HomeMy WebLinkAbout2004.09.07 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF SEPTEMBER 7, 2004
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Michael Ericson; CD Director Bryan Bear; City Planner Kendra Lindahl; City
Attorney Dave Snyder; Water Resource Engineers Pete Willenbring and Phil Belfiori; Finance Director
Ron Otkin; PW Director Chris Petree; and City Clerk Mary Ann Creager
APPROVE CITY COUNCIL MINUTES FOR MEETING OF AUGUST 16, 2004
Haas made motion, Petryk seconded, to approve the minutes for the August 16, 2004 meeting as
presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add to G.8 the names of Paul Christianson and Tim Kieffer as the New Public Works Employees
Add L.2 — discussion of traffic problems at Hugo Elementary School
Miron made motion, Haas seconded, to approve the agenda for September 7, 2004 as amended.
All aye. Motion Carried.
MCES OFFICIALS
CD Director Bryan Bear invited officials from the Metropolitan Council Environmental Services to
update Council regarding the proposed location and construction of storage tanks south of the MCES lift
station along CSAH 8. Adam Gordon, project manager for the Northeast Sewer Interceptor Service
Project, reviewed with Council potential sites for the tanks, with Site A on the LaValle farm being the
favorite over Site C in the Bald Eagle Industrial Park. Landscape architect, Rich Gray, outlined ways to
landscape the tanks from public view.
Puleo made motion, Petryk seconded, that the City supports the selection of Site A on the LaValle farm
for location of the storage tanks.
After further discussion, Puleo and Petryk withdrew their motion.
Council concurred that Met Council should lease the LaValle property rather than purchase to assure that
the tanks are definitely removed and the land revert to the LaValle family in the future. The public
hearing process will be followed by MCES when they made application for a Conditional Use Permit
prior to placement of the tanks anywhere in the City.
CONSENT AGENDA
Granger made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
City Council meeting of September 7, 2004
Page 2
Approve Adoption of Resolution to Set 2005 City Tax Levy
Approve 3.2 Beer License for Hugo Lions for HFD Booya (September 11, 2004)
Approve Pay Request #4 from Parkos Construction for Work Completed on PW Building
Approve Final Payment to Lametti & Sons for Peloquin Industrial P.I. Project
Approve Increased Work Hours for Administrative Intern (Tom Denaway)
Approve Donation from Wilson Tool to the HFD
Approve Hiring of Two Public Works Employees
Approve Final Acceptance of Creekview (Centex Homes)
Approve Encroachment Agreement for Porch/Deck at 5856 128'h Street North (Boeke)
Approve Authorization to Advertise for Building Inspector
Authorization to Receive Bids for Demolition of the Rice House (Lake Plaisted)
Approve Development Agreement and Final Plat for Victor Gardens South Village
Approve Date for City Hall Holiday Party
Approve September 23, 2004 I-35W/E Tri -Cities Coalition Meeting
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for September 7, 2004 as presented.
APPROVE ADOPTION OF RESOLUTION TO SET 2005 TAX LEVY
At its workshop on August 27, 2004, Council received the proposed 2005 budget, which was presented
by Finance Director Ron Otkin. In general, Council agreed with Ron's suggestions for revenues and
expenditures and concurred with setting the City tax levy in the amount of $3,225,530, which will allow
Council to preserve the 7% reduction in the tax rate realized in 2004. Adoption of the Consent Agenda
adopted Resolution 2004-67 APPROVING THE PRELIMINARY TAX LEVY PAYABLE IN 2005 IN
THE AMOUNT OF $3,225,530.
APPROVE 3.2 BEER LICENSE FOR HUGO LIONS AT HFD BOOYA (9/11/04)
The Hugo Lions made application for approval of a 3.2 beer license in order to sell beer during the Hugo
Fire Department booya on Saturday, September 11, 2004. This is the P year of the booya, and the P
year that the Lions have made this request. Adoption of the Consent Agenda approved the 3.2 beer
license for the Hugo Lions for the sale of beer at the HFD's booya on 9/11/04, subject to the required
liquor liability insurance certificate being provided.
APPROVE PAY REQUEST #4 FROM PARKOS CONSTRUCTION FOR WORK
COMPLETED ON PW BUILDING
Parkos Construction submitted pay request #4 for work completed to date on the new public works
facility. Project architect Bob Russek from ESG Architects and PW Director Chris Petree have reviewed
the request and found it to be consistent for work completed to date on the project. Adoption of the
Consent Agenda approved pay request #4 in the amount of $168,245 from Parkos Construction for work
completed on the new public works facility.
City Council meeting of September 7, 2004
Page 3
APPROVE FINAL PAYMENT TO LAMETTI & SONS FOR WORK COMPLETED ON THE
PELOQUIN INDUSTRIAL P.I. PROJECT
SEH engineer Dave Mitchell received the final pay request from Lametti & Sons for work completed on
the Peloquin Industrial public improvement project. This final work was related to final landscaping
restoration of the property, on both the east and west sides of TH61. Adoption of the Consent Agenda
approved final payment to Lametti & Sons in the amount of $18,173.11 for final payment for work
completed on the Peloquin Industrial Park public improvement project.
APPROVE INCREASED WORK HOURS FOR ADMINISTRATIVE INTERN TOM
DENAWAY
At its August 16, 2004 meeting, Council accepted the resignation from Deputy Clerk Renee'
Cunningham. Renee's final day of employment was August 31, 20024. In order to provide satisfactory
coverage of her position, staff suggested the use of administrative intern Tom Denaway, who has been
trained for duties of building department technician, and who would then work in that position until
Renee's replacement is hired. As Council is aware, Tom currently works 32 hours a week. Adoption of
the Consent Agenda approved the increase in work hours from 32 to 40 and authorized an hourly wage
increase from $10 to $11, as prescribed in the part-time City employee matrix.
APPROVE DONATION FROM WILSON TOOL TO THE HUGO FIRE DEPARTMENT
Each year, Wilson Tool holds an employee appreciation day in Lions Park. Consistently throughout the
years, Wilson Tool made a donation to the HFD for its efforts in providing public demonstration of HFD
trucks and equipment. Adoption of the Consent Agenda approved the $400 donation from Wilson Tool
to the HFD for its efforts on Wilson Tool's employee appreciation day.
APPROVING HIRING OF TWO PUBLIC WORKS EMPLOYEES
At its June 19, 2004 meeting, Council authorized staff to advertise for two public works maintenance
positions to cover both the resignation of Rick Kieffer and the position included in the 2004 City budget.
City staff received 169 applications for the positions, of which 24 applicants were interviewed for first
time and ten applicants were interviewed for a second time. Adoption of the Consent Agenda approved
the hiring of Paul Christianson and Tim Kieffer as the new public works employees, effective 9/27/04,
and subject to the standard pre-employment physical and six-month probationary period.
APPROVE FINAL ACCEPTANCE OF CREEKVIEW (CENTEX HOMES)
On behalf of the developer, Centex Homes, Westwood Professional Services requested the City accept
the constructed public improvements for the Creekview development. Acceptance of the improvements
would begin a one-year warranty period, and at the end of one year, the project would be considered
complete and maintenance activities would become the responsibility of the City. The City will hold a
Letter of Credit in the amount equal to 25% of the total cost of the public improvements, or $168,750
during the one year warranty period. Adoption of the Consent Agenda accepted the public improvement
improvements for the Creekview development.
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Page 4
APPROVE ENCROACHMENT AGREEMENT FOR PORCH/DECK AT 5856128TH STREET
NORTH (BOEKE)
Phil and Alison Boeke, 5856 128h Alcove North, applied for an encroachment agreement to construct a
porch/deck to the rear of their home that would encroach one foot into the drainage and utility easement.
Adoption of the Consent Agenda approved the encroachment agreement for 5856 128' Alcove North.
APPROVE AUTHORIZATION TO ADVERTISE FOR BUILDING INSPECTOR
At its August 27, 2004 budget workshop meeting, Council listened to a presentation from Finance
Director Ron Otkin regarding the proposed staffing that will be needed for 2005; specifically, to address
the significant increases in both residential building permits and commercial construction, it is necessary
to begin the process of advertising for a building inspector to provide satisfactory staffing levels.
Council concurred with staffs recommendation and agreed that it was necessary to begin the process
now in order to provide time for that person to be brought up to speed over the next several months in
order to learn the City's building department. Adoption of the Consent Agenda approved the
authorization to advertise and post for the position of building inspector.
AUTHORIZATION TO RECEIVE BIDS FOR DEMOLITION OF THE RICE HOUSE
As part of the requirement for full funding of the FEMA grant, the City is required to remove all
structures from the property, seal the well, remove the septic system and restore the site. Adoption of
the Consent Agenda authorized City staff to receive bids to complete this work.
APPROVE DEVELOPMENT AGREEMENT/FINAL PLAT FOR VICTOR GARDENS SOUTH
VILLAGE
POA -Scherer, LLC requested approval of Victor Gardens South Village final plat, which includes 4
commercial lots, 14 townhome units and 2 outlots on this 12.62 -acre property located south of
Frenchman Road (County Road 8) and west of Everton Avenue North. Victor Gardens South Village is
the first phase of commercial area in Victor Gardens. Adoption of the Consent Agenda adopted of
Resolution 2004-68 for approval of the final plat and development agreement for Victor Gardens South
Village.
APPROVE DATE FOR CITY HALL HOLIDAY PARTY
Adoption of the Consent Agenda approved the selection of Thursday, December 2, 2004 for the annual
City Hall Holiday Party.
APPROVE SEPTEMBER 23, 2004 I-35 W/E TRI -CITIES COALITION MEETING
At its May 20, 2004 meeting, the Tri -Cities Coalition voted to rename itself the I-35W/E Coalition. The
newly -named Coalition scheduled Thursday, September 23, 2004 for its next regular meeting. Adoption
of the Consent Agenda approved September 23, 2004 as the next I-35 WE Coalition meeting.
City Council meeting of September 7, 2004
Page 5
AWARD OF BID FOR 132ND STREET PUBLIC IMPROVEMENT PROJECT
At its August 2, 2004 meeting, Council authorized staff to proceed to advertise for the 132nd Street
public improvement project; specifically, Council authorized staff to accept bids for the paving of 132"d
Street. City Engineer Jay Kennedy, PW Director Chris Petree, and Senior Engineering Technician Scott
Anderson opened bids on August 27, 2004, with a total of three bidders on the project. Chris reviewed
with Council the bids, noting that the low bid was less than the engineer's estimate of $228,265. One
lift of bituminous will be applied before winter and the final lift after the winter season. Finance
Director Ron Otkin stated that the assessment hearing would probably be held sometime during the 2005
summer months.
Granger made motion, Miron seconded, to award the bid for the 132°d Street public improvement project
to low bidder North Valley, Inc., in the amount of $198,820.50.
All aye. Motion Carried.
PROPOSED LANDSCAPE ORDINANCE UPDATE
The Planning Commission expressed a desire to reexamine the landscaping requirements in the Land
Use Regulations. Staff met with Council member Puleo and Commissioner Malaski to identify
proposed changes and provided a summary of the proposed changes for Council review.
Miron made motion, Petryk seconded, Council directing staff to schedule a public hearing at the
Planning Commission regarding the proposed ordinance amendment.
All aye. Motion Carried.
RURAL & OPEN SPACE COMMITTEE FINAL REPORT
At its meeting of August 18, 2004, the Rural and Open Space Committee met to discuss the issues
related to the final report for work of the committee over the past 1 % years. CD Director Bryan Bear
worked with committee chair, Chuck Haas, and other Committee members in order to reach a solution,
which was amenable to all committee members.
Miron made motion, Granger seconded, to schedule a joint Planning Commission and City Council
workshop for October 11, 2004, where the final committee recommendation will be presented.
All aye. Motion Carried.
LETTER FROM WASHINGTON COUNTY REGARDING CSAH 8 AND VICTOR GARDEN
BLVD.
At its August 16, 2004 meeting, Council directed staff to send a letter to the Washington County
engineer regarding residents, who live in the Victor Gardens subdivision; specifically, Council requested
the county to consider the installation of traffic control improvements at the intersection of CSAH 8 and
City Council meeting of September 7, 2004
Page 6
Victor Garden Blvd. Staff reported on the response letter received from Washington County
Transportation engineer Wayne Sandberg. No formal City Council action was taken.
CSAH 8/14 PROJECT UPDATE
At its August 26, 2004 meeting, the CSAH 8/14 Project Management Team met for its regularly
scheduled monthly meeting. Committee members discussed the connection of CSAH 8 to TH61 and the
necessary right-of-way, which will be needed to improve TH61 for increased land width next to St. John
the Baptist Church. PMT members met the previous week on August 18, 2004 with members of the
Washington County HRA, representing Muller Manor, and Roland Stricklin, representing St. John's.
Sidewalk snow removal may be an issue for the church and City to address. Council concurred that the
City should be responsible for snow removal on the sidewalk in front of the church, next to TH61.
HARDWOOD CREEK REHABILITATION PROJECT UPDATE
On May 17, 2004 the RCWD published an EAW for the Hardwood Creek rehabilitation project. City
staff discussed the content of the EAW at a June 29, 2004 meeting with RCWD staff and consultants.
This meeting was held approximately one week after the end of the EAW comment period. At this
meeting, attendees observed that the project described by the EAW was not consistent with the project
that had been supported by the Council at previous meetings. Based in part on direction provided at this
meeting, past actions by the Council, and the observation that the EAW comment period was past due, a
letter on behalf of the City was prepared and forwarded to the RCWD staff without Council review and
approval. Since the letter was forwarded to the District, the RCWD staff has expressed concern over its
content. A copy of the letter forwarded to RCWD was included for Council consideration. Pete
Willenbring from WSB Engineers was present to discuss content of the letter and obtain direction from
the Council regarding their current position relative to the comments made in the letter, and the need for
providing changes or clarifications to its content.
Miron made motion, Granger seconded, directing staff to send a letter to the RCWD stating that previous
letters do convey the City's position on the EAW for the Hardwood Creek rehabilitation project, and
further direct City staff to be in attendance at the RCWD Board of Managers' EIS Scoping Meeting
regarding the Hardwood Creek Repair project to be held on September 29, 2004.
All aye. Motion Carried.
Resident John Waller submitted a copy of a letter to the RCWD on this issue.
DOWNTOWN REDEVELOPMENT PLAN
CD Director Bryan Bear and Kendra Lindahl from Landform discussed with Council the next steps in
preparing a final downtown redevelopment plan, which had been last presented publicly on June 28,
2004, to residents and business owners in the City. The City should now conduct a market study and
prepare design guidelines. Bryan reported that the City was awarded a Metropolitan Council Livable
Communities Grant, in the amount of $45,000, and this grant money will be used to facilitate these next
steps.
City Council meeting of September 7, 2004
Page 7
Miron made motion, Granger seconded, directing staff to obtain a Scope of Service for the market study
and design guidelines for the downtown redevelopment plan.
All aye. Motion Carried.
UPDATE ON ASSOCIATION OF METROPOLITAN MUNICIPALITIES (CHUCK HAAS)
At its August 16, 2004 meeting, Council member Chuck Haas, an appointed director on the Board of the
Association of Metropolitan Municipalities, presented Council with an update on activities related to the
AMM.
TRAFFIC SIGNAL AT TH61 AND 130" STREET
At its August 16, 2004 meeting, Council discussed the proposed railroad spur into the Bald Eagle
Industrial Park. Council member Chuck Haas requested information from staff regarding the escrowed
TIF funds and the purpose for which they can be used. He additionally requested information from staff
regarding the escrowed funds of the developer of the Beaver Ponds residential subdivision. Staff
researched this request and found that the escrowed funds from Beaver Ponds can only be used for
improvements to 13& Street, which does not include a traffic signal. A 13& Street "neighbor flyer"
was circulated with a number of inaccuracies regarding escrowed funds and the need for a stop light at
130' Street and TH61. Mayor Miron suggested a workshop be held to explain the process for getting a
traffic signal installed. Council member Puleo suggested that the intersections of 147h Street and 170'h
Street, at TH61, also be included in the workshop.
Miron made motion, Granger seconded, directing staff to place this matter on the next Council agenda
for scheduling of a workshop.
All aye. Motion Carried.
SCHEDULE EDA COMMISSIONERS) INTERVIEWS
Council directed staff to advertise for the five at -large commissioners to serve on the newly -created
Economic Development Authority. At the closing date of August 20, 2004, City staff received a total of
13 applicants for the position.
Granger made motion, Haas seconded, to schedule a special Council meeting for September 13, 2004, at
7:00 pm, Hugo City Hall, to conduct interviews for the five at -large EDA commissioner positions.
All aye. Motion Carried
SCHEDULE COUNCIL WORKSHOP ON AMBULANCE SERVICE/WASHINGTON COUNTY
CDBG GRANT
At its July 19, 2004 meeting, Council directed staff to make an offer of $7,500 for the purchase of a
1990 ambulance from the City of Mahtomedi Fire Dept. Council agreed that it schedule a workshop at a
City Council meeting of September 7, 2004
Page 8
later date in order to discuss basic life support (BLS) ambulance service in the City. CD Director Bryan
Bear addressed Council at its August 2, 2004 meeting regarding the potential funding source for project
costs associated with the downtown redevelopment project in Hugo. Bryan would like to discuss the
potential funding sources from which the Washington County CDBG grant program could be utilitized.
Miron made motion, Granger seconded, to schedule a Council workshop for Monday, October 25, 2004,
7:00 pm, at the Hugo Fire Hall, to discuss BLS ambulance service in the City, as well as the potential
uses for CDBG funds.
All aye. Motion Carried.
TRAFFIC CONTROL AT HUGO ELEMENTARY SCHOOL
Mayor Miron stated that he had received a call regarding traffic control problems at the Hugo
Elementary School.
Miron made motion, Haas seconded, directing staff to contact school officials to determine if there is a
problem, and if so, what steps should be taken to remedy the problem.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary reager
City C