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HomeMy WebLinkAbout2004.11.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 15, 2004 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; Water Resource Engineers Pete Willenbring and Phil Belfiori; City Planner Kendra Lindahl; PW Director Chris Petree; Finance Director Ron Otkin; and City Clerk Mary Ann Creager ABSENT: Mike Granger CITY COUNCIL MEETING OF OCTOBER 11, 2004 Haas made motion, Petryk seconded, to approve the minutes for the October 11, 2004 joint meeting with the Planning Commission regarding rural and open space, as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF OCTOBER 22, 2004 Haas made motion, Puleo seconded, to approve the minutes for the October 22, 2004 joint meeting with the RCWD regarding the JD2 culvert replacement project, as presented. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Petryk Motion Carried. CITY COUNCIL MEETING OF OCTOBER 25, 2004 Petryk made motion, Haas seconded, to approve the minutes for October 25, 2004 neighborhood meeting regarding the 13& StreetffH61 traffic signal; BLS ambulance service; and Washington County's CDBG program, as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF NOVEMBER 1, 2004 Haas made motion, Puleo seconded, approve the minutes for the November 1, 2004 meeting, as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF NOVEMBER 3, 2004 Haas made motion, Petryk seconded, to approve the minutes for the November 3, 2004 Board of Canvass and the CSAH 8 feasibility study, as presented. All aye. Motion Carried. City Council meeting of November 15, 2004 Page 2 APPROVAL OF AGENDA Add K.1— Discussion of City of Grant Campaign Flier Miron made motion, Haas seconded, to approve the agenda for November 15, 2004, as amended. All aye. Motion Carried. RECOGNITION OF OUTGOING MEMBERS FROM HISTORICAL COMMISSION In the summer of 2002, a small group of Hugo residents met to discuss the history of the City of Hugo. This group continued to meet, and after a series of discussions, Council agreed to create the Historical Commission and appointed seven citizens in December 2002. Came Meyers and Paulette Carlson were two of the seven original members appointed to serve on the Commission. Over the past two years, Paulette and Came have worked on the Commission to preserve the history of Hugo through a series of meetings, photographs, verbal histories, and displays. Carrie served as the Chair in 2003, replacing original Chair, Kitty Cheesebrow. Mayor Fran Miron and the City Council publicly recognized Carrie Meyers and Paulette Carlson for their two years of dedicated service on the Historical Commission and publicly thanked them for their efforts and hard work to preserve the history in Hugo. Mayor Miron presented Certificates of Appreciation to Carrie and Paulette thanking them for their volunteerism. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve 2004-2005 Trail Application from Hugo Snowmobile Club Approve Variance for Accessory Building at 5431 120" Street (Harlee & Fern Anderson) Approve Establishment of CSAH 8 CIP Fund Approve Hiring of Chuck Preisler as the City's New Building Inspector Approve Award of Bid to Semple Excavating to Demolish former Rice House at 9497 140d' St. Approve Medical Direction Agreement with Regions Hospital for HFD Approve Appointment of Barbara Marohnic as New Member of Historical Commission Approve Award of Bid to Demolish Wellhouse #1 and Seal Watennain Approve Pay Request #7 from Parkos Construction for Work Completed on the PW Facility All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for November 15, 2004 as presented. APPROVE 2004-2005 TRAIL APPLICATION FROM HUGO SNOWMOBILE CLUB Each year, the Hugo Snowmobile Club submits its trail application to the City for the purpose of providing public recreational snowmobile trails during the winter. The application is for the four public City Council meeting of November 15, 2004 Page 3 trails outside of the popular Hardwood Creek trail. City staff has reviewed the application, along with the liability insurance coverage, which names the City as an additional insured. Adoption of the Consent Agenda approved the 2004-2005 trail application from the Hugo Snowmobile Club. APPROVE VARIANCE FOR ACCESSORY BUILDING AT 12203 FIONA AVE (ANDERSON) Harlee and Fern Anderson, 12203 Fiona Avenue North, requested several variances to permit the construction of a 2,304 square foot accessory building on their property located adjacent to the Oneka Lake Golf Course. The property consists of five acres in the R-3 Zoning District, where the maximum amount of accessory storage allowed is one 870 -square foot building. The parcel currently contains an 864 square foot garage and another accessory building to be removed. Variances are needed to exceed the maximum number and size for accessory buildings, to locate the building closer to the road than the principal structure, and to finish the building with materials different than that of the home. Adoption of the Consent Agenda approved the variances for Harlee and Fern Anderson. APPROVE ESTABLISHMENT OF CSAH 8 CIP FUND As its special meeting of November 3, 2004, Council discussed the CSAH 8 feasibility study with City staff. After a presentation from City Engineer Jay Kennedy, Council agreed to accept staffs recommendation to create a CSAH 8 capital improvement program (CIP) fund, in order to have a designated account from which to pay project costs. Adoption of the Consent Agenda approved the establishment of the CSAH 8 CIP fund, as per the recommendation from Finance Director Ron Otkin. APPROVE OF HIRING CHUCK PREISLER AS THE CITY'S NEW BUILDING INSP. On September 7, 2004, Council authorized staff to advertise for the position of building inspector. Staff received a total of 31 applications for the position, of which 13 were interviewed for the first time by the interview team of CD Director Bryan Bear, Building Official John Benson, Contract Inspector Vern Bartlette, and City Administrator Mike Ericson. Six individuals were invited back for a second round interview, after which staff completed its reference and background checks. Adoption of the Consent Agenda appointed Chuck Preisler as the City's new building inspector at pay grade 5, step 1, and subject to the standard preemployment physical and six-month probationary period. APPROVE AWARD OF BID TO SEMPLE EXCAVATING TO DEMOLISH FORMER RICE HOUSE AT 9497 146TH STREET In spring 2004, Council purchased the former Don and Pauline Rice house on Lake Plaisted, with the assistance of a FEMA grant, and contributions from Washington County and the Browns Creek Watershed District. After discussions with the Parks Commission, the City Council at its September 7, 2004 meeting, directed City staff to proceed with the demolition of the house and capping of the well on the property. Staff received a total of three bids for the demolition and capping the well. Adoption of the Consent Agenda approved the award of bid to demolish the former Rice house at 9497 140' Street to Semple Excavating, in the low bid amount of $17,699. City Council meeting of November 15, 2004 Page 4 APPROVE MEDICAL DIRECTION AGREEMENT W/REGIONS HOSPITAL FOR HFD The Hugo Fire Department currently has a contract with Regions Hospital for medical direction, which is a state statute requirement. Fire Chief Jim Compton and his officers have met with Regions Hospital in order to finalize a five-year contract, which would provide medical direction coverage from 2005- 2010. City Attorney Dave Snyder has reviewed the agreement and found it to be satisfactory, with some minor changes. Adoption of the Consent Agenda approved the Medical Direction Agreement with Regions Hospital for medical direction oversight of the HFD for 2005-2010. APPROVE APPOINTMENT OF BARBARA MAROHNIC AS NEW MEMBER OF THE HISTORICAL COMMISSION Upon the resignation of Historical Commission members Carrie Meyers and Paulette Carlson, City staff has received an application from a resident for appointment to the Commission. Adoption of the Consent Agenda appointed Barbara Marohnic as the newest member of the Hugo Historical Commission. APPROVE AWARD OF BID TO DEMOLISH WELLHOUSE #1 AND SEAL WATERMAIN Staff received four bids for the demolition of wellhouse #1 and the sealing/plugging of the watermain that extends to the wellhouse and water tower and opened them on Wednesday, November 10, 2004 at 3 p.m. The low bidder was Peak Industrial Services at $7,155. Adoption of the Consent Agenda awarded the bid to demolish wellhouse #1 and seal/plug the watenmain to Peak Industrial Services at $7,155. APPROVE PAY REQUEST #7 FROM PARKOS CONSTRUCTION FOR WORK COMPLETED ON THE NEW PUBLIC WORKS FACILITY The City has received pay request #7 from Parkos Construction for work completed to date on the public works facility. City architect Bob Russek from ESG Architects and PW Director Chris Petree have reviewed the pay request and found it to be satisfactory. Adoption of the Consent Agenda approved pay request #7 from Parkos Construction, in the amount of $362,136.01. APPROVE PAY REQUEST FROM HULEGARRD CONSTRUCTION FOR WORK COMPLETED ON THE ONEKA LAKE OUTLET PROJECT The City has received pay request #1 from Hulegarrd Construction for work completed to date on the Oneka Lake Outlet Project. Project Manager Pete Willenbring from WSB Engineers reviewed the pay request and found it to be satisfactory. Council member Puleo requested this item be removed from the Consent Agenda for discussion because of previous flooding problems. Water Resource Engineer Pete Willenbring explained the grading and that more work would be done after cover had been established. Puleo made motion, Petryk seconded, to approve payment to Hulegarrd Construction, in the amount of $44,900, for work completed on the Oneka Lake Outlet Project. All aye. Motion Carried. City Council meeting of November 15, 2004 Page 5 APPROVE FINAL DRAFT OF RICE LAKE PARK FEASIBILITY STUDY Scott Ward of Stevens Engineers prepared the final draft of the Rice Lake Park feasibility study, including the changes as recommended by the Park Commission and City Council. The Park Commission approved the final draft of the Rice Lake Park feasibility study at their November 10, 2004 meeting. Because Council member Granger was absent from the meeting: Puled made motion, Haas seconded, to table this matter until the meeting of December 6, 2004. All aye. Motion Carried. APPROVE LANDSCAPE ORDINANCE AMENDMENT The Planning Commission expressed a desire to update the landscape requirements in the City Land Use Regulations. Earlier this year, City Planner Kendra Lindahl met with Councilmember Puleo and Commissioner Malaski to identify key issues and make recommendations on ordinance amendments. The ordinance amendments were presented to the Planning Commission at a public hearing on October 14, 2003 with no speakers at the hearing. Council member Haas removed this item from the Consent Agenda to solicit input from Council member Puleo. Puleo requested removal of silver maples from the ordinance and insert Norway maples. Haas made motion, Petryk seconded, to adopt ORDINANCE 2004 -AMENDING THE TEXT OF SECTION 1175-140.1 (LANDSCAPING) OF THE HUGO ZONING ORDINANCE. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. APPROVE RAILROAD SPUR INTO THE BALD EAGLE INDUSTRIAL PARK At its October 18, 2004 meeting, Council listened to a presentation from City staff regarding its work on the redesign of the railroad spur into the Bald Eagle Industrial Park. Since that time, railroad engineer, Dave McKenzie from SEH Engineers, completed the cost estimates for the redesign of the railroad spur. CD Director Bryan Bear provided a Power Point presentation that outlined the history of the project, as well as construction specifics. City Attorney Dave Snyder discussed the proposed agreement and its exhibits that will need to be executed in order to complete the project. Dave stated that the agreement was in order to be approved, after a few non -substantive changes were made. Miron made motion, Puleo seconded, to approve the Principal Agreement and accompanying documents for the railroad spur into the Bald Eagle Industrial Park, subject to changes recommended by the City Attorney. All aye. Motion Carried. PROPOSED SETTLEMENT AGREEMENT W/RCWD FOR JD2 CULVERT PROJECT At its October 22, 2004 joint meeting with the RCWD, Council agreed to direct staff to draft an City Council meeting of November 15, 2004 Page 6 agreement to allow the two parties to proceed with final construction and repair of the culverts at 157' Street and 165' Street. The proposed agreement would allow the City to work with Emmons and Olivier Resources and its contractor to provide a turnkey repair project. City staff prepared a draft agreement with full consideration to the issues raised at the meeting, which are addressed in the agreement. City Attorney Dave Snyder reviewed the agreement with Council and stated that the agreement has been forward to the RCWD and the City is awaiting a response. Haas made motion, Puleo seconded, directing staff to discuss with RCWD Administrator Steve Hobbs and its attorney Chuck Holtman, to receive a response regarding the original offer and to discuss a new proposal, which would have the City of Hugo take over the project. All aye. Motion Carried. UPDATE ON RCWD PUBLIC HEARING HELD ON NOVEMBER 10, 2004 At its November 1, 2004 meeting, Council scheduled a public meeting for November 10, 2004 in order to allow Council attendance at the RCWD public hearing to discuss the rehabilitation of the Hardwood Creek/JD2 project. Water Resource Engineer Phil Belfiori and Mayor Fran Miron updated Council on the public hearing. Council discussed at great length the history of the JD2 project, as well as the proposed options, as outlined in the 10/29/04 RCWD Hardwood Creek/JD2 Repair Report. After discussion, Council agreed on the traditional repair as one of four options presented at the public hearing. Haas made motion, Puleo seconded, directing staff to draft a letter to the RCWD and Washington Council stating the City of Hugo's position on the rehabilitation of Hardwood Creek/JD2. All aye. Motion Carried. Miron made motion, Petryk seconded, to adopt RESOLUTION 2004-83 IN SUPPORT FOR STREAM REHABILITATION OF JD2/HARDWOOD CREEK/RICE CREEK WATERSHED DISTRICT. VOTING AYE: Petryk, Puleo, Miron ABSTAINED: Haas Motion Carried. RECOMMENDATION ON FUNDING COMMUNITY GYMNASIUM AT ONEKA ELEMENTARY SCHOOL At its September 20, 2004 meeting, Council formed a subcommittee to discuss the park dedication fund fee, the Park's CIP, and funding the proposed new community gymnasium at the Oneka Elementary School. Committee members Roger Clarke and Steve Lacher from the Parks Commission, as well as Council member Frank Puleo and Dave Schumann from the Planning Commission discussed the list of relevant park projects, including the Rice Lake Park soccer complex and community gymnasium at the Oneka Elementary School. Haas made motion, Puleo seconded, to authorize funding for the City's share of the community City Council meeting of November 15, 2004 Page 7 gymnasium, as per the recommended payment schedule proposed by Finance Director Ron Otkin. All aye. Motion Carried. ACQUISITION OF EASEMENTS FOR PELOOUIN INDUSTRIAL PARK PROJECT At its November 1, 2004 meeting, Council addressed a citizen request raised by Council member Chuck Haas, as to final payment for the acquisition of easements for the Peloquin Industrial Public Improvement Project. Staff was directed to review final payments to five property owners and determine whether or not interest had been included in final payment. Finance Director Ron Otkin prepared a spread sheet that indicates the amount paid by the City for the acquisition of easements, as well as accrued interest. Haas made motion, Puleo seconded, to approve the easement acquisition schedule, including interest that will be paid to the five property owners. All aye. Motion Carried. DISCUSSION OF METRO GREENWAYS GRANT APPLICATION DISCUSSION OF MNDNR OUTDOOR RECREATION GRANT PROGRAM Miron made motion, Haas seconded, to table discussion of these matters until a later date. All aye. Motion Carried. REVIEW SUP FOR BALD EAGLE SPORTSMAN ASSOCIATION As per the Special Use Permit for the Bald Eagle Sportsman Association (BESA), Council must conduct a review in even years of the terms and conditions of the SUP. City staff received two certified letters, a number of emails, and telephone calls from a homeowner in the Dellwood Ridge neighborhood, who desires to have this issue discussed by residents living in and near the BESA 40 -acre parcel. Mayor Fran Miron and CD Director Bryan Bear met on October 21, 2004 with a number of neighbors living adjacent to the site. The neighbors presented a Power Point presentation on their concerns and issues, and spent time discussing its expected income. Those neighbors were invited to the November 15, 2004 Council meeting in order to present their issues and concerns. Council member Frank Puleo stated that he will refrain from discussion and voting on this matter because of his BESA membership. Council listened to a Power Point presentation from Bryan Bear, which outlined certain conditions of the SUP as having not been met, according to adjoining property owners. He also stated that the SUP meets all 25 conditions. BESA president Doug Stebbens stated that the club had some ideas for noise abatement and outlined lead reclamation that has taken place on the property. Neighborhood spokesperson Kevin Rhodes addressed Council voicing concerns with signs and fencing, noise, lead pollution, and lighting. Miron made motion, Petryk seconded, directing staff to work with the BESA on a noise abatement and lead reclamation plan, and direct BESA to repair fencing and replace required signs by August 5, 2005. VOTING AYE: Haas, Petryk, Miron City Council meeting of November 15, 2004 Page 8 ABSTAINED: Puleo Motion Carried. Council made an administrative decision and directed staff to refer the previous BESA lighting approval to the Board of Appeals and ask that they review the matter to determine if the lighting approval expanded the SUP. SCHEDULE MEETING WITH CITY OF WBL RE: BLS AMBULANCE SERVICE At a special meeting held at the Hugo Fire Hall on Monday, October 25, 2004, Council listened to a Power Point presentation from Jim Compton and Jadon 011ila from the Hugo Fire Department regarding basic life support (BLS) ambulance service in Hugo. Council discussed the issue in a workshop setting, and directed staff to place the item on an upcoming agenda in order to discuss it further and to provide direction to staff regarding the scheduling of a meeting with the WBL City Council. Miron made motion, Haas seconded, directing staff to schedule a meeting in 2005. All aye. Motion Carried. CITY OF GRANT CAMPAIGN FLIERS In the recent November election, candidates for the City of Grant council mentioned the City of Hugo in their fliers with erroneous information. Miron made motion, Petryk seconded, directing staff to research and reply to the City of Grant. All aye. Motion Carried. PROPOSED REUSE OF OLD CITY HALL GARAGE At its October 18, 2004 meeting, Council listened to HBA president, Katie Riopel, who presented Council with her strong desire to refirbish the old City Hall in order to provide a location for youth activities. As Council is aware, youth activity nights are supervised by the HBA in the Lions garage, but with the colder weather, those activities have been temporarily halted. Council directed staff to meet with HBA and Lion members in order to explore alternatives. On November 1, 2004, Mike Gallivan from the Hugo Lions Club and Jim Faulkner, local contractor, met with PW Director Chris Petree, Building Official John Benson, and City Administrator Mike Ericson at the old City Hall to discuss alternatives and options. After extensive discussion, and an inspection of the detached former HFD garage, both parties agreed that retrofit of the detached garage would provide the best short-term solution for a location for youth activity nights. Mike Gallivan stated that he would discuss with Katie this option, and Chris Petree, later on, provided an inspection visit for Katie. City staff recommended Council provide the HBA and Lions the opportunity to utilize donated material and labor to retrofit the former HFD detached garage for reuse for the youth activity nights. No formal City Council action was taken. City Council meeting of November 15, 2004 Page 9 ADJOURNMENT Haas made motion, Petryk seconded, to adjourn the meeting at 10:00 pm. All aye. Motion Carried. Mary A�pi reager City Cl'