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HomeMy WebLinkAbout2004.12.20 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 20.2004 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Petryk, Puleo, Miron City Administrator Mike Ericson; CD Director Bryan Bear; City Attorney Dave Snyder; City Engineer Jay Kennedy; Water Resource Engineer Pete Willenbring; PW Director Chris Petree; and City Clerk Mary Ann Creager ABSENT: Chuck Haas MINUTES FOR THE JOINT COUNCIL/PLANNING COMMISSION MEETING OF NOVEMBER 18.2004 Granger made motion, Petryk seconded, to approve the minutes for the joint City Council/Planning Commission meeting of November 18, 2004 as presented. All aye. Motion Carried. MINUTES FOR THE CITY COUNCIL MEETING OF DECEMBER 6.2004 Petryk made motion, Granger seconded, to approve the minutes for the City Council meeting of December 6, 2004 as presented. All aye. Motion Carried. MINUTES FOR THE BUDGET WORKSHOP OF DECEMBER 17.2004 Puleo made motion, Granger seconded, to approve the minutes for the City Council budget workshop of December 17, 2004 as presented. VOTING AYE: Grange, Puleo, Miron ABSTAINED: Petryk Motion Carried. APPROVAL OF AGENDA Add L.1 — Date change for second Council meeting in January 2005. Miron made motion, Granger seconded, to approve the agenda for December 20, 2004 as amended. All aye. Motion Carried. APPROVE 2005 CITY BUDGET AND TAX LEVY (FINANCE DIRECTOR RON OTKIN) At its September 7, 2004 meeting, Council reviewed staff's proposed 2005 City budget and tax levy. After a Power Point presentation by Finance Director Ron Otkin, Council held budget workshops on November 19, 2005 and December 17, 2004 in order to provide staff direction as to a thorough analysis and review of the proposed tax levy for 2005. At its December 6, 2004 meeting, Council held its Truth - in -Taxation public hearing, at which staff made its Power Point presentation and Mayor Fran Miron City Council meeting of December 20, 2004 Page 2 opened the public hearing. No resident spoke, and the only other person who spoke was Julie Williams from the WB Counseling Center. City staff recommended Council adopt the proposed 2005 City budget and adopt the attached resolutions thereby setting the City's 2005 tax levy at $3,225,530. Petryk made motion, Granger seconded, to adopt RESOLUTION 2004-88 APPROVING THE GENERAL FUND BUDGET FOR THE 2005 FISCAL YEAR AT $2,835,931. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. Petryk made motion, Granger seconded, to adopt RESOLUTION 2004-89 APPROVING THE FINAL TAX LEVY PAYABLE IN 2005 AT $3,225,530. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. Miron made motion, Granger seconded, directing staff to schedule a mid -year meeting to discuss a market analysis of City employee salaries. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Resolution Certifying Delinquent Utility Bills Approve Extension of Internship for Administrative Intern Approve Pay Request #1 from North Valley, Inc. for Work Completed on 132nd Street All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for December 20, 2004 as presented. DELINQUENT UTILITY ACCOUNTS Annually, the finance department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills in order that they be placed on the property tax statements for collection. There are a total of 69 residents and property owners who have not paid their outstanding utility bill, which under City policy, must be certified to the property rolls. Adoption of the Consent Agenda approved adoption of Resolution 2004-90 certifying delinquent utility bills for placement on property tax statements from Washington County. City Council meeting of December 20, 2004 Page 3 APPROVE EXTENSION OF INTERNSHIP FOR ADMINISTRATIVE INTERN Included in the Council's 2005 budget is a 12 -month administrative or planning internship program. Currently, administrative intern Tom Denaway has provided an excellent level service to the City, while enrolled at the Metropolitan State Masters of Administrative Degree Program. Tom has completed a number of significant projects for the City in 2004, including hiring of the City's new CD Director, building department technician, and building inspector. Tom was also responsible for recreation of the EDA, as well as an extensive amount of code enforcement activities. At this time, with the recommendation of the CD Director, staff recommended Council approve the 90 -day extension of Tom's internship, where he will work under the direct supervision of the CD Director and focus his activities on regular planning duties. Adoption of the Consent Agenda approved the 90 -day extension of the planning internship for current administrative intern Tom Denaway. V North Valley, Inc. has made application for approval of pay request #1 for the road and bituminous work completed on 132nd Street. WSB Engineer Mark Erichson and Senior Engineering Technician Scott Anderson have reviewed the request and found it to be consistent for work completed to date on the project. Adoption of the Consent Agenda approved payment in the amount of $100,608.63. APPROVE 2005 LICENSE RENEWALS FOR REFUSE HAULERS Each year, the City extends applications to refuse haulers for renewal of their operating licenses. All seven haulers in the City would like to have their licenses extended for 2005. Council member Puleo asked that this item be removed from the Consent Agenda for discussion. The City had received a letter from a resident regarding the City using only one hauler. Staff should respond stating that this Council is not interested in licensing only one hauler. Puleo made motion, Petryk seconded, to approve the 2005 license renewals for the City's refuse haulers: DoAll Service; Gene's Disposal; Ace Solid Waste; Waste Management; Maroney's; SRC, Inc., and BFI. All aye. Motion Carried. APPROVE DEVELOPMENT AGREEMENT AND FINAL PLAT FOR DIAMOND POINT WEST 3RD ADDITION The developer is requesting approval of Diamond Point West 3rd Addition. This is the third and final phase of the Diamond Point West development and includes 7 single family homes. The Goodview Avenue construction plans were approved by the City Council in October and the developer will begin construction of Goodview as soon as weather conditions allow. Staff found that the final plat is consistent with the approved PUD general plan and preliminary plat. Council member Granger requested that this item be removed from the Consent Agenda for discussion. He asked that developer Mike Quigley update Council on the status of road improvement to Goodview Avenue. City Council meeting of December 20, 2004 Page 4 Granger made motion, Petryk seconded, to adopt RESOLUTION 2004-91 APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR DIAMOND POINT WEST 3RD ADDITION. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR WATER'S EDGE NORTH 2 ADDITION Waters Edge SF, LLC requested approval of Waters Edge North Second Addition. This is the second phase of the Waters Edge North development and includes 64 single family homes. The northern portion of Oneka Parkway will be completed as part of this phase. Staff found that the final plat is consistent with the approved PUD general plan and preliminary plat. Mayor Miron requested Council members Granger and Puleo be a part of the discussion of Waters Edge South, which will include construction of Oneka Parkway. Miron made motion, Puleo seconded, to adopt RESOLUTION 2004-92 APPROVING THE FINAL PLAT AND AMENDED DEVELOPMENT AGREEMENT. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. UPDATE ON RCWD MEETING OF DECEMBER 15, 2004 At its December 6, 2004 meeting, Council directed staff to send a letter to the RCWD Board of Managers requesting delay on final action for the approval of the Hardwood Creek/JD2 Rehabilitation Project. Council specifically requested a delay to Friday, January 14, 2005, at 9:00 am, in order to give Council the opportunity to meet in person with the Managers in order to discuss the rehabilitation project and the proposed settlement for the JD2 culvert replacement project. Council members Granger and Puled attended the RCWD meeting on December 15'', as well as staff and the City Attorney, and they reported on the results of the meeting. Puled made motion, Granger seconded, directing staff to schedule a joint Council, RCWD, and DNR meeting to discuss: outline the City's role; continue minor maintenance; downstream water quality; shortcomings of the findings of fact; DNR's commitment; and possible appeal. All aye. Motion Carried. CONSTRUCTION UPDATE ON NEW PUBLIC WORKS FACILITY PW Direction Chris Petree provided Council with an update on the construction activities on the new public works facility, in which the public works department is scheduled to move into by the end of the year. Chris requested Council input for naming the community room, and at the suggestion of Deb Barnes, directed staff to have a naming contest on the City's website. City Council meeting of December 20, 2004 Page 5 Miron made motion, Petryk seconded, directing staff to schedule a public works facility walk through for January 31, 2004 at 7:00 pm and begin a website naming contest for the community room. All aye. Motion Carried. REVIEW TRAFFIC SPEED STUDY FOR ELMCREST AVENUE The City requested that MnDOT complete a speed study on two segments of Elmcrest Avenue: from 129'h Street to the Hugo/Lino Lakes City limits, and from County Road 8 to County Road 4 MnDOT has completed the study, and City Engineer Jay Kennedy presented the results to the City Council. Petryk made motion, Puleo seconded, directing staff to work with Lino Lakes and install speed limit signs as recommended by MnDOT. All aye. Motion Carried. UPDATE ON DOWNTOWN TRAFFIC STUDY At its September 7, 2004 meeting, Council directed City Engineer Jay Kennedy to complete a downtown transportation study in conjunction with the downtown redevelopment planning completed earlier this year. WSB Engineers completed a draft of the transportation study, and met with Washington County and MnDOT to review the results. Chuck Rickart with WSB reviewed the transportation study and, specifically, needed changes to TH61. Council member Granger felt it important that the City take the initiative and approach MnDOT outlining needed changes. Miron made motion, Granger seconded, directing staff to schedule a joint daytime workshop with MnDOT and area legislators, to share the City's downtown traffic study. All aye. Motion Carried. SCHEDULE JOINT COUNCIL/PLANNING COMMISSION WORKSHOP TO DISCUSS RURAL & OPEN SPACE COMMITTEE CONCLUSIONS At the joint Planning Commission and City Council workshop on November 18, 2004, Council heard public comment regarding a draft ordinance prepared by the Rural and Open Space Committee. It was decided at the workshop that another joint Planning Commission and City Council meeting should be scheduled to discuss the topics of density and minimum parcel size before a final draft of the ordinance is prepared for consideration by the Planning Commission at a public hearing. Granger made motion, Petryk seconded, to schedule a joint Council/Planning Commission for January 27, 2005, at 6:30 pm, to discuss rural & open space committee conclusions. All aye. Motion Carried. City Council meeting of December 20, 2004 Page 6 EXPIRATION OF TERMS FOR PLANNING COMMISSIONERS On December 31, 2004, the Planning Commission terms for Sandy Malaski and Bob Rosenquist will expire. As per City policy adopted by Council in 2003, Council has the option for reappointment of the members, if so interested, as well as the posting for the positions with the opportunity to interview any and all candidates. Commissioner Rosenquist is interested in returning to the PC; however, Sandy has stated that because her husband will soon retire, that she would not be interested in another 4 -year term. Granger made motion, Petryk seconded, to reappoint Bob Rosenquist and Sandy Malaski to the PC for an interim position until a final appointment decision is made by the City Council. All aye. Motion Carried. UPDATE ON 12/13/04 WBL SCHOOL BOARD MEETING Council member Chuck Haas attended the December 13, 2004 WBL School Board meeting, at which School Board Chair Rolf Parsons was recognized as a 2005 All -State School Board Chair of the Year, which he richly deserves. HFD TOYS FOR TOTS The KARE 11 campaign for Toys for Tots recognized the HFD on live television on December 15, 2004. Congratulations to the HFD for a job well done. CHANGE IN MEETING DATE DUE TO MARTIN LUTHER KING HOLIDAY Puleo made motion, Granger seconded, to reschedule the 2"d regular meeting of the City Council in January 2005 to January 24, 2005 at 7:00 pm. All aye. Motion Carried. ADJOURNMENT Granger made motion, Petryk seconded, to adjourn at 9:50 pm. All aye. Motion Carried. Mary Creager City rk