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HomeMy WebLinkAbout2003.01.06 CC MinutesOATHS OF OFFICE Mayor Fran Miron, Council member Ward 1 Becky Petryk, and Council member Ward 3 Chuck Haas were sworn in to their new terms in office by City Clerk Mary Ann Creager. MINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 6,200 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Mike Granger PLEDGE OF ALLEGIANCE/MOMENT OF SILENCE FOR KLUK CHILDREN Mayor Fran Miron recognized .a moment of silence in memory of the three Kluk children, Erin, Andrea, and Robert, Hugo residents, who died unexpectedly on December 27, 2002. CITY COUNCIL MINUTES OF NOVEMBER 25, 2002 Haas made motion, Miron seconded, to approve the meeting minutes for November 25, 2002 as presented. VOTING AYE: Haas and Miron ABSTAINED: Petryk and Puleo Motion Carried. ' CITY COUNCIL MINUTES OF DECEMBER 16, 2002 Puleo made motion, Petryk seconded, to approve the meeting minutes for December 16, 2002 as amended. All aye. Motion Carried. CITY COUNCIL MINUTES OF DECEMBER 19.2002 Miron made motion, Petryk seconded, to approve the meeting minutes for December 19, 2002 as presented. All aye. Motion Carried. APPROVE OF AGENDA Remove G.3 and add to I.5 City Council meeting of January 6, 2003 Page 2 Add G.19 — Payment to RoSo Contracting for work completed on the pressure reducing valve Add L.3 — Lease of office space for Congressman Mark Kennedy Miron made motion, Petryk seconded, to approve the agenda for January 6, 2003 as amended. All aye. Motion Carried. CONSENT AGENDA Petryk made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Appointment of Acting Mayor Appointment of Financial Advisor Appointment of Civil Defense Director Appointment of Depository for City Funds Appointment of Official Newspaper Appointment of Board of Zoning. Appeals Approve Rescheduling of January 2Is' as Second Regular Meeting of Month Due to Martin Luther King Holiday Approve Appointment of Jodie Guareschi to Regular Full-time Employee as Utility Billing Clerk with Salary Matrix Adjustment Approve Variance for Residential Addition (Heimerl) Approve Property Line Adjustment (Wilsey) Approve Conditional Use Permit for Auto Sales (Bertuleit) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for January 6, 2003 as presented. APPOINTMENT OF ACTING MAYOR Annually, the City Council appoints a member of the Council for the position of acting mayor. Adoption of the Consent Agenda appointed Council member Becky Petryk as the acting mayor for the year 2003, as recommended by Mayor Fran Miron. APPOINTMENT OF FINANCIAL ADVISOR New financial advisor Nick Dragisich and the members of the Springsted team have served the City very well over the past year on a wide variety of projects and issues, including the CIP project. Adoption of the Consent Agenda appointed Nick Dragisich and Springsted, Inc., as the City's financial advisor for the year 2003. City Council meeting of January 6, 2003 Page 3 APPOINTMENT OF CIVIL DEFENSE DIRECTOR Each year, the Council appoints a member. of City staff for the role of civil defense director. For the past several years, the Fire Chief has been appointed as the City's civil defense director. Adoption of the Consent Agenda appointed Fire Chief Jim Compton as the City's civil defense director for 2003. APPOINTMENT OF DEPOSITORY FOR CITY FUNDS Annually, the Council selects a depository/bank for the deposit of City funds. For the past several years, Council has selected the local bank, U.S. Bank. Adoption of the Consent Agenda appointed Hugo's U.S. Bank as the official depository for City funds for 2003. APPOINTMENT OF OFFICIAL NEWSPAPER Annually, the Council selects a newspaper as the official publication for all public notices and publishing of the ordinances. For the past several years, the Council has selected the White Bear Press as the City's official newspaper. Adoption of the Consent Agenda appointed the White Bear Press as the City's official newspaper for public notices and publishing for 2003. APPOINTMENT OF BOARD OF ZONING APPEALS Last year, the Council appointed Planning Commission Chair Dave Schumann, Council member Frank Puleo, and citizen Bernie Brunotte to serve on the Board of Zoning Appeals. Adoption of the Consent Agenda appointed the same members to serve on the Board of Zoning Appeals for 2003. APPROVE RESCHEDULING OF JANUARY 20TH COUNCIL MEETING TO JAN 21ST The federal holiday for Martin Luther King's birthday falls on Monday, January 20, 2003. Adoption of the Consent Agenda approved rescheduling of the second regular meeting to Tuesday, January 21, 2003 at 7:00 pm. APPROVE APPOINTMENT OF JODIE GUARESCHI TO FULIrTIME EMPLOYEE Jodie Guareschi was originally hired one year ago as the City's temporary receptionist to fill in for an employee who left the City. Jodie was then hired on a probationary period on June 17, 2002 as the City's new utility billing clerk working primarily in the finance department with Finance Director Ron Otkin. From the volunteer envelope stuffer, to the City's utility billing clerk, Jodie has diligently worked her way up the ladder demonstrating a strong work ethic, positive City Hall attitude, and take - charge ability with new assignments. She has proven to be a valued member of the City Hall team. Adoption of the Consent Agenda appointed Jodie as a regular full-time City employee having successfully completed her six-month probationary period, and that her salary adjustment be made as per the City's salary matrix. APPROVE VARIANCE FOR RESIDENTIAL ADDITION (HEIMERL) Steve and Sheri Heimerl are requesting approval of a 25.5 -foot rear yard setback where 30 feet is City Council meeting of January 6, 2003 Page 4 required for construction of a 12 -foot x 16 -foot two-story addition to their home at 5478157 Way Court North. On December 12, 2002, the Board of Adjustments reviewed the request and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved the variance for Steve and Sheri Heimerl, as recommended by the Board. APPROVE PROPERTY LINE ADJUSTMENT AND VARIANCE (WILSEY) The applicants, Andre Wilsey and Kristi Rose, are requesting approval of a lot line adjustment to move the common lot line between their two parcels. Both lots are currently nonconforming due to their size and width. As such, a variance is required to relocate the common property line. The lot line adjustment would not change the size of either parcel, but rather, allow the applicant to reshape the lots to provide more contiguous usable area on each parcel. On December 12, 2002, the Board of Adjustments considered the request and recommended approval by a unanimous vote. Three neighboring property owners spoke on the request and voiced concerns as outlined in the staff report. Adoption of the Consent Agenda approved the property line adjustment and variance for Andre Wilsey and Kristi Rose, as recommended by the Board. APPROVE CONDITIONAL USE PERMIT FOR AUTO SALES (BERTULETI) David Bertuleit requested approval of a conditional use permit for the sale of classic and late model vehicles. Currently, the property owner has a conditional use permit to store and repair classic and performance automobiles. The requested conditional use permit will allow the applicant to sell vehicles retail. The cars offered for sale will be those that are restored on the property. As such, the requested conditional use permit will not substantially change the current use of the property. On December 12, 2002, the Planning Commission considered the conditional use permit and recommended approval by a unanimous vote. Adoption of the Consent Agenda adopted Resolution 2003-1 and approved the conditional use permit for David Bertuleit, as recommended by the Planning Commission. APPOINTMENT OF CITY PLANNER Kendra Lindahl from Landform has worked over the past year as the City Planner as directed by CD Director John Rask. Her primary focus has been on large plats submitted by developers, where her focus has been to review, advise, and recommend changes on plats, as weU as to attend Planning Commission and City Council meetings, where needed. She has proven to be a very dedicated, hard worker and valued member of the City Hall team. Adoption of the Consent Agenda appointed Kendra Lindahl as the City Planner/Planning Consultant for the year 2003. APPOINTMENT OF WATER RESOURCE ENGINEER Water Resource Engineer Pete Willenbring and the engineering firm of WSB have served the City well over the past year. APPOINTMENT OF CITY ATTORNEY City Attorney Dave Snyder and the law firm of Eckberg, Lammers, Wolff and Vierling have served the City well over the past year. City Council meeting of January 6, 2003 Page 5 Haas made motion, Petryk seconded, to appoint Pete Willenbring as the City's Water Resource Engineer, Kendra Lindahl as the City Planner/Planning Consultant, and Dave Snyder as the City Attorney for the year 2003. All aye. Motion Carried. APPOINTMENT OF CITY ENGINEER City Engineer Dave Mitchell and the engineering firm of SEH have served the City well over the past year. After discussion about the creation of the engineering technician position: Miron made motion, Petryk seconded, to reappoint Dave Mitchell at the City Engineer for 2003. All aye. Motion Carried. MAY 1. 2003 AS ANNUAL BOARD.OF APPEAL/EOUALIZATION MEETING Annually, the Washington County Auditor's office recommended that the City's annual Board of Appeal and Equalization meeting be held on May 1, 2003 at 10:00 am. Haas made motion, Petryk seconded, to table this matter in an' attempt to schedule the meeting during evening hours. All aye. Motion Carried. APPROVE CHARITABLE GAMBLING LICENSE AT RICCI'S (DEAD BROKE SADDLE CLUB) The Dead Broke Saddle Club made application to the City for approval of a charitable gambling license to sell pull -tabs at Ricci's located 14777 Forest Blvd. City staff reviewed the application materials and found them to be properly completed. The Council had numerous questions regarding the gambling operation and fees/taxes associated with the application. Puleo made motion, Haas seconded, to table this matter to obtain information regarding the City's responsibility/control for gambling licenses. All aye. Motion Carried. PLANNING COMMISSION REAPPOINTMENTS At its December 19, 2002 meeting, the Council reviewed the performance of Planning Commission members Teddy Peltier and David Schumann. Council stated that they would consider the reappointment of the Planning Commissioners at the next regularly scheduled Council meeting on January 6, 2003. Mayor Fran Miron and Council members discussed the performance of the Commissioners. The City received one application from the advertisement in the City's Newsletter distributed to Hugo residents the week of Christmas and five phone contacts. Council member Puleo City Council meeting of January 6, 2003 Page 6 favored amending the City's policy addressing Commission reappointments as it doesn't provide a vote of confidence or loyalty, and could deter residents, who are repeatedly turned down for appointment, from continued interest. . Miron made motion, Puleo seconded, directing staff to draft an amendment the City's Planning Commission reappointment policy that Commissioners be interviewed in a timely fashion thereby allowing adequate time to advertise for a vacancy. All aye. Motion Carried. Miron made motion, Puleo seconded, to reappoint Dave Schumann and Teddy Peltier to the Planning Commission for four-year terms. All aye. Motion Carried. APPOINTMENT OF CHAIRPERSON FOR PLANNING COMMISSION The Hugo City Council appointed Dave Schumann as the chairperson for the PC last year. Dave has worked hard over the past year and helped to build cohesiveness with the PC. He has treated persons appearing before the PC with respect and dignity. Miron made motion, Petryk seconded, to appoint Dave Schumann as Chair of the PC for 2003. All aye. Motion Carried. APPOINTMENT OF VICE CHAIRPERSON FOR PLANNING COMMISSION The Council appointed Sandy Malaski as vice chair for the Planning Commission last year. Mayor Miron and Chairperson Dave Schumann recommended Council appoint Sandy Malaski as vice chair for the Planning Commission for 2003. Miron made motion, Puleo seconded, to appoint Sandy Malaski as Vice Chair of the Planning Commission for 2003. All aye. Motion Carried. NPDES SCHEDULE AND COMPLETION DATE At its December 16, 2002 meeting, the Council listened to a presentation from Public Works Director Chris Petree regarding NPDES mandate from the federal government and its impact on the City. The City of Hugo must complete the MS 4 Permit Application and have it submitted by March 10, 2003. CD Director John Rask explained this issue in more detail for Council, noting in particular the amount of staff that will be required to satisfy this unfunded mandate. He referenced the 11" x 17" project management schedule, which he drafted, noting that there will be a total of 403 staff hours projected on this application. No formal Council action was required. City Council meeting of January 6, 2003 Page 7 CSAH 8/14 REALIGNMENT MEETING SCHEDULE As per the CSAH 8/14 realignment project schedule, public meetings will be held in Hugo in the next two months to solicit comments fiom residents regarding the realignment options for the county road. Council member Chuck Haas requested that Council schedule two workshops at which the Council could fully consider and deliberate the realignment options. Miron made motion, Puleo seconded, directing staff to schedule a meeting in late January 2003, as well as an additional meeting on February 10, 2003 if needed, for Council discussion of CSAH 8/14 realignment. All aye. Motion Carried. HUGO LIONS CLUB "WELCOME TO THE CITY" SIGNS The Hugo Lions have made a request to the City for approval of replacement signs that welcome people to the City of Hugo and announce Good Neighbor Days it June. The Lions specific request is that the Hugo Lions, the Hugo Business Association, and the City share the cost of the replacement signs equally. Lions Club member Mike Gallivan and Katie Riopel from the Hugo Business Association were present at the meeting to make this presentation on behalf of the Hugo Lions Club. Mayor Miron complimented the Lions Club on their worthwhile efforts in the community. Miron made motion, Haas seconded, allocating $715 fiom the City park fund as the City's share for the "Welcome to Hugo" replacement signs. All aye. Motion Carried. CITY COUNCIL GOAL SETTING SESSION Each year, the Council schedules a goal setting session to establish the Council's goals for the upcoming year. This exercise is an opportunity for Council to work with staff to identify and establish priorities for the year and to fiuther direct staffs time on these projects. Miron made motion, Petryk seconded, to schedule a 2003 goal setting session for Monday, January 13, 2003, at 7:30 pm. All aye. Motion Carried. RCWD ADVISORY COMMITTEE Steve Hobbs, RCWD Administrator, has sent notification to the City soliciting residents who may be interested in serving the RCWD Advisory Committee. This volunteer position is an opportunity for local residents to be involved in water resource issues that are relevant and important to the City and the RCWD. Mayor Fran Miron made this public announcement and solicited any and all interested individuals who may wish to serve on this committee. No formal Council was required. City Council meeting of January 6, 2003 Page 8 AUTHORIZE PREPARATION OF SPECS FOR SNOWPLOW TRUCK Included in the City's 2003 budget was a new snowplow truck for the Public Works Department. Public Works Director Chris Petree requested authorization to proceed with the development of the specifications for the truck. Puleo made motion, Petryk seconded, authorizing staff to develop specifications for the new snowplow truck with input from Council member Mike Granger. All aye. Motion Carried. CITY ENGINEER POSITION Included in the City's 2003 budget was finding for a city engineer position. Staff discussed this issue in more detail with Council as to how it sees the City providing engineering services in 2003. As Council is aware, a city engineer with a P.E. is a position that can be very expensive. The use of a senior engineering technician, an engineering technician, or other qualified staff person should be considered as well. Council discussed how to address the engineering position in 2003. Puleo made motion, Petryk seconded, directing staff to develop a job description for engineering technician, including salary range and an outline of supervisory duties and how they will fit in with present the public works department. All aye. Motion Carried. RICK'S LIQUOR TAX INCREMENT FINANCING AGREEMENT The City sold property to the American Legion with the understanding that the City would assist with designing additional parking on the fire hall or Rick's Liquor property. The American Legion Rebuilding Committee, which includes Council member Granger and Mayor Miron, recommended that the additional parking occur on the Rick's Liquor property to the rear of the existing liquor store. Tlie easement for the additional parking would cover approximately 13,000 square feet, and at a land value of $2.00 per square foot, the cost of the easement would be approximately $26,000. The amount of TIF shortfall on the Rick's Liquor property is projected to be approximately $58,000 over the 15 -year term of the agreement. Assuming the City forgives half of this shortfall, Rick's Liquor would owe the City approximately $29,000. In exchange for the parking easement, the Committee recommended that the City forgive the shortfall. After a lengthy discussion of the proposed parking arrangements: Haas made motion, Miron seconded, to approve the Waiver Agreement between the City and Rick's Liquor. All aye. Motion Carried. JANUARY 22, 2003 MEETING W/WBL ATHLETIC ASSOCIATION OFFICIALS Staff informed Council that the WBL Athletic Association would be hosting a meeting on January 22, City Council meeting of January 6, 2003 Page 9 2003 and the City has been invited to attend. City Administrator Mike Ericson will attend the meeting and encouraged any other Council member to attend as well. PELOOUIN INDUSTRIAL PARK IMPROVEMENT PROJECT UPDATE City Engineer Dave Mitchell provided Council an update on the Peloquin Industrial Park Improvement Project and recent communications with the contractor Richard Knutson, Inc. CONGRESSMAN MARK KENNEDY (OFFICE SPACE AT CITY HALLI City Administrator Mike Ericson met with representatives of Congressman Mark Kennedy's office regarding their desire to locate a constituent services office for Congressman Kennedy in the City of Hugo and have expressed an interest in leasing office space at the City Hall. Miron made motion, Puleo seconded, directing staff to draft a Lease Agreement for Council review. City Attorney Dave Snyder will prepare language to be included specifying public/governmental usage of City Hall lease space. All aye. Motion Carried. ADJOURNMENT Puleo made motion, Petryk seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary A,r rf reager City C