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HomeMy WebLinkAbout2005.07.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING JULY 18, 2005 Mayor Fran Miron called the meeting to order at 7:15 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; PW Director Chris Petree; and City Clerk Mary Ann Creager MINUTES FOR CITY COUNCIL MEETING OF JUNE 28, 2005 Miron made motion, Granger seconded, to approve the minutes for the City Council meeting of June 28, 2005 with the open house for the youth center as amended with attendance by Council member Puleo. All aye. Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF JULY 5, 2005 Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of July 5, 2005 as presented. All aye. Motion Carried. MINUTES FOR THE EXECUTIVE SESSION OF JULY 5, 2005 Petryk made motion, Haas seconded, to approve the minutes for the executive session of July 5, 2005 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove I.1 from discussion — Report on Community Food Shelf Remove I.2 from discussion — Distribution of City Newsletter Add L.1 — Resident Request for Truck Traffic Signs on CSAH8 Miron made motion, Petryk seconded, to approve the agenda for July 19, 2005 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Purchase of Right -of -Way and Ponding Easements for Oneka Parkway (J.R.Johnson) Approve Resolution to MNDOT for Speed Study on 132nd Street Approve Application for On -Sale Liquor License for Wilson Tool Picnic (Hugo Lions) Approve Annual Performance Review for Public Works Director Chris Petree City Council meeting of July 18, 2005 Page 2 Approve LGU Permit for the CSAH 8/14 Reconstruction Project Approve LGU Permit for Oneka Parkway Project Approve Hiring of David Greeder as the Public Works Mechanic Approve Screening Plan for Schwieters Properties All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for July 18, 2005 as presented. APPROVE PURCHASE OF RIGHT-OF-WAY AND PONDING EASEMENTS FOR ONEKA PARKWAY O.R. JOHNSON) At its July 5, 2005 meeting, City staff informed Council that they had successfully negotiated the purchase of ponding and right-of-way easements for Oneka Parkway with property owner J.R. Johnson. Council directed staff to bring back a final draft of the settlement for approval by Council at the next regularly scheduled meeting. Washington County Right -of -Way Agent Sharon Price and City Attorney Dave Snyder drafted the letter of agreement with Mr. Johnson, which lays out the terms and conditions by which the City will purchase the necessary property for Oneka Parkway. Adoption of the Consent Agenda approved the purchase of right-of-way and ponding easements from Mr. J.R. Johnson in the amount of $896,193.00. APPROVE RESOLUTION TO MNDOT FOR SPEED STUDY ON 132ND STREET In June 2005, Council accepted the citizens' request for a speed study on 132"d Street. As part of the official request to MNDOT, the City is required to adopt the resolution thereby officially making the request on behalf of the City. City Engineer Jay Kennedy prepared a resolution to MNDOT for an official request on behalf of the City of Hugo for a speed study on 132nd Street. Adoption of the Consent Agenda adopted Resolution 2005-39 thereby requesting a speed study on 132"d Street. APPROVE APPLICATION FOR ON -SALE LIQUOR LICENSE FOR THE WILSON TOOL PICNIC (HUGO LIONS) Wilson Tool submitted an application to the City for an on -sale liquor license for the distribution of 3.2 beer at its annual picnic. The Hugo Lions have officially solicited the liquor license under their annual liquor license issued by the City. City staff reviewed the application, along with necessary liquor liability insurance. Adoption of the Consent Agenda approved the on -sale liquor license for Wilson Tool, with distribution by the Hugo Lions, at the Wilson Tool Annual Picnic. APPROVE ANNUAL PERFORMANCE REVIEW FOR PUBLIC WORKS DIRECTOR CHRIS PETREE Chris Petree was hired by the City of Hugo on July 19, 1999. Over the past six years, Chris has worked hard and diligently in his role as the City's first ever Public Works Director. His diligence and project City Council meeting of July 18, 2005 Page 3 management skills culminated in the completion of the city's new 19,200 square foot public works facility in January 2005. With the grand opening scheduled for August 4, 2005, the City is very proud of the dedication and leadership exhibited by Chris for the past six years. To organize, equip, and construct a brand new public works department in a time -span of three years has been an incredible accomplishment. Chris' hard work, attentive eye to detail, and thoroughness in completion of all duties makes him an excellent public works director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Chris Petree. APPROVE LGU PERMIT FOR THE CSAH 8/14 RECONSTRUCTION PROJECT A Wetland Replacement Plan was submitted by Washington County on May 9, 2005, as required by the Wetland Conservation Act (WCA). The City is the Local Government Unit (LGU) for the WCA and thus makes determinations on wetland applications. The application includes wetland mitigation plan for the off-site replacement of the 2.42 acres of wetland impact associated with the CSAH 8/14 reconstruction project. Adoption of the Consent Agenda approved the above-mentioned wetland mitigation plan application, as described within. APPROVE LGU PERMIT FOR ONEKA PARKWAY PROJECT Staff recommended that Council approve the Wetland Mitigation and Water Resource Management LGU permit for the Oneka Parkway project, as defined in Council packet. The application includes wetland mitigation plan for 0.8 acres of impact associated with the proposed Oneka Parkway project and compliance with City storm water management, construction site erosion control, and floodplain mitigation requirements. Adoption of the Consent Agenda approved the Wetland Mitigation and Water Resource Management LGU permit for the Oneka Parkway project. APPROVE HIRING OF DAVID GREEDER AS THE PUBLIC WORKS MECHANIC On April 8, 2005, Council authorized staff to advertise for the hiring of a mechanic in the public works department. After receiving twenty-seven applications for the position, City staff interviewed ten of the applicants, of which four were selected for second interviews. The interview team included Public Works Director Chris Petree, Public Works Lead Worker Tom Smith, and City Administrator Mike Ericson. Staff is pleased to recommend the selection of David Greeder, a Hugo resident, to fill the position. Adoption of the Consent Agenda appointed David Greeder as the City's new Public Works Mechanic at a starting rate of $18.26 per hour, with the standard pre-employment physical and six month probationary period. APPROVE SCREENING PLAN FOR SCHWIETERS PROPERTIES On May 16, 2005, Council approved a site plan for Schwieters Properties for a 45,000 square foot building and related site improvements on property located in the Bald Eagle Industrial Park. The applicant was required to present a plan detailing screening of all exterior storage areas. The Planning Commission reviewed the screening plan at its meeting on June 23, 2005, and unanimously recommended approval of the plan. Adoption of the Consent Agenda approved the screening plan for Schwieters Properties located in the Bald Eagle Industrial Park. City Council meeting of July 18, 2005 Page 4 REVIEW DESIGN PROPOSALS FOR I -35E AND CSAH 14 INTERCHANGE Assistant Anoka County Engineer Lyndon Robjent was in attendance at the Council meeting to provide Council with a PowerPoint presentation of suggested I-35E/CSAH 14 interchange designs to reflect an engineering analysis of traffic patterns both north, south, east and west. The changes are needed because traffic volume is expected to triple within 30 years. Council felt it important to make a financial commitment up front to indicate Hugo's sincere intent to insure improvements are done expeditiously. Finance Director Ron Otkin will look at the long-range funding options available to the City. Council will be discussing this issue at the 1-35E/14 W/E Coalition meeting to be held on July 21, 2005. REQUEST TO MNDOT FOR RESTRIPING OF TH61/130TH STREET INTERSECTION At its July 5'h, 2005 meeting, Council discussed the response letter from MNDOT regarding the City's original request to review the lighting and by-pass lane on Trunk Highway 61 at the intersection of 130'h Street. City Engineer Jay Kennedy was directed to consult with MNDOT officials whether or not the conversion of the by-pass lane to a right -turn -only lane was the best solution for vehicular traffic on TH61. City Engineer Jay Kennedy provided Council with an update stating that MNDOT will be creating a right -turn lane for northbound traffic on TH61 at 130'h Street. Council again discussed applying for a traffic signal at the intersection, but did not feel that the TH61/130'h Street would meet MnDOT's warrants for signalization. Miron made motion, Petryk seconded, to table the application for a Cooperative Agreement to install a traffic signal at TH61 and 130h Street. All aye. Motion Carried. UPDATE ON BUSINESS RFP'S FOR BALD EAGLE INDUSTRIAL PARK On Monday, July 11, 2005, a Request For Proposal Committee, consisting of Community Development Director Bryan Bear, EDA Commissioner Nick Skarich, City Council Member Mike Granger, Community Development Intern Andrew Gitzloff, and City Administrator Mike Ericson interviewed four business proposals who wish to relocate their businesses in the BEIP on both the 3.3 acre parcel of land and the former Rink -Tec property in the BEIP 5'h Addition. City staff provided Council with the recommendations from the EDA, who met on July 18, 2005 and recommended the selection of two excellent family-owned and quality businesses seeking relocation to the City, R.A. Pearson and Associates and Oneka Pet Resort. Miron made motion, Petryk seconded, directing staff to enter into Purchase Agreements with R.A. Pearson and Associates and Oneka Pet Resort for property in the BEIP and to present to Council for approval. Staff is directed to continue discussion with the two interviewed businesses, as well as the late -arrived RFP in an effort to find them property in the City to relocate their businesses. All aye. Motion Carried. City Council meeting of July 18, 2005 Page 5 UPDATE ON WATER LEVEL OF RICE LAKE (JULY 8.2005 DNR MEETING) On Friday, July 8, 2005, Mayor Fran Miron and City Administrator Mike Ericson attended a meeting at the MnDNR's office, along with RCWD officials. Mayor Fran Miron provided Council with an update on the discussions regarding the water levels of Rice Lake and stated that another meeting will be held at some future time with DNR Commissioner Brad Moore. Haas made motion, Puleo seconded, directing City staff, City Attorney Dave Snyder, and Council members Frank Puleo and Mike Granger to attend the future meeting. All aye. Motion Carried. AUTHORIZATION TO RECEIVE BIDS FOR DEMOLITION OF WATER TOWER In the summer 2004, Council agreed to delay receipt of bids for the demolition of water tower #1 until the Public Works Department had completed its move out of the old City Hall and the Washington County Sheriff's Department had an opportunity to relocate its communication equipment. Public Works Director Chris Petree stated that the tower has not been in service for three years and is in need of maintenance, inside and out. Council member Granger stated that the City should get some firm numbers as to future costs to the City should the tower remain standing, as well as getting a recommendation from the Historical Commission. Miron made motion, Granger seconded, to table this matter to allow the Historical Commission to make a recommendation for Council consideration. City staff is directed to obtain a quote to paint and preserve the tower, as well as itemize ongoing costs, including insurance. All aye. Motion Carried. AUTHORIZATION TO RECEIVE BIDS FOR DEMOLITION OF OLD CITY HALL Since January 2005, the City's old city hall has been vacant and is currently used as a storage space for the City's building inspection trucks and a satellite office for engineering inspection crews from WSB Engineers. As Council is aware, the west side of the roof is in very poor condition and has resulted in extensive water damage and mold and mildew inside the building. Granger made motion, Puleo seconded, directing staff to receive bids for the demolition of the old city hall building. All aye. Motion Carried. CONDITIONAL USE PERMIT AND VARIANCE REQUESTS FOR CINGULAR WIRELESS TELECOMMUNICATIONS TOWER (15380 KEYSTONE AVENUE NORTH - BRANDT PROPERTY) Cingular Wireless is proposing the construction of a 190 -foot high communications tower located near City Council meeting of July 18, 2005 Page 6 the intersection of 152nd Street and Keystone Avenue. Communication towers are allowed in the Agricultural District with the approval of a Conditional Use Permit. The proposed tower does not meet the required setbacks from a residential structure and from a property line; therefore, two variances are requested. Based on information provided by the applicant, City staff is of the opinion that the application does not comply with the City's Antenna Ordinance. In addition, the criteria that must be satisfied in order to grant variances have not been met. Staff recommended denial of the application to the Planning Commission on July 14, 2005. CD Director Bryan Bear provided a background of the application, which was submitted in March 2005. The applicant has requested a 30 -day extension to allow them additional time to provide requested information, and that extension was recommended for approval by the Planning Commission. The Council had before them for consideration a resolution approving findings of fact denying a variance for a property line setback; the application would have two parts remaining: 1) variance for setback from a residence; and 2) approval of a CUP allowing installation of the tower. City Attorney Dave Snyder stated that if Council granted the 30 -day extension, the application would need to be addressed at its meeting of August 1, 2005, as the following regular meeting (8/15/05) would be outside of the 30 -day extension timeframe. Miron made motion, Haas seconded, to adopt RESOLUTION 2005-40 APPROVING FINDINGS OF FACT DENYING A VARIANCE FOR CINGULAR WIRELESS FOR A PROPERTY LINE SETBACK FOR A 190 -FOOT TOWER AT 15380 KEYSTONE AVENUE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Granger seconded, to approve the 30 -day extension requested by Debra Weis, representing Cingular Wireless, extension commencing July 14, 2005, and schedule a public hearing for August 1, 2005 to consider the balance of the application. Property owners within 1,000 ft of 15380 Keystone Avenue will be notified of the public hearing. All aye. Motion Carried. TRUCK TRAFFIC ON CSAH 8 City Administrator Mike Ericson received a verbal communication from a resident regarding the traffic hazard being created by trucks on CSAH 8, as a result of construction activity. Council discussed possible traffic signs that could be installed to prevent a safety problem. Miron made motion, Granger seconded, directing staff to contact Washington County and develop traffic control measures/signage on CSAH 8. All aye. Motion Carried. ADJOURNMENT Puleo made motion, Granger seconded, to adjourn at 9:55 pm. All aye. Motion Carried.