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HomeMy WebLinkAbout2003.02.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF FEBRUARY 3.2002 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Mike Granger MOMENT OF SILENCE FOR NICHOLE CHELMO After the Pledge of Allegiance, Mayor Fran Miron led the Council in a moment of silence in remembrance of Nicole Chelmo who was killed recently in an automobile accident on TH61. Nicole was the daughter of a former Parks Commission member and granddaughter of long time City Council member Jim Leroux. She and her family were well known in Hugo and this was a very unfortunate accident. Nicole was 20 years old. Mayor Miron also asked that all remember the seven astronauts of the space shuttle Coumbia, who lost their lives on February 1, 2003. MINUTES FOR CITY COUNCIL MEETING OF JANUARY 13.2003 Haas made motion, Petryk seconded, to approve the City Council meeting minutes for the January 13, 2003 as presented. All aye. Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF JANUARY 21.2003 Miron made motion, Puleo seconded, to approve the City Council minutes for the January 21, 2003 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add H.2 — Reschedule City Council meeting from 2/17/03 to 2/18/03 (President's Day) Add L.1— Discussion of concept plan (Steve Bona from Heritage Development) Add M.1— Discussion of CSAH 8/14 realignment Add N.3 — Report from Chris Petree on 2/3/03 Snow Plowing Activities Add NA — Update on JD2 Culvert Replacements Miron made motion, Haas seconded, to approve the agenda for February 3, 2003 as amended. All aye.. Motion Carried. City Council meeting of February 3, 2003 Page 2 RETIREMENT OF RON ISTVANOVICH FROM HUGO FIRE DEPARTMENT Ron Istvanovich submitted his request for retirement from the HFD. Ron served the HFD for 30 years in a variety of capacities, including firefighter, numerous officer duties, and as Fire Chief. During this time, Ron provided a level of dedication and commitment to the RFD second to none. Mayor Fran Miron and Fire Chief Jim Compton noted that Ron would be presented with a Resolution of Recognition and retirement plaque noting his 30 years of dedicated service to the HFD. Ron was unable to attend. Mixon made motion, Petryk seconded, to adopt RESOLUTION 2003-6 RECOGNIZING RONALD J. ISTVANOVICH FOR HIS 30 YEARS OF PUBLIC SERVICE TO THE CITY OF HUGO. VOTING AYE: Haas, Petryk, Puleo, Munn Motion Carried. 2003 ANNUAL REPORT & HFD UPDATES (FIRE CHIEF JIM COMPTON) Fire Chief Jim Compton presented the 2002 HFD annual report to the Council, including a PowerPoint presentation that provided an overview and highlights for the preceding year. Additionally, the Fire Chief also provided a list of updates on numerous HFD activities. Miron made motion, Haas seconded, to accept the 2002 Hugo Fire Department annual report. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Reduction in Letter of Credit for Pineview Meadows 2°d Addition Authorize Purchase of Snowplow for Public Works Department Approve Three -lot Subdivision (Michael Massie) Approve Variance Request for Oversized Garage (Mike Capra) Approve Appointment of Mike Loeffler to Full-time Employee in Public Works Department Approve Appointment of Rob Weldon to Full-time Employee in Public Works Department Approve Final Payment to RoSo Contracting for Work Completed on Pressure Reducing Valve Approve Change in Meeting Date due to President's Day All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster as presented. City Council meeting of February 3, 2003 Page 3 APPROVE REDUCTION IN LETTER OF CREDIT FOR PINEVIEW MEADOWS PD ADDITION Paul Kelliher, developer for Pineview Meadows 2°d Addition, submitted a request for reduction in the letter of credit for public improvements in the development. City Engineer Dave Mitchell and Finance Director Ron Odan reviewed the request and have found it to be consistent with work completed to date. Adoption of the Consent Agenda approved reduction in the letter of credit to $139,720. AUTHORIZE PURCHASE OF SNOWPLOW FOR PUBLIC WORKS DEPARTMENT At its December 5, 2002 meeting, Council authorized staff to prepare specifications for the purchase of a new plow truck in 2003. Public Works Director Chris Petree completed all necessary work and reviewed it with Council member Mike Granger for final draft. Through the State of Minnesota contract and the Cooperative Purchasing Venture, cities like Hugo are able to purchase trucks through a prebid process whereby dealerships have already publicly bid on the sale of the trucks. Funding for this purchase will be discussed and finalized by Council at a later date, after its CIP workshop. Adoption of the Consent Agenda authorized the purchase of a new Sterling L7500 plow truck with snow plow equipment in an amount not to exceed $110,800. APPROVE THREE -LOT SUBDIVISION (MICHAEL MASSIE) Michael Massie is requesting subdivision approval for three rural residential lots. The subject property is 40.8 acres in size and fronts on 125m Street North. On October 21, 2002, the City Council approved a four -lot subdivision for,the subject property. The applicant now desires to amend the subdivision to create three lots. Two of the lots would be 10 acres in size, and the third lot would be twenty acres. The applicant has a buyer who desires 20 acres. Adoption of the Consent Agenda approved the subdivision request. APPROVE VARIANCE REQUEST FOR OVERSIZED GARAGE (CAPRAI Mike Capra is requesting approval of a variance to construct a 1,132 square foot attached garage to a home under construction at 13715 Isleton Avenue North. The zoning ordinance limits the size of an attached garage to 1,000 feet. The parcel is 3.3 acres in size and legally described as Lot 1, Block 3, Duck Pass. The Board of Adjustments reviewed the variance request on January 23, 2003 and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved the variance for Mike Capra. APPROVE APPOINTMENT OF MIKE LOEFFLER TO FULL-TIME EMPLOYEE IN THE PUBLIC WORKS DEPT The City hired Mike Loeffler on August 5, 2002 as one of the City's new maintenance workers. Over the past six months, Mike has worked very hard to perform all of the duties of a Public Works Maintenance Worker in a conscientious, dedicated, and committed fashion demonstrating a high level of professionalism in the public works department. Mike is a very valued member of the Hugo Public Works Dept. Adoption of the Consent Agenda appointed Mike to a regular employee status and made the adjustment as prescribed in the City's employee salary matrix. City Council meeting of February 3, 2003 Page 4 APPROVE APPOINTMENT OF ROB WELDON TO FULL -TEM EMPLOYEE IN THE PUBLIC WORKS DEPT The City hired Rob Weldon on August 5, 2002 as one of the City's new maintenance workers. Over the past six months, Rob has worked very hard to perform the duties of the duties of a Public Works Maintenance Worker in a conscientious, dedicated, and committed fashion demonstrating a high level of professionalism in the public works department. Rob is a very valued member of the Hugo Public Works Dept. Adoption of the Consent Agenda appointed Rob to a regular employee status and made the adjustment as prescribed in the City's employee salary matrix. APPROVE FINAL PAYMENT TO ROSO CONTRACTING FOR WORK COMPLETED ON THE PRESSURE REDUCING VALVE RoSo Contracting has made application to the City for final payment for work completed on the pressure -reducing valve. City Engineer Dave Mitchell has reviewed the request and found it to be consistent to work completed on the project. Adoption of the Consent Agenda approved final payment to RoSo Contracting in the amount of $3,340. APPROVE RESCHEDULING OF FEBRUARY 1717H COUNCIL MEETING TO FEB 18TH The federal holiday for President's Day falls on Monday, February 17, 2003. Adoption of the Consent Agenda approved rescheduling of the second regular meeting to Tuesday, February 18, 2003 at 7:00 pm. PUBLIC HEARING - PROPOSED ON -SALE LIQUOR LICENSE INCREASE At its December 5, 2002 meeting, the Council postponed the public hearing on the proposed increase to the City's on -sale liquor licenses due to a lack of quorum until tonight's meeting. Mayor Miron opened the public hearing and to take comment on.the proposed increase from $1,600 to $2,300, consistent with liquor license fees in the immediate area and the metropolitan area for small cities. Mike Anderson from Carpenter's stated that he did not object to an increase, but asked that the proposed increase be spread out over a few years rather than all at once. Mayor Miron closed the public hearing. Council discussed with staff the justification for the proposed increases, which were consistent with neighboring communities. Miron made motion, Haas seconded, directing staff to draft an ordinance approving an increase in the fee for a 2004 on -sale liquor license to $2,300. Puleo made motion, Petryk seconded, to amend the previous motion by including an increase in the club on -sale license to $200. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. PUBLIC HEARING - VACATION OF EASEMENT IN BEIP (JACKSON PROPERTY) On May 7, 2002, Tom Jackson received approval of a property line adjustment for Lots 3 and 4, Bald Eagle City Council meeting of February 3, 2003 Page 5 Industrial Park 4d' Addition. Both Lots 3 and 4 contained the standard six-foot wide side yard easements along the common lot line. As a condition of approval, the applicant granted new easements along the adjusted lot line; however; the original easements were never vacated. As such, the applicant now wishes to vacate the drainage and utility easements. Mayor Miron opened the public hearing to take public comment on the proposed vacation of a drainage and utility easement on the Jackson property in the BEIP. Tom Jackson addressed the Council requesting their vote of approval. Mayor Miron closed the public hearing with no further Council comment. Puleo made motion, Haas seconded, to ampprove the vacation of the drainagetutility easements along the common lot line of Lots 3 and 4, BEIP 4 Addition. All aye. Motion Carried. NO MNDOT FUNDING FOR TRAFFIC SIGNALS A TH61 AND 130M/147m STREETS City Engineer Dave Mitchell received notification from MnDOT officials that the projects submitted by the City for funding in 2003 were unsuccessful in the securing of MnDOT funds. City Council discussed this information and directed staff to continue to make applications for funding traffic signal improvements to those. intersections in the fall. DISCUSSION OF PAVEMENT MANAGEMENT PROGRAM Over the past several months, City Engineer Dave Mitchell and Public Works Director Chris Petree worked on the City's pavement management program. As Council is aware, the City's Capital Improvements Program (CIP) includes provisions for the pavement management program but does not recommend a source of funding. Engineer Mitchell reviewed with Council the proposed options for repair of road that are most in need of repair. The Council discussed the magnitude of the project relative to the financial burden to the City and felt that it would be prudent to schedule a workshop to determine how this project could be implemented. Public Works Director Chris Petree was directed to provide costs for patching old roads in the City for the workshop, as well as providing a list of what roads are still covered by developer's escrows. Chris then updated the Council of his department's first "official" snow plow activities. The City's two snowplows broke down, so plowing hours were lost due to needed repairs; however, the job was completed. SCHEDULE BOARD -OF EQUALIZATION FOR MAY 1. 2003 At its December 5, 2002 meeting, Council directed staff to investigate and determine an evening meeting for the City's annual Board of Equalization. City staff, subsequent to that time, investigated the availability of dates and times and found that the date of May 1, 2003 at 10:00 am was still the best opportunity for the City Council to hear concerns from residents regarding market valuations.. City Assessor Frank Langer has assured the Council that in no way does this daytime meeting disallow residents the opportunity to be heard and for the Council the opportunity to direct an immediate daytime inspection of certain properties, including an inspection of the home, which this allows. Miran made motion, Petryk seconded, affirming the suggested May 1, 2003 Board meeting at 10:00am. All aye. Motion Carried. City Council meeting of February 3, 2003 Page 6 PROPOSED PRELIMINARY PLAT FOR CITY -OWNED 13 ACRES (BEIP 5m ADDN) The City of Hugo is requesting preliminary plat approval for six industrial lots for a plat to be known as Bald Eagle Industrial Park 516 Addition. The subject property is approximately 13 acres in size. The Planning Commission reviewed the request on January 23, 2003 and recommended approval by a unanimous vote. CD Director John Rask provided the Council with an update on pending land sales. Council concurred that the City should obtain individual purchase agreements from prospective buyers as soon as possible. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-8 APPROVING A PRELIMINARY PLAT FOR BEIP Sm ADDITION and authorize WSB to prepare final construction plans and advertise for bids. VOTING AYE: Haas, Petryk, PuIe6, Miron Motion Carried. FEDERAL FUNDING APPLICATION FOR INTERCHANGE UPGRADE AT CSAR 144-35E The district director for Congressman Mark Kennedy notified the City of Hugo of a federal funding application deadline of February 21, 2003 that should be considered by the City for potential federal funds. The tri -city coalition may be interested in the grant to upgrade the interchange at F35E and CSAH 14. Miron made motion, Puleo seconded, directing staff to represent the City Council at the Washington County Board meeting of February 4, 2003 regarding this matter and request Washington County to assist the City with the grant application. All aye. Motion Carried RESOLUTION TO SUPPORT LEGISLATION TO PROVIDE FUND OPTIONS FOR CITY . STREET IMPROVEMENTS League of Minnesota Cities Director Jim Miller submitted information regarding the municipal state aid roads in the State of Minnesota and the need for additional funding from the state. The League also included a resolution of support for Council approval, which includes, among other things, a directive to the state legislature to very seriously consider the funding of local roads and an increase that is needed very soon. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-9 SUPPORTING LEGISLATION TO PROVIDE IMPROVED FUNDING OPTIONS FOR CITY STREET IMPROVEMENTS. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of February 3, 2003 Page 7 STEVE BONA FROM HERITAGE DEVELOPMENT Mr. Bona appeared before the Council at its meeting on December 6, 2002 requesting continents on a concept plan for subdividing 12.16 acres near Bald Eagle Lake. Mr. Bona was directed to attempt to obtain an easement to bring City sewer into the development. Mr. Bona stated that he did obtain said easement and asked the Council if there were any additional comments they had relative to the PUD development of the 10 lots. With no additional comments, Mr. Bona will prepare a preliminary for Planning Commission consideration. SPECIAL PC MEETING HELD ON FEBRUARY 1. 2003 UPDATE At its January 23, 2003 meeting, the Planning Commission directed staff to schedule a special meeting on Saturday, February 1, 2003, at which it would discuss the proposed realignment options for the CSAH 8/14 project. CD Director John Rask provided an update on the results of that meeting. PELOOUIN INDUSTRIAL PARK PROJECT UPDATE City Engineer Dave Mitchell provided an update on the efforts of Richard Knutson, Inc., to bore under TH61 with the sanitary sewer line. The last boring attempt failed but renewed efforts will continue. JD2 CULVERT REPLACEMENT PROJECT UPDATE City Engineer Dave Mitchell informed Council that Harrow Avenue had been excavated for culvert replacement but that the wrong culvert had been ordered for that particular project. Jay Brothers has assured the City that they will meet the completion deadline for the project. RECESS Haas made motion, Puleo seconded, to recess tonight's meeting at 10:00 am until Friday, February 7, 2003 at 11:30 am, Hugo City Hall. All aye. Motion Carried. � � .mac zt % 2a � �z •* /Yi Mary Anp'Creager City Cldrk