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HomeMy WebLinkAbout2004.01.05 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 5.2004 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Michael Ericson; City Attorney Dave Snyder, City Engineer Jay Kennedy; City Planner Kendra Lindahl; Fire Chief Jim Compton; City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF DECEMBER 15.2003 Haas made motion, Petryk seconded, to approve the Council minutes for December 15, 2003 as presented. All aye. Motion Carried. APPROVE MINUTES FOR PC INTERVIEWS ON DECEMBER 29.2003 Haas made motion, Puleo seconded, to approve the Council minutes for December 29, 2003 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove J.2 — Add to Council meeting agenda for January 20, 2004 Add new J.2 — Public Works Facilities Update Add M.1 -142°d Street Railroad Crossing Update Miron made motion, Petryk seconded, to approve the agenda for January 5, 2004 as amended. All aye. Motion Carried. RECOGNITION OF TEDDY PELTIER FOR YEARS OF PUBLIC SERVICE FOR ONEKA TOWNSHIP AND THE CITY Teddy Peltier submitted her letter of resignation from the Planning Commission effective at the end of 2003. The City Council regretfully accepted Teddy's letter and directed staff to schedule a small reception to provide an opportunity for recognition of her many years of public service to both the City of Hugo and Oneka Township. Teddy's service began in 1959 with her work on the Oneka Township Board and later on the Hugo City Council, and most recently, years on the Planning Commission. Her commitment, dedication, and public service to the Township and City are likely to never be equaled due to the necessary time and energy it takes to serve on public boards and commissions. PC Chair Dave Schumann presented Teddy with her PC name plate and Mayor Fran Miron presented Teddy with a plaque and resolution recognizing Teddy for her many years of public service as a small token of the City's appreciation for all she's done for the City. Miron made motion, Puleo seconded, to adopt RESOLUTION 2004-01 RECOGNIZING THEODORA PELTIER FOR HER MANY YEARS OF PUBLIC SERVICE TO THE CITY OF HUGO, MINNESOTA. City Council meeting of January S, 2004 Page 2 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to adopt the following Consent Agenda: Appointment of Acting Mayor Appointment of City Engineer Appointment of City Planner Appointment of City Attorney Appointment of Financial Advisor Appointment of Civil Defense Director Appointment of Depository for City Funds Appointment of Official Newspaper Appointment of Board of Zoning Appeals Approve Rescheduling of January 20th as Second Regular Meeting of Month Due to Martin Luther King Holiday Approve Thursday, April 29, 2004 as Annual Board of Appeal & Equalization Meeting Appointment of Chairperson for Planning Commission Appointment of Vice Chairperson for Planning Commission Approval of Claims Approval of Ordinance Amending City's Comp Land Use Requirements for Side Yard Setback Approve Reappointment of Ron McRoberts to Three -Year Term as Planning Commission Member Approve Adoption of Resolution to Certify Past Due Utility Bilis Approve Appointment of Victoria HoDbeck as New Planning Commissioner Approve Inspection Agreement with State Building Official for Public Buildings and State Licensed Facilities Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake Approve RFD Chain of Command Structure Approve Appointment of City Administrator to Tri -Cities Coalition Steering Committee All aye. Motion Carried. APPOINTMENT OF ACTING MAYOR Each year, the Council appoints a member of the Council for the position of acting Mayor. Adoption of the Consent Agenda appointed Council member Becky Petryk as acting Mayor for the year 2004. APPOINTMENT OF CITY ENGINEER At its special meeting of December 8, 2003, Council interviewed consulting engineering firms for the City's new consulting engineer for both water resource and civil engineering services. The firm of WSB Engineers was selected as the new City Engineer. Principal Pete Willenbring will continue on as the water resource engineer, with Jay Kennedy as the new City Engineer. Adoption of the Consent Agenda appointed Jay Kennedy as the City Engineer for 2004. City Council meeting of January 5, 2004 Page 3 APPOINTMENT OF CITY PLANNER Kendra Lmdahl from Landform has worked over the past two years as the City planner, as directed by former CD Director John Rask. Her primary focus has been on large plats submitted by developers. She reviews, advises, and recommends changes on plats, as well as attending PC and Council meetings as needed. She has proven to be a dedicated, hard worker, and valued member of the City Hall team. Adoption of the Consent Agenda appointed Kendra Lindahl as the City Planner/planning consultant for the year 2004. APPOINTMENT OF CITY ATTORNEY City Attorney Dave Snyder and the law firm of Eckberg Lammers Wolff and Vierling have served the City of Hugo well over the past year. Adoption of the Consent Agenda appointed David K. Snyder as the City Attorney for the year 2004. APPOINTMENT OF FINANCIAL ADVISOR Financial advisor Nick Dragisich and the members of the Springsted team have served the City very well over the past year on a wide variety of projects and issues. Adoption of the Consent Agenda appoints Nicked Dragisich and Springsted, Inc., as the City's financial advisor for the year 2004. APPOINTMENT OF CIVIL DEFENSE DIRECTOR Each year, Council appoints a member of the City staff to serve in the role as Civil Defense Director. For the past several years, the Fire Chief has served in this position. Adoption of the Consent Agenda appointed Fire Chief Jim Compton as the City's Civil Defense Director for 2004. APPOINTMENT OF DEPOSITORY FOR CITY FUNDS Each year, Council selects a depository/bank for the deposit of City funds. For the past several years, Council has selected the local bank, US Bank. Adoption of the Consent Agenda appointed U.S. Bank - Hugo as the official depository for City funds for 2004. APPOINTMENT OF OFFICIAL NEWSPAPER Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past several years, Council has selected the White Bear Press as the City's official newspaper. Adoption of the Consent Agenda appointed the White Bear Press as the City's official newspaper for public notices and publishing for 2004. APPOINTMENT OF BOARD OF ZONING APPEALS For the past two years, Council has appointed PC Chair Dave Schumann, Council member Frank Puleo, and citizen Bernard Brunotte to serve on the Board of Zoning Appeals. Adoption of the Consent Agenda appointed the same members to serve on the Board of Zoning Appeals for 2004. City Council meeting of January 5, 2004 Page 4 APPROVE RESCHEDULE OF JANUARY 20M AS 2ND REGULAR MEETING OF MONTH DUE TO MARTIN LUTHER KING HOLIDAY The federal holiday for the Martin Luther King birthday falls on Monday, January 19, 2004. City staff recommends Council approve the rescheduling the 2°d regular meeting of January to Tuesday, January 20, 2004 at 7:00 pm. APPROVE APRIL 29, 2004 AS ANNUAL BOARD OF APPEAL & EQUALIZATION Each year, the Washington County Auditor's office recommends days for the City's annual Board of Appeal and Equalization meeting. The meeting will take place at City Hall at 10:00 am. Adoption of the Consent Agenda accepted the recommendation from the County Auditor and approves Thursday, April 29, 2004 as the City's annual Board of Appeal and Equalization. APPOINTMENT OF CHAIRPERSON FOR PLANNING COMMISSION The Council has appointed Dave Schumann as the Chairperson for the Planning Commission for the past two years. He has worked hard over the past year and helped to build a strong cohesiveness with the PC. He has treated persons appearing before the PC with respect and dignity. Adoption of the Consent Agenda appointed Dave Schumann as Chair of the PC for 2004. APPOINTMENT OF VICE CHAIR FOR PLANNING COMMISSION The Council appointed Sandy Malaski as the Vice Chair for the Planning Commission for the past two years. Adoption of the Consent Agenda appointed Sandy Malaski as the Vice Chair for the PC for 2004. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for January 5, 2004 as presented. APPROVAL OF ORDINANCE AMENDING CITY'S COMPREHENSIVE LAND USE REQUIREMENTS FOR SIDE YARD SETBACK On August 18, 2003, Council approved an amendment to the existing ordinance to return the side yard setback in the agriculture, rural residential, long -tens agriculture, and future urban reserve zoning districts to 20 feet for all buildings. A formal ordinance was not approved at that time. Adoption of the Consent Agenda approved adoption of Ordinance 2004-382 establishing the side yard setback in the agriculture, rural residential, long-term agriculture, and future urban reserve zoning districts to 20 feet for all buildings. APPROVE REAPPOINTMENT OF RON MCROBERTS TO 3 -YEAR TERM AS PLANNING COMMISSION MEMBER At its December 15, 2003, Council discussed the term of Planning Commissioner Ron McRoberts, whose 3 -year term was expiring on 12/31/03. Ron informed Mayor Miron that he desired to think City Council meeting of January 5, 2004 Page 5 about his volunteer service on the PC. Since that time, Ron has expressed his interest in remaining on the PC. Adoption of the Consent Agenda reappointed Ron McRoberts to a 3 -year term on the PC. APPROVE ADOPTION OF RESOLUTION TO CERTIFY PAST DUE UTILITY BILLS Each year at this time, the City Council considers delinquent utility bills. Adoption of the Consent Agenda adopted Resolution 2004-2 certifying the placement of delinquent utility bills on the property tax rolls for payment in 2004. APPROVE APPOINTMENT OF VICTORIA HOFFBECK AS NEW PLANNING COMMISSIONER On Monday, December 29, 2003, the Council and PC Chair Dave Schumann interviewed four candidates for the position of Planning Commissioner. The City received notification from the fifth applicant that he was unable to attend the meeting, but he emailed answers to the questions, which were asked of all applicants. Mayor Fran Miron stated that he was pleased with the excellent quality of applicants all wanting to volunteer in the City. Adoption of the Consent Agenda appointed Victoria Hofrbeck as the new Planning Commissioner for a three-year term, replacing long-time Planning Commissioner Teddy Peltier. APPROVE INSPECTION AGREEMENT WITH STATE BLDG OFFICIAL FOR PUBLIC BUILDINGS AND STATE LICENSE FACILITIES Building Official John Benson received an inspection agreement from the State of Minnesota to provide for inspection services for public buildings and state license facilities. This agreement would allow the City to proceed with the use of a state building official for the new elementary school and the new senior assisted living facility next to the Post Office. Adoption of the Consent Agenda approved the inspection agreement with the State Building Official. APPROVE SUPPLEMENTAL LAW ENFORCEMENT SERVICES AGREEMENT FOR BALD EAGLE LAKE For many years, the City has participated in supplemental law enforcement coverage on Bald Eagle Lake. The coverage is from January 1 to December 31, 2004, and it includes a total not to exceed 160 hours for winter patrol coverage. The cost of services to the City shall not exceed 25% of total billings. Total billings for the 2004 winter patrol coverage will not exceed $5,600. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the Ramsey County Sheriffs Department for enforcement on Bald Eagle Lake. APPROVE HFD CHAIN OF COMMAND STRUCTURE Each year, the Hugo Fire Chief recommends a Chain of Command structure for the new year. Fire Chief Jim Compton has submitted his 2004 HFD Chain of Command appointments. Adoption of the Consent Agenda approved the 2004 HFD Chain of Command appointments. City Council meeting of January 5, 2004 Page 6 APPROVE APPOINTMENT OF CITY ADMINISTRATOR TO TRI -CITIES COALITION STEERING COMMITTEE At the December 11, 2003 Tri -Cities Coalition Committee meeting, members agreed to form a steering committee. Each respective coalition member will need to appoint a person to serve on the tri -cities Coalition Steering Committee. The representative will be attending committee meetings, which will be scheduled on a monthly basis. Adoption of the Consent Agenda appointed City Administrator Mike Ericson to serve as the City representative on the Tri -Cities Coalition Steering Committee. AWARD OF BID (HUGO RESCUE TRUCK) At its December 1, 2003 meeting, Council approved the specifications and directed staff to advertise for bids for a new rescue truck for the HFD. Bids were opened by City staff at 11:00 am, Monday, December 29, 2003. Two bids were received by staff, with a total of five bidders, who received bid documents. The apparent low bid of $259,944.99 plus applicable sales tax, was submitted by Westates Truck Equipment from California. It was rejected by the truck committee, due to no less than 10 failures of the truck firm to comply with bid specifications, including no bid bond was received. The next low bid was submitted by Custom Fire, in an amount of $388,070. The truck committee's estimate was $400,000. Custom Fire's bid was satisfactorily complete, and City staff recommends Council award the contract for the new rescue truck to the low bidder, Custom Fire, in the amount of $388,070. City Administrator Michael Ericson stated that the new vehicle would be funded through the sale of equipment certificates. Granger made motion, Haas seconded, to accept the recommendation of the Hugo Rescue Truck Bid Committee and award the contract for the new FD rescue truck to the low bidder, Custom Fire, in the amount of $388,070. All aye. Motion Carried. HARDWOOD CREEK/JD2 RESTORATION PROJECT Mayor Fran Miron attended a meeting with RCWD officials, representatives from Emmons and Olivier Resources Engineering, and WSB engineers on Monday, December 29, 2003 to discuss the Hardwood Creek/JD2 restoration project. Mayor Miron shared the results of the meeting with the City Council. This matter will be discussed further at an Open House on Thursday, January 15, 2004, at 7:00 pm in the Oneka Room. Miron made motion, Petryk seconded, directing staff to notice the Open House scheduled for January 15, 2004 as a special City Council meeting. All aye. Motion Carried. PELOOUIN INDUSTRIAL PARK PROJECT UPDATE City Engineer Jay Kennedy provided an update on the progress of the work to date on the Peloquin Industrial Park project. The pipe has been successfully connected from the west side to the east -side of City Council meeting of January 5, 2004 Page 7 TH61, with grading of the site to be completed this spring. Pressure testing should be completed in three weeks. MCES NORTHEAST INTERCEPTOR MEETING (DECEMBER 17.2003) Council member Becky Petryk attended the December 17'" MCES meeting, along with Public Works Director Chris Petree, Senior Engineering Technician, and City Administrator Mike Ericson. Council member Petryk provided an update and overview of the issues discussed at the meeting, and reported that she is concerned about future spillageloverflows in Bald Eagle Lake. In addition, the capacity of the interceptor could potentially have an impact on future development in Hugo. Council member Petryk assured Council that she will "stay on top" of this issue and keep Council informed of future meetings. ELEMENTARY SCHOOL DESIGN TEAM The WBL school district selected representatives from the City to serve on the new elementary school design team: Council member Becky Petryk; Parks Commission Chair Robyn LaCasse; and City Administrator Mike Ericson. City staff recommends Council provide directive to the representatives to carry forth in discussion regarding the design of the new school. WASHINGTON COUNTY LIBRARY SYSTEM STRATEGIC PLAN On November 26, 2003, City Administrator Mike Ericson met with the Pat Conley, the new Washington County Library Director. He shared with Pat the interest of the City of Hugo in incorporating a public library into the new elementary school. Pat agreed to incorporate this into the new five-year strategic plan for the library system, which was presented to the Library Board in December 2003. This is a genuine opportunity to construct what would be considered "an express library", which would be much smaller than a traditional library, nevertheless, an opportunity for a new public library in the City. City Administrator Mike Ericson shared with Council the issues related to meeting with Pat Conley, and he seeks direction from Council as to incorporation of this information in the elementary school design team work. Council tied the elementary school design team and incorporation of a public library into one discussion, as well as consideration of a community center and park/athletic facilities and increased size of the gymnasium. Council felt it important to have as many possibilities "on the table" in the design of this very important facility in the community. Miron made motion, Granger seconded, that the elementary school design team explore all options in review of the construction of the new elementary school, and report committee results to the Council. All aye. Motion Carried. FEMA GRANT LETTER FOR DON AND PAULINE RICE (9745146M STREET) City staff received a letter from the Federal Emergency Management Agency (FEMA) regarding approval of the grant to the City to be used for the purchase of the Don and Pauline Rice property City Council meeting of January 5, 2004 Page 8 located at 9745 140" Street. Staff spoke to Brian Woltz from FEMA, who stated that the next step in the grant procedure is the development of a sub -grant agreement, which would then be forwarded to the City for approval, along with a work plan that would incorporate the purchase of, demolition of, and final work for the Don and Pauline Rice property. City Attorney Dave Snyder drafted a Grant Agreement by which the City would use in finalizing the purchase of the Rice property. Council discussed several options for use of the property, including public access, sell to adjoining property owner, or wetland mitigation property. Granger made motion, Haas seconded, directing staff and City Engineer to review pros and cons to all options for use of the Rice property and report to City Council. All aye. Motion Carried. APPROVE PRELIMINARY PLAT. PUD & REZONING FOR NORTHERN PINES SUBDIVISION (MASTERPIECE. INC.) Masterpiece Homes, Inc requested to rezone to PUD, PUD general plan, and preliminary plat approval for the development to be known as "Northern Pines". The property is located east of Highway 61 and north of 125" Street (former Jespersen strawberry patch). Northern Pines will consist of 38 twinhomes on the 12.3 acre parcel. The Planning Commission considered this request at its meeting on December 11, 2003 and unanimously recommended approval. City Planner Kendra Lwdahl provided a Power Point overview of the project. Council discussed driveway parking, street parking, as well as the need for a sidewalk. Developer Gordy Howe listened to Council concerns and stated that he could incorporate no parking on the west side of the street, and install a sidewalk on the west side as well. Haas made motion, Granger seconded, to adopt ORDINANCE 2004-383 AMENDING CHAPTER 320 TO CLASSIFY CERTAIN LAND FROM R-3 TO PUD (NORTHERN PINES). VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Puleo seconded, to adopt RESOLUTION 20043 APPROVING FINDINGS OF FACT FOR "NORTHERN PINES". VOTING AYE: Granger, Haas, Petr*, Puleo, Miron Motion Carried. Haas made motion, Petryk seconded, to adopt RESOLUTION 2004-4 APPROVING A PUD GENERAL PLAN FOR "NORTHERN PINES". VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. This approval is subject to incorporation of the following issues into the Development Agreement: 1) homeowners' association restrictions on driveway parking; 2) include sidewalk and parking on west side of street; 3) escrow for urban street with credit for rural section; and 4) submittal -of a tree City Council meeting of January 5, 2004 Page 9 preservation plan. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Granger seconded, to adopt RESOLUTION 2004-5 APPROVING PRELIMINARY PLAT FOR NORTHERN PINES, subject to the four issues previously sited. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE ARCHITECT'S AGREEMENT WITH ESG ARCHITECTS FOR NEW PUBLIC WORKS FACILITY City staff updated Council on the Public Works Building Committee meeting that was held Monday, January 5, 2004. It was the Committee's recommendation that Council accept the revised building and site plan to reduce the footprint from 19,200 sq ft to 16,000 sq ft. City architect Bob Russek from Elsness Swenson and Graham Architects submitted a draft AIA Architect's Agreement for architectural services for the construction of the new public works building. This will be discussed at the January 20, 2004 Council meeting, as well as the final plans and specs. No formal Council action was taken on this matter. ADOPT 2004 FEE SCHEDULE (ORDINANCE) Each year Council, along with a recommendation from City staff, adopts a new fee schedule incorporating standard consumer price index increases to reflect increased City staff time related to the City fee schedule. Finance Director Ron Otkin prepared the annual City fee schedule for 2004 and City staff recommends approval as presented. Because the amended fee schedule was not received by Council until tonight's meeting: Puled made motion, Granger seconded, to table this matter and direct staff to highlight proposed increases from the last fee schedule. All aye. Motion Carried. RUSH LINE CORRIDOR MEETING UPDATE (DECEMBER 1. 2003 Council member Mike Granger serves on the Rush Line Corridor group. Council member Granger provided an update of the meeting held on December 1, 2003 in the Oneka Room relative to extension of the transit service area to the City of Hugo. COURT RULING ON RAILROAD CROSSING AT 142"d STREET City Attorney Dave Snyder informed Council that Administrative Law Judge Kathleen Sheehy had ruled in favor of the City with regard to the City's request for a crossing at the 142nd StreeM61 intersection. The matter has been now been forwarded to MnDOT for their ruling on the request. City Council meeting of January 5, 2004 Page 10 Council then discussed review of wetlands in the Bald Eagle Industrial Park in an effort to provide a railroad spur to the Schwieter property. Miron made motion, Haas seconded, directing staff to pursue the wetlands issue administratively. All aye. Motion Carried. Miron made motion, Haas seconded, directing staff to send a letter to John Gohmann, owner of Minnesota Commercial Railway, in regard to the City's effort to pursue a railroad spur into the Bald Eagle Industrial Park on the Schwieters' property. All aye. Motion Carried. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 9:45 pm. All aye. Motion Carried. 17 Mary Ann Creager City Clerk