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HomeMy WebLinkAbout2005.05.02 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 2, 2005 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; City Planner Kendra Lindahl; PW Director Chris Petree; Finance Director Ron Otkin; Fire Chief Jim Compton; and City Clerk Mary Ann Creager JOINT COUNCIL/EDA MEETING OF APRIL 18, 2005 Haas made motion, Petryk seconded, to approve the minutes for the joint EDA/Council meeting of April 18, 2005 as presented. All aye. Motion Carried. SPECIAL COUNCIL MEETING TO DISCUSS EASEMENT ACQUISITIONS FOR CSAH 8/14 PROJECT/EXECUTIVE SESSION ON APRIL 18, 2005 Haas made motion, Puleo seconded, approve the minutes for the Council meeting held to discuss easement acquisitions for CSAH 8/14 as presented. All aye. Motion Carried. SPECIAL COUNCIL MEETING FOR GROUNDBREAKING CEREMONY FOR ONEKA ELEMENTARY SCHOOL ON APRIL 18, 2005 Haas made motion, Granger seconded, to approve the minutes for the Council attendance at the Oneka Elementary School groundbreaking ceremony held on April 18, 2005 as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF APRIL 18, 2005 Haas made motion, Granger seconded, to approve the minutes for the April 18, 2005 meeting as presented. All aye. Motion Carried. COUNCIL MEETING FOR BOARD OF REVIEW ON APRIL 28, 2005 Petryk made motion, approve the minutes for the Council's Board of Review meeting held on April 29, 2004 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.15 (Schwieter Site Plan) and I.4 (BESA Light Appeal) from discussion City Council meeting of May 2, 2005 Page 2 Haas made motion, Granger seconded, to approve the agenda for May 2, 2005 as amended. All aye. Motion Carried. RECOGNITION OF FIRST AID TRAINING FOR HUGO ELEMENTARY TEACHERS (HUGO FIRE CHIEF JIM COMPTON) Hugo Fire Department Rescue Captain Tony Bronk worked with new Hugo Elementary School principal Theresa Dahlem to schedule first aid training for elementary school teachers and staff. On Saturday, April 16, 2005, the HFD conducted a first aid and CPR training session, and it was completed by 21 teachers and paraprofessionals. Hugo Fire Chief Jim Compton, Rescue Captain Bronk, and Mayor Miron presented Certificates of Completion to the teachers, staff, and a parent for completing first aid and CPR training. PRESENTATION OF GFOA PLAQUE TO FINANCE DIRECTOR RON OTIQN In March 2005, Finance Director Ron Otkin was informed by the Government Finance Officers Association that he had earned another Certificate of Excellence in Financial Reporting for the 2003 Comprehensive Annual Financial Report. As Council is aware, this award is presented to less than I% of finance directors across the U.S., and even less for cities under 10,000 in population. Mayor Miron presented the GFOA plaque to Ron and publicly thanked him for his excellent work and public service to the City of Hugo and its citizens. This was Ron's I Vh award. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approve Authorization to Advertise for Planning Intern Approve On -sale 3.2 Beer License for Good Neighbor Days (Hugo Lions Club) Approve Replacement of T-300 Bobcat Skid Steer for Public Works Department Approve Agreement w/MnDOT and Washington County for Traffic Signal @ TH61 and New CSAH 8 Approve Annual Performance Review for CD Director Bryan Bear Approve Annual Performance Review for CD Assistant Michele Lindau Approve Purchase of Single -Axle Plow Truck for the Public Works Department Approve Variance for Three -Season Porch at 14471 Glenbrook Avenue North (Dittel) Approve Final Plat for Victor Gardens 41° Addition Approve Reduction in Cash Surety for Oneka Ponds Approve Hiring of Three Seasonal Public Works Employees Approve Resignation of Tad Roemeling from the Hugo Fire Department Approve Temporary On -Sale 3.2 Beer License for Rodeo Rey at Woodloch Stables All aye. Motion Carried. APPROVE AUTHORIZATION TO ADVERTISE FOR PLANNING INTERN At its April 18, 2005 meeting, Council said "good bye" to administrative intern Tom Denaway as he had City Council meeting of May 2, 2005 Page 3 obtained full-time employment with the City of Wyoming. Council encouraged staff to find a replacement for Tom. Adoption of the Consent Agenda authored City staff to advertise for a new planning intern for a period not to exceed six months, with hiring by June 1, 2005. APPROVE ON -SALE 3.2 BEER LICENSE FOR THE HUGO LIONS CLUB (GOOD NEIGHBOR DAYS) Each year, the Hugo Lions apply for an on -sale 3.2 beer license to sell beer for the three days of Good Neighbor Days. This year, the event is schedule for June 9, 10, 11, and 12, 2005. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the on -sale 3.2 beer license for the Hugo Lions Club to sell beer during Good Neighbor Days, subject to receipt of a certificate of liquor liability insurance. APPROVE REPLACEMENT OF T300 BOBCAT SKID STEER FOR PW DEPARTMENT The public works department is on an annual replacement schedule for the Bobcat skid steer through the state contract and cooperative purchasing venture. The public works staff was not pleased with the performance and durability of the rubber tracks that were installed on the machine. Tri-State Bobcat has agreed to take the after -market tracks back and provide a credit and upgrade for a Bobcat T300 compact track loader. The difference in the upgrade would be paid through the City's general fund and capital equipment purchasing fund. Adoption of the Consent Agenda authorized staff to order a new T300 Bobcat in an amount not to exceed $14,030.50, with funding sources as recommended by Finance Director Ron Otkin. APPROVE AGREEMENT W/MNDOT AND WASHINGTON COUNTY FOR TRAFFIC SIGNAL AT TH61 AND NEW CSAH 8 MnDOT prepared a Traffic Control Signal Agreement for themselves, Washington County, and the City of Hugo. The agreement provides for the construction and maintenance by the State, County, and the City regarding a traffic control signal at TH61 and the new CR8. City staff reviewed the proposed agreement, and found it to be consistent with previous agreements approved by the City for new traffic signals on TH61. Adoption of the Consent Agenda approved the Traffic Control Signal Agreement in an estimated amount not to exceed $10,100. APPROVE ANNUAL PERFORMANCE REVIEW FOR CD DIRECTOR BRYAN BEAR Bryan Bear began work for the City as its new CD Director on May 3, 2004. Over the past year, Bryan's thoroughness and hard work has resulted in a number of planning projects approved by Council, as well as resolving a number of issues, which had been outstanding within a couple of subdivisions. Bryan's leadership and "can -do" attitude has established himself as a valued member of the City Hall team. He works well with developers, consultants, contractors, and residents In solving problems and reaching solutions that are consistent with the City's Comprehensive Plan and planning principles. Adoption of the Consent Agenda approved the annual performance review for Bryan Bear and a step increase as provided in the City's employee salary matrix. City Council meeting of May 2, 2005 Page 4 APPROVE ANNUAL PERFORMANCE REVIEW FOR CD ASSISTANT MICHELE LINDAU Michele Lindau was hired by the City on May 1, 1999. Over the past six years, Michele has worked in a variety of roles, most recently over the past three years as the CD assistant. Michele is a conscientious and hard worker who contributes significantly to the City's community development department. She organizes, assembles, and delivers Planning Commission packets, as well as providing support staff and minute taking at all Planning Commission meetings. Michele also serves as the in-house IT support staff person, and works closely with CIT to resolve all computer and telephone issues. Adoption of the Consent Agenda approved the annual performance review for Michele Lindau and step increase as provided in the City's salary matrix. APPROVE PURCHASE OF SINGLE -AXLE PLOW TRUCK FOR PW DEPARTMENT At its April 18, 2005 meeting, Council authorized staff to receive bids for a new single -axle plow truck, which was included in the City's 2005 C.I.P. PW Director Chris Petree received bids through the State's Cooperative Purchasing Venture. Adoption of the Consent Agenda approved the purchase of the new truck from Boyer Ford and snowplowing equipment from J -Craft in an amount of $128,354.07, with funding from the City's capital equipment purchasing fund. APPROVE VARIANCE FOR THREE -SEASON PORCH AT 14471 GLENBROOK AVENUE NORTH MITTEL) Bob and Dawn Dittel have applied for a variance to allow for the construction of a three -season porch within the required ten -foot side yard setback. The applicant would like to construct an 11 x 25 square foot porch where the deck is currently located, which is 6'3" from the side yard property line. The deck was constructed prior to the ordinance change in 1999 where the side yard setback was increased from five feet to ten feet. The Board of Zoning considered the variance at their meeting on April 14, 2005 and unanimously recommended approval. Adoption of the Consent Agenda approved the variance for Bob and Dawn Dittel to construct a 3 -season porch with the required 10' side yard setback at 14471 Glenbrook Avenue North. APPROVE FINAL PLAT FOR VICTOR GARDENS 4TH ADDITION POA -Crain, LLC requested approval of the final plat and development agreement for Victor Gardens 4th Addition (former Crain property). The Council approved a vacation of blanket drainage and utility easements at the April 18th meeting and new easements are provided in this plat. This plat includes 92 townhomes and two outlots for future commercial development adjacent to CSAH 8. The final plat is consistent with the approved preliminary plat. Adoption of the Consent Agenda adopted Resolution 2005-26 approving the final plat and development agreement for Victor Gardens 4th Addition. APPROVE REDUCTION IN CASH SURETY FOR ONEKA PONDS Fegowi Properties applied for a reduction in the cash surety for development of the Oneka Ponds residential subdivision. Senior Engineering Technician Scott Anderson reviewed the application and found it to be satisfactory for public improvements completed to date on the project. Adoption of the Consent Agenda approved reduction in the cash surety for Oneka Ponds to the new amount of $115,000. City Council meeting of May 2, 2005 Page 5 APPROVE HIRING OF THREE SEASONAL PUBLIC WORKS EMPLOYEES Earlier this spring, Council authorized PW Director Chris Petree to advertise for three summer seasonal public works employees. Included in the City's 2005 budget, Chris budgeted for four, with Dan LaCasse returning for summer seasonal work. On April 28-29, 2005, 15 interviews were conducted out of 36 who applied to the City. City staff recommended Council approve the hiring of Ryan O'Grady, Ryan McCullough, and Craig Lauzon as summer seasonal employees at a rate of $10.50/hour. APPROVE RESIGNATION OF TAD ROEMELING FROM THE HUGO FIRE DEPT. The City received a letter of resignation from Tad Roemeling from the Hugo Fire Department effective on April 26, 2005 due to relocation. Adoption of the Consent Agenda approved the resignation of Tad Roemeling from the HFD effective on April 26, 2005. APPROVE TEMPORARY ON -SALE 3.2 BEER LICENSE FOR RODEO REY AT WOODLOCH STABLES Carmen Guzman applied for a temporary on -sale 3.2 beer license on behalf of Embajadora Latina for Rodeo Rey Hispanic Rodeo to be held at Woodloch Stables on May 29, 2005 and August 4, 2005. Embajadora Latina has held this event successfully at Woodloch Stables for the past two years. City staff reviewed the applications, along with the liquor liability insurance, and found them be satisfactorily complete. Adoption of the Consent Agenda approved the temporary on -sale 3.2 beer license for Rodeo Rey for May 29, 2005 and August 4, 2005. APPROVAL OF CLAIMS Council member Puleo questioned the $7,899.50 claim from WSB Engineers for City standards and specifications. City Engineer advised Council that the claim is for updating the City's construction guidelines and providing a new set of spec books for developers. Puleo made motion, Petryk seconded, to approve the claims for May 2, 2005 as presented. All aye. Motion Carried. APPROVE AWARD OF BID FOR LANDSCAPING MATERIALS FOR BEAVER PONDS PARKS In the fall of 2004, the Parks Commission approved the landscaping plan for Beaver Ponds Park, including the planting of more than 100 shrubs and trees. Over the past winter, Boy Scout Eric Korlin approached the City regarding a project for his Eagle Scout award. Eric is responsible for soliciting and receiving bids for all trees and shrubs, coordinating the delivery, and installation of product by June 2005. Bids were received by the City and opened on Friday, April 22, 2005. Scout Korlin needs to have the project completed by June 1, 2005 due to an Eagle Scout age requirement. Public Works Director Chris Petree reviewed the project with Council and stated that a new bid was received a week after the April 22"d bid opening, and was $85 below the lowest bid. City Attorney Dave Snyder advised Council to award the bid to the lowest "timely" bidder or rebid the project. Council discussed size and quality of City Council meeting of May 2, 2005 Page 6 trees in the specifications and a possible deficiency in the bid specs. Council member Puleo suggested the City bid language allow some flexibility when awarding the bid. Haas made motion, Granger seconded, directing staff to rebid the project with corrected specifications and authorize staff to award the bid to the lowest bidder under $10,638.29. All aye. Motion Carried. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR VICTOR GARDENS NORTH VILLAGE More than three years ago, City staff met with representatives from Festival Foods to discuss their interest in locating a new grocery store in Hugo. Location was a key issue to the owners. Ultimately, the decision was made to locate the store on the north side CR8, across from the Victor Gardens subdivision. City staff has met for many months to develop and finalize a plat that meets all the City's plans for the Everton/Elmcrest neighborhood, as well as the need to establish an anchor retail development north of CR8. Staff is pleased to report the final design layout for the new grocery store was successful. Developer Len Pratt and United Properties had the preliminary plat approved by Council at its meeting of February 22, 2005. CD Director Bryan Bear provided Council with a Power Point presentation reviewing the project site plan and landscaping plan. Festival Foods owners, sisters Marie Artune and Laurie Youngquist, provided Council with a history of their business, as well as pictures of their Andover facility, and stated that the Hugo store will employ approximately 150 people. Mayor Miron expressed the City's pleasure at the prospect of their store opening in the City of Hugo. Granger made motion, Puleo seconded, to adopt RESOLUTION 2006-27 APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR VICTOR GARDENS NORTH VILLAGE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Staff was directed to schedule a joint Council/EDA meeting to visit the Festival Food store located in Vadnais Heights. REVIEW APRIL 26.2005 MEETING WITH OAKSHORE PARK ASSOCIATION OFFICERS At its April 18, 2005 meeting, Council was provided with an update from staff regarding negotiations with the Oakshore Park Association for purchase of their 10 -acre private park. After discussion, Council agreed to meet with OPA president Nick Steckhahn and officers in an effort to determine the association's intent to sell the land to developers for parkland or still entertain an offer from the City. On Tuesday, April 26, 2005, City staff, Mayor Miron, and Council member Puleo met with the five officers from the OPA. The meeting was fruitful and Mayor Miron agreed to bring back to the full Council a need to direct the City Engineer to revise the 1998 feasibility study for the public improvements in Oakshore Park. Miron made motion, Haas seconded, directing staff to revise the cost estimates for the engineering feasibility study for public improvements in the Oakshore Park neighborhood and to direct the same City Council meeting of May 2, 2005 Page 7 Hugo City Hall team to meet again with officers as soon as possible to present the revised numbers and provide a recommendation to Council at its next regularly scheduled meeting. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. APPROVE MELROSE PYROTECHNICS. INC FIREWORKS DISPLAY AT HUGO GOOD NEIGHBOR DAYS Hugo Lions and Hugo Fire Department members have met over the past several months to discuss the idea of having a fireworks display at Good Neighbor Days. After research and review of three proposals, the HFD and Lions requested Council authorization for a fireworks display at Good Neighbor Days. A proposal has been received from Melrose Pyrotechnics, Inc., who also works as the professionals for the Taste of Minnesota display over the City of St. Paul. The proposal includes liability insurance and the use of licensed professional pyrotechnicians with all public safety coordinated through the Washington County Sheriffs Department and HFD. Len Pratt and Dave Hempel of CPDC will make a donation to the Hugo Lions Club for the cost for this event. In accordance with Minnesota Statute, Council is provided with the authority to approve the fireworks display. Firefighter Jim Compton, Jr., Hugo Lions President Larry Aubin, and Mike Iburg from Melrose were in attendance to answer any and all questions Council may have. Mike explained how/where the fireworks will be set up, cited distances from occupied buildings, and safety precautions that have been established. Fire Chief Jim Compton explained how the FD will be ready to react should a need arise. City staff has been working with the WCSO and the HFD to insure public safety at this event. Haas made motion, Miron seconded, to approve the Hugo Lions Club fireworks display during Good Neighbor Days on Friday, June 10, 2005, performed by Melrose Pyrotechnics, Inc. All aye. Motion Carried. APPROVE SIGNAGE FOR PUBLIC WORKS FACILITY AND RICE LAKE CENTRE BILL WEIGEL SIGNS) PW Director Chris Petree has been working with local company Bill Weigel Signs to design and provide appropriate signage for the public works facility and the Rice Lake Centre. Bill Weigel Signs prepared a mock-up of the monument sign for Council consideration. Granger made motion, Haas seconded, to approve the sign for the Rice Lake Centre and PW facility, at a cost not to exceed $900, with the understanding that Rice Lake Centre will be listed above the Public Works Facility on the sign. All aye. Motion Carried. DISCUSS SITE PLAN, CUP, AND VARIANCE FOR PAVEMENT GUYS HOLDINGS LLC Pavement Guys Holdings LLC sought approval of a site plan for a 15,065 -square foot (12,000 -square City Council meeting of May 2, 2005 Page 8 foot footprint) officetwarehouse building on a vacant lot, a conditional use permit to allow outside storage, and a variance to allow a 30 -foot side yard setback where 40 feet is required. The Planning Commission reviewed this item at their April 28th meeting and recommended approval with a 6-1 vote. City planner Kendra Lindahl provided Council with a background of the proposal, as well as reviewing the site plan. Kendra noted the lack of convenient parking for the internal businesses, and that the variance request meets variance standards. Council agreed that the proposed building is a difficult "fit" on the lot but meets ordinance requirements. Granger made motion, Haas seconded, to adopt RESOLUTION 2005-28 APPROVING SITE PLAN, CUP, AND VARIANCE FOR PAVEMENT GUYS HOLDINGS LLC IN THE PELOQUIN INDUSTRIAL PARK. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. DISCUSSION OF HOME OCCUPATION ORDINANCE The Planning Commission established as one of its goals for 2005 to revise the Home Occupation ordinance. The Planning Commission discussed the ordinance at its meeting on April 14, 2005 and discussed their ideas for revisions of the ordinance. The Commission appointed Victoria Hoflbeck and Tom Weidt to serve on a subcommittee to draft new language for the ordinance for future consideration by the Planning Commission. CD Director Bryan Bear presented Council with an overview of the Planning Commission's discussion. Staff requested direction from Council on how to proceed with the home occupation ordinance, and whether any Council members are interested in serving on the subcommittee. After discussion, Council wanted to make sure the PC and Council were headed in the same direction and suggested that a joint workshop be held. Granger made motion, Puleo seconded, to schedule a joint Council/Planning Commission workshop for Thursday, June 23, 2005, at 7:00 pm, to discuss the City's home occupation ordinance. All aye. Motion Carried. RURAL & OPEN SPACE PRESERVATION ORDINANCE 2005-397 Council member Frank Puleo requested this item be placed on the agenda as he has been approached by residents who want to develop their property. These residents live in the rural area of Hugo and do not meet the terms and conditions of the ordinance. Miron made motion, Granger seconded, to table this matter until the Council meeting of May 16, 2005. All aye. Motion Carried. CITY HALL FLAG REPLACEMENT Resident Richard Donlon stated that the flag at City Hall needed to be replaced. City Council meeting of May 2, 2005 Page 9 Miron made motion, Puleo seconded, directing staff to replace the U.S. flag flying at City Hall. All aye. Motion Carried. ADJOURNMENT Granger made motion, Petryk seconded, to adjourn at 10:00 pm. All aye. Motion Carried. 1 Maryreager City :i