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HomeMy WebLinkAbout2004.07.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 6, 2004 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Michael Ericson; CD Director Bryan Bear; City Planner Kendra Lindahl; City Attorney Dave Snyder; PW Director Chris Petree; Fire Chief Jim Compton; Assistant Chief Jadon 011ila; and City Clerk Mary Ann Creager TRI -CITIES COALITION MEETING OF MAY 20, 2004 Haas made motion, Petryk seconded, to approve the minutes for the Tri -Cities (aka I-35 W/E) Coalition meeting of May 20, 2004 as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF JUNE 21, 2004 Haas made motion, Granger seconded, to approve the minutes for the Council meeting of June 21, 2003 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add F.3 — Accept $1,000 Donation from Todd Jones to the HFD Move I.3 to F.4 — HBA Proposal for Youth Activities Add new H.3 — Discussion of Oneka Elementary School Fitness/Gymnasium Proposal Miron made motion, Haas seconded, to approve the agenda for July 6, 2004 as amended. All aye. Motion Carried. PRESENTATION OF DONATION FROM THE HUGO AMERICAN LEGION TO THE HUGO FIRE DEPARTMENT The HFD recently received a $2,500 donation from the Hugo American Legion, which will be used to purchase CPR equipment. The HFD will begin teaching CPR classes to the residents of Hugo starting in August 2004. On behalf of the Hugo City Council, Mayor Fran Miron accepted the donation from John Thomas, representing the Hugo American Legion, and publicly thanked them for their generous contribution to the HFD. PRESENTATION OF DONATION FROM THE DEAD BROKE SADDLE CLUB TO THE HUGO FIRE DEPARTMENT The Dead Broke Saddle Club recently made a $3,000 donation to the HFD. This donation will be used to purchase a water rescue boat, which will be used in emergency situations on the lakes and ponds in the City. This is in addition to the $2,500 donation given the HFD to purchase the water rescue equipment needed to start this endeavor. On behalf of the Hugo City Council, Mayor Fran Miron City Council meeting of July 6, 2004 Page 2 accepted the $3,000 donation from the Gambling Manager Mark Larson for the Dead Broke Saddle Club and publicly thanked them for their generous donation. DONATION FROM TODD JONES TO THE HUGO FIRE DEPARTMENT Firefighter Todd Jones' mother recently passed away, and he has generously made a $1,000 donation to the HFD from her estate. On behalf of the Hugo City Council, Mayor Fran Miron publicly thanked Todd Jones for his generous $1,000 donation. HUGO BUSINESS ASSOCIATION PROPOSAL FOR YOUTH ACTIVITIES Hugo Business Association member Katie Riopel met with City Administrator Mike Ericson on June 25, 2004 to discuss the Association's interest in providing for youth activities. Katie was present to discuss this issue with Council, stating that the HBA would like to provide a place for Hugo kids to "hang out", meet other kids, and have fun. Phase 1 of the proposal would consist of obtaining games and equipment, as well as a list of volunteers to supervise. The Hugo Lions Club has agreed to allow use of their building for indoor activities. Council member Petryk encouraged background checks for adult supervisors. City Attorney Dave Snyder stated that City liability would the same as that of use of the Oneka Room at City Hall. Mayor Miron suggested that Katie present her proposal to the Parks Commission. Miron made motion, Haas seconded, to provide Council support for Phase 1 of the proposed youth activities program, and direct the City Attorney to draft sample program/supervisory guidelines, and direct the Parks Commission to review the proposal. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Accept Donation from KrewKut Yard Care to the HFD Accept Resignation from PW Worker (Kieffer) Approve Authorization to Advertise for Public Works Workers Approve Minor Subdivision w/Variance at 4360 165'" Street (Leroux) Approve Performance Review and Salary Adjustment for Utility Billing Clerk (Guareschi) Approve Performance Review and Salary Adjustment for Lead PW Worker (Smith) Parks Commission City Tour (July 14, 2004 @ 5:00 pm) Approve PUD and Preliminary Plat for Victor Gardens South Village Approve Award of Bid for Municipal Parking Lots (Striping and Seal Coating) All aye. Motion Carried. City Council meeting of July 6, 2004 Page 3 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for July 6, 2004 as presented. ACCEPT DONATION FROM KREWKUT YARD CARE TO THE HFD KrewKut Yard Care, a local Hugo business, made a $250 donation to the HFD for its thanks and appreciation for recently putting out a fire on property on TH61. The owner of KrewKut was thankful for the quick response and putting out a fire, which could have grown much larger, but a quick response put the fire out. The $250 will be used to purchase tools. Adoption of the Consent Agenda accepted the $250 donation from KrewKut Yard Care and publicly thanked them for their generous donation to the HFD. ACCEPT RESIGNATION FOR PW WORKER (RICK KIEFFER) Public Works Director Chris Petree received a letter of resignation from public works worker Rick Kieffer, effective July 9, 2004. Rick was hired by the City more than nine months ago, but has received an offer from the private sector, with an opportunity he cannot pass up. Adoption of the Consent Agenda accepted the resignation from Rick Kieffer effective July 9, 2004. APPROVE AUTHORIZATION TO ADVERTISE FOR PUBLIC WORKS WORKERS Included in the City's 2004 general fund budget is the addition of one full-time public works worker to be hired by October 2004, with the process typically taking three months. Because of the previous acceptance of Rick Kieffer's resignation, staff sought authorization from Council to proceed with advertisement for two public works positions. Adoption of the Consent Agenda approved the authorization to advertise for the positions of two full-time public works workers. APPROVE MINOR SUBDIVISION W/VARIANCE AT 4360165 STREET (LEROUX) Jim Leroux, 4360 165' Street North, made application for a minor subdivision with a variance from minimum lot size to subdivide 38.77 acres into three lots. The property is located at the southwest corner of 165th Street and Everton Avenue. One parcel would be 20 acres in size and was not planned for development. The remaining would be spit into a 10 -acre lot and an 8.6 -acre lot, which would require a variance from the minimum lot size of 10 acres. As part of the subdivision, the applicant has agreed to dedicate a 33 -foot wide right-of-way easement for the existing 165' Street roadway and a 100 - foot wide right-of-way easement for Everton Avenue. Adoption of the Consent Agenda approved adoption of Resolution 200449 approving the minor subdivision and variance for Jim Leroux. APPROVE PERFORMANCE REVIEW AND SALARY ADJUSTMENT FOR UTILITY BILLING CLERK (GUARESCHI) Jodie Guareschi was hired by the City as the new utility billing clerk on June 17, 2002. Jodie began her employment in 2000 as a volunteer envelope stuffer and proceeded to fill in on a temporary basis doing receptionist duties. Over the past two years, Jodie has taken over responsibility for the City's utility billing department under the tutelage of Finance Director Ron Otkin. Jodie does an excellent job with all facets of the utility billing, for more than 1,800 individual accounts. She expects to see a dramatic City Council meeting of July 6, 2004 Page 4 increase in the next five years. Jodie also does a good job with the front counter receptionist duties and provides additional support services to other departments. Jodie is a conscientious, dependable, and reliable City Hall employee. Adoption of the Consent Agenda approved the performance review with the adjustment prescribed in the salary matrix. APPROVE PERFORMANCE REVIEW AND SALARY ADJUSTMENT FOR LEAD PW WORKER (SMITH) Tom Smith was hired by the City on June 26, 2000. During the past four years, Tom has provided an excellent level of job performance in the public works department and, most recently, as the public works lead worker. Tom is a hard worker who is well liked by his coworkers for his dependability and sense of humor. He is a true asset to the public works department and will be very involved in the new public works facility at the end of the year. Adoption of the Consent Agenda approved the performance review and salary adjustment for lead public works worker Tom Smith. PARKS COMMISISON CITY TOUR (JULY 14, 2004 AT 5:00 PM) Consistent with new chair Kitty Cheesebrow's leadership on the Parks Commission, members will embark on a City-wide tour on Wednesday, July 14, 2004. This tour will involve Parks Commissioners who desire to see first-hand all the current parks projects and future projects, which will need their involvement and leadership. Adoption of the Consent Agenda approved a July 14, 2004 City tour for the Parks Commissioners. APPROVE PUD AND PRELIMINARY PLAT FOR VICTOR GARDENS SOUTH VILLAGE Applicant Len Pratt is seeking approval of a PUD amendment and preliminary plat for 14 townhome units and 4 commercial lots for Victor Gardens South Village. This commercial area will be at the main entrance to Victor Gardens, south of CSAH 8. The Planning Commission reviewed this item at its June 24th meeting and voted unanimously to recommend approval. Adoption of the Consent Agenda adopted Resolution 2004-50 to approve the PUD amendment and Resolution 2004-51 approving the preliminary plat for Victor Gardens South Village, subject to the conditions stated in the resolutions. APPROVE AWARD OF BID FOR MUNICIPAL PARKING LOTS (STRIPING AND SEAL COATING) Public Works Director Chris Petree solicited bids for the striping and seal coating of the municipal parking lots. Bids were received until Tuesday, June 29, 2004, with a total of four bids to do the work. Adoption of the Consent Agenda awarded the contract to Classic Asphalt and Seal Coating Company, in the combined low bid total of $4,020. APPROVE RENEWAL OF MINING PERMIT (ATKINSON) Dean and Ruby Atkinson made application for approval of the bi-annual renewal of their Mining Permit, which is located at 147h Street and Irish Avenue. Staff reviewed the application and found it to be satisfactorily complete along with all necessary documentation. Council member Haas questioned whether the financial guarantee was adequate ($17,500letter of credit) and if land reclamation should City Council meeting of July 6, 2004 Page 5 begin. Staff reported that the letter of credit was adequate for the remaining reclamation. Mayor Miron stated that the Atkinson's do minimal mining of the stockpiled material and much of the property has already been reclaimed. Miron made motion, Granger seconded, to approve the two-year renewal of the Mining Permit for the Atkinson gravel pit located at 147' Street and Irish Avenue. All aye. Motion Carried. REVISED MASTER PLAN FOR RICE LAKE PARK (AUTHORIZE FOR FEASIBILITY STUD At its May 17, 2004, Council formed a committee to work with landscape architect Laurie McCrostie to develop a master plan for the development of the 70 acres on the Rice Lake Park property. Laurie met most recently with members of the Committee and presented a revised master plan, which reflects a soccer field complex with five fields, expanded parking lot and playground area, the proposed trail system, and future snowshoeing and cross country skiing trails into the 70 acres of land. PW Director Chris Petree reviewed the proposed plan with Council. Council member Puleo inquired as to the space availability for a horse trail and Council member Granger stated that there is not enough room. Haas made motion, Puleo seconded, to approve the revised Master Plan for Rice Lake Park and feasibility study, with topographical survey, to be provided by Stevens Engineers at a cost of $6,800 plus reimbursable expenses. All aye. Motion Carried. DISCUSS CITY OF HUGO INTERNSHIP PROGRAM Included in Administrative Intern Tom Denaway's administrative duties, hired in January 2004, was the completion of a formal City of Hugo internship program. Tom prepared a draft internship program, which will allow the City and City staff to hire interns for both the CD Department as a planning intern, as well as the Administration Department as an administrative intern, to assist City staff and department heads with the day -today operations of the City. The proposed draft internship program provides specific direction, as well as job duties and responsibilities, which would be assigned to the individual who is seeking a future career in local government. Council member Petryk thanked Tom for his work. Petryk made motion, Granger seconded, to approve the proposed City of Hugo internship program for all future planning and administrative interns with the City. All aye. Motion Carried. PROPOSED PURCHASE OF AMBULANCE FROM MAHTOMEDI FIRE DEPARTMENT At its June 21, 2004 meeting, Council briefly discussed the offer from the Mahtomedi Fire Department to sell its 1990 ambulance for $7,500. The Council took no official action on the ambulance but agreed to support Fire Chief Jim Compton's request to begin the application process for BLS service, as prescribed by the State. On June 25, 2004, Chief Compton, firefighter Tony Bronk, and City Council meeting of July 6, 2004 Page 6 Administrator Mike Ericson met with WBL City Manager Mark Sather and Fire Chief TimVadnais to discuss the current level of ambulance service. Fire Chief Jim Compton discussed the BLS application process with Council, stating that a letter of Council support will need to be sent seeking approval from other agencies, as well as the State of Minnesota. Miron made motion, Haas seconded, directing staff to draft a letter of support for BLS service seeking approval from adjoining agencies and the State of Minnesota. Council member Granger again stated that he had questions and that the City is being prompted into something because of the purchase of an ambulance. Council member Petryk suggested the Council conduct a workshop to discuss this issue in depth. Miron made motion, Haas seconded, to table this issue to allow staff to schedule a workshop meeting. All aye. Motion Carried. Haas made motion, Puleo seconded, authorizing the purchase of the ambulance from the City of Mahtomedi for $7,500 and to repair the air conditioning, and authorized the public sale of truck #4134. All aye. Motion Carried. ONEKA ELEMENTARY FITNESS/GYMNASIUM PROPOSAL Because of a significant community center and two swimming pools being built in the Water's Edge North and Victor Gardens residential subdivisions, City Administrator Mike Ericson requested that Council revisit the fitness/gymnasium facility proposed for the Oneka Elementary school. School architect Steve McNeill from LHB Architects reviewed the design of the school and the public facility. Council discussed at length the size of the public facility, design, an express library, and funding. Developers Len Pratt and Todd Baumgartner from Pulte Homes addressed Council on this issue. Miron made motion, Haas seconded, to direct project architect Steve McNeill from LHB Architects to provide a new gymnasium floor design with court layouts, including a track layout with cost estimates and to look at other funding sources. All aye. Motion Carried. JUNE 28.2004 JOINT COUNCIL/PC MTG (DOWNTOWN REDEVELOPMENT PLAN) At a specially called workshop on Monday, June 28, 2004, the Hugo City Council and Planning Commission listened to a presentation from staff regarding the CSAH 8/14 project and the downtown redevelopment plan. In general, both Council and Commission members were pleased with the draft plan presented. Staff placed this issue on the agenda for informational purposes and to publicly acknowledge that the meeting was held and a final plan will be presented to Council at a regularly scheduled Council meeting. Staff will be conducting a neighborhood meeting with residents in the Everton/Elmcrest Study Area and Wagner's Greenhouse to review with them the draft City streets transportation plan. No formal Council action was taken. City Council meeting of July 6, 2004 Page 7 UPDATE ON JD2 CULVERT REPLACEMENT PROJECT City Attorney Dave Snyder reviewed with Council his recent letter to RCWD attorney Chuck Holtman on the Council's position not to pay the reimbursement costs for the JD2 culvert replacement project. No formal Council was taken. DISCUSSION ON PROPOSED PURCHASE OF OLD NADEAU'S MARKET AT 14583 FOREST BOULEVARD At its June 21, 2004 meeting, Council discussed the interest of Mike and Catherine Anderson to sell the old Nadeau's Market site aka the antique store to the City for its redevelopment efforts on the east side of TH61. Staff was directed to meet with the Andersons to review the proposed sale and to make a site inspection visit. On Friday, June 25, 2004, Ward 1 Council member Becky Petryk, City Administrator Mike Ericson, CD Director Bryan Bear, and City Assessor Frank Langer met with Mike and Catherine at City Hall, and later on, made an inspection visit of the property. Frank valued the property at $346,000. The Andersons are very interested in selling the land and building to the City. Finance Director Ron Otkin recommended the City have a downtown plan completed to have a better idea for potential use of tax increment financing. Puled made motion, Granger seconded, directing staff to continue purchase discussion and obtain quotes for demolition of the building. All aye. Motion Carried. UPDATE ON MEETING REGARDING AFFORDABLE HOUSING (CD DIRECTOR BRYAN BEAR) On June 30, 2004, CD Director Bryan Bear attended a meeting Washington County regarding affordable housing and updated Council on the meeting. Bryan stated that funds are available where it can be proved that they are targeted for low to moderate income residents, and cited a number of projects where this money could potentially be used. Haas made motion, Granger seconded, to add discussion of this topic to the workshop to be held to discuss HFD-BLS ambulance service. All aye. Motion Carried. DISCUSS PROPOSED FIREWORKS ORDINANCE Last year, Hugo Fire Chief Jim Compton presented Council with a draft fireworks ordinance, which allows the City to license and monitor those transient merchants who come into the City selling fireworks at Nadeau's Market at 140' Street and TH61. City staff provided a new draft fireworks ordinance thereby allowing the City the monitoring and control of those transient merchants, who will come into the City to sell fireworks on a temporary basis. City staff recommends Council review the draft and provide direction as to the proposed draft fireworks ordinance. City Council meeting of July 6, 2004 Page 8 Puleo made motion, Haas seconded, to table this matter for further consideration. All aye. Motion Carried. LETTER FROM BOARD CHAIR OF DISTRICT MEMORIAL HOSPITAL Mayor Fran Miron received a letter from Mike Perreault, chairman of the Board of District Memorial Hospital. The City is one of the constituent municipalities of the district, which in 1995, conveyed control of the hospital facility to Fairview Hospital. In effect, the district took on the role of landlord, with Fairview being the tenant. It now appears that Fairview will exercise its option to acquire title to the hospital facility, effective January 1, 2006. He states that although there is quite a bit of time remaining prior to a formal decision, the Board does want to make certain inquiries as to the plan of action. Mr. Perreault requested Council table action on this issue. Miron made motion, Haas seconded, to table this matter until notification from Mike Perrault. All aye. Motion Carried. VACANCY ON BROWN'S CREEK WATERSHED DISTRICT City staff received notification from Washington County that there is a vacancy on the BCWD. Mayor Fran Miron publicly announced that any and all individuals interested in the vacancy should contact City Hall for an application form. No formal Council action was taken. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 9:58 pm. All aye. Motion Carried. Mary Creager City k