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HomeMy WebLinkAbout2003.01.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 21, 2003 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Chuck Haas CITY COUNCIL MINUTES OF JANUARY 6, 2003 Puleo made motion, Petryk seconded, to approve the meeting minutes of January 6, 2003 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Move D.2 — approval of 1/13/03 minutes to Council meeting of February 3, 2003 Move M:1— Peloquin Industrial Park Update to I.1 Add M.2 — Invite City Council to Planning Commission meeting of January 23, 2003 Add M.3 — Discuss special. election to fill Mark Holsten 52B vacancy Miron made motion, Granger seconded, to approve the agenda for January 21, 2002 as amended. All aye. Motion Carried. CONSENT AGENDA Miron made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approval of 2003 Fee Schedule for City Engineer Approval of 2003 Fee Schedule for Water Resource Engineer Approval of 2003 Fee Schedule for City Planner Approval of 2003 Fee Schedule for City Attorney Accept Donation from Dead Broke Saddle Club to Hugo Fire Department Approve Variance Request for Construction of an Accessory Building (Maloney) Approve Site Plan for North Country Auto Body Approve Final Payment for Work Completed on Watermain Extension Project (Veit & Co.) Approve Pay Request # 14 from Landmark Structures for Work Completed on Water Tower #3 Approve Pay Request #7 from Magney Construction for Work Completed on Wellhouse #4 Approve Appointment of Gary Schwartz to Regular Full-time Employee as Building Inspector All aye. Motion Carried. City Council meeting of January 21, 2003 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda .approved the claims roster for January 21, 2003 as presented. APPROVAL OF 2003 FEE SCHEDULE FOR CITY ENGINEER City Engineer Dave Mitchell from SEH Engineers has presented the 2003 fee schedule for consideration by Council. Adoption of the Consent Agenda approved the 2003 fee schedule for the City Engineer as presented. APPROVAL OF 2003 FEE SCHEDULE FOR WATER RESOURCE ENGINEER Water Resource Engineer Pete Willenbring from WSB Engineers has presented the 2003 fee schedule for consideration by Council. Adoption of the Consent Agenda approved the 2003 fee schedule for the Water Resource Engineer as presented. APPROVAL OF 2003 FEE SCHEDULE FOR CITY PLANNING City Planner Kendra Lindahl from Landform has presented the 2003 fee schedule for consideration by Council. Adoption of the Consent Agenda approved the 2003 fee schedule for the City Planner as presented APPROVAL OF 2003 FEE SCHEDULE FOR CITY AT'T'ORNEY City Attorney Dave Snyder of Eckberg Lammers Vierling has presented the 2003 fee schedule for consideration by Council. Adoption of the Consent Agenda approved the 2003 fee schedule for the City Attorney as presented ACCEPT DONATION FROM DEAD BROKE SADDLE CLUB TO HUGO FD The Dead Broke Saddle Club has made a $2,000 donation to the Hugo FD in appreciation for the fine work and service provided to the residents of Hugo. Adoption of the Consent Agenda accepted the $2,000 from the Dead Broke Saddle Club and Mayor Fran Miron publicly thanked them for their contribution to the community. APPROVE VARIANCE REQUEST FOR CONSTRUCTION OF AN ACCESSORY BUILDING (MALONEY) Joe Maloney is requesting approval of a 20 -foot side yard setback where 40 feet is required for construction of a 1,440 square foot accessory building located at 17270 Henna Avenue North. On January 9, 2003, the Board of Adjustments reviewed the variance and recommended approval by a unanimous vote. In review of the variance, the Board found hardships in the location of the home, drainage way, and other site improvements. Adoption of the Consent Agenda approved the variance request of Joe Maloney, as recommended by the Board. City Council meeting of January 21, 2003 Page 3 APPROVE SITE PLAN FOR NORTH COUNTRY AUTO BODY (GALEN CARLSON) Galen Carlson, owner of North Country Auto Body, made application to the City for approval of a sitellan to construct a 7,070 sq ft expansion on his business located at the intersection of TH61 and 140 Street. At its January 9, 2003 meeting, the Planning Commission considered the application and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved the site plan for North Country Auto Body, as recommended by the Planning Commission. APPROVE FINAL PAY REQUEST FOR WORK COMPLETED ON WATERMAIN EXTENSION PROJECT MIT & COMPANY) Veit & Company has submitted its final pay request for work completed on the watermain extension project. City Engineer Dave Mitchell has reviewed the request and found it to be consistent with all work completed on the project. Adoption of the Consent Agenda approved final payment in the amount of $3,499.99 to Veit & Company for work completed on the watermain extension project. APPROVE PAY REQUEST #14 FROM LANDMARK STRUCTURES FOR WORK COMPLETED ON WATER TOWER #3 Landmark Structures has made application to the City for approve of pay request #14 for work completed to date on water tower #3. Project manager Steve Campbell from SEH Engineers has reviewed the pay request and found it to be consistent with work completed to date on the project. Adoption of the Consent Agenda approved payment in the amount of $14,715 to Landmark Structures for work completed to date on water tower #3. APPROVE PAY REQUEST #7 FROM MAGNEY CONSTRUCTION FOR WORK COMPLETED ON WELLHOUSE #4 Magney Construction has made application to the City for approve of pay request #7 for work completed to date on water tower #3. Project manager Steve Campbell from SEH Engineers has reviewed the pay request and found it to be consistent with work completed to date on the project. Adoption of the Consent Agenda approved payment in the amount of $ 10,051.26 to Magney Construction for work completed to date on well #4. APPROVE APPOINTMENT OF GARY SCHWARTZ TO REGULAR FULL-TIME EMPLOYEE AS BUILDING INSPECTOR The City hired Gary Schwartz on April 15, 2002 as the City's building inspector. During the past nine months, Gary has worked very hard to establish himself in both quality of work and a personable employee on the job site and at City Hall. Gary is a very conscientious worker and provides a solid effort every day on the job. Gary did have some family issues that interrupted his work attendance, but that issue has now been corrected. Adoption of the Consent Agenda approved the appointment of.Gary Schwartz as the City's regular full-time building inspector after completing a nine-month probationary period. He will receive the cost of living adjustment that was awarded to all employees as of January 1, 2003. City Council meeting of January 21, 2003 Page 4 WEST ONEKA LAKE/165m STREET DITCH PROJECT Water Resource Engineer Pete Willenbring from WSB Engineers stated that a total of 10 bids were received on the 165h Street ditch project and that he was satisfied that the low bidder could satisfy the terms of the contract. The low bid was received from Fyle Excavating at $137,483 with the engineer's estimate at $209,128.75. Start up date of the project is scheduled for mid-February and completion by June 30, 2003. Granger made motion, Petryk seconded, to award the project to the low bidder Fyle Excavating in the amount of $137,483, and direct the engineer to complete all necessary contracts. VOTING AYE: Granger, Petryk, Miron ABSTAINED: Puleo Motion Carried. SCBA FILL STATION FOR HUGO FIRE DEPARTMENT Included in the Hugo Fire Department's 2003 budget, Fire Chief Jim Compton was funding for the purchase an SCBA fill station. As Council is aware, SCBA bottles are currently filled in a plywood box, which is not up to OSHA standards. The HFD received two quotes from Alex Air and Eagle Air for the system that best fits the department's needs. The Bauer CSF -2S fill station is the model recommended by the HFD. Granger made motion, Puleo seconded, to award the purchase of the new fill station to Alex Air Apparatus, Inc., at the low bid price of $5,299. The installation will be done at no charge as negotiated by the Fire Chief. The only additional cost will be tubing, which is $5 per foot, allowing for a total contract price less than the amount budgeted by the FD. All aye. Motion Carried. PELOOUIN INDUSTRIAL PARK PROJECT UPDATE (CITY ENGINEER) City Engineer Dave Mitchell provided Council an update on the Peloquin Industrial Park Improvement Project. The contractor is waiting for warmer weather to proceed with the project, which is anticipated at the beginning of next week. APPROVE CHARITABLE GAMBLING LICENSE AT RICCI'S (DEAD BROKE SADDLE CLUB) At its January 6, 2003 meeting, the Council tabled action on the charitable gambling license for the Dead Broke Saddle Club, who desires to sell pull -tabs at Ricci's. Council directed staff to seek a contribution list from the organization and bring that information back, along with a City Attorney's opinion on recent state statute changes regarding charitable gambling, both of which were provided. Miron made motion, Puleo, seconded, to approve the charitable gambling license for the Dead Broke Saddle Club to sell pull -tabs at Ricci's, 14777 Forest Boulevard. All aye. Motion Carried. City Council meeting of January 21, 2003 Page 5 MEMO OF UNDERSTANDING WITH THE RCWD FOR LOCAL WATER PLANNING Water Resource Engineer Pete Willenbring from WSB Engineers discussed with Council the proposed Memo of Understanding drafted by the RCWD for the local water planning in the City. After discussion, Council agreed that the date of assuming this LGU responsibility would be October 1, 2003. Granger made motion, Puleo seconded, to approve the Memo of Understanding between the RCWD and the City of Hugo for Local Water Planning and Regulation. All aye. Motion Carried. CSAH 8/14 REALIGNMENT MEETING SCHEDULE At its January 6, 2003 meeting, Council directed staff to select two dates at which Council would conduct a workshop with Washington County engineers to review the alignment options for the CSAH 8/14 realignment project. Council suggested January 30, 2003 and February 10, 2003 as those two dates. Miron made motion, Puleo seconded, directing staff to schedule a workshop with Washington County for February 10, 2003 (daytime or evening) to review alignment options for CSAH 8/14. Staff will report back to Mayor and Council with time. All aye. Motion Carried. TRI -CITY COALITION MEETING After the second tri -city coalition meeting last fall, Council directed staff to seek resolutions of support from the cities of Lino Lakes and Centerville, and also Columbus Township in support of the tri -city coalition. Since that time, staff received resolutions of support from all three communities, including verbal support from Washington County and Anoka County. Both county boards will be discussing this issue in early 2003, but to date, staff has not received resolutions of support. It is very important for the City of Hugo to schedule another meeting of the tri -city coalition to introduce the project to new council members, but to also move forward with a study of the I -35E corridor north to state highway 97. Miron made motion, Granger seconded, directing staff to schedule a tri -city coalition meeting of either March 10, 2003 or March 20, 2003 and report date and time to Council. All aye. Motion Carried. OFFICE SPACE AGREEMENT FOR CONGRESSMAN MARK KENNEDY At its January 6, 2003 meeting, City staff presented to Council interest from the district director for Congressman Mark Kennedy, who is the newly elected congressional representative of District 6 in the State of Minnesota. The congressman would like to open a Washington County office and is very interested in locating it in the City of Hugo. Since they were unsuccessful in securing other office space, office space in the new City Hall was considered. Subsequent to this time, staffdrafted*not only a lease, but also a lease rate at which the office space and additional services could be rented. City Attorney City Council meeting of January 21, 2003 Page 6 Dave Snyder prepared a policy for consideration by Council that would allow the use of office space for government and/or nonprofit purposes. City staff recommends Council adopt the new policy and approve a two-year lease with Congressman Mark Kennedy at a market rate of $200/month with telephone being paid for by the congressman. Council agreed that the Lease Agreement termination timeline should be sixty (60) days rather than ninety (90) days. Puleo made motion, Petryk seconded, to adopt RESOLUTION 2003-2 A RESOLUTION AUTHORIZING CREATING COMMUNITY REPRESENTATIVE OFFICES AND ESTABLISHING POLICIES AND RESTRICTING GOVERNING THE USE THEREOF. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. Puleo made motion, Granger seconded, to approve the Lease Agreement between the Honorable Mark Kennedy and the City of Hugo for lease of office space at the Hugo City Hall. All aye. Motion Carried. RIGHT OF FIRST REFUSAL (AMERICAN LEGION PROPERTY) The Hugo American Legion requested release of the right of first refusal by the City that was included in its Purchase Agreement, as it desires to sell its property to Minnesota Union Builders for redevelopment into eight twinhomes or classic row townhomes. Granger made motion, Petryk seconded, that the City releases the right of first refusal for the purchase of the American Legion property. The City Attorney will draft a letter releasing the City of interest in the property. All aye. Motion Carried. DISCUSSION OF PROPOSED NO PARKING ORDINANCE At its December 2, 2002 meeting, the Council considered a no parking ordinance in the City, whereby it would allow the public works department the opportunity to plow snow without having vehicles on the roads. Council directed staff to draft a proposed for their consideration and City Attorney Dave Snyder drafted two versions of a no parking ordinance. Council members felt that the proposed ordinance could be better fashioned with "kinder/gentler" language. Miron made motion, Granger seconded, to table discussion of this matter to allow staff to present a revised ordinance. All aye. Motion Carried. APPROVAL OF PRELIMINARY PLAT FOR VICTOR GARDENS 3RD ADDITION Len Pratt and Homer Tomkins from CPDC requested approval of a preliminary plat and PUD amendment City Council meeting of January 21, 2003 Page 7 for 99 townhomes and a 2.23 -acre commercial oudot on the 13.70 -acre parcel. The townhomes would be a mix of "classic row townhomes" and "gable townhomes". The requested PUD amendment would allow townhomes on approximately 2.5 acres of land that was originally planned for retail/commercial development as part of the original PUD. On January 9, 2003, the Planning Commission considered the request and recommended approval by a unanimous vote. CD Director John Rask provided Council with a brief overview of his staff report. Although Council expressed concern with the proposed change from the original PUD: Miron made motion, Granger seconded, to adopt RESOLUTION 2003-3 APPROVING PUD AMENDMENT FOR VICTOR GARDENS 3RD ADDITION. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. Puleo made motion, Granger seconded, to adopt RESOLUTION 2003-4 APPROVING PRELIMINARY PLAT FOR VICTOR GARDENS and ADDITION. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. 2002 PLANNING COMMISSION ANNUAL REPORT Community Development Assistant, Michele Lindau, completed the 2002 Planning Commission Annual Report, and the second year that staff has assisted the Commission in developing the report. The report provided an overview of 2002 applications, major development projects, building permit activity, and other projects completed by the Planning Commission. CD Director John Rask provided an overview of the report to the Council. On behalf of the Council, Mayor Miron thanked staff and the Planning Commission for their level of professionalism and hard work on these projects. Miran made motion, Petryk seconded, to accept the 2002 Planning Commission Annual Report. All aye. Motion Carried. STREET SIGNS RECOMMENDATION The Public Works Department, Washington County Sheriffs Office, Hugo FD, and Community Development developed new City street sign specifications to insure uniform street signage throughout the City. Because Washington County will no longer be the primary provider of the street signs, it is necessary for the City to have specifications to provide to developers who order their signs through private vendors. Miron made motion, Petryk seconded, to approve the new street sign specifications as presented. All aye. Motion Carried. City Council meeting of January 21, 2003 Page 8 2003 CITY GOALS At its January 13, 2003 goal setting session, Council approved the 2003 City goals for the City of Hugo. The Council identified eight goals as its top priorities for the year, with the #1 goal being the redevelopment of the downtown area, with street standards. This is a primary objective of both the Planning Commission and Council as they move forward with the redevelopment of the downtown area. On behalf of the Council, Council member Petryk publicly announced the 2003 City goals and stated that these goals will be included in the next City newsletter. 1) downtown redevelopment & design standards; 2) CSAH 8/14 realignment; 3) CIP; 4) rural preservation & cluster housing ordinance; 5) LCMR grant application & JD2 restoration; 6) pavement management project; 7) L.G.U.; and 8) new public works site. Granger made motion, Puleo seconded, to accept the 2003 City goals for the City of Hugo as presented. All aye. Motion Carried. RETIREMENT OF BONNIE TORPE FROM THE RCWD (EMPLOYEE SINCE 19731 Mayor Fran Miron attended retirement of longtime employee of the RCWD, Bonnie Torpe, who served the district since 1973. Mayor Miron made a public announcement of the retirement proclamation, stating that Bonnie was presented with a Certificate of Appreciation from the City of Hugo. Mayor Miron stated that she was surprised with the recognition and also very appreciative. RESOLUTION CALLING FOR 1993 WATER REVENUE BONDS In 1993, the City issued $1,205,000 G.O. Water Revenue Bonds, the proceeds of which were used to finance construction of the south water tower, well, and adjacent watermains. The next principal payment of $140,000 is due February 1, 2003, leaving a balance of $150,000 with a coupon rate of 5%. The sinking fund has sufficient funds to retire these bonds. Since the coupon rate exceeds the rate we are earning on our investments, it makes economic sense to retire the remaining bonds early. Council considered a resolution drafted by the City's bond counsel, Briggs & Morgan, calling the bonds effective March 1, 2003. The Finance Director recommended passage of the resolution. City Administrator Mike Ericson stated that early retirement of these bonds would have a positive reflection on the City's bond rating. Petryk made motion, Granger seconded, to adopt RESOLUTION 2003.5 AUTHORIZING THE CALL OF THE OUTSTANDING G.O. WATER AND SEWER REVENUE BONDS OF 1993. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. INVITE TO PLANNING COMMISSION MEETING The City Council was invited to attend the Planning Commission meeting of January 23, 2003 to partake in a presentation by Quam Sumnicht and Associates on the implementation of the City's downtown development plans. City Council meeting of January 21, 2003 Page 9 SPECIAL ELECTION (DISTRICT 52B) As a result of Mark Holsten being appointed Deputy Commissioner of the DNR, a primary/special election will be held January 28, 2003 and February 11, 2003 respectively. Voters will vote at their regular polling location and were encouraged to call City Hall if they had any questions. ADJOURNMENT Puleo made motion, Granger seconded, to adjourn at 9:55 pm: All aye. Motion Carried. Mary reager City C