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HomeMy WebLinkAbout2005.06.20 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 20.2005 PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; PW Director Chris Petree; and City Clerk Mary Ann Creager MINUTES FOR CITY COUNCIL MEETING OF JUNE 6, 2005 Haas made motion, Petryk seconded, to approve the minutes for the June 6, 2005 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.10 from Consent Agenda for Council discussion Add K.2 for discussion on East Metro Economic Development Forum Miron made motion, Haas seconded, to approve the agenda for June 20, 2005 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Resignation of Barb Marohnic from the Historical Commission Approve Charitable Gambling for St. John the Baptist Church for Bingo and Raffle Approve Donation from BESA for Historical Commission Approve Purchase of Pickup Truck for the Public Works Department Approve Annual Performance Review for Tom Smith Approve Peddler's Permit for Southwestern Company to Sell Educational Books Approve Variance Request for Deck Setback at 5712 159`" Street Circle North (Ricci) Approve Variance Request for Meat Shop Setback at 7776 1571, Street North (Lutz Cuts) Approve WCA for Schwieters' Complex in BEIP Approve Reduction in Letter of Credit for Water's Edge North Approve Change in Date for First Council Meeting in July Approve Annual Performance Review for Jodie Guareschi All Aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for June 20, 2005 as presented. APPROVE RESIGNATION OF BARB MAROHNIC FROM THE HISTORICAL COMMISSION In 2004, the City Council appointed Barb Marohnic to the Historical Commission. Due to changes in City Council meeting of June 20, 2005 Page 2 her work duties, Barb has had to resign her position. Adoption of the Consent Agenda accepted the resignation of Barb Marohnic from the Historical Commission and publicly thanked her for services to the City of Hugo, and authorized staff to advertise for the vacancy. APPROVE CHARITABLE GAMBLING FOR ST. JOHN THE BAPTIST CHURCH Each year, St. John the Baptist Church holds its fall fund raiser at which they conduct bingo and raffles. They have submitted their charitable gambling application to the City and it has been reviewed by City staff and found to be satisfactorily complete. Adoption of the Consent Agenda approved the charitable gambling license for St. John the Baptist Church to conduct bingo and raffles at its annual fund raiser. APPROVE DONATION FROM BESA TO HISTORICAL COMMISSION In 2004, the Bald Eagle Sportsman Association (BESA) presented a $500 donation to the City and the Historical Commission for work in preserving the history of Hugo. For the Commission with a very small budget, the $500 donation was graciously received. Adoption of the Consent Agenda accepted the donation to the Historical Commission and the City publicly thanked BESA for its generous donation. APPROVE PURCHASE OF PICKUP TRUCK FOR THE PUBLIC WORKS DEPT. City staff has identified the immediate need for a pickup truck in the public works department. The truck purchase is necessary to insure the assignment of public works duties in the most cost effective manner possible. Public Works Director is working with the State Contract and Cooperative Purchasing Venture dealer to acquire a %-ton 4X4 Regular Cab Pickup. Adoption of the Consent Agenda approved the purchase of a %-ton 4X4 pickup truck in an amount not to exceed $22,000. APPROVE ANNUAL PERFORMANCE REVIEW FOR TOM SMITH Tom Smith was hired by the City on June 26, 2000. For the past five years, Tom has worked hard in performing a variety of public works duties, which led to his promotion as the lead worker three years ago. Tom is dependable, conscientious, and a valuable asset to the public works department, especially as it continues to grow to provide the increase in services to the residents of Hugo. Adoption of the Consent Agenda approved the annual performance review for Tom Smith. APPROVE PEDDLER'S PERMIT FOR SOUTHWESTERN COMPANY TO SELL EDUCATIONAL BOOKS Southwestern Company has made application to the City for approval of a Peddler's Permit in order for them to go door-to-door in the City to sell educational books. City staff has reviewed the application, as well as completing a reference check on the municipality where they have been allowed to sell education books, which appears to be satisfactory. Adoption of the Consent Agenda approved a Peddler's Permit for Southwestern Company to sell educational books in the City of Hugo. City Council meeting of June 20, 2005 Page 3 APPROVE VARIANCE REQUEST FOR DECK SETBACK AT 5712159' STREET CIRCLE NORTH (RICCI) Mike & Jill Ricci, 5712 1590' Street Circle North, have applied for a variance to construct a porch and deck to be located 18 feet from the rear property line where 30 feet is required by ordinance. The Board of Zoning Appeals considered this application at its meeting on June 9, 2005 and unanimously recommended approval of the request. Adoption of the Consent Agenda approved the variance for a rear yard setback for 5712 1590' Street North. APPROVE VARIANCE REQUEST FOR MEAT SHOP AT 7776157' STREET NORTH (LUTZ CUTS) John & Mark Lutz have applied for a variance to construct a 10 X 8 foot addition that would serve as a customer entrance on the Lutz Cuts meat processing building located at 7776 1570' Street North. The addition would be located 27 feet from the front property line where ordinance requires a 40 foot front yard setback. The Board of Zoning Appeals considered the application at its meeting on June 9, 2005, and unanimously recommended approval of the request. Adoption of the Consent Agenda approved the front yard variance for 7776 1570' Street North. APPROVE WCA FOR SCHWIETERS' COMPLEX IN THE BEIP The City has been working in partnership with Schwieters and Minnesota Commercial Railroad to construct a team track rail spur into the Bald Eagle Industrial Park. There will be unavoidable wetland impacts associated with the construction of the rail spur that will require mitigation. A mitigation plan has been prepared, reviewed and supported by the Technical Evaluation Panel, and is ready for final approval by the City Council acting as the LGU. Adoption of the Consent Agenda approved the impact/mitigation plan for the Schwieters' complex in the BEIP. APPROVE REDUCTION IN LETTER OF CREDIT FOR WATER'S EDGE NORTH As the developer of the Waters Edge North development, Pulte Homes has requested reduction in the letter of credit being held for the newly constructed public and private improvements in the development. The City would continue to hold a letter of credit in an amount equal to 125% of the remaining construction costs. City staff has reviewed the request and finds it to be satisfactory. Adoption of the Consent Agenda approved reduction in the letter of credit being held for the Waters Edge North residential development to the amount of $1,004,269.36. APPROVE CHANGE OF DATE FOR FIRST COUNCIL MEETING IN JULY 2005 Adoption of the Consent Agenda approved the change in the date for the first Council meeting in July from July 4, 2005 to July 5, 2005. APPROVE ANNUAL PERFORMANCE REVIEW FOR JODIE GUARESCHI Jodie was hired by the City as a full-time employee on June 17, 2005. Over the past three years, Jodie's front counter position has evolved into a full-time utility billing work position. She has successfully City Council meeting of June 20, 2005 Page 4 taken over the entire utility billing clerk function from Finance Director Ron Otkin. Jodie's utility billing clerk duties have increased over the past two years and even more so over the past six months. Jodie has an excellent customer service attitude when dealing with residents on their water bills, as well as working closely with the public works department in scheduling hundreds of water meter repairs. She is a thorough and conscientious worker and has an attentive eye for detail. Due to the volume of her work load, Jodie's position will be relocated in City Hall to allow an increased focus on her job duties. Jodie is a valued member of the City Hall team. Adoption of the Consent Agenda approved the annual performance review for Jodie Guareschi. APPROVE AWARD OF LANDSCAPING BID FOR FROG HOLLOW PARK City staff and Boy Scout Kevin Quicksell solicited quotes for landscaping materials at Frog Hollow Park, with a deadline of Wednesday, June 15, 2005. Three quotes were received for the trees and shrubs at Frog Hollow Park. The low quote was from John Benedict Nursery Sales in the amount of $3,919.20. Staff recommends awarding the project to John Benedict Nursery sales for $3,919.20. Boy Scout Kevin Quicksell will be completing this project for his Eagle Scout Badge and will be responsible for coordinating the delivery and installation of the landscaping materials on this site. All labor to install landscaping materials at this site will be volunteer. PW Director Chris Petree introduced Kevin to the Council and Kevin informed Council how much time will be involved with his project. Council thanked him for his volunteer efforts for the City. Haas made motion, Granger seconded, to approve the award of the landscaping bid for Frog Hollow Park to John Benedict Nursery in the amount of $3,919.20. All aye. Motion Carried. APPROVE REDUCTION IN LETTER OF CREDIT FOR WATER'S EDGE SOUTH Pulte Homes requested reduction in the letter of credit being held for the newly constructed public and private improvements in the development. The City would continue to hold a letter of credit in an amount equal to 125% of the remaining construction costs. City staff reviewed the request and found it to be satisfactorily. Council member Haas removed this item from the Consent Agenda for discussion of a drainage issue on the Marvin LaValle property adjacent to the development project. City Engineer Jay Kennedy stated that City staff has provided data to Pulte Homes and a plan is being developed for maintenance of drainage in that area. Haas made motion, Petryk seconded, to approve reduction in the letter of credit being held for the Waters Edge South residential development to the amount of $2,744,699.80 and approve the release of the letter of credit being held for the general site grading in Waters Edge South. All aye. Motion Carried. SCHEDULE WORKSHOP WITH COUNCIL AND COMMISSIONS TO DISCUSS OPEN MEETING LAWS AND CONFLICTS OF INTEREST At its June 6, 2005 meeting, Council tabled action on the scheduling of a workshop in order to allow City Council meeting of June 20, 2005 Page 5 staff to select dates from Council could consider a meeting with Commissions. City staff again spoke with LMCIT officials and recommends Council selected Wednesday, September 7, 2005, as the best meeting date for this workshop. Selection of this date appears to be the comprise date selection, since it is an off night for all Commissions and Council. Miron made motion, Haas seconded, to schedule a joint Council workshop with all City commissions for Wednesday, September 7, 2005 at 7:00pm, in the Oneka Room, to discuss open meeting laws and conflicts of interest. All aye. Motion Carried. DISCUSSION OF TH61 (CHUCK RICKART OF WSB ENGINEERS) City staff has been working with officials from MnDOT and Washington County regarding the future development of the TH 61 corridor as it relates to the City's downtown redevelopment plan. Transportation engineer Chuck Rickart from WSB Engineers presented Council with a Power Point update on the TH61 layout, for 140'h Street north to 150'h Street. Additionally, the City received notification from MnDOT officials regarding the need to identify future transportation projects that could potentially receive state funding. Staff recommended Council consider a funding application to MnDOT for the TH61 corridor project, which needs to be submitted by the end of July to qualify for 2009 road projects. Miron made motion, Granger seconded, directing staff to complete a funding application to MnDOT for the TH61 corridor project. All aye. Motion Carried. UPDATE ON PURCHASE OF OAKSHORE PARK PROPERTY FOR CITY PARK At its May 2, 2005 meeting, Council directed City staff to attend the June 8, 2005 with the Oakshore Park Association residents. Council members Mike Granger and Becky Petryk attended the meeting as private citizens, while CD Director Bryan Bear and City Administrator Mike Ericson attended the meeting on behalf of City staff. Bryan and Mike provided residents a Power Point presentation of the key issues relative to the proposed purchase of the property and the cost of public improvements for the streets in the Oakshore Park neighborhood. Council member Petryk, speaking as a private resident, complemented staff on their presentation, and stated that Oakshore Park residents are all concerned that whatever steps that are taken are all legal. Staff will again be meeting with Oakshore Park representatives this week. No formal Council action was taken. DISCUSSION ON RESIDENTIAL DESIGN GUIDELINES CD Director Bryan Bear received feedback from Council members regarding its interest in having a discussion on residential design guidelines. Bryan provided Council with a sample policy from his previous employer, the City of Overland Park, KS. He stated that the work cost the city about $60,000. Council suggested that the new community development intern work with Landform on this project. No formal Council action was taken. City Council meeting of June 20, 2005 Page 6 SCHEDULE JOINT MEETING W/PLANNING COMMISSION TO APPROVE FINAL DOWNTOWN DESIGN STANDARDS On Tuesday, June 14, 2005, the City held its final public informational meeting regarding the proposed downtown development design standards. The City's planning consultant, Landform, facilitated the Open House, which was lightly attended. Comments from attendees were positive. Landform and City staff are prepared to present the final draft of the guidelines. The Hugo Planning Commission requested a joint meeting with Council in order to finalize those guidelines. Miron made motion, Haas seconded, to schedule a joint Council/Planning Commission meeting on Monday, July 18, 2005 at 6:00 pm, to approve the final draft of the downtown development guidelines. All aye. Motion Carried. APPROVE HIRING OF NEW INTERN IN COMMUNITY DEVELOPMENT DEPT. In April 2005, Council authorized staff to advertise for the intern position in the community development department. City staff received more than 30 applications for the vacancy created by Tom Denaway's full-time hiring with the City of Wyoming. City staff conducted seven interviews from a pool of well educated and well qualified individuals. Haas made motion, Granger seconded, to hire Andrew Gitzlaff as the City's community development intern starting on July 5, 2005 at $10/hr, not to exceed six months. All aye. Motion Carried. CITY NUISANCE ORDINANCE Council member Chuck Haas requested this item be placed on the agenda to discuss code enforcement practices related to the City's nuisance ordinance. The existing ordinance does not allow for enforcement authority; authority is limited to the City Council enforcement of the ordinance. After discussion, Council did not feel that this issue was of high priority and the existing procedure for dealing with code enforcement violations was adequate. Council member Puleo did suggest that the ward Council member should be notified of code violations. No formal Council action was taken. UPDATE ON EAST METRO ECONOMIC DEVELOPMENT FORUM City Council members, as well as other City representatives, attended the East Metro Economic Development Forum held at the Machine Shed Restaurant on June 16, 2005. Mayor Miron updated Council and the listening public on Hugo's forum participation. 2005 AMM POLICY COMMITTEES City staff presented to Council an opportunity to serve on the Association of Metropolitan Municipalities Policy Committees. No formal Council action was taken. City Council meeting of lune 20, 2005 Page 7 JUNE 21.2005 AT 9 AM WITH SENATOR NORM COLEMAN'S OFFICE City staff received notification from Senator Norm Coleman's office that they would like to hold a town hall style meeting at Hugo City Hall on Tuesday, June 21, 2005 at 9:00 am. City staff will be in attendance, hopefully along with available Council members and residents. Mayor Miron made a public announcement for the benefit of Hugo residents. Council will recess tonight's meeting to allow attendance. EXECUTIVE SESSION City Attorney Dave Snyder stated that the following litigated matters will be discussed by Council in executive session: purchase of right-of-way for Oneka Parkway; four Peloquin Industrial Park assessment appeals; and Oneka Development vs. the City of Hugo. Haas made motion, Petryk seconded, to recess the regular meeting to go into executive session to discuss current litigated matters. All aye. Motion Carried. REGULAR SESSION City Attorney Dave Snyder provided a brief summary of Council discussion regarding the Peloquin Industrial Park assessment appeals. Miron made motion, Haas seconded, to accept the settlement proposal from Fred Riermann for the Peloquin Industrial Park assessment appeal in the amount of $182,500 to be paid immediately. All aye. Motion Carried. Miron made motion, Granger seconded, to accept the settlement proposal from RJM, LLC for the Peloquin Industrial Park assessment appeal in the amount of $288,000, interest reduced from 6% to 2%, interest only payments for two years. All aye. Motion Carried. Miron made motion, Petryk seconded, to deny the Peloquin Industrial Park assessment appeal from Glamos Family Limited Partnership and consider a Council representative meet a Glamos family member to further discuss this matter. All aye. Motion Carried. Miron made motion, Haas seconded, to deny the Peloquin Industrial Park assessment appeal from Dean and Ruby Atkinson. All aye. Motion Carried. City Council meeting of June 20, 2005 Page 8 RECESS Haas made motion, Granger seconded, to recess tonight's meeting at 10:00 pm until Tuesday, June 21, 2005, at 9:00 am. All aye. Motion Carried. Mary reager / City k