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HomeMy WebLinkAbout2003.02.18 CC MinutesMINUTES FOR THE:HUGO CITY COUNCIL MEETING OF FEBRUARY 1& 2003 Mayor Fran Miron opened the meeting at 7:00 pm. PRESENT: Granger, Haas, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Clerk, Mary Ann Creager ABSENT: Becky Petryk MINUTES FOR CITY COUNCIL MEETING OF FEBRUARY 3.2003 Haas made motion, Puleo seconded, to approve the meeting minutes for February 3, 2003 as presented. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Mike Granger Motion Carried. APPROVAL OF AGENDA Add F.1— Newly elected 52B representative Rebecca Otto introduced herself to Council Add K.2 — Resolution regarding wetlands legislation Add L.3 — Resolution requesting federal funding for CSAH 8/14 — I -35E interchange Add LA — Discussion on LMC meeting on February 24, 2003 Miron made motion, Haas seconded, to approve the agenda for February 18, 2003 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approval of Lot Split for Tom Jackson and Tim Stockness in the BEIP Appointment of Kelly Bailly as Planning Commission Liaison to Parks Commission for Bronwen Kleissler All aye. Motion Carried. REBECCA OTTO Rebecca Otto, elected as 52B representative on 2/11/03, presented herself to the Council stating her willingness to work for the City. Mayor Miron congratulated her on her recent election and stated that the City is looking forward to working with her. City Council meeting of February 18, 2003 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster as presented. APPROVAL OF LOT SPLIT FOR TOM JACKSON AND TIM STOCKNESS IN BEIP Tom Jackson received plat approval from the Council on May 15, 2002 to develop his property in the BEIP and construct a building for Tim Stockness and Stockness Construction. Both Mr. Jackson and Mr. Stockness would like to split off the property from Mr. Jackson and they have requested a lot split. City staff reviewed the request and found it to be satisfactory. Adoption of the Consent Agenda approved (Resolution 2003-10) a lot split for Tom Jackson and Tim Stockness for their property in the BEEP. APPOINTMENT OF KELLY BAILLY AS PC LIAISON TO PARK COMMISSION Bronwen Kleissler has served as the liaison to the Parks Commission as a long-time member of the Hugo Planning Commission. Kelly Bailly has agreed to replace Bronwen after her many years of dedicated volunteer service. Adoption of the Consent Agenda appointed Kelly Bailly as the new liaison to the Parks Commission from her position as a member of the Planning Commission. RECONSTRUCTION OF GOODVIEW AVENUE MIMM OUIGLEY) The Hugo City Council is well aware of the poor condition of the Goodview Avenue, north of CR8. City staff has worked with developers, whose interest is in property immediately adjacent to Goodview Avenue. Mike Quigley appeared before the Council in 2002 requesting a concept plan review of the Bramstedt property, at which time the condition of Goodview Avenue was discussed. At its November 13, 2002 meeting, Council authorized staff to direct the soil borings of Goodview Avenue in cooperation with Mike Quigley to determine the soil structure makeup. A preliminary report from STS Consultants revealed that the base of the road contains approximately eight feet of peat. CD Director John Rask reviewed with Council a report outlining the project. Mr. Quigley was present to discuss with Council the proposed reconstruction of Goodview Avenue in cooperation with the City of Hugo, including the potential for a cost sharing agreement. City Engineer Dave Mitchell estimated the cost for repairs to Goodview Avenue at $3.4 million dollars. Mr. Quigley stated that by developing the Bramstedt property, soils could be used from the project reducing improvement costs to $1 million dollars, or a 50/50 cost sharing to the City of $500,000. The developer would also need Council approval to extend the MUSA to the east of Goodview Avenue to develop the Bramstedt property. Council discussed the proposal and stated that in light of the reduced cost for Goodview Avenue improvement, they would give further consideration to the request. Council member Granger stressed the need to have a City `hot to exceed cost" for Goodview Avenue when revisiting this matter. ACCEPTANCE OF AGREEMENT W/1VINDOT FOR TRAFFIC SIGNAL (a). T1161/140M ST The City entered into an agreement with MnDOT and Washington County in order to install a traffic signal at TH61 and 14& Street. All parties agree that the installation of the traffic will include an emergency vehicle preemption system (EVP System) as part of the new traffic control signal installation. The City, through City Engineer Dave Mitchell and SEH, completed the design for the project, which City Council meeting of February 18, 2003 Page 3 required the City of Hugo to enter into an agreement with MnDOT and Washington County to provide for the maintenance and electrical energy for the traffic control signal. City staff recommended Council adopt the resolution thereby accepting the agreement with MnDOT for the traffic control signal agreement. Haas made motion, Granger seconded, to. adopt RESOLUTION 2003-11 A RESOLUTION ACCEPTING THE AGREEMENT WITH MNDOT FOR THE TRAFFIC CONTROL SIGNAL AT TH61 AND .140 STREET. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. APPROVAL OF LOT :HOLD AGREEMENTS FOR BEIIP ADDITION CD Director John Rask received lot hold agreements for five parcels in the BEIP 5tl' Addition. The lot hold agreements are from Tom Jackson, Olson Tool, Grant Barrette, and Rink -Tec. Tom Jackson would like to purchase two lots. The first lot is adjacent to the railroad tracks and would be developed with upscale mini -storage units. The second lot is adjacent to Fenway and would be developed with multiple officetwarehouse buildings. Mr. Jackson has potential tenants lined up for these buildings. The other prospective buyers would each purchase one -acre lots. Miron made motion, Haas seconded, to approve the lot hold agreements as presented and move forward with the drafting of purchase agreements for consideration by the City Council. All aye. Motion Carried. APPROVAL OF 2003 CITY FEE SCHEDULE/2004 LIQUOR LICENSE FEES At its February 3, 2003 meeting, the Council held a public hearing at which public comment was received regarding proposed increases to the 2004 liquor licenses. After closing the public hearing, Council discussed the proposed increases to the 2004 liquor license schedule and recommended that the on -sale liquor license be increased from $1,600 to $2,300 and that the club license be increased from S 125 to $200. Council agreed to all other recommended increases, with staff being directed to draft an ordinance thereby specifying the increases for the 2004 City fee schedule. Additionally, City staff has proposed increases to the City license, permit, and fee schedule for 2003. The proposed increases reflect a cost of living adjustment of 3%. Not all fees were increased, and some were increased more than the .3%. Miron made motion, Haas seconded, to adopt ORDINANCE 2003-369 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. City Council meeting of February 18, 2003 Page 4 CSAR 8114 REALIGNMENT PROJECT (SCHEDULE NEIGHBORHOOD MEETING) At a specially called workshop on February 10, 2003, the Council discussed the proposed CSAH 8/14 realignment project in relation to the downtown redevelopment plan. After much discussion and questions from attendees, Council directed staff to schedule a neighborhood meeting with property owners living on 14P Street and 147th Street, in order to further determine land uses for their homes, which are zoned commercial. City staff recommended Council schedule this neighborhood meeting with the Planning Commission taking the lead, since it involves land use issues. Staff suggested that Council attend the meeting upon invitation from the Planning Commission. Miron made motion, Haas seconded, to schedule a neighborhood meeting for 14P and 147" Street residents for February 27, 2003 at 7:00 pm to determine land uses for their commercially zoned homes. Miran made motion, Granger seconded, to amend the previous motion that notices be sent to only residents located in the targeted area. VOTING AYE ON AMENDMENT: Granger, Haas, Puleo, Miron Motion Carried. VOTING AYE ON ORIGINAL MOTION: Granger, Haas, Puleo, Miron Motion Carried. Miron made motion, Haas seconded, to schedule a special Council workshop with the Planning Commission for February 27, 2003 at 7:00 pm. All aye. Motion Carried. REVISION TO PLANNING COMMISSION APPOINTMENT POLICY At its January 6, 2003 meeting, Council reappointed Dave Schumann and Teddy Peltier to the Planning Commission for new four-year terms and directed staff to revise the Planning Commission appointment policy to reflect the desire of the Council, which was to review the performance of the Planning Commissioner months in advance of the end of the term. City staff prepared a revised City policy for presentation to Council for discussion. Council reviewed the draft policy with a few minor changes and discussed, at length, the pros and cons of term limits for volunteer positions. Although there was no conclusion to the tern limit discussion, the Council did agree that all three Commission policies should be consistent. Miron made motion, Puleo seconded, directing staff to make suggested changes to the draft policy and establish consistency for all three policies. All aye. Motion Carried. PARKS COMMISSIONER BUNNY PETERSON TERM EXPIRES MARCH 31, 2003 Parks Commissioner Bunny Peterson's three-year term expires on March 31, 2003. Consistent with adopted policy, staff brought this issue to Council for public announcement of the expiration of Bunny's City Council meeting of February 18, 2003 Page 5 three-year term. Bunny informed staff that she would like to serve another term. The City Council adopted a policy for the reappointment of Park Commission members identical to the original policy adopted for the Planning' Commission. The Parks Commission discussed the potential vacancy and recommended by a unanimous vote (all seven members voting aye) that the Council continue to use the existing policy, which requires existing members to reapply and for the City to advertise for a vacancy. Miron made motion, Haas seconded, directing staff to notice the Parks Commission opening and schedule a performance evaluation for Bunny Peterson. All aye. Motion Carried. SENIOR ENGINEERING TECHNICIAN POSITION Included in its 2003 City budget, Council included funding for an engineering position. At its January 21, 2003 meeting, Council directed staff to draft a job description for the engineering technician position. City staff drafted a job description for a senior engineering position, which included many of the roles, responsibilities, and duties suggested by Council. Granger made motion, Haas seconded, directing staff to forward the senior engineering technician job description to Paul Ness at Helping Minnesota Cities, Inc., for a comparable worth analysis and salary range determination. All aye. Motion Carried. MPCA REQUEST FOR PUBLIC COMMENT ON DRAFT GENERAL STORMWATER PERMIT The Minnesota Pollution Control Agency officially notified the City that it has requested public comment on the draft general stormwater permit. Council was provided background information regarding this draft permit for their review. City staff reviewed the proposed draft and recommended Council accept the suggestions from staff and forward those on to be included in public comment. Haas made motion, Miron seconded, to forward the draft general storm water permit to the MPCA along with staff suggestions. All aye. Motion Carried. REFUSE HAULER TRUCK TRAFFIC ON LOCAL ROADS City staff received a letter from a resident with concern over the large number of refuse hauler trucks collecting refuse and recyclables in his neighborhood. Since this issue deals with a concern that Council is well aware of in its pavement management program, staff thought it necessary to discuss this letter publicly in order to clarify the issue for a full complete understanding by the citizens. Council again discussed the number of licensed haulers (7) and the need to allow residents the ability to make a change should they be dissatisfied with their service. Author of the letter will be sent a letter informing him of the Council's decision. City Council meeting of February 18, 2003 Page 6 OPENING ON BCWD'S BOARD OF MANAGERS The Browns Creek Watershed District City notified the City that there would be a vacancy on the Board of Managers as of March 31, 2003. Mayor Fran Miron made this public announcement and encouraged any and all residents interested in serving on the district to notify the City, where an application will be submitted on their behalf. RUSH LINE CORRIDOR UPDATE MHEE GRANGER) City Council member Mike Granger, representing the City of Hugo on the Rush Line Corridor Coalition, provided the Council with an update on recent coalition meetings. The coalition meets every other month and is actively looking for Park and Pool lots to be located within the condor. There will be no light rail available in the near future. Mayor Miron thanked Mike for his representation on behalf of the City. UPDATE ON LAKE PLAISTED FLOODING (RICEI City Administrator Mike Ericson has recently attended two mugs with Washington County officials to discuss the Don and Pauline Rice flooding problem at 9497 14e Street. Mike provided an update on a suggested funding source that was introduced at the meeting held on Monday, February 10, 2003, and stated that efforts will continue to try and resolve the problem. WETLANDS LEGISLATION RESOLUTION Mayor Miron presented a draft resolution for Council consideration. HF337 and SF312 are draft bills that require BWSR to remove an unauthorized wetland exemption rule. Mayor Miron provided more details of the resolution. Puleo made motion, Granger seconded, to adopt RESOLUTION 2003-12 A RESOLUTION BY INTERESTED PARTIES SUPPORTING LEGISLATION RELATING TO WETLANDS REQUIRING THE BOARD OF WATER AND SOIL RESOURCES TO REMOVE A WETLAND EXEMPTION RULE. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. Miran made motion, Granger seconded, directing staff to forward this resolution to the appropriate agencies requesting their support. All aye. Motion Carried. PELOOUIN INDUSTRIAL PARK City Administrator Mike Ericson presented an update on the Peloquin Industrial Park public improvement project. Efforts continue to bore under TH61 and staff will provide Council updates. City Council meeting of February 18, 2003 Page 7 FEDERAL FUNDING FOR CSAR 14/I -35E INTERCHANGE IIdPROVEMENTS Miron made motion, Granger seconded, to adopt RESOLUTION 2003-13 A RESOLUTION IN SUPPORT OF MAIN STREET INTERCHANGE AND ROAD IMPROVEMENTS. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. LMC STRATEGIC PLANNING MEETING City Administrator Mike Ericson informed Council of the League of Minnesota Cities strategic planning meeting to be held on February 24, 2003. Mike will represent the City at tis meeting. City Council meeting of February 18, 2003 Page 7 ADJOURNMENT Munn made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary A reager City C1