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HomeMy WebLinkAbout2004.08.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 16, 2004 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator Michael Ericson; CD Director Bryan Bear; City Planner Kendra Lindahl; City Attorney Dave Snyder; City Engineer Jay Kennedy, Water Resource Engineer Pete Willenbring: Finance Director Ron Otkin; PW Director Chris Petree; Fire Chief Jim Compton; and City Clerk Mary Ann Creager ABSENT: Mike Granger APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF AUGUST 2.2004 Haas made motion, Petryk seconded, to approve the minutes for the Council meeting of August 2, 2004 as presented. All aye. Motion Carried. APPROVE MINUTES FOR THE MCES MEETING OF AUGUST 4.2004 Haas made motion, Puleo seconded, to approve the minutes for the MCES meeting of August 4, 2004 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add F.3 — Mayoral Guests from Canada Miron made motion, Haas seconded, to approve the agenda for August 16, 2004 as amended. All aye. Motion Carried. CANDIDATE FOR WASHINGTON COUNTY COMMISSIONER (RAY DANINGER) Forest Lake resident Ray Daninger is seeking election as Hugo's representative on the Washington County Board and presented himself to Council, outlining his public service history. CANDIDATE FOR WASHINGTON COUNTY COMMISSIONER (MARC HUGUNIN) Grant resident Marc Hugunin is seeking election as Hugo's representative on the Washington County Board and presented himself to Council, outlining his public service history. Council member Chuck Haas thanked him for his assistance to the City while he served as Hugo's representative on the Met Council. MAYOR GUESTS FROM CANADA Mayor Fran Miron introduced relatives of his that were visiting from Quebec, Canada: his father's cousin Gerard; Gerard's wife Angelina, and their daughter Dionna. Fran stated Gerard's many years of City Council meeting of August 16, 2004 Page 2 public service history in his town of Chertsey and paralleled the "French connection" between Canada and Hugo. He thanked them for attending and presented them with Historical Commission Commemorative cups and City lapel pins. Gerard played the Canadian national anthem on the harmonica for attendees. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Pay Request #3 from Parkos Construction for Work Completed on the PW Facility Approve Temporary On -Sale Liquor License (St. John the Baptist Church) Approve Site Plan for Addition in the Peloquin Industrial Park (Matt Benson) Approve Annual Performance Appraisal for Senior Engineering Technician (Scott Andetson) Approve Annual Performance AppraisalpWWorker (Mike Loeffler) Approve Annual Performance Appraisal for PW Worker (Rob Weldon) Authorization for WSB to Redelineate Wetlands (Outlot A, Creekview Preserve 2nd Addition) Approve Date Change in Regular Council Meeting to September 7, 2004 (Labor Day) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for August 16, 2004 as presented. APPROVE PAY REQUEST #3 FROM PARKOS CONSTRUCTION FOR WORK COMPLETED ON THE NEW PW FACILITY Parkos Construction submitted pay request #3 for work completed to date on the new public works facility. City architect Bob Russek from ESG Architects has reviewed the pay request and found it to be consistent with work completed to date on the project. PW Director Chris Petree has reviewed it and concurs. Adoption of the Consent Agenda approved pay request #3 in the amount of $286,681.50 to Parkos Construction for completed on the public works facility. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE (ST. JOHN'S CHURCH) St. John the Baptist Church made application to the City for a temporary on -sale liquor license to sell 3.2 beer at its annual chicken dinner on August 28-29, 2004. City staff has reviewed the application, which includes the necessary liquor liability insurance documentation. Adoption of the Consent Agenda approved the temporary on -sale liquor license for St. John's Church to sell 3.2 beer at its annual chicken dinner in August 2004. APPROVE SITE PLAN FOR AN ADDITION IN THE PELOOUIN INDUSTRIAL PARK (MATT BENSON) Matt Benson requested approval of a site plan to allow a 3,022 -square foot addition onto the existing City Council meeting of August 16, 2004 Page 3 building at 15171 Freeland Avenue in the Peloquin Industrial Park. The proposed addition would double the size of the building and the associated improvements included paved parking areas, ponding, and landscaping in compliance with ordinance requirements. Adoption of the Consent Agenda adopted Resolution 2004-62 approving the site plan for Matt Benson. APPROVE ANNUAL PERFORMANCE APPRAISAL FOR SENIOR ENGINEERING TECHNICIAN (SCOTT ANDERSON) Scott Anderson was hired one year ago on August 11, 2003 as the City's new senior engineering technician. Over the past year, Scott has worked hard to establish an in-house engineering department at City Hall. He is a diligent and conscientious worker, whether it is in the field doing inspections, or at City Hall, answering and responding to citizen questions. Scott has made a most positive impact on the City in his first year of employment and he has a very bright future. Adoption of the Consent Agenda approved the annual performance review for Scott Anderson and the adjustment in the salary matrix, as prescribe. APPROVE ANNUAL PERFORMANCE APPRAISAL FOR PW WORKER (MIKE LOEFFLER) Mike Loeffler was hired by the City two years ago as one of the new public works maintenance workers. Mike's expertise in road grading, as well as his strong desire learn and utilize his new skills and abilities in the other areas of the public works department, have made him a valued City employee. Mike is dependable, conscientious, and a hard worker who has done an excellent job for the City. Adoption of the Consent Agenda approved the annual performance review for Mike Loeffler and the adjustment in the salary matrix, as prescribed. APPROVE ANNUAL PERFORMANCE APPRAISAL FOR PW WORKER (ROB WELDON) Rob Weldon was hired by the City two years ago and has worked hard to establish himself as a valued member of the public works team. Rob is a hard worker who is dependable and reliable, and his work ethic is appreciated by the public works department and the City Hall team. Adoption of the Consent Agenda approved the annual performance review Rob Weldon and adjustment in the salary matrix, as prescribed. During the Parks Commission's City tour in July, PW Director Chris Petree discussed with members the possible opportunity to create a neighborhood park in the Creekview Preserve residential subdivision. Specifically, the 17 acre Oudot A 2"d Addition. There is enough upland to create a small "tot lot" and the Parks Commission was supportive of staffs interest in creating this neighborhood park, which would replace the future park designated under the new water tower. Additional delineation of the wetlands is necessary in order to preserve their integrity, while allowing some additional fill to be placed on the site. Adoption of the Consent Agenda granted authorization to the City Engineer to redelineate the wetlands for Outlot A in Creekview Preserve 2"d Addition. City Council meeting of August 16, 2004 Page 4 APPROVE CHANGE IN REGULAR COUNCIL MEETING DATE TO 9/7/04 (LABOR DAY) Adoption of the Consent Agenda approved the date change to Tuesday, September 7, 2004 for the first regular meeting in the month of September, due to the Labor Day holiday. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR WATER'S EDGE NORTH Pulte Homes requested approval of the final plat and Developer's Agreement for the first phase of Water's Edge North. This initial phase includes 47 single family homes, 66 single family patio homes, 96 manor homes, and 108 village townhomes. The parkland and schoollcommunity playfield site will be dedicated to the City in this initial phase of development. Two additional phases of Water's Edge North are planned to complete the project. The final plat is in conformance with the approved preliminary plat and will begin to provide street connections with the construction of 159" Street, 154" Street, and Oneka Parkway. Staffrecomm—enWed-ouricil adopt the resolution approving the final plaand-geveloper's Agreement for Water's Edge North. Adjacent resident Arnie Triemert requested confirmation of the proposed buffer to the north and timing of the closing of Everton to development traffic. Staff answered a variety of questions raised by Council. Miron made motion, Haas seconded, to adopt RESOLUTION 2004-63 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR WATER'S EDGE NORTH. Approval is subject to execution of a Development Agreement. VOTING AYE: Haas, Petryk Puleo, Miron Motion Carried. APPROVE RESOLUTION TO PREPARE FEASIBILITY STUDY FOR CSAH 8 AND CITY STREETS At the regular meeting of July 19, 2004, the City Council approved a proposal from City Engineer Jay Kennedy for the completion of a Feasibility Study for the County Road 8, Oneka Parkway, and Fenway Avenue Improvements. Consistent with State Statute 429, the City Council needs to adopt a Resolution ordering the feasibility study. This item was tabled at the Council meeting of August 2, 2004 in order to allow the City Engineer to revise the resolution to include Fenway Avenue. Council member Haas requested that the draft resolution's first line be changed from "proposed" to "considered". City Engineer Jay Kennedy stated that the feasibility study will not exceed $13,000. Haas made motion, Puleo, to adopt RESOLUTION 2004-64 ORDERING PREPARATION OF FEASIBILITY REPORT FOR CSAH 8, ONEKA PARKWAY, AND FENWAY AVENUE IMPROVEMENTS. VOTING AYE: Haas, Petryk Puleo, Miron Motion Carried. City Council meeting of August 16, 2004 Page 5 APPROVE RESIGNATION FROM DEPUTY CLERK RENEE' CUNNINGHAM AND AUTHORIZATION TO ADVERTISE FOR POSITION Renee' Cunningham submitted her letter of resignation to the City effective August 31, 2004. Renee's former employer, St. Paul Companies, has made her an offer that she has accepted. Renee' has been employed by the City for more than two years and has been an exemplary employee, who will be deeply missed. City Administrator stated that administrative intern Tom Denaway will fill in for Renee' until the position is filled and publicly thanked Renee' for her excellent work and commitment. Miron made motion, Haas seconded, to accept the resignation from Renee' effective August 31, 2004 and directed staff to immediately advertise for the position. They both thanked her, as well, for her excellent work for the City. All aye. Motion Carried. UPDATE ON AUGUST 4.2004 MCES MEETING At its August 2, 2004 regular meeting, Council recessed the meeting in order Council member attendance at the public informational meeting held in the Oneka Room with officials from the Metropolitan Council Environmental Services. The officials provided Council and attendees updates on the actions taken regarding the short-term solution for providing sanitary sewer capacity for housing in the northeast sanitary sewer district. Mayor Fran Miron and Council members provided an update on the information shared at the meeting and the improvements that are scheduled to be installed by spring 2005. CD Director Bryan Bear stated that MCES officials will attend the September 7, 2004 Council meeting. No formal Council action was taken. PROPOSED RAILROAD SPUR IN BALD EAGLE INDUSTRIAL PARK City staff has continued to meet with John Gohmann from Minnesota Commercial Railroad and John and Joel Schwieters in order to provide railroad service into the Bald Eagle Industrial Park. On Thursday, August 12, 2004, Mayor Fran Miron, CD Director Bryan Bear, Administrative Intern Tom Denaway, and City Administrator Mike Ericson met with the Schwieter brothers to discuss the construction of the track into the BEIP. Construction of the track would take place yet in 2004, with project costs funded, in part, by property owners and the City. Mayor Miron provided an update on issues relative to the proposed railroad spur. Council discussed allocating TIF funds for construction of a traffic signal at 13& Street and TH61, and felt that the $ 138,793 should be used for construction of the railroad spur to meet City obligations contained in the BEIP TIF plan. No formal Council was taken. UPDATE ON ONEKA ELEMENTARY SCHOOL GYMNASIUM At its June 7, 2004 meeting, Council discussed the proposed fitness center in the new elementary school; specifically, the City Administrator Mike Ericson presented Council with the proposed new community center that Pulte Homes will be building in the Water's Edge residential subdivision. Additionally, Mike presented the proposed pool and community, which will be built in the Victor Gardens subdivision. Council directed staff to revisit the issue with the school district and to explore the expansion of the gymnasium versus the fitness center. Staff met with LHB architects and Kraus- City Council meeting of August 16, 2004 Page 6 Anderson, the general contractor, to develop a revised floor plan, as well cost estimates. At the next Council meeting, City staff will present a projection of park dedication funds for Council to consider. UPDATE ON JD2 CULVERT REPLACEMENT PROJECT (PETE WILLENBRING) At its August 2, 2004 meeting, Council considered a request from the RCWD Board of Managers to have the City of Hugo take over the traffic control devices for the JD2 culvert replacement projects at 165d' Street and 157m Street, respectively, upon termination of the contract with Jay Brothers. Council respectfully declined the offer from the RCWD and directed staff to meet with RCWD officials in order to reach a solution. A meeting was held with RCWD officials on August 5, 2004, and staff concurred that there was an agreement as to the proposed solution. Water Resource Engineer Pete Willenbring presented a Power Point presentation of the issues raised at the meeting, as well as a proposed solution for completion of the project. —Haas made motion, Miron made motion, to approve-flfe-ollowirig recommendations made by Water Resource Engineer Pete Willenbring: 1) agree to pay $115,816.23 towards the completed project; 2) direct the RCWD to complete work per plans, and work out $57,683.07 shortfall among other parties; and 3) develop a performance specification for repair work and monitor settlement. Staff will draft an agreement for Council consideration at the next Council meeting. All aye. Motion Carried. APPROVE RESOLUTION DECLARING COSTS TO BE ASSESSED (PELOOUIN INDUSTRIAL PARK P.I. PROJECT) City staff met recently with Mayor Fran Miron to discuss the Peloquin Industrial Park public improvement project and associated costs. After thorough review by staff, Finance Director Ron Otkin recommended Council adopt the proposed resolution to declare the project costs to be assessed for the Peloquin Industrial public improvement project. Miron made motion, Haas seconded, to adopt RESOLUTION 2004-65 DECLARING COSTS TO BE ASSESSED FOR THE PELOQUIN INDUSTRIAL PARK P.I. PROJECT. VOTING AYE: Haas, Petr*, Puleo, Miron Motion Carried. APPROVE RESOLUTION CALLED FOR ASSESSMENT HEARING (PELOQUIN INDUSTRIAL PARK P.I. PROJECT) Lametti and Sons completed the Peloquin Industrial Park public improvement project to the satisfaction of the City; therefore, it is now time to schedule the assessment hearing in order to begin the process of assessing project costs to the property owners. After thorough review by City staff, Finance Director Ron Otkin recommended Council adopt the proposed resolution calling for the assessment hearing on September 20, 2004 on or after 7:00 pm, in the Hugo Council Chambers. Miron made motion, Haas seconded, to adopt RESOLUTION 2004-66 CALLING FOR ASSESSMENT City Council meeting of August 16, 2004 Page 7 HEARING FOR THE PELOQUIN INDUSTRIAL PARK P.I. PROJECT. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. APPROVE AWARD OF BID FOR LANDSCAPING AT ONEKA PARK PW Director Chris Petree has worked with landscape architect, Laurie McRostie, to develop specifications, and solicit quotes for the landscaping project for the new Oneka Lake Park. Chris received a total of four bids ranging from $7,928 to $11,497.62. Some of the bids used larger trees than originally specified. Because Council member Frank Puleo would be financially involved in this project, City Attorney Dave Snyder advised him not to participate in discussion or voting on this matter. PW Director Chris Petree was in attendance and stated that all bids received were not based on the same criteria for trees to be planted. Chris will contact bidders advising them all of the same specifications developed -by landscape architect, Laurie McRostie, and to rebid acco�r ingly. Miron made motion, Haas seconded, to reject all bids received to date. VOTING AYE: Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. Miron made motion, Haas seconded, directing staff to obtain new quotes from the four previous bidders, with larger balled/burlapped trees and award the bid to the lowest quote under $9,100. VOTING AYE: Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. DISCUSS REQUEST FROM THE CITY OF GRANT FOR REIMBURSEMENT FOR CULVERT REPAIR (12e STREET) PW Director Chris Petree received a request from the City of Grant to share in costs associated with a culvert repair made on 12& Street, between CR 7 and Ironwood Avenue. Because the culvert provides drainage relief to Hugo residents: Miron made motion, Haas seconded, to reimburse the City of Grant, in the amount of $2,430, for Hugo's share of a culvert repair on 120' Street, between CR 7 and Ironwood Avenue. All aye. Motion Carried. DRIVER FEEDBACK SIGN ON CSAH 8 (WASHINGTON COUNTY) Transportation Engineer Wayne Sandberg from Washington County proposed an opportunity for cities in Washington County to volunteer as locations for the installation of three new driver feedback signs. This new 3M product is a simple, yet effective, replacement for the old sheriffs department trailer that City Council meeting of August 16, 2004 Page 8 monitors speed limits for vehicular traffic. The sign costs $10,000, and would be a pilot program for the county in order to solicit transportation habits of drivers. The cost of the sign would be borne by Washington County. CR 8, going eastbound, was selected as one of the pilot program sites for the project. Miron made motion, Petryk seconded, to cooperate in the driver feedback sign proposal with Washington County. All aye. Motion Carried. DISCUSSION ON PROPOSED LANDSCAPE ORDINANCE The Planning Commission expressed a desire to reexamine the landscaping requirements in the Land Use Regulations. Staff met with Council member Puleo and Commissioner Malaski to identify proposed changes. Staff incluuic ed a su n maty of proposed changes for Council review ani recommended that the Council direct staff to schedule a public hearing at the Planning Commission regarding the proposed ordinance amendment. Miron made motion, Puleo seconded, to table this matter until September 7, 2004. All aye. Motion Carried. CSAH 8/14 OPEN HOUSE ON MONDAY, AUGUST 30.2004 Washington County officials have scheduled a final Open House for the CSAH 8/14 improvement project for Monday, August 30, 2004, from 4:00 pm to 7:00 pm in the Oneka Room at Hugo City Hall. City staff requested attendance from Council, and further, whether to schedule this as a public meeting if three or members of the Council will be in attendance. THANK YOU LETTER TO WASHINGTON COUNTY BOARD ON ASSESSING Council member Becky Petryk and City Administrator Mike Ericson attended the Tuesday, August 10, 2004 Washington County Board meeting at the request of Council. Becky addressed the Board regarding the proposed countywide assessing, which had been identified as one of the County Board's 2004 goals. Becky requested that this item be placed on the agenda in order to discuss a proposed "thank you' letter to the Washington County Board members regarding their desire to allow communities to maintain their local assessors. Miron made motion, Haas seconded, directing staff to send the letter to the Washington County Board. All aye. Motion Carried. UPDATE ON MEETING WITH GRACE LAVALLE CD Director Bryan Bear updated Council on a meeting that he had with Grace LaValle relative to landscaping for the CSAH 8 improvement project. Because the new CR 8 alignment will be City Council meeting of August 16, 2004 Page 9 approximately 40' from her property line, Grace is requesting that the City install a fence at the southwest corner of her property for the following reasons: privacy; eliminate debris from her property; potential accidents; and prevent trespassing. Miron made motion, Haas seconded, directing staff to obtain cost estimates for a fence for submittal to Council at its meeting of September 7, 2004. Puleo made motion, Petryk seconded, to amend the previous motion to direct staff to install the fence in a timely manner, with funding costs from the City. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary reager City