Loading...
HomeMy WebLinkAbout2005.11.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 21, 2005 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, Assistant City Attorney Mark Vierling, City Engineer Jay Kennedy, Senior Engineering Technician Scott Anderson, and City Clerk Mary Ann Creager ABSENT: Becky Petryk CITY COUNCIL MEETING OF NOVEMBER 7.2005 Haas made motion, Granger seconded, to approve the minutes for the November 7, 2005 City Council meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add H.9 — Discussion of Atkinson Assessment Agreement for Peloquin Industrial P.I. Project Add K.1 — Discussion of Truth in Taxation Notices Add L.2 — Discussion of December 1, 2005 City Hall Christmas Party Miron made motion, Haas seconded, to approve the agenda for November 21, 2005 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve 2006 Hugo Fire Department Suggested Operating Guidelines Approve Letter to Rick Burr/Lauren McCullough Regarding Sanitary Sewer Assessment Approve Variance for Garage for Don and Sheri Schoeller at 12329 Ethan Avenue North Approve Encroachment Agreement for Deck for Tom Walczak at 5859128' Bay North Approve Final Payment to Parkos Construction for Work on the New PW Facility All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for November 21, 2005 as presented. APPROVE 2006 HUGO FIRE DEPARTMENT SUGGESTED OPERATING GUIDELINES Over the past several months, a committee of the HFD reviewed the department's Suggested Operating Guidelines (SOG) in order to bring them into conformance with current firefighting standards. The City Council meeting of November 21, 2005 Page 2 revised draft SOG has now been reviewed by City Administrator Mike Ericson and City Attorney Dave Snyder, who have also included their revisions. Adoption of the Consent Agenda approved the 2006 Hugo Fire Department SOG as presented. APPROVE LETTER TO RICK BURR/LAUREN MCCULLOUGH REGARDING SANITARY SEWER ASSESSMENT City staff recently met with Rick Burr and Lauren McCullough, owners of property north of the Peloquin Industrial Park. Rick and Lauren were provided sewer service and were assessed for that service concurrent with the improvements to the Peloquin Industrial Park. City staff confirmed that the line to their property is a private line, and that they would not be required to connect to any future sewer line that may be located on property to the east. Adoption of the Consent Agenda approved the draft letter to Mr. Burr and Mr. McCullough. APPROVE VARIANCE FOR GARAGE FOR DAN AND SHERI SCHOELLER AT 12329 ETHAN AVENUE NORTH Donald & Sheri Schoeller, 12329 Ethan Avenue North, applied for a variance to allow a 1,456 square foot garage on property located at 12329 Ethan Avenue North, which consists of 1.2 acres. The zoning ordinance limits the size of a garage to 1,000 square feet in residential zoning districts. In addition, the zoning ordinance permits an 870 square foot accessory structure on lots over one acre in size in the R-1 Zoning District. The Board of Zoning considered this application at its November 10, 2005 meeting and unanimously recommended approval of the variance with the condition that no other accessory structures be built on the property. Adoption of the Consent Agenda approved the variance for an oversized garage at 12329 Ethan Avenue North, with the condition that no other structures are built on the property. Thomas Walczak applied for an encroachment agreement to locate a deck within a drainage and utility easement on Lot 5, Block 1, Wilderness View (5859 128' Bay North). A wetland is also located on the property. Staff spoke with the RCWD, who indicated that posts could be driven into the wetland area, but absolutely no fill of the wetland is permitted. Adoption of the Consent Agenda approved the encroachment agreement for Thomas Walczak to encroach into the utility and drainage easement for the construction of a deck, with the condition that no fill is brought into the area. APPROVE FINAL PAYMENT TO PARKOS CONSTRUCTION FOR WORK COMPLETED ON THE NEW PW FACILITY City architect Bob Russek from ESG Architects and PW Director Chris Petree reviewed completion of the punch list work on the new public works facility. Parkos Construction and its subcontractors have completed the work to the satisfaction of Bob and Chris and it is now time to make the final payment to Parkos Construction. Adoption of the Consent Agenda approved final payment in the amount of $8,185.64 to Parkos Construction for completion of the final punch list on the new public works facility. City Council meeting of November 21, 2005 Page 3 APPROVE AWARD OF QUOTE TO INSTALL GUARD RAILS AT 157TH STREET CULVERT Council member Puleo requested that this matter be removed from the Consent Agenda for Council discussion asking staff for an update on the 165h Street culvert replacement project, as well road repairs. Senior Engineering Technician reported on work done to date at the site. Council members Puleo and Granger agreed that because of the condition of the road, temporary signs should be installed for safety reasons. Puleo made motion, Haas seconded, directing staff to install temporary signs at 165'" Street for traffic safety. All aye. Motion Carried. At its November 7, 2005 meeting, Council accepted Water Resource Engineer Pete Willenbring's recommendation and awarded the JD2 culvert repair work on 157' Street and 165* Street to Hulegaard Construction. Pete informed Council that PW Director Chris Petree will be bidding out the installation of guard rails separately, in order to obtain good pricing. Chris solicited quotations from two firms who install guard rails for MnDOT. Haas made motion, Puleo seconded, to approve award of bid to H & R Construction Company to install guard rails at 157°i Street at the low quote price of $9,590. All aye. Motion Carried. RECOMMENDATION FROM PARKS COMMISSION FOR FROG HOLLOW PARK FENCE At its November 7, 2005 meeting, Council tabled action on a request to install a fence at Frog Hollow Park and requested the Parks Commission review the request at its regularly scheduled November 9, 2005 meeting. PW Director Chris Petree presented the issue to the Parks Commission for its review and recommendation back to the City Council. The Parks Commission voted unanimously not to install a permanent fence at this time, but give consideration to the installation of some temporary animal netting/snow fence and allow the trees and shrubs to grow to provide the necessary buffer as the landscaping plan was designed. Council members Puleo and Granger agreed that a fence was needed at the park for safety reasons. Council member Haas requested that staff consider installation of a bump -out zone. Puleo made motion, Granger seconded, directing staff to install a temporary fence this winter, and look into alternate fencing and cost for construction of a fence. Parks Commission is instructed to review proposed fencing and make a recommendation to Council. The fence shall be installed by May 15, 2006 at Frog Hollow Park. Haas made motion, Puleo seconded, to amend the previous motion by directing staff to look into the installation of a bump out at the site. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. City Council meeting of November 21, 2005 Page 4 DISCUSSION OF JOE CANINE'S DRAINAGE ISSUE AT 16355 ELCREST AVENUE Over the past several years, the City has had issues with drainage problems on the Joe Canine property located at 16355 Elmcrest Avenue. Most recently, his next door neighbor denied him permission to construction a ditch across her property to remedy a flooding problem. Mr. Canine called State legislators, who contacted the City and a meeting was held on October 20, 2005 at Hugo City Hall to discuss his drainage problem. He would now like to reestablish a ditch across and along a drainage easement adjacent to his neighbor, Walter Erickson, who has indicated that he would likely give permission. The benefiting property owners are asking that the City contribute the cost of the engineering services that would be required to develop a plan and coordinate the project. Water Resource Engineer Pete Willenbring prepared a Scope of Services for the work, at an estimated cost of $3,000-$4,000. Mayor Fran Miron outlined certain conditions that would need to be satisfied prior to the City expending any funds for this project: 1) draft Letter of Agreement with Canine and Pooler; 2) execution of a hold harmless agreement with Walter Erickson; and 3) property owners Pooler and Canine escrow $10,000 to cover the estimated cost of the project. Miron made motion, Granger seconded, directing staff to work through the drainage improvement process to determine engineering costs. Commencement of the project is dependent on a signed agreement with Walter Erickson, with final review of the agreement by Council, and escrow of $10,000 to cover the cost of the drainage improvements. All aye. Motion Carried. REQUEST FROM MPCA FOR EAW FOR SANITARY SEWER IMPROVEMENTS The City received a letter from the MPCA requesting comments on an Environmental Assessment Worksheet for the installation of the major sanitary sewer interceptor in White Bear Township to divert sanitary sewer flow through White Bear Township and the City of White Bear Lake to the treatment center in St. Paul. City staff, including City Engineer Jay Kennedy, reviewed the request and found the project to be in full compliance with the plans proposed to the City more than one year ago. Miron made motion, Haas seconded, directing staff to send a letter of support to the MPCA for the construction of the major sanitary sewer interceptor through White Bear Township. All aye. Motion Carried. DISCUSSION ON CITY OF HUGO'S POPULATION At its November 7, 2005 meeting, Council listened to a presentation from CD Director Bryan Bear regarding the City's record setting building permits and its increased population. Specifically, the City of Hugo will reach the 10,000 population figure next month and City staff requested direction from Council as to its desire to recognize this historic benchmark in the City's history. Council was in agreement that they had no desire to do anything. City Council meeting of November 21, 2005 Page 5 UPDATE ON NOVEMBER 9.2005 MEETING ON METROPOLITAN COUNCIL SYSTEMS STATEMENT CD Director Bryan Bear and City Engineer Jay Kennedy met with officials from the Metropolitan Council on November 9, 2005 to discuss the City's Systems Statement that had been provided by them to the City for review. Bryan and Jay had an opportunity to discuss with Met Council and MCES officials some inconsistencies with the data that was inconsistent with the City's 2020 forecast. As Council is aware, a resolution was adopted at its November 7, 2005 reserving the City's right to appeal the Systems Statement as they were presented the City. CD Director Bryan Bear updated Council on the results of the meeting and an expected outcome regarding revisions to the City's Systems Statement. Council member Haas felt it important that the City document growth claims made by the Met Council. Granger made motion, Haas seconded, to table this matter until the Council meeting of 12/05/05. All aye. Motion Carried. SCHEDULE DATE FOR CITY COUNCIL BUDGET WORKSHOP At its November 7, 2005 meeting, Council reviewed a number of dates and times at which a budget workshop would be scheduled to review the proposed the 2006 City budget. Due to conflicting schedules, and the absence of Council members during the Thanksgiving holiday, staff was directed to individually contact Council members to select a date. Haas made motion, Granger seconded, to schedule a budget workshop for Monday, November 28, 2005, 8:00 pm, at the Rice Lake Park Centre located in the new public works facility. All aye. Motion Carried. UPDATE ON NOVEMBER 21.2005 JOINT MEETING W/EDA ON DOWNTOWN REDEVELOPMENT PLAN At a joint meeting with the City Council on November 21, 2005, the Economic Development Authority will be discussing the City's efforts toward implementation of the downtown plan at their meeting. CD Director Bryan Bear provided Council with an update of the results from this meeting. Miron made motion, Granger seconded, directing staff to schedule an Open House for Tuesday, January 17, 2006, in the Oneka Room, to discuss the downtown redevelopment plan and the result of the marketing study. All aye. Motion Carried. UPDATE ON PURCHASE OF ANTIQUE STORE AND CARPENTERS RESTAURANT The City Council tabled action on this item at the November 7, 2005 City Council meeting. CD Director Bryan Bear provided Council with an update at the meeting. City Council meeting of November 21, 2005 Page 6 Granger made motion, Haas seconded, to forward a letter to the Anderson family stating that they will have until December 2, 2005 to sign the Purchase Agreement for their property or the agreement will be null and void. All aye. Motion Carried. AGREEMENT WITH ATKINSON'S REGARDING ASSESSMENT FOR PELOOUIN INDUSTRIAL PUBLIC IMPROVEMENT PROJECT After meeting a meeting with Dean and Ruby Atkinson and City officials, the City and Dean and Ruby Atkinson have agreed to settle litigation with regard to their assessment for improvements in the Peloquin Industrial Park. Miron made motion, Puleo seconded, to accept the suggested terms of agreement and direct the City Attorney to draft a Letter of Agreement between the City of Hugo and Dean and Ruby Atkinson. All aye. Motion Carried. DISCUSSION ON REQUEST FOR CITY SKATE PARK A petition has been submitted to the City signed by more than 150 youth and residents of the City of Hugo requesting Council consider the construction of a City skate park. The petition was drafted by Pete Rainer and his son Joe, who addressed Council on this issue outlining why they think such a facility is needed in the community. Miron made motion, Haas seconded, direct staff to forward this request to the Parks Commission, including a location and cost estimates, for official City action with a recommendation back to Council at a later date. All aye. Motion Carried. DISCUSSION OF CONCEPT PLAN FOR STONEY RIVER DEVELOPMENT (JIM BEVER PROPERTY) Stoney River Development is requesting a Rural Preservation Housing Development Concept Plan Review of "Enchanted Waters" consisting of 13 single-family homes on 40 -acres of property bisected by 132nd Street, generally east of Goodview Avenue. The homes will be constructed on the southern 20 - acres of the property, and the northern 20 -acre section of the property will be preserved in its current natural state. The thirteen single-family homes on .75 and 1 -acre lots will share a community septic system and be accessible by a new street/temporary cul-de-sac with access provided from 132nd St. The Planning Commission reviewed the concept plan at their November 10th meeting and provided comments to the applicant. Council reviewed and discussed the concept plan and provided the applicant with informal comments to revise the plan to 12 home sites and address additional funding to cover costs for the recent blacktopping of 132nd Street. No formal action of Council was taken. City Council meeting of November 21, 2005 Page 7 TRUTH IN TAXATION NOTICES Council member Haas requested discussion of the Truth in Taxation notices as they relate to properties located in the tax increment financing district. Miron made motion, Haas seconded, to table discussion of this matter to a further workshop to talk about the tax increment financing district as it relates to taxes. All aye. Motion Carried. NOVEMBER 28.2005 TOWN HALL MEETING ON EMERGENCY MANAGEMENT PLAN City staff reminded Hugo residents that a Town Hall meeting has been scheduled for Monday, November 28, 2005, 7:00 pm, at the Rice Lake Park Centre located in the new public works facility at 6900 137a' Street, in order to present the City's Emergency Management Plan. All residents are encouraged to attend and refreshments will be served. No formal Council action was taken. CITY HALL CHRISTMAS PARTY Council wanted public clarification of the details for the City Hall Christmas Party. The public can attend but they need to notify the City by November 23, 2005 and their dinner would be $17.50. The Mayor and City Council will be paying for themselves and their guests. Miron made motion, Haas seconded, directing staff to send a special invitation to the editors of newspapers circulated in the City of Hugo. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:31 pm. All aye. Motion Carried. C F reager