HomeMy WebLinkAbout2005.08.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 1, 2005
Mayor Fran Miron called the meeting to order at 7:10 pm.
PRESENT: Granger, Petryk, Puleo, Miron
City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; and City Clerk
Mary Ann Creager
ABSENT: Haas
APPROVE MINUTES FROM JOINT COUNCIL/PLANNING COMMISSION MEETING OF
JULY 18, 2005 RE DOWNTOWN DESIGN STANDARDS
Granger made motion, Petryk seconded, to approve the minutes for the July 18, 2005 joint meeting with
the Planning Commission as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JULY 18, 2005
Petryk made motion, Puleo seconded, to approve the minutes for the July 18, 2005 meeting as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JULY 21, 2005 (I -35E W/E
COALITION)
Granger made motion, Petryk seconded, to approve the minutes for the July 21, 2005 I -35E W/E
Coalition meeting as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JULY 26, 2005 (NIMS TRAINING)
Petryk made motion, Granger seconded, to approve the minutes for the July 26, 2005 NIMS training
meeting as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add L.2 -Discussion of Terry Miller vs. City of Hugo Trial
Add L.3 -Discussion of Meeting RE Level of Rice Lake Held on July 29, 2005
Add M.1 -Discussion of MCES Meeting to be Held on August 11, 2005
Add M.2 -Fire Training Exercise at 2290 Main Street in Lino Lakes
Miron made motion, Petryk seconded, to approve the agenda for August 1, 2005 as amended.
All aye. Motion Carried.
City Council meeting of August 1, 2005
Page 2
CONSENT AGENDA
Granger made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Request for Speed Study on Oneka Lake Blvd.
Approve 2005 Auto Dismantling License for Hugo Auto Parts
Approve Variance for Setback of Porch and Deck at 13540 Fiona Avenue North (Falk)
Approve Final Acceptance of Public Improvements and Reduction in Letter of Credit for Victor Gardens
3`d Addition
Approve Annual Performance Review for Mike Loeffler
Approve Annual Performance Review for Rob Weldon
Approve Annual Performance Review for Scott Anderson
Approve Lease Agreement with T -Mobile for Tower #3
Approve Cigarette License for 13997 Forest Blvd. (Mai Yer Moua)
Approve Adoption of NIMS Resolution
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for August 1, 2005 as presented.
APPROVE REQUEST FOR SPEED STUDY ON ONEKA LAKE BLVD.
On July 20, 2005, Council member Frank Puleo, along with PW Director Chris Petree and City
Administrator Mike Ericson, met with Tony Bronk, a resident living in the Sweet Grass Meadows
neighborhood. Tony and his neighbors had a concern regarding the speed limit on Oneka Lake
Boulevard, west of their neighborhood. Council member Puleo agreed to recommend to Council that a
speed study be conducted on Oneka Lake Boulevard to insure proper speed limits. Adoption of the
Consent Agenda adopted Resolution 200541 requesting that MnDOT complete a speed on Oneka Lake
Boulevard, on the stretch of road west of Goodview Avenue and the Sweet Grass Meadows
neighborhood.
APPROVE 2005 AUTO DISMANTLING LICENSE FOR HUGO AUTO PARTS
Each year, code enforcement officer John Benson, along with City staff, makes an inspection of Hugo
Auto Parts and its business as an auto dismantling company. City staff completed the site inspection
visit and found the property to be in compliance with the license and requirements of the Washington
County Health Department. Adoption of the Consent Agenda approved the 2005 Auto Dismantling
License for Hugo Auto Parts.
APPROVE VARIANCE SETBACK OF PORCH AT 13540 FIONA AVE NORTH (FALK)
Jason and April Falk, 13540 Fiona Avenue North, have applied for a variance for a front yard setback for
construction of an 8' X 14' deck and a 21' X 14' porch addition on their home. The structure would be
City Council meeting of August 1, 2005
Page 3
located 17 feet from the front property line where Ordinance requires a 30 -foot front yard setback. The
Board of Zoning Appeals considered this application at its meeting on July 14, 2005 and unanimously
recommended approval. Adoption of the Consent Agenda approved the variance for 13540 Fiona Avenue
North.
APPROVE FINAL ACCEPTANCE
Contractor Property Developers Company, developer, has requested the City accept the constructed public
improvements for the Victor Garden 3'd addition. Acceptance of the improvements would begin a 1 -year
warranty period. At the end of one year, the project would be considered complete and maintenance
activities would become the responsibility of the City. The developer has also requested of the City a
reduction to their Letter of Credit being held for the public and private improvements to the minimum of
10% of the original amount. The City would continue to hold a Letter of Credit in the amount equal to 10%
of the cost of the improvements, or $35,100 (private improvements) and $29,900 (public improvements)
during the one year warranty period. Adoption of the Consent Agenda approved final acceptance of the
public improvements and reduction in the letter of credit for Victor Gardens P Addition.
APPROVE ANNUAL PERFORMANCE REVIEW FOR MIKE LOEFFLER
Mike Loeffler was hired by the City on August 5, 2002 as one of the new public works maintenance
employees. Over the past three years, Mike has worked in his position contributing to the department in a
variety of areas; most specifically, as the department's road grader operator. Mike is a valued and trusted
member of the department and has a high standard of performance in his duties. Adoption of the Consent
Agenda approved the annual performance review for Mike Loeffler.
APPROVE ANNUAL PERFORMANCE REVIEW FOR ROB WELDON
Rob Weldon was hired by the City on August 5, 2002 as one of the new public works maintenance
employees. Over the past three years, Rob has worked in his position contributing to the department in a
variety of areas. Rob is a valued and trusted member of the department and has a high standard of
performance in his duties. Adoption of the Consent Agenda approved the annual performance review for
Rob Weldon.
APPROVE ANNUAL PERFORMANCE REVIEW FOR SCOTT ANDERSON
Scott Anderson was hired by the City on August 11, 2003 as the new senior engineering technician.
Over the past two years, Scott has worked hard to establish an in-house engineering department, where
he reviews plans and coordinates in -the -field engineering inspection services. Scott is dependable,
conscientious, and well organized in this most important position in providing day-to-day engineering
services, as well as one-stop shopping for LGU and Wetland Conservation Act services. Scott is a
valued member of the City Hall team, whose commitment to the City is evidenced in the excellent
quality of his work. Adoption of the Consent Agenda approved the annual performance review for Scott
Anderson.
City Council meeting of August 1, 2005
Page 4
APPROVE LEASE AGREEMENT TO T -MOBILE FOR TOWER #3
Staff has been working with T -Mobile for the past year to locate cellular antennas on the City's Water
Tower #3. Public Works Director Chris Petree and City Attorney Dave Snyder have reviewed the site
plan and the lease agreement and found them to satisfactorily meet the City's requirements. As part of
this lease agreement, staff has negotiated a $1500/month lease rate with T -Mobile to locate on Water
Tower #3. Adoption of the Consent Agenda approved the lease agreement with T -Mobile.
APPROVE CIGARETTE LICENSE FOR 13997 FOREST BLVD (MAI YER MOUA)
Mai Yer Moua, 7614 137d' Street North, applied for a cigarette license for 13997 Forest Boulevard North
(Nadeau's Market). Adoption of the Consent Agenda approved the cigarette license for 13997 Forest
Boulevard.
APPROVE ADOPTION OF NIMS RESOLUTION
Adoption of the Consent Agenda adopted Resolution 2005-42 designating NIMS as the City of Hugo's
emergency management system.
APPROVE OFF SALE 3.2 BEER LICENSE FOR 13997 FOREST BLVD (MAI YER MOUA)
Mai Yer Moua, 7614 137' Street North, applied for a 3.2 Beer License for 13997 Forest Boulevard
North (Nadeau's Market). Council member Frank Puleo questioned whether issuance of the license
affected the number of liquor licenses available in the City. He was informed that only on -sale liquor
licenses are limited.
Puleo made motion, Granger seconded, to approve the off -sale 3.2 beer license for Mai Yer Moua at
13997 Forest Boulevard.
All aye. Motion Carried.
PROPOSED TOWER (CINGULAR WIRELESS) — PUBLIC HEARING
At its meeting of July 18, 2005, Council scheduled a public hearing for August 1, 2005, to continue
public discussion regarding the application from Cingular Wireless Communications for installation of
190 ft tower at 15380 Keystone Avenue. The purpose of the public hearing is to provide the applicant an
opportunity to demonstrate further site location alternatives for the tower. At this time, there has been
no new information submitted and the applicant is requesting extension until September 6, 2005. City
Attorney Dave Snyder stated that the City received a Withdrawal of Application from Cingular Wireless
Agent, Debra Weiss, and he recommended Council accept the withdrawal request.
Miron made motion, Petryk seconded, to adopt RESOLUTION 2005-43 ACCEPTING
WITHDRAWAL OF APPLICATION REQUEST FROM CINGULAR WIRELESS
COMMUNICATIONS FOR 15380 KEYSTONE AVENUE.
VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried.
City Council meeting of August 1, 2005
Page 5
MINOR SUBDIVISION/CUP FOR ACCESSORY BUILDING AT 16675 HENNA AVENUE
NORTH (LEIBEL)
Curt Leibel,16675 Henna Avenue North, has applied for a minor subdivision to create two lots on a 20 -acre
parcel located at 16675 Henna Avenue North and a conditional use permit to allow an accessory structure to
remain on a ten -acre parcel without a principal structure. The Planning Commission considered the
application at its meeting on July 14, 2005 and unanimously approved the request.
Miron made motion, Granger seconded, to adopt RESOLUTION 2005-44 APPROVING A MINOR
SUBDIVISION AND CONDITIONAL USE PERMIT FOR CURT LEIBEL AT 16675 HENNA
AVENUE NORTH.
Council member Frank Puleo questioned previous complaints about mining activities on the property.
Miron made motion, Puleo seconded, to amend the previous motion include an additional condition
stating that no mining of material will be allowed on the site.
Miron made motion, Petryk seconded, to table this matter until later in the meeting.
All aye. Motion Carried.
MNDNR OUTDOOR RECREATION GRANT APPLICATION
This spring, Council directed staff to make application to the MNDNR for an Outdoor Recreation Grant
in order to construct a hockey rink and other site improvements at the Diamond Point East residential
development. PW Director Chris Petree worked with the Parks Commission to complete the application
and submit it on behalf of the City. City staff has received notification from the DNR that its grant
application was unsuccessful. There were a total of 86 applications submitted and only 14 projects were
funded. Although the City's application was complete and thorough, DNR staff informed the City that
new development park projects are not a high priority and redevelopment and acquisition projects
typically receive the funding. City staff requested direction from Council as to identifying alternative
funding sources for construction of a hockey rink and park at Diamond Point East.
Miron made motion, Granger seconded, to refer this matter to the Parks Commission for additional
discussion regarding funding and other available options and report to City Council
Miron made motion, Granger seconded, to amend the previous motion that the matter be referred to the
Park Dedication Fund Subcommittee for discussion.
VOTE ON AMENDMENT: All aye. Motion Carried
VOTE ON ORIGINAL MOTION: All aye. Motion Carried.
SCHEDULE MID -YEAR BUDGET REVIEW WORKSHOP
Granger made motion, Petryk seconded, to schedule a mid -year budget review workshop for Wednesday,
August 31, 2005, Hugo City Hall, at 9:00 am.
All aye. Motion Carried.
City Council meeting of August 1, 2005
Page 6
MINOR SUBDIVISION/CUP FOR ACCESSORY BUILDING AT 16675 HENNA AVENUE
NORTH (LEIBEL)
Miron made motion, Petryk seconded, to lift this matter from the table, as per Roberts Rules of Order.
All aye. Motion Carried.
Miron made motion, Granger seconded, to adopt RESOLUTION 2005-44 APPROVING A MINOR
SUBDIVISION AND CONDITIONAL USE PERMIT FOR CURT LEIBEL AT 16675 HENNA
AVENUE NORTH.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
DISCUSSION ON TWIN CITIES COMMUNITY CAPITAL FUND PROGRAM
Staff received notification that a new nonprofit group has been formed to assist cities in providing
financing for businesses desiring to locate or relocate in their communities. The Twin Cities
Community Capital Fund (TCCCF) made a presentation at the July 21, 2005 Metropolitan Area
Managers Association meeting and a formal public introduction will be made within the next 30 days.
City staff sought direction from Council as to its interest in participating in this program in which some
nearby communities have opted into.
Puleo made motion, Petryk seconded, to schedule a joint Council/EDA meeting for Monday, September
19, 2005, Hugo City Hall, at 8:30 am, to discuss the TCCCF program.
All aye. Motion Carried.
2004 WASHINGTON COUNTY TRAFFIC SIGNAL RANKING SYSTEM
City staff received notification from the Washington County engineering department that its traffic
signal system has provided a traffic signal ranking system for the 2006 construction season. The only
Hugo intersection listed as a part of County's roadway system for future signalization is the CSAH 4,
TH 61 intersection, and the intersection is not scheduled for signalization in 2006. The staff sought
input from the Council as to other intersections that should be included for possible future signalization
or other safety improvements. No formal Council action was taken on this matter.
DISCUSSION ON CONSTRUCTION OF ONEKA PARKWAY
City staff received notice from local developer Len Pratt that he would like to assume the responsibility
to construct the northernmost 550 feet of Oneka Parkway within the Waters Edge development. Mr.
Pratt has delineated wetlands in the path of Oneka Parkway as it extends to the north beyond the Waters
Edge Development, and he would like to move the parkway slightly to the west to avoid the impact to
the wetlands. According to the development agreement for Waters Edge North, 2"d Addition, Solid
Ground Development is responsible for the construction. City staff is not opposed to Mr. Pratt's request,
as long as the appropriate agreements are in place that would transfer the responsibility for construction
City Council meeting of August 1, 2005
Page 7
of the road from Solid Ground to Pratt Development. Staff sought direction from the Council about
whether to release Solid Ground Development from constructing the northern most 550 feet of Oneka
Parkway, and whether to enter into a new agreement with Len Pratt, transferring that responsibility to
him. City Attorney Dave Snyder stated that an Assignment of Rights would need to be drafted to
accomplish any transfer. Len Pratt addressed Council outlining the request and why it is being
requested. Solid Ground Development co-owner Ray Pruban stated that the request was not a simple
request as there would be financial repercussions for them as a result of the transfer. City Attorney
Snyder stated that the City of Hugo has not issued any stop work order to any developer.
Miron made motion, Petryk seconded, directing staff to work with the developers to facilitate a
resolution this matter and report to City Council.
Developer Len Pratt verbally withdrew his request but Council did not recognize the withdrawal.
All aye. Motion Carried.
AUGUST 4.2005 OPEN HOUSE FOR NEW PUBLIC WORKS BUILDING
City staff made a public announcement that the City will be celebrating completion of the new public
works building, located at 6900 137d' Street, and with an open house on Thursday, August 4, 2005, from
3pm to 8pm. The public is invited to attend with refreshments and beverages being served and asked
that they bring a non-perishable food item for Hugo's food shelf. No formal Council action was taken.
TERRY MILLER VS. CITY OF HUGO TRIAL
Council member Puleo questioned whether there was a need for Council to attend said trial. Council
members will notify staff of their interest in attending the trial to prevent a Council forum from being
present.
REPORT ON LEVEL OF RICE LAKE MEETING HELD ON JULY 29.2005
Mayor Miron reported on a meeting held at his farm on July 29, 2005 regarding the water level of Rice
Lake. The meeting was attended by state, county, city, DNR, and RCWD officials. Mayor Miron stated
that the RCWD had passed a resolution to place an earthen plug at the north end of the lake without
input from the City. Hugo resident John Waller listed a number of projects that were installed because
of flooding problems in the Withrow area. He stated that the cost for the infrastructure was in the
millions, and now that JD2 has been cleaned, the flooded areas are now water free. Mayor Miron stated
that no work has been done on the inlets to Rice Lake, which could restore the level of Rice Lake.
Puleo made motion, Granger seconded, directing staff to engage the City Council to continue discussion
of the issue with the DNR, RCWD, and Washington County.
Miron made motion, Granger seconded, to amend the previous motion to include drafting a policy
statement regarding this issue for Council consideration.
VOTE ON AMENDMENT: All aye. Motion Carried.
VOTE ON ORIGINAL MOTION: All aye. Motion Carried.
City Council meeting of August 1, 2005
Page 8
MCES MEETING ON AUGUST 11, 2005
City Administrator Mike Ericson reported on a public information open house to be held on August 11,
2005, 6:30pm to 8:00pm, at the WB Township Old Town Hall, to provide an update on its White Bear
Township Diversion Sewer Project. City staff will attend the meeting and report to Council.
FIRE DEPARTMENT TRAINING
Petryk made motion, Granger seconded, authorizing the Hugo Fire Department to conduct a controlled
house burn at 2290 Main Street in the City of Lino Lakes.
All aye. Motion Carried.
DISCUSSION ON GOLF TOURNAMENT FUND RAISER FOR ONEKA ELEMENTARY
SCHOOL (TERRY DAHLEM)
City Administrator Mike Ericson presented Council with a public announcement for the Oneka
Elementary School fund raiser. The fund raiser tournament was originally scheduled for July 24, 2005,
but has been rescheduled for Sunday, September 11, 2005. Mike invited residents to participate in this
worthwhile fund raiser to purchase and install playground equipment at the new Oneka Elementary
School.
ADJOURNMENT
Granger made motion, Petryk seconded, to adjourn at 9:20 pm.
All aye. Motion Carried.
Mary reager
City Cl