wanted a conclusion to the status of the property soon. Council member Chuck Haas and resident Jim Compton strongly urged Council to consider installation of utilities if any road improvements are made in the subdivision. Miron made motion, Puleo seconded, to follow the 3 -step recommendation of the CD Director Bryan Bear and meet with Oakshore Park residents, with Council discussion at its May 16, 2005 meeting. Puleo made motion, Miron seconded, to amend the previous motion that a meeting be scheduled with City staff, Mayor Miron and Council member Puleo, in the near future. Haas made motion that the matter of sewer and water be included in these discussions. Motion died for lack of second. VOTE ON AMENDMENT: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. VOTE ON ORIGINAL MOTION: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. City Council meeting of April 18, 2005 Page 8 APPROVE RESOLUTION IDENTIFYING NEW MUNICIPAL STATE AID ROUTES City Engineer Jay Kennedy, PW Director Chris Petree, and Senior Engineering Technician Scott Anderson have worked over the past several months identifying new municipal state aid (MSA) routes in the City. Staff determined that there may be a better allocation of MSA routes that would benefit the City in maintaining safe and efficient City streets. Jay presented a resolution identifying the new MSA routes, with a recommendation for Council approval. Haas made motion, Petryk seconded, to adopt RESOLUTION 2005-22 UPDATING THE MUNICIPAL STATE AID STREET SYSTEM FOR THE CITY. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE RESOLUTION TO ACQUIRE CSAH 8, ONEKA PARKWAY, AND ADDITIONAL ROW EASEMENTS On Monday, April 18, 2005 at 10:15 am, Council held a special meeting in order to take and consider offers for the purchase of right-of-way easements from Washington County for the CSAH 8/14, Oneka Parkway, and additional ponding easements. Council agreed to action at the next regularly scheduled Council meeting for purchase of the road and ponding easements, with authorization to extend formal purchase offers to property owners. City staff recommended Council approve the attached resolution directing Washington County to extend official purchase agreement offers to property owners for the acquisition of CSAH 8/14, Oneka Parkway, and additional ponding easements. City Engineer Jay Kennedy reviewed with Council the proposed area referenced in the proposed resolution. Miron made motion, Granger seconded, to adopt RESOLUTION 2005-23 AUTHORIZING THE ACQUISITION OF NECESSARY RIGHT OF WAY AND EASEMENTS IN CONNECTION WITH THE CSAH 8/14 IMPROVEMENT PROJECT. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE APRIL 17-23,2005 AS VOLUNTEER APPRECIATION WEEK IN HUGO Each year, the City publicly recognizes and thanks the numerous volunteers who provide service to the City of Hugo. The week of April 17-23, 2005 is National Volunteer Appreciation Week, recognized by the City, and staff recommended Council adopt the attached resolution. Mayor Fran Miron publicly announced and thanked the large number of citizens who provide volunteer services in the City, the various service groups, and commission members. Miron made motion, Haas seconded, to adopt RESOLUTION 2005-24 PROCLAIMING THE WEEK OF APRIL 17-23,2005 AS NATIONAL VOLUNTEER WEEK IN THE CITY OF HUGO, MN. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of April 18, 2005 Page 9 ADOPT INTERNAL FUND LOAN RESOLUTION At its joint meeting with the EDA, Council recommended adoption of the following resolution: Petryk made motion, Granger seconded, to adopt RESOLUTION 2005-25 APPROVING THE TERMS OF INTERNAL LOAN IN CONNECTION WITH TAX INCREMENT FINANCING DISTRICT NO., which has yet to be established. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. DRAINAGE PROBLEM ON LAVALLE PROPERTY Hugo property owner Marvin LaValle appeared before Council to inform them of a problem he has perceived on his property, north of CR8, next to the Waters Edge development. Marvin listed a number of his concerns regarding the filling of a ditch and incorrect elevations for installation of a culvert. Miron made motion, Haas seconded, directing staff to schedule a meeting with Mr. LaValle, Mayor Miron, Council member Puleo, and City staff to look at drainage and elevations on his property. All aye. Motion Carried. CITY ADMINISTRATOR ANNUAL REVIEW Mike Ericson was hired as the City of Hugo's Administrator on April 17, 2000. For the past years, Council has reviewed Mike's performance in a format organized by City Attorney Dave Snyder. City staff provided Council with the City Administrator's annual review form and requested that it be completed and returned to Dave by April 29, 2005. Miron made motion, Haas seconded, to schedule an executive session of Council for Friday, May 20, 2005, at 10:00 am, to review written performance appraisals for Administrator Ericson. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:46 pm. All aye. Motion Carried. Mary Ann Creager City Clerk