HomeMy WebLinkAbout2004.03.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 1. 2004
Acting Mayor Becky Petryk called the meeting to order at 7:00 pm.
PRESENT: Haas, Petryk, Puleo, Miron (Mayor Miron arrived at 7:55 pm.)
City Administrator Michael Ericson; City Attorney Dave Snyder; City Engineer Jay Kennedy; Water
Resource Engineer Pete Willenbring; City Planner Kendra Lindahl; PW Director Chris Petree; and
City Clerk Mary Ann Creager
ABSENT: Mike Granger
MINUTES FOR CITY COUNCIL MEETING OF FEBRUARY 17.2004
Haas made motion, Petryk seconded, to approve the minutes for the February 17, 2004 meeting as
presented.
All aye. Motion Carried.
MINUTES FOR THE EXECUTIVE SESSION OF FEBRUARY 17.2004
Haas made motion, Petryk seconded, to approve the minutes for the executive session of February 17,
2004 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Remove G.3 for discussion — Minor Subdivision for Curt Leibel
Remove G.12 for discussion — Parks Commissioner Replacement Discussion
Delete G.5 — Minor Subdivision for William St. Sauver
Haas made motion, Pubo seconded, to adopt the agenda for March 1, 2004 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Puleo seconded, to approve the following Consent Agenda:
Approve Vacation of Ponding & Flowage Easements for Fable Hill 2"d Addition
Approve Property Line Adjustment for Greg Bernier at 15409 Forest Boulevard
Approve Property Line Adjustment for Fred Riermann at 15152 Freeland Avenue North
Approve HFD Grant Request to American Heart Association for Matching Grant Dollars for
Defibrillators
Approve Appointment of Kitty Cheesebrow as New Chair of Parks Commission
Approve Appointment of Carrie Meyers as New Chair of Historical Commission
Approve Lawful Gambling Permit for HFD Relief Association Good Neighbor Days (June 11-13)
Approve HFD Grant Application for FEMA for Firefighting Equipment
All aye. Motion Carried.
City Council meeting of March 1, 2004
Page 2
APPROVE VACATION OF PONDING & FLOWAGE EASEMENTS FOR FABLE HILL 2ND
ADDITION
Lakeview Hugo, LLP requested vacation of the existing ponding easements located on the Fable Hills 2"d
Addition plat. The plat includes the necessary storm water improvements and easements, as such; the
original easements located on the property are no longer needed. Adoption of the Consent Agenda
approved the vacation of the existing ponding and flowage easements on the Fable Hill 2"d Addition
subdivision property.
APPROVE PROPERTY LINE ADJUSTMENT FOR GREG BERNIER AT 14732 FOREST
BOULEVARD.
Greg Bernier and Oneka Properties requested a property line adjustment for the common property line
between the Bernier property and two adjacent lots that are part of the Oneka Ponds Subdivision. The
proposed property line adjustment would move Bernier's south property line approximately 128 feet
further south to include the very rear of the two lots located in Oneka Ponds. Adoption of the Consent
Agenda approved the property line adjustment for Greg Bernier and Oneka Properties.
APPROVE PROPERTY LINE ADJUSTMENT FOR FRED RIERMANN AT 15152
FREELAND AVENUE.
Fred Riermann, formerly dba American Structural Metals, has requested approval of a property line
adjustment for properties located on 15211 Street North and Freeland Avenue North (Peloquin
Industrial Park). These properties are part of the former site of American Structural Metals, Inc. The
applicant would like to move the common property line approximately 19 feet further north to allow
additional space to maneuver vehicles into the building that is located on the south property. Adoption
of the Consent Agenda approved the property line adjustment for Fred Riermann.
APPROVE HFD GRANT REQUEST TO AMERICAN HEART ASSOCIATION FOR
MATCHING GRANT DOLLARS FOR DEBIFRILLATORS
The HFD received a grant application for matching grant for the purchase of defibrillators from the
American Heart Association. Fire Chief Jim Compton and the HFD are requesting the purchase of
four defibrillators and two wall -mount cabinets. Two defibrillators would be installed on fire
department vehicles, with one in the City Hall and one in the Hugo Elementary School. The cost of
one defibrillator is $2,255, with a total cost of $9,020, and the American Heart Association would
reimburse the City $5,010. Adoption of the Consent Agenda approved the grant application to the
American Heart Association for matching grant dollars for purchase of the defibrillators.
APPROVE APPOINTMENT OF KITTY CHEESEBROW AS NEW CHAIR OF PARKS
COMMISSION
At its February 17, 2004 meeting, Council accepted the request finm Robyn LaCasse to have her Parks
Commission term expire on March 31, 2004. She solicited interest of Parks Commission members to
serve as the new Chair, and after discussion, the Commission agreed to recommend Kitty Cheesebrow
as the new Chair of the Parks Commission, beginning April 1, 2004.
City Council meeting of March 1, 2004
Page 3
Adoption of the Consent Agenda approved the appointment of Kitty Cheesebrow as the new Chair of
the Parks and Recreation Commission.
APPROVE APPOINTMENT OF CARRIE MEYERS AS NEW CHAIR OF HISTORICAL
COMMISSION
At its February 17, 2004 meeting, the Hugo Historical Commission solicited interest from members to
serve as the new Chair, as Kitty Cheesebrow would be stepping down as Chair, but will remain as a
regular Commission member. Kitty has agreed to accept the new Chair on the Parks Commission.
After discussion, the Hugo Historical Commission voted unanimously to recommend the appointment
of Carrie Meyers as their new Chair. Adoption of the Consent Agenda approved the appointment of
Carrie Meyers as the new Chair of the Historical Commission.
APPROVE LAWFUL GAMBLING PERMIT FOR HFD RELIEF ASSOCIATION FOR GOOD
NEIGHBOR DAYS (JUNE 11-13)
The City received a lawful gambling permit application from the HFD Relief Association to conduct
bingo at Good Neighbor Days on June 11-13, 2004. City staff reviewed the application and found it to
be satisfactory and complete. Adoption of the Consent Agenda approved the lawful gambling permit
to allow the HFD Relief Association to conduct bingo activities at Good Neighbor Days on June 11-
13, 2004.
APPROVE HFD GRANT APPLICATION TO FEMA FOR FIREFIGHTING EQUIPMENT
Each year, the HFD requests permission from Council to make application to FEMA for grant dollars
for the purchase of firefighting equipment and replacement vehicles. Fire Chief Jim Compton and the
HFD request approval to submit a grant application to FEMA for firefighting equipment. Adoption of
the Consent Agenda approved the grant application from the HFD to solicit grant dollars from FEMA
for firefighting equipment.
APPROVAL OF CLAIMS
Council member Chuck Haas requested that this agenda item be removed from the Consent Agenda
for discussion. Chuck requested that Invoice #110714 from SEH Engineers, in the amount of
$8,474.57, be deleted from the claims roster and instructed City staff to research the submitted invoice.
Haas made motion, Puleo seconded, to approve the claims roster for March 1, 2004, after deletion of
the Invoice #110714 from SEH Engineers.
All aye. Motion Carried.
APPROVE MEETING TIME CHANGE FOR PARKS COMMISSION TO 7:00 PM
The Parks Commission has agreed to move its start time from 6:30 pm to 7:00 pm to allow members
more transition time from work.
City Council meeting of March 1, 2004
Page 4
Petryk made motion, Puleo seconded, to approve the new start time of 7:00 pm for the Parks
Commission.
All aye. Motion Carried.
CSAH 8/14 ROAD PROJECT (STAGING PROPOSAL)
At the CSAH 8/14 Project Management Team (PMT) meeting on February 19, 2004, members
discussed the suggestion from Anoka County for staging of the construction of the project. Staging
would include the shutting down of the road for pass-through traffic, at an expected savings of up to
10%. The PMT directed City Administrator Mike Ericson to make a formal request to the City
Council for its interest and its support of a staging proposal in order to save construction costs.
Haas made motion, Puleo seconded, directing the City Administrator to formally notify the Project
Management Team that the City does not support a staging proposal of the CSAH 8/14 realignment
project.
All aye. Motion Carried.
REVIEW CITY CODE VIOLATION AT 16837 FOREST BLVD.
On November 19, 2003, Code Enforcement Officer John Benson responded to a complaint at 16837
Forest Boulevard regarding numerous unlicensed vehicles being stored on the property. Since that
time, three letters were sent to Mr. Maslowski, two of which were delivered in person by Washington
County Deputy Donovan Bump, requesting that the property be brought into compliance with City
code. On February 13, 2004, a certified letter was sent to Mr. Maslowski regarding the violations. It
should be noted that the letter was returned to the City unopened.
Haas made motion, Puleo seconded, to table this matter to allow staff additional time to resolve the
nuisance violation in an effort to avoid litigation.
All aye. Motion Carried.
UPDATE ON RAILROAD SPUR INTO SCHWIETERS 4TH BUILDING IN THE BEIP
On Tuesday, February 17, 2004, City staff met with representatives from the Army Corps of
Engineers, Washington Conservation District, RCWD, and John and Joel Schwieters regarding the
construction of a railroad spur into their proposed fourth building, at a point near the property line with
Nor -Lakes. Phil Belfiori from WSB Engineers facilitated the meeting, at which Council member
Chuck Haas attended on behalf of the City Council. A memorandum from Phil Belfiori was included
in the Council packet, and City Engineer Jay Kennedy provided an update on this project. The
regulatory agencies support the construction of the railroad into the Schwieters' fourth building site.
No formal Council action was taken on this matter.
City Council meeting of March 1, 2004
Page 5
UPDATE ON ONEKA LAKE OUTLET PROJECT
Pete Willenbring from WSB Engineers provided Council with an update on the Oneka Lake Outlet
project, as well as the status of various FEMA floodplain adjustments within the City. Pete noted that
1,000 feet of 18" pipe will be installed at a cost of $105,000. Funding of the project will be made from
trunk fees paid to the City. The project will allow the floodplain to be lowered 2 ft in the area.
(MAYOR FRAN MIRON ARRIVED AT 7:55 PM.)
Haas made motion, Petryk seconded, to authorize WSB Engineers to complete the final design survey,
plans, and specifications for the Oneka Lake outlet project.
All aye. Motion Carried.
RECOGNITION OF ROBYN LACASSE FOR YEARS OF PUBLIC SERVICE AS PARKS
COMMISSION CHAIR
Robyn LaCasse was appointed by the Hugo City Council to the first ever Parks and Recreation
Commission in 1998 and was selected due to her active involvement in City issues and her strong
interest in parks. She was appointed as Chair in 2000, and has served in that leadership position since.
Under Robyn's leadership, the Commission has completed a number of projects, including:
completion of the Parks Master Plan in 1998; installation of playground equipment at Lions Park;
installation of playground equipment at Hugo Elementary School; purchase of the Bernin park
property; Beaver Ponds soccer field; and design and construction of many publiclprivate parks in the
Victor Gardens residential subdivision. In short, the City's park system is better because of Robyn's
volunteerism and strong leadership. On behalf of the City Council, Mayor Miron awarded a plaque to
Robyn in recognition of her years of public service and recognizing her for her many years of
volunteerism to the City of Hugo and its Parks and Recreation Commission.
Miron made motion, Petryk seconded, to adopt RESOLUTION 2004-7 RECOGNIZING ROBYN
LACASSE FOR HER SIX YEARS OF VOLUNTEERISM AND PUBLIC SERVICE ON THE
PARKS AND RECREATION COMMISSION.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
RECOGNITION OF DAVE STRUB FOR YEARS OF PUBLIC SERVICE ON PARKS
COMMISSION
David Strub was appointed by the Hugo City Council to the Parks and Recreation Commission in 1998
and was selected for service due to his active involvement in City issues and his strong interest in
parks. As a member of the Parks Commission, Dave was involved in a number of projects, including:
completion of the Parks Master Plan in 1999; installation of playground equipment at Lions Park;
installation of playground equipment at Hugo Elementary School; purchase of the Bernin park
property; Beaver Ponds soccer field; and design and construction of many public/private parks in the
Victor Gardens residential subdivision. In short, the City's park system is better because of Dave's
active participation on the Commission. City staff recommended Council award a plaque to Dave in
City Council meeting of March 1, 2004
Page 6
recognition of his years of public service recognizing him for his many years of volunteerism to the
City of Hugo and its Parks and Recreation Commission.
Miron made motion, Petryk seconded, to adopt RESOLUTION 20048 RECOGNIZING DAVID
STRUB FOR HIS SIX YEARS OF VOLUNTEERISM AND PUBLIC SERVICE ON THE PARKS
AND RECREATION COMMISSION.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
PUBLIC WORKS FACILITY BID OPENING ON FEBRUARY 25.2004
On Wednesday, February 25, 2004 at 2:00 pm, a total of 18 bids were opened by City staff and City
architect Bob Russek from Elsness Swenson and Graham Architects. Council members Granger and
Puleo were in attendance. Bob reviewed the bids, and along with a recommendation from the PW
Building Committee, who met on Thursday, February 26, 2004, recommended that Council award the
contract for the construction of the new public works facility to Parkos Construction, with a low bid of
$1,192,300, and further recommended acceptance of Alternate #I at a cost of $139,800, and to delay a
decision on Alternate #2 for a period of 30 days.
Haas made motion, Petryk seconded, to award the contract for construction of the new public works
facility to Parkos Construction, with a low bid of $1,192,300, accept Alternate #1 at a cost of
$139,800, and delay a decision on Alternate #2 for a period of 30 days.
All aye. Motion Carried.
APPROVE MINOR SUBDIVISION FOR CURT LEIBEL AT 16740 HENNA AVENUE
Curt Leibel requested approval of a minor subdivision to create three 10 -acre residential lots on a 30 -acre
parcel located east of Henna Avenue and north of 165" Street. A public hearing on this request was held
on February 12, 2004 and the Planning Commission voted unanimously to recommend approval of this
request. City Planner Kendra Lindahl noted that the survey would need to be updated to show an
accessory building on Parcel "C" that had not been previously noted. Also, City ordinance does not allow
for construction of an accessory building prior to construction of the principal structure. After discussion
with the applicant:
Petryk made motion, Miron seconded, to adopt RESOLUTION 2004-9 APPROVING A MINOR
SUBDIVISION FOR CURT LEIBEL FOR PROPERTY LOCATED AT 16740 HENNA AVE NO.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
UPDATE ON WEST ONEKA LAKE IMPROVEMENT PROJECT (PHASE 3)
Pete Willenbring from WSB Engineers provided Council with an update on Phase 3 portion of the
West Oneka Lake Improvement Project, as well as implementation options. Option 1 consists of City
Council meeting of March 1, 2004
Page 7
maintenance of the roadside ditch along the north side of 165th Street, at a cost of approximately
$25,000. Option 2 would include limited clean out of the existing ditch along TH61, as well as
replacement of the culvert under the railroad right-of-way at a cost of $130,000. Option 3 would
undertake a comprehensive ditch cleanout and install a culvert under TH61 at a cost of $270,000. At
this time, there is no revenue source to pay for Options 2 and 3.
Haas made motion, Puleo seconded, directing staff to begin the steps necessary to implement Option 1
and schedule a neighborhood meeting with affected property owners. Pete Willenbring shall seek
funding from the County and State and explore cost sharing with residents for Options 2 and 3.
All aye. Motion Carried.
UPDATE ON JD2 CULVERT REPLACEMENT PROJECT AND MAINTENANCE REPAIR
A joint workshop with the RCWD Board of Managers was held on Friday, February 27, 2004 and
Monday, March 1, 2004, to discuss the JD 2 restoration project, proposed demonstration project and
JD 2 culvert issues. Pete Willenbring with WSB & Associates provided an overview of the
information that was discussed at the meeting, along with discussion and recommendations on where
to go from here regarding these projects.
Miron made motion, Haas seconded, to approve the draft Memorandum of Understanding after
changes are made by the City Attorney.
All aye. Motion Carried.
Miron made motion, Puleo seconded, to approve the letter of clarification to the RCWD, with changes,
as drafted by Water Resource Engineer Pete Willenbring.
All aye. Motion Carried.
CD DIRECTOR REPLACEMENT UPDATE
On Thursday, February 26, 2004, City Council members Mike Granger and Frank Puleo, City
Administrator Mike Ericson, and Administrative Intem Tom Denaway interviewed via video
conferencing, two out-of-state candidates for the position of CD Director. The results of those
interviews were shared with Council at its meeting on Monday, March 1, 2004.
Miron made motion, Puleo seconded, authorizing staff to schedule personal interviews for the two out-
of-state candidates.
All aye. Motion Carried.
REQUEST FOR CUP FROM GENE'S DISPOSAL FOR RECYCLING CENTER
Gene Wegleitner of Gene's Disposal Service, Inc. has requested a Conditional Use Permit to allow a
recycling center and exterior storage and a variance from the paving requirements for the operation to be
City Council meeting of March 1, 2004
Page 8
located at 5661 152"d Street North (Peloquin Industrial Park). A public hearing on this request was held on
February 12, 2004 and the Planning Commission voted unanimously to recommend approval of the
Conditional use permit request and denial of the variance request from the paving requirements. Mr.
Wegleitner appeared before Council to answer questions regarding the proposed recycling operation and
paving of the property. City staffrecommended Council approve the resolution approving the conditional
use permit to permit a recycling center and exterior storage on an area exceeding the size of the principal
building and a resolution denying the variance.
Miron made motion, Puleo seconded, to adopt RESOLUTION 2004-10 APPROVING A CUP FOR
GENE'S DISPOSAL SERVICE, INC., FOR PROPERTY LOCATED AT 5661 152ND STREET.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
Haas made motion, Miron seconded, to adopt RESOLUTION 1004-11 DENYING A VARIANCE
REQUEST FROM GENE'S DISPOSAL SERVICE, INC., FROM CITY PAVING REQUIREMENTS.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
PETITION FROM RESIDENTS ON FRANCESCA AVENUE ACROSS FROM HUGO
ELEMENTARY SCHOOL
Residents living across the street from the Hugo Elementary School have submitted a petition to
change the no parking from the east side of the street to the west side. Additionally, the homeowners
would like said stop signs installed on school district property at the two entrances. Staff reviewed this
with district officials, who support the request.
Miron made motion, Haas seconded, directing the public works department to change the no parking
signs by the Hugo Elementary School from east side of the street to the west side, as weather permits.
Stop signs shall also be installed at school exit driveways.
All aye. Motion Carried.
STORM WATER UTILITY FEE DISCUSSION
Water Resource Engineer Pete Willenbring and City Engineer Jay Kennedy from WSB Engineers
outlined a process for developing and implementing a storm water utility fee. This particular issue was
identified as one of the Council's top -ten 2004 City goals. Council suggested that rather than creating
a storm water utility fee to fund projects that they be outlined for inclusion in the City's annual budget
process.
Miron made motion, Petryk seconded, directing staff to continue working on the storm water utility fee
to be included in the City's budget process.
All aye. Motion Carried.
City Council meeting of March 1, 2004
Page 9
FRIDAY, MARCH 19.2004 AT 8:00 AM (DOWNTOWN CHARRETTE PROCESS)
Mayor Fran Miron requested that this meeting be placed on the agenda for discussion by Council as to
whether it wishes to post it as a public meeting for full attendance by the Hugo City Council.
Miron made motion, Haas seconded, that Council schedule a special meeting for Friday, March 19,
2004 at 8:00 am, to continue discussion of the downtown charrette process.
All aye. Motion Carried.
FABLE HILL BRIDGE DEDICATION
Council was informed that the previously scheduled Fable Hill bridge dedication ceremony has been
postponed until further notice.
PARKS COMMISSION VACANCY INTERVIEWS
Miron made motion, Petryk seconded, to schedule a special Council meeting for Monday, March 29,
2004, 7:00 pm, to interview candidates for the Parks Commission vacancies.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Petryk seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary A,i reager
City C%Tk