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HomeMy WebLinkAbout2004.11.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 1. 2004 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petry*, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder, City Engineer Jay Kennedy; City Planner Kendra Lindahl; PW Director Chris Petree; and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 18, 2004 Haas made motion, Granger seconded, to approve the minutes for the October 18, 2004 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add J.1— Discussion of Traffic Signal at 147m Street and TH61 Add K.1— Discussion of Oneka Park Add K.2 — Citizen Request Add L.2 — Notice of RCWD Public Hearing on November 10, 2004 Miron made motion, Haas seconded, to approve the agenda for November 1, 2004 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approve Award of Bid for Redevelopment of Well #3 Approve Encroachment Agreement for Deck at 5855 12e Street North (Southwest Builders) Approve Probationary Period for CD Director and Appoint Bryan Bear as Regular Employee Approve Reduction in Letter of Credit for Beaver Ponds South Approve Appointment of New Hugo Firefighters Approve PUD for Oneka Elementary School and Community Gymnasium All aye. Motion Carried. APPROVE AWARD OF BID FOR REDEVELOPMENT OF WELL #3 At its October 4, 2004 meeting, Council authorized E.H. Renner & Sons to conduct an investigation into the sand problem in well #3. Upon completion of the televising of the well, staff, engineers, and the contractor agreed with an approach to remove the sand from the well. The City received quotes from three municipal well contractors to complete the work. Adoption of the Consent Agenda awarded the work to the low bidder, E.H. Renner & Sons in the amount of $23,300, with funding from the City's water construction fund. City Council meeting of November 1, 2004 Page 2 APPROVE ENCROACHMENT AGREEMENT FOR DECK AT (SOUTHWEST BLDRS.) Larry Alm, Southwest Builders, Inc has requested an encroachment agreement to locate a deck within a drainage and utility easement at 5855 128d' Street North (Wilderness View). Adoption of the Consent Agenda approved the encroachment agreement for Larry Alm, Southwest Builders, Inc. APPROVE PROBATIONARY PERIOD FOR CD DIRECTOR AND APPOINT BRYAN BEAR AS REGULAR EMPLOYEE Bryan Bear was hired on May 3, 2004 as the City's new Community Development Director. Over the past six months, Bryan has worked in a conscientious and diligent manner in his role as the City's new CD Director. Bryan is a hard worker and a quick study, who is fitting in well in the City Hall team. He has quickly earned the respect of the developers, who had an established working relationship with the former CD Director. Bryan's positive leadership skills and thorough planning abilities are evident in the numerous development meetings that he attends. Bryan's new leadership has allowed the CD Department to improve its effectiveness and efficiency. Adoption of the Consent Agenda approved the probationary period for the CD Director and appointed Bryan Bear as a regular employee. APPROVE REDUCTION IN LETTER OF CREDIT FOR BEAVER PONDS SOUTH Beaver Ponds Investments requested the City reduce its letter of credit for the newly constructed public improvements in the Beaver Ponds South residential development. The City would continue a letter of credit in an amount equal to 25% of the original letter of credit. Adoption of the Consent Agenda approved reduction in the letter of credit being held for Beaver Ponds public improvements, in the amount of $200,271.94. APPROVE APPOINTMENT OF NEW FIREFIGHTERS Included in its 2004 City budget, Council budgeted for the hiring of four additional firefighters. The Hugo Fire Department Hiring Committee completed its final round of interviews and agility tests for the current openings on the department. The committee is pleased to recommend the appointment of four applicants to be hired by the City. Adoption of the Consent Agenda approved the appointments of Jason Dahms, Andy Churchill, Donald Sames, and Nick Johnson, to the Hugo Fire Department, subject to the standard preemployment physicals and probationary period. APPROVE PUD FOR ONEKA ELEMENTARY SCHOOL & COMMUNITY GYMNASIUM The White Bear Lake School District requested approval of a PUD to allow for the construction of an Elementary School and Community Gymnasium. The site plan also involves the construction of ballfields and playground equipment. Staff raised concerns related to the traffic flow at the entrance to the site from Heritage Parkway and will continue to work with the school district to resolve any remaining issues. The Planning Commission considered this application on October 28, 2004, subsequent to the writing of these comments and unanimously recommended approval. Adoption of the Consent Agenda adopted Resolution 2004-79 approving the PUD for the Oneka Elementary School and community gymnasium. City Council meeting of November 1, 2004 Page 3 APPROVAL OF CLAIMS Because Council member Frank Puleo stated that he did not have adequate time to review the claims roster, he requested that this item be removed from the Consent Agenda. Miron made motion, Granger seconded, to approve the claims roster for November 1, 2004 as presented. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. APPROVE LANDSCAPE ORDINANCE AMENDMENT The Planning Commission expressed a desire to update the landscape requirements in the City Land Use Regulations. Earlier this year, City Planner Kendra Lindahl met with Councilmember Puleo and Commissioner Malaski to identify key issues and make recommendations on ordinance amendments. The ordinance amendments were presented to the Planning Commission at a public hearing on October 14, 2003 with no speakers at the hearing. The Commission recommended approval of the amendments with some minor revisions by a vote of 6 to 0. Council member Puleo removed this item from the Consent Agenda to allow additional time to discuss the proposed changes with City staff. Miron made motion, Granger seconded, to table this item until November 15, 2004. All aye. Motion Carried. APPROVE FINAL PLAT FOR WATERS EDGE NORTH, IST PLAT The City Council approved a final plat for Waters Edge North at the City Council meeting on August 16, 2004. Since that time, the developer has proposed dividing one of the outlots into two outlots. By dividing the outlot, the developer will gain the ability to sell one of the out lots to another developer. The area shown as "Outlot G" is in the northwest corner of the property is intended to develop as 13 lots as shown on the preliminary plat. The staff included a condition requiring Oneka Parkway to be constructed to the north property line with the next phase of development. Council member Granger removed this item from the Consent Agenda to get clarification from City staff. Granger made motion, Puleo seconded, to adopt RESOLUTION 2004-80 APPROVING THE FINAL PLAT OF WATER'S EDGE NORTH, 1s'r PLAT. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. CSAH 8 CULVERT & DRAINAGE MEETING WITH NEIGHBORS At its October 4, 2004 meeting, Council directed City staff to meet with neighbors in the Everton/Elmcrest area to discuss the CSAH 8 culvert and drainage issues. City staff met with neighbors City Council meeting of November 1, 2004 Page 4 in the area on October 19, 2004 to explain how the drainage of the county road project and surrounding developments will work. CD Director Bryan Bear provided additional information at the Council meeting. No formal City Council action was taken. RECOMMENDATION FROM 10/22/04 JOINT MEETING WITH THE RCWD At its October 22, 2004 joint meeting with the RCWD, Council agreed to direct staff to draft an agreement to allow the two parties to proceed with final construction and repair of the culverts at 157h Street and 165h Street. The proposed agreement would allow the City to work with Emmons and Olivier Resources and its contractor to provide a turnkey repair project. City staff prepared a draft agreement with full consideration to the issues raised at the meeting, which are addressed in the agreement. City staff recommended Council approve the proposed Settlement Agreement with the RCWD and to obtain formal approval from the RCWD Board of Managers. City Attorney Dave Snyder recommended that the matter be tabled to allow more time to discuss the proposed agreement with the RCWD. Puleo made motion, Granger seconded, to table this matter until the Council meeting of 11/15/04. All aye. Motion Carried. APPROVE RAILROAD SPUR INTO THE BALD EAGLE INDUSTRIAL PARK At its October 18, 2004 meeting, Council listened to a presentation from City staff regarding its work on the redesign of the railroad spur into the Bald Eagle Industrial Park. Since that time, railroad engineer, Dave McKenzie from SEH Engineers, completed the cost estimates for the redesign of the railroad spur. City Administrator Mike Ericson recommended this matter be tabled to allow additional time for fiuther negotiations, including another meeting to include Mayor Fan Miron and Councilmember Mike Granger. Miron made motion, Petryk seconded, to table this matter until the Council meeting of 11/15/04. All aye. Motion Carried. UPDATE ON MCES STORAGE TANKS At its October 18, 2004 meeting, Council listened to a presentation from MCES General Manager Bill Moore, and engineers, regarding their efforts in selecting a location for installation of the new MCES storage tanks in Hugo. Council provided direction to MCES officials, who have since that time, continued to work with City officials in order to determine a location satisfactory to both parties. City Administrator Mike Ericson stated that he had received a phone call from Bill Moore on Monday morning, and he said he had some good news. Bill Moeller and Adam Gordon from MCES were present and addressed the Council stating that after evaluating the effectiveness of the Forest Lake program to eliminate private sump pump use of the sanitary sewer interceptor, that there was a substantial decrease in flows. This information changes the MCES's opinion for the need of storage tanks, and in the professional opinion of Mr. Moeller, almost eliminates the possibility of another sewer spill in Bald Eagle Lake. The MCES will proceed with placement of a peaking pump station to be located in White Bear Township. City Council meeting of November 1, 2004 Page 5 Miron made motion, Petryk seconded, directing City staff to work with MCES officials to review development data to confirm sewer capacity, and send a letter to the City of Forest Lake thanking them for their efforts in remedying illegal inflow infiltration. All aye. Motion Carried. Miron made motion, Haas seconded, directing City staff to send a letter to the Metropolitan Council indicating support for MCES's efforts to review the storage tank issue and thank them for their cooperation. All aye. Motion Carried. UPDATE ON NEIGHBORHOOD MEETING OF 10/25/04 RE TRAFFIC SIGNAL AT 130M STREET & TH61 On Monday, October 25, 2004, Council held a public informational meeting at the Hugo Fire Hall, with residents living near the intersection of 130td Street and TH61. More than 80 residents listened to a presentation from City Engineer Jay Kennedy and Chuck Rickert from WSB Engineers, who explained the proposed improvements to the intersection, which would include the installation of a traffic signal. They explained that a Cooperative Agreement Application had been forwarded to MnDOT for joint funding of the improvements. Rick Amebeck from MnDOT shared with attendees the MnDOT requirement that the intersection must meet five of eight deficiency warrants, and currently, the intersection only meets three. Mayor Miron facilitated the rest of the meeting and answered a multitude of questions from residents. There were three issues expressed that could be addressed prior to the official response from MnDOT on the Cooperative Agreement Application: residents 1) requested better lighting at the intersection; 2) requested that the speed limit be reviewed and suigested a reduction in the speed limit; and 3) requested proper signage for right turn only on TH61 at 130 Street be enforced by Minnesota State Patrol, with necessary signage and no use as a by-pass vehicles are turning left at 13& Street heading north. Miron made motion, Granger seconded, directing staff to send a letter to Rick Amebeck from MnDOT requesting them to review the three issues for relevance and action. All aye. Motion Carried. SCHEDULE COUNCIL WORKSHOP OF PROPOSED 2005 CITY BUDGET & 2005-2010 STORM WATER CIP At its September 6, 2004 meeting, Council adopted a proposed 2005 City budget and set the City's proposed tax levy for 2005. The proposed tax levy included a frozen, no increase, and urban tax rate for 2005. Granger made motion, Petryk seconded, to schedule a Council workshop for Friday, November 19, 2004, at 8:30 am, to review the proposed 2005 City budget and the 2005-2010 storm water capital improvements program. All aye. Motion Carried. City Council meeting of November 1, 2004 Page 6 VARIANCE FOR GARAGE SIZE AT 5995138' STREET NORTH (HANKEE) Diane & Mike Hankee of 5995 138h Street requested a variance to locate a garage addition eight feet from the side property line where a ten -foot setback is required by ordinance. There is currently an attached 440 square foot garage on the property. The applicant would like to construct a 13' x 22' addition that would encroach two feet into the required 10 foot side yard setback. The Board of Zoning Adjustments considered this application at their meeting on October 14 and it was forwarded to Council without a recommendation. City staff recommended denial of the request based on criteria outlined in the draft Findings of Fact. Mike Hankee addressed Council explaining his reasons and need for the proposed addition. Puleo made motion, Haas seconded, to adopt RESOLUTION 2004-81 APPROVING FINDINGS OF FACT DENYING A VARIANCE FOR A SIDE YARD SETBACK FOR A GARAGE ADDITION AT 5995 138TH STREET with addition of Condition #5: The request will change the character of the neighborhood. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. REQUEST FOR NEIGHBORHOOD MEETING ON EMERGENCY MANAGEMENT PLAN City staff received a letter from a resident living in the Woods of Bald Eagle Townhome Association, who is very interested in having a neighborhood meeting to share with residents the City's emergency management plan, which was adopted in 2003 by the Hugo City Council. Mayor Fran Miron, Fire Chief Jim Compton, and City Administrator Mike Ericson discussed this issue and presented it to Council for inclusion as a 2005 City goal and/or scheduling of a town -style meeting at which the City's emergency management plan would be presented. Granger made motion, Puleo seconded, directing staff to work with the Fire Chief and schedule a neighborhood meeting for sometime in January/February 2005 in the City's new Rice Park Community Room located in the new public works facility. All aye. Motion Carried. TRAFFIC SIGNAL AT 147TH STREET AND TH61 Duane Bengston addressed Council stating the need for a traffic signal at said intersection. He stated if a traffic signal could not be installed soon, then could 4 -way stop signs be installed. Mayor Fran Miron and City Engineer Jay Kennedy stated that the City was well aware of the traffic hazard at that intersection and explained the delay was due to the downtown redevelopment plan and traffic study. Jay also informed Mr. Bengston that MnDOT would probably say no to a 4 -way stop sign request on the main thoroughfare. Puleo made motion, Petryk seconded, directing City staff to contact MnDOT regarding installation of 4 - way stop signs at 147h Street and TH61 and provide Mr. Duane Bengston with a copy of MnDOT's response. All aye. Motion Carried. City Council meeting of November 1, 2004 Page 7 DISCUSSION OF ONEKA LAKE PARK Council member Puleo had been contacted by a Hugo resident regarding a possible drainage problem at the newly constructed Oneka Lake Park. PW Director Chris Petree stated that he would monitor the situation. CITIZEN REQUEST Council member Haas stated that he had been contact by John Peloquin regarding whether his purchased easements should include interest. Miron made motion, Haas seconded, directing staff to provide Council with the list of easements, including proposed interest payments to the date of completion of the Peloquin Industrial Park Project. This issue will be placed on the November 15, 2004 Council agenda. All aye. Motion Carried. UPDATE ON OCTOBER 26.2004 EDA MEETING On Tuesday, October 26, 2004, the newly -created Hugo Economic Development Authority held its first meeting. Commission members shared their appreciation for being selected by Council, as well as their excitement to be a part of the City's newest commission, which will be working very closely on economic development activities in the City. City staff provided a brief update and recap on the meeting, as well as suggested direction from the EDA regarding its interest in support of Washington County's CDBG grant program, which was explained at the Council's workshop on Monday, October 25, 2004 at the Hugo Fire Hall. The EDA voted to meet the 3`d Monday of each month at 8:30 am. No formal Council action was taken. RCWD NOVEMBER 10, 2004 PUBLIC HEARING Haas made motion, Granger seconded, to schedule a special Council meeting for November 10, 2004, 7:00 pm, at the Shoreview City Council Chambers, to allow the Hugo City Council to attend a public hearing on the proposed engineering plans for the rehabilitation of Hardwood Creek/JD2. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:00 pm. All aye. Motion Carried. .z e ` 1c Mary Creager City erk