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HomeMy WebLinkAbout2005.05.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 16, 2005 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; PW Director Chris Petree; and City Clerk Mary Ann Creager CITY COUNCIL MEETING TO CONDUCT PARKS COMMISSION INTERVIEWS ON APRIL 11, 2005 Haas made motion, Petryk seconded, to approve the minutes for the Parks Commission interviews held on April 11, 2005 as presented. All aye. Motion Carried. COUNCILA-35 W/E COALITION MEETING OF APRIL 21, 2005 Miron made motion, Haas seconded, to approve the minutes for the I-35 W/E Coalition meeting of April 21, 2005 as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF MAY 2, 2005 Granger made motion, Petryk seconded, to approve the minutes for the meeting of May 2, 2005 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add G.7 — Approve slalom course and ski jump on Round Lake (Mike Ball and Dan Davis) Add G.8 — Approve Resolution for the Traffic Control Signal and TH61 and new CR8 Miron made motion, Granger seconded, to approve the agenda for May 16, 2005 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Hire of Rick Kieffer as Public Works Worker Approve Site Plan for Schwieters 4h Building in the Bald Eagle Industrial Park Approve "Ride Along" Form for Building Inspection Department, as amended Approve Charitable Gambling Permit for Sean Parenteau Memorial Fund (Blacksmith Lounge) Approve Donation from American Legion to Hugo Fire Department City Council meeting of May 16, 2005 Page 2 Approve Slalom Course and Ski Jump on Round Lake (Mike Ball and Dan Davis) Approve Resolution Authorizing the City Entering into a Contract w/MnDOT for the New Traffic Signal at TH61 and New CR8 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for May 16, 2005 as presented. APPROVE HIRE OF RICK KIEFFER AS PUBLIC WORKS WORKER At its April 18, 2005 meeting, Council authorized staff to advertise for the public works worker and mechanic for the public works department. Staff -received notification from a former public works — worker that he was interested in returning to employment with the City. After several meetings, and upon receipt of an inquiry letter, City staff seeks approval for the rehiring of Rick Kieffer as a public works worker. Rick has had personal and professional changes in his life since he left employment with the City last year and desires a return. Adoption of the Consent Agenda approved the rehire of Rick Kieffer as the City's public works worker. APPROVE SITE PLAN FOR SCHWIETERS PROPERTIES FOR BUILDING IN THE BALD EAGLE INDUSTRIAL PARK Schwieters Properties applied for site plan approval to allow for the construction of a 45,000 square foot building on Lots 4 and 5, Block 1 of Bald Eagle Industrial Park, 3rd Addition. The building would be located directly south of the three existing Schwieter buildings on Fenway Boulevard. Schwieters Properties purchased Lots 4 and 5 in Bald Eagle Industrial Park, 3rd Addition from the City in 2003. According to the agreement, Schwieters had until August of 2005 to construct a building on the site. The building is intended primarily for storage of lumber and other materials and will function as an integrated part of the developing Schwieters' campus. Construction on the site will also include the installation of a railroad spur, a team track that can be used for unloading of materials for Schwieters, as well as other businesses in the City. Adoption of the Consent Agenda adopted Resolution 2005-29 approving a site plan for Schwieters Properties for construction of a 45,000 sq ft building on Lots 4 and 5, Block 1, of the BEIP P Addition. APPROVE "RIDE ALONG" FORM FOR BUILDING INSPECTION DEPARTMENT The City's building inspection department has received interest from individuals who wish to "ride along" with building inspectors to learn more about the building inspection industry. Consistent with the WCSO's "ride along" form, City staff has prepared a liability insurance form, which would allow the public, on a case-by-case basis, to ride along with building inspectors to observe performance. Adoption of the Consent Agenda approved the "ride along" form for the building inspection department. City Council meeting of May 16, 2005 Page 3 APPROVE CHARITABLE GAMBLING PERMIT FOR SEAN PARENTEAU MEMORIAL FUND BLACKSMITH LOUNGE) Christina Parenteau, representing the Sean Parenteau Memorial Fund, made application to the City for a lawful gambling permit in order to conduct a raffle on September 18, 2005 at the Blacksmith Lounge. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the charitable gambling permit for the Sean Parenteau Memorial Fund in order to hold a raffle on September 18, 2005 at the Blacksmith Lounge. APPROVE DONATION FROM AMERICAN LEGION TO HUGO FIRE DEPARTMENT The HFD recently received a $500 donation from the Hugo American Legion, which has been designated to be used for training purposes. Adoption of the Consent Agenda accepted the generous donation from-dwHugo American Legion to be used by the HFD for t�ir 'ng purposes. APPROVE SLALOM COURSE AND SKI NMP ON ROUND LAKE BALL AND DAVIS) Mike Ball and Dan Davis submitted applications for approval of the water ski slalom course and ski jump on Round Lake. Staff reviewed the applications and found them to be satisfactorily completed. Adoption of the Consent Agenda approved the water ski slalom course and ski jump applications for Round Lake. APPROVE RESOLUTION FOR TRAFFIC SIGNAL AT TH61 AND NEW CR8 At its meeting of May 2, 2005, Council approved the contract with MnDOT to install traffic control signals at TH61 and new CR8. MnDOT also requires approval of a resolution for this work. Adoption of the Consent Agenda adopted Resolution 2005-30 approving the City of Hugo entering into a contract with MnDOT for the installation of traffic control signals at TH61 and CR8. VACATION OF THE DRAINAGE/UTILITY EASEMENT ON OUTLOT A. VICTOR GARDENS The Hugo City Council held a public hearing on May 16, 2005 to consider the application of POA - Scherer, LLC for vacation of the drainage/utility easement over property located in the Victor Gardens North development. Mayor Fran Miron opened the public hearing and there were no oral or written comments. Mayor Miron closed the hearing for discussion by Council, of which there was none. Haas made motion, Puleo seconded, to approve vacation of the drainage/utility easement on Outlot A, Victor Gardens North. All aye. Motion Carried. 2005 ROAD SURFACING PROJECT Bid opening for the 2005 road surfacing project was held on Friday, May 6, 2005, with a total of two bids being received. City Council meeting of May 16, 2005 Page 4 Granger made motion, Miron seconded, to award the 2005 road surfacing contract to the low bidder MJ Raleigh Trucking, Inc., at a price of $7/ton, for a total project cost of $73,507. All aye. Motion Carried. 2005 SEAL COATING PROJECT The City held a bid opening for the 2005 seal coating project on Friday, May 6, 2005, with a total of three bids being received. Haas made motion, Petryk seconded, to award the 2005 seal coating contract to the low bidder Allied Blacktop, at a cost of $62,740.50. All aye. Motion Carried. 2005 CRACK FILLING PROJECT The City held a bid opening for the 2005 crack filling project on Friday, May 6, 2005 with a total of two bids being received. Granger made motion, Puleo seconded, to award the 2005 crack filling contract to the low bidder Bergmann Companies, at a cost of $1,920. All aye. Motion Carried. SPECIAL CITY CONCRETE PROJECT The City of Hugo has a number of 2005 projects, which includes miscellaneous concrete work: installation of concrete edging/curb and slabs at Frog Hollow Park, installation of concrete curb/edging at Beaver Ponds Park (replace existing timber edging), installation of a slab at Water Tower #2 Park (for picnic tables & trash receptacle), and replacement of miscellaneous curb sections on streets to be seal coated in 2005. Staff solicited and received three competitive quotes for this work. Haas made motion, Granger seconded, to award the miscellaneous concrete projects to Knife Lake Concrete, Inc. at a low quote price of $11,066.50. All aye. Motion Carried. 2005 SEAL COATING/CRACK FILLING OF 165f STREET & INGERSOLL AVENUE At its April 4, 2005 meeting, Council authorized staff to solicit bids for seal coating and crack filling on 165d' Street and Ingersoll Avenue. Staff contacted Washington County to discuss future construction projects on CR4, as well as the use of 165d' Street and Ingersoll Avenue for a detour route for its projects. The county's schedule for construction of CR4 has been delayed and City staff sought direction from Council as to award of crack filling and seal coating project for this area. PW Director Chris Petree stated that the work would provide five more years of longevity for the road. City Council meeting of May 16, 2005 Page 5 Miron made motion, Haas seconded, to award the crack filling project to the low bid of $4,508 from Bergmann Companies and the seal coating project to the low bid of $27,542 from Allied Blacktop. All aye. Motion Carried. Council then discussed the elevation of a culvert to be installed adjacent to Horseshoe Lake. Puleo made motion, Haas seconded, directing staff to investigate the Horseshoe Lake culvert elevation and report finding to Council. All aye. Motion Carried. REVIEW MAY Sf MEETING WITH OAKSHORE PARK ASSOCIATION REGARDING PARK PURCHASE At its April 18, 2005 meeting, Council was provided with an update from staff regarding negotiations with the Oakshore Park Association for purchase of their 10 -acre private park. After discussion, Council agreed to meet with OPA president Nick Steckhahn and officers in an effort to determine the association's intent to sell the land to developers for parkland or still entertain an offer from the City. On Tuesday, April 26, 2005, City staff, Mayor Miron, and Council member Puleo met with the five officers from the OPA. The meeting was fruitful and Mayor Miron agreed to bring back to the full Council a need to direct the City Engineer to revise the 1998 feasibility study for the public improvements in Oakshore Park. At its May 2, 2005 meeting, Council directed staff to provide updated cost estimates to the 1998 feasibility study, which were presented to the OPA on May 5, 2005. The OPA board members have scheduled a meeting with association membership for June 8, 2005 to discuss terms for a possible transfer of ownership of the parkland tract to the City. City Attorney Dave Snyder advised Council that a public notice would be required should a quorum of the Council attend this meeting. Mayor Miron suggested that Council and all City commissions attend a workshop to discuss the law as it pertains to the open meeting law and conflict of interest. Miron made motion, Puleo seconded, directing staff to schedule a Council workshop, along with City commissions, to discuss the open meeting law and conflict of interest. All aye. Motion Carried. Miron made motion, Puleo seconded, directing staff to work with the OPA officials to determine if the June 8, 2005 meeting will be a public meeting or private. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. REVIEW APPOINTMENT OF CENTENNIAL COMMISSION At its March 28, 2005 joint meeting with the Historical Commission, Council directed City staff to solicit interest in serving on the Centennial Commission to celebrate the City's 100' anniversary on August 15, 2006. Staff sent letters to clubs, groups, and organizations, as well advertised in both the City Council meeting of May 16, 2005 Page 6 monthly newspapers, and posted opportunities to serve on the City's web site. To date, staff has received a total of ten individuals who wish to serve on the Commission. Miron made motion, Petryk seconded, to table selection of the Centennial Commission until the meeting of June 6, 2005, to allow additional time for interested individuals to contact City staff. All aye. Motion Carried. PROPOSED PURCHASE OF OLD ANTIQUE STORE (MIKE/CATHERINE ANDERSON) On May 5, 2005, the TIF Subcommittee held its first meeting in order to discuss the creation of a new TIF district, as well as to discuss the proposed purchase of the old antique store. Committee members agreed to recommend to Council the purchase of the store under the previous terms and conditions of the Purchase Agreement, which -had been drafted and directed to Mike and Catherine -Anderson several months ago. On April 26, 2005, the Washington County Board accepted the Community Advisory Committee's recommendation for the allocation of CDBG grant funds, of which the City's grant applications were not approved. Granger made motion, Haas seconded, directing staff to finalize details of a Purchase Agreement to acquire the antique store owned by Mike and Catherine Anderson. All aye. Motion Carried. PROPOSED PURCHASE OF HOUSE A 14625 FOREST BOULEVARD (JIM POWELL) Several months ago, City staff was approached by the property owner at 14625 Forest Boulevard, who is interested in selling his house and property to the City. After two more meetings, the couple confirmed their strong interest to sell their house and property to the City. The couple paid for a certified appraisal of their property, of which they desire to sell their house at the appraised price. City staff made a site inspection visit on May 12, 2005 and reported that the house was in very good condition and very rentable. Haas made motion, Granger seconded, directing City staff seeks to finalize a purchase agreement to acquire the Jim Powell residence at 14625 Forest Blvd. All aye. Motion Carried. DISCUSSION OF SUBDIVISION AND RURAL & OPEN SPACE PRESERVATION ORDINANCES At its May 2, 2005 meeting, Council tabled discussion on this item at the request of Council member Frank Puleo. Council member Puleo has received inquiries from several residents who want to develop their property in the rural area of Hugo and do not meet the terms and conditions of the ordinance. The properties in question abut the MUSA of the City, which means that property in the MUSA can be divided into 10,400 sq ft lots and the rural property would consist of 10 -acre parcels. The only way to subdivide to a smaller lot would be to apply for a variance, but CD Director Bryan Bear stated that there City Council meeting of May 16, 2005 Page 7 are conditions to be met and could result in denial. No formal Council action was taken. UPDATE ON WASHINGTON COUNTY'S OFFER TO PURCHASE ROW FOR CSAH 8/14 PROJECT City staff received notification from Washington County that the purchase agreement offers made to private property owners have been made public, and offers are subject to a 30 -negotiating period. City Attorney Dave Snyder provided an update on the right-of-way acquisition process for CSAH 8 and Oneka Parkway. No formal Council action was taken. REVIEW BESA CONDITIONAL USE PERMIT CITIZEN APPEAL TO BOARD OF ZONING APPEALS At its April 14, 2005 meeting, the Board of Zoning -Appeals discussed a citizen appeal to the City Council's approval of a CUP for the Bald Eagle Sportsman Association (BESA) to conduct its activities and operation for 2005. The specific appeal is to discuss the approval for the use of lights by the BESA for a three week period in the fall. The Board's decision was a 2-0 vote, with Board member Frank Puleo abstaining from the vote due to his membership in the BESA; specifically, the Board upheld the City decision two years ago to allow the use of lights and determined that it was not an expansion of use. CD Director Bryan Bear continued to meet with BESA officials and neighbors to reach a solution amenable to both parties. Bryan provided Council with an update of the April 27, 2005 meeting held with residents and Mayor Miron, as well as actions taken and completed by BESA to comply with original direction from the City. This issue was continued from the May 2, 2005 Council agenda at the request of homeowners living in Dellwood Ridge in order to allow for a meeting between neighborhood representatives and the gun club. The meeting was held at City Hall on May 11, 2005 and Bryan provided Council of the current status of the application with a Power Point presentation. Kevin Rhodes, neighborhood representative, provided his facts and opinion as to why the City should have held a public hearing to consider the use of lights and why City approval should be considered an expansion of a non -conforming use. Council has until June 15, 2005 in which to make a decision in this matter as per the 60 -day state statute. City Attorney Dave Snyder stated that the City Council has four options to consider regarding whether to grant the appeal: 1) approve appeal; 2) deny appeal; 3) yes or no as to expansion of use; and 4) take comments and table action to June 6, 2005 regular Council meeting. Miron made motion, Granger seconded, directing staff to prepare Findings of Fact for approval and Findings of Fact for denial and encourage both sides of the issue to meet independently or collaborate in an effort to resolve the conflict, and present to Council at its meeting of June 6, 2005. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. CITIZEN APPOINTMENTS TO RICE CREEK WATERSHED DISTRICT TMDL TASK FORCE Mayor Fran Miron was informed by Steve Hobbs, RCWD administrator, that the district seeks citizens who wish to serve on an advisory committee for the purpose of reviewing the issue of TMDL, which is City Council meeting of May 16, 2005 Page 8 total maximum daily load, and water quality in Hardwood Creek and Peltier Lake. Hugo residents Vince Niemczyk and Dave Schumann, along with alternate Mayor Miron, are requesting appointment to this advisory committee. City staff recommends Council appoint Hugo residents Vince Niemczyk, Dave Schumann, with Mayor Fran Miron as an alternate, to serve on the advisory committee, which will review TMDL's for the Hardwood Creek and Peltier Lake area. Granger made motion, Puleo seconded, that Council appoint Hugo residents Vince Niemczyk, Dave Schumann, with Mayor Fran Miron as an alternate, to serve on the advisory committee, which will review TMDL's for the Hardwood Creek and Peltier Lake area. Miron made motion, Haas seconded, to table this matter until June 6, 2005. All aye. Motion Carried. APPROVE RESOLUTION SUPPORTING TRANSPORTATION IMPROVEMENTS (REGIONAL COUNCIL OF MAYORS) The City of Hugo has been solicited by the Regional Council of Mayors to support transportation improvements in the Twin Cities metro area. Haas made motion, Miron seconded, to adopt RESOLUTION 2005-31 REQUESTING LEGISLATIVE ACTION FOR A LONG-TERM SOLUTION FOR TRANSPORTATION NEEDS IN THE STATE OF MINNESOTA. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. MAY 20, 2005 MEETING ON DOWNTOWN PLAN WITH PLANNING COMMISSION At its April 18, 2005 meeting, Council scheduled a workshop for May 20, 2005 at 8:30 am, in order to discuss the downtown redevelopment and architectural design standards. CD Director Bryan Bear presented this issue to the Planning Commission at its May 12, 2005 meeting, at which they expressed interest in attending. City staff wishes to announce that the PC and members of the EDA will be attending the workshop in a joint meeting fashion in the Hugo City Hall Oneka Room. MAY 26, 2005 AMM ANNUAL MEETING City staff seeks Council direction as to its interest in attending the Association of Metropolitan Municipalities annual meeting on Thursday, May 26, 2005. Council member Haas and City Administrator Mike Ericson will be attending the meeting. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:50 pm. All aye. Motion Carried.