HomeMy WebLinkAbout2004.10.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 18, 2004
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; City Planner Kendra
Lindahl; PW Director Chris Petree; and City Clerk Mary Ann Creager
APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 4, 2004
Haas made motion, Petryk seconded, to approve the minutes for the October 4, 2004 meeting as
presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 8, 2004
(ASSESSMENT ROLL FOR PELOOUIN INDUSTRIAL PARI)
Puleo made motion, Granger seconded, to approve the minutes for the October 8, 2004 meeting at 9:00
am, regarding the Peloquin Industrial Park Assessment Roll as presented.
VOTING AYE: Granger, Haas, Puleo, Miron
ABSTAINED: Petryk
Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 8, 2004 (JOINT
MEETING WITH THE RCWD BOARD OF MANAGERS)
Granger made motion, Puleo seconded, to approve the minutes for the October 8, 2004 meeting at noon
with the RCWD Board of Managers as presented.
VOTING AYE: Granger, Haas, Puleo, Miron
ABSTAINED: Petryk
Motion Carried.
APPROVAL OF AGENDA
Miron made motion, Haas seconded, to approve the agenda for October 18, 2004 as presented.
All aye. Motion Carried.
MCES PROPOSAL FOR STORAGE TANKS (TOM WEAVER MET COUNCIL)
At its October 4, 2004 meeting, City staff updated Council regarding MCES officials' efforts to explore
alternative sites for location of the sanitary sewer storage basins on land inside the BEIP and nearby City
parkland. Along with Mayor Fran Miron, City staff held a meeting on October 7, 2004 with members of
the MN Builders Association to discuss the issues, which have dramatic impacts on immediate and
future home building schedules. MCES officials attended the October 13, 2004 Parks Commission
meeting, at which concept plans for the location of the storage tanks in the City's Creekview Preserve
City Council meeting of October 18, 2004
Page 2
80 -acre parkland were reviewed, along with concept plans for the location of the tanks in the BEIP. The
Parks Commission discussed this matter and recommended that the City locate the tanks in the industrial
park rather than the City's park land. Bill Moore, Director of MCES, was present to discuss with
Council the very latest efforts of MCES engineers and engineering consultants, CDM, to find a solution.
Mr. Moore reviewed the sites available and outlined the advantages for locating the tanks in the
industrial park rather than City park land. The MCES would be willing to lease approximately 3 '/2
acres, with the remaining 3 '/2 acres available for an alternate use. Mr. Moore presented two potential
locations with the City's park land; the northeast corner of the park and the southeast corner of the park.
Mr. Moore was concerned with the northeast park site because of potential unknown wetland and soil
problems that could result in a time delay for getting the project started. Developer Len Pratt addressed
Council about the north east site and suggested the following: sell wetland credits; soil tests be
conducted on the site; conduct floodplain analysis; get overview of wetland bank; and MCES make
application for a CUP for both sites. After Council discussion, Council concurred that the north east
corner of the park was their preference, and agreed that Council do whatever it can to expedite the
process.
Haas made motion, Granger seconded, directing the City Engineer to investigate the wetland
implications related to the park land site.
All aye. Motion Carried.
CONSENT AGENDA
Granger made motion, Haas seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Floodplain Permit for Goodview Avenue
Approve Award of FF&E for New Public Works Facility to Metro Furniture Solutions
Approve Joint Meeting w/RCWD on October 22, 2004 at 8:30 am
Approve Scheduling First EDA Meeting on October 26, 2004 at 8:30 am
Approve Council Board of Canvass Meeting on November 3, 2004
Approve Pay Request #6 from Parkos Construction for Work Completed on the PW Facility
Approve Amendment to City Ordinance to Allow Bi -Weekly Single Sort Recycling
Approve Charitable Gambling License for St. John's Church (Bingo License)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for October 18, 2004 as presented.
APPROVE FLOODPLAIN PERMIT FOR GOODVIEW AVENUE
At its October 4, 2004 meeting, Council approved the construction plans and Wetland permit application
of the Goodview Avenue Improvement Project. Adoption of the Consent Agenda approved the
City Council meeting of October 18, 2004
Page 3
remaining floodplain and related water resource management permits for the Goodview Avenue
Improvement Project.
APPROVE AWARD OF FF&E FOR NEW PW FACILITY TO METRO FURNITURE
SOLUTIONS
At its October 4, 2004 meeting, Council received an update from PW Director Chris Petree, who made
site visits to four different office furniture companies, along with Council members Mike Granger and
Frank Puleo. Council voted unanimously to direct staff to proceed with negotiations with Metro
Furniture Solutions, in an amount not to exceed $30,000. On October 11, 2004, Chris and City
Administrator Mike Ericson met with a representative from Metro Furniture Solutions to finalize the
selection of FF&E. Adoption of the Consent Agenda awarded the FF&E bid to Metro Furniture
Solutions, in the amount of $29,949.96.
APPROVE JOINT MEETING WITH THE RCWD ON OCTOBER 22, 2004 AT 8:30 AM
At its special joint meeting at noon on Friday, October 8, 2004, Council discussed with the RCWD
Board of Managers the JD2 culvert replacement project. Council agreed to meet again with RCWD
officials to further discuss the proposed solution for the project. A meeting date of October 22, 2004 at
8:30 am was selected. Adoption of the Consent Agenda approved the scheduling of a second joint
meeting with the RCWD on Friday, October 22, 2004 at 8:30 am at the Hugo City Hall.
APPROVE SCHEDULING FIRST EDA MEETING ON OCTOBER 26.2004 AT 8:30 AM
At its October 4, 2004 meeting, Council selected Tuesday, October 26, 2004 as the first meeting of the
City's newly reformed Economic Development Authority. Council left it up to staff for the selection of
the time and directed staff to solicit from the new commissioners the best available time. After research
by City staff, a meeting time of 8:30 am was the best time available for commissioners. Adoption of the
Consent Agenda approved the scheduling of the first EDA meeting for Tuesday, October 26, 2004 at
8:30 am, in the Council Chambers.
APPROVE COUNCIL BOARD OF CANVASS MEETING ON NOVEMBER 3.2004
After the general election on November 2, 2004, Council must meet as the Canvass Board to canvass the
votes. Adoption of the Consent Agenda approved Wednesday, November 3, 2004, at 8:30 am to
officially canvass and approve the votes for the general election held on November 2, 2004.
APPROVE PAY REQUEST #6 FROM PARKOS CONSTRUCTION FOR WORK
COMPLETED ON THE NEW PUBLIC WORKS FACILITY
Parkos Construction submitted Pay Request #6 for work completed to date on the new public works
facility. City architect Bob Russek from ESG Architects and PW Director Chris Petree reviewed the
request and found it to be consistent with work completed to date on the project. Adoption of the
Consent Agenda approved Pay Request #6 from Parkos Construction in the amount of $257,130.30.
City Council meeting of October 18, 2004
Page 4
APPROVE AMENDMENT TO CITY ORDINANCE TO ALLOW BI -WEEKLY SINGLE SORT
RECYCLING
At its October 4, 2004 meeting, Council listened to a presentation from Gary Boyum, marketing
manager for Waste Management. Gary discussed with Council the new single -sort method of recycling
introduced by Waste Management more than one year ago, whereby residents use a green 90 -gallon
container in which they place all of their recyclables. Council agreed to amend the City ordinance to
allow bi-weekly single -sort recycling, where the current ordinance prescribes weekly recycling.
Adoption of the Consent Agenda adopted Ordinance 2004-394, which approves bi-weekly single -sort
recycling.
APPROVE CHARITABLE GAMBLING LICENSE FOR ST. JOHN'S CHURH BINGO
LICENSE)
St. John the Baptist Church made application to the City for approval of a charitable gambling license
for them to hold their Thanksgiving turkey bingo on November 20, 2004. City staff reviewed the
application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the
charitable gambling license for St. John the Baptist Church to hold a turkey bingo on November 20,
2004.
PROPOSAL FROM HBA FOR REPAIRS TO OLD CITY HALL (KATIE RIOPEL)
HBA president Katie Riopel requested an opportunity to discuss with Council her proposal for repairs to
the old City Hall, which she would like to convert into a youth activity facility, as well as for additional
use by the Hugo Lions. As Council is aware, the old City Hall has many building deficiencies that have
been outlined in a memo prepared by PW Director Chris Petree. Katie acknowledged that repairing the
old City Hall would not be feasible and questioned whether the old Stock Lumber site would have an
area that they could be used for the youth activities.
Miron made motion, Haas seconded, directing PW Director Chris Petree to work with Stock Lumber
property owners to determine if they had an interim site for youth activities.
All aye. Motion Carried.
Council member Frank Puleo suggested that the Parks Commission consider the old City Hall site as a
potential site for City youth activities and use by Hugo Lions.
ASSESMENT HEARING CONTINUATION FOR PELOOUIN INDUSTRIAL PARK P.I.
PROJECT
At its specially called meeting at 9:00 am on October 8, 2004, Council accepted testimony and
information from two attorneys representing four property owners in the Peloquin Industrial Park. After
accepting the information, Council agreed to continue the assessment hearing to the Council's next
regular meeting on Monday, October 18, 2004. Because City appraiser Jerry McKinzie could not change
his figures based on information provided to him, City Attorney Dave Snyder recommended Council
adopt the resolution allocating the assessments to benefited properties. Mayor Miron reopened the
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Page 5
assessment hearing. Property owner Paul Glamos questioned whether his written objection was still
adequate, with an affirmative reply. Mayor Miron then closed the hearing for Council discussion.
Miron made motion, Haas seconded, to adopt RESOLUTION 2004-77 ADOPTING ASSESSMENTS
FOR THE PELOQUIN AND HIGHWAY 61 PUBLIC IMPROVEMENT PROJECT.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
APPROVE COOPERATIVE AGREEMENT TO MNDOT FOR TRAFFIC SIGNAL AT 130
STREET & TH61
At its October 4, 2004 meeting, Council scheduled a neighborhood meeting for October 25, 2004 with
residents living near the intersection of 130' Street and TH61, at which a request for a traffic signal will
be discussed. In order to meet the submittal deadline to MnDOT for a Cooperative Agreement funding,
City Engineer Jay Kennedy recommended Council authorize staff to submit the attached Cooperative
Agreement application, which MnDOT will review for warrants. Council member Granger stated that
the problem time is from 6:30 am to 8:00 am.
Granger made motion, Petryk seconded, to adopt RESOLUTION 2004-78 REQUESTING FUNDING
FROM MNDOT THROUGH THE MUNICIPAL AGREEMENT PROGRAM (13e STREET).
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
Staff was directed to place signalization of 147" Street/TH61 on the Council's goals and priorities for
2005.
PROPOSED RAILROAD SPUR INTO BALD EAGLE INDUSTRIAL PARK
At its October 4, 2004 meeting, Council received an update from City staff regarding the proposed
railroad spur into the BEIP. Staff noted that a redesign of the spur was suggested at a meeting with City
staff and John Schwieters in an effort to provide a more cost effective and simpler design. Mr.
Schwieters's engineer completed a site survey with topographical information, which has been
incorporated into a revised railroad spur design. City staff will present to Council a definite cost at its
meeting of November 1, 2004. No formal Council action was taken.
JOINT MEETING W/COUNCIL AND PLANNING COMMISSION REGARDING RURAL &
OPEN SPACE COMMITTEE RECOMMENDATION
At a specially called meeting on Monday, October 11, 2004, Council met jointly with the Planning
Commission members of the Rural & Open Space Committee to discuss the final report from the
committee. CD Director Bryan Bear presented a Power Point presentation of the work that culminates
two years of meeting with committee members and various land use officials. After discussion, Council
agreed to place this issue on its regular meeting agenda on October 18'" in order to schedule a public
informational meeting for residents living in rural Hugo.
City Council meeting of October 18, 2004
Page 6
Miron made motion, Puleo seconded, to schedule a town hall style meeting for rural residents in order to
present the final report of the Rural and Open Space Committee on Thursday, November 18, 2004 at
7:30 pm.
All aye. Motion Carried.
SCHEDULE COUNCIL WORKSHOP FOR CSAH 8/14 FEASIBILITY STUDY
At its August 16, 2004 meeting, Council directed City Engineer Jay Kennedy to prepare a feasibility
study for the construction of municipal services for the CSAH 8/14 realignment project. Jay completed
his work and would like to present the information at a workshop.
Miron made motion, Haas seconded, to schedule a Council workshop for Wednesday, November 3,
2004 at 8:45 am, to discuss the feasibility study for the construction of municipal services for the CSAH
8/14 realignment project.
All aye. Motion Carried.
REQUEST TO SUBMIT APPLICATION FOR METRO GREENWAY WILDLIFE GRANT
City staff received a grant application from the MnDNR for projects that would be useful and viable in
the City for preservation of wildlife corridors and greenways.
Miron made motion, Haas seconded, directing staff to place this matter on the Parks Commission agenda
for November 10, 2004.
All aye. Motion Carried.
REQUEST FOR NO PARKING SIGNS ON 130TH STREET NEAR LONG LAKE
Washington County transportation engineer officials requested approval from Council for the installation
of no parking signs on the county road immediately north and adjacent to Long Lake. Although the sign
request was made to Washington County directly, they would like formal Council authorization and
approval for installation of the no parking signs.
Miron made motion, Haas seconded, directing staff to prepare a resolution that would approve and
authorize the Washington County Highway Department to install no parking signs on 130'' Street near
Long Lake.
All aye. Motion Carried.
DISCUSSION OF LOT HOLD AGREEMENT FOR LOT 1. BLOCK 1. BEIP 5TH ADDITION
The Lot Hold Agreement with Jim Faulkner for the construction of an office building on Lot 1, Block 1
in the BEIP 5'h Addition has expired. Several months ago, Mr. Faulkner presented to Council the option
of constructing a 34,000 sq ft building with a potential major tenant. Jim has met several times with the
City Council meeting of October 18, 2004
Page 7
tenant, but may need until the spring of 2005 to finalize the contract. Mr. Faulkner seeks an extension of
the Lot Hold Agreement from Council. Jim Kellison made a presentation to Council for his
development project. Because of previous business dealings with Mr. Faulkner, Council member Frank
Puleo stated that he would refrain from discussion and voting on this matter. After Council listened to
presentations from the two individuals:
Granger made motion, Petryk seconded, to extend the Lot Hold Agreement with Jim Faulkner for Lot 1,
Block 1, BEIP 5h Addition, until April 1, 2005.
Granger made motion, Miron seconded, to amend the previous motion to extend the Lot Hold
Agreement until February 15, 2005.
VOTE ON AMENDMENT: Granger, Haas, Petryk, Miron
ABSTAINED: Frank Puleo
Motion Carried.
VOTE ON ORIGINAL MOTION: Granger, Haas, Petryk, Miron
ABSTAINED: Frank Puleo
Motion Carried.
ADJOURNMENT
Haas made motion, Petryk seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary ireager
City Cl