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HomeMy WebLinkAbout2003.03.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 3, 2003 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL WORKSHOP OF FEBRUARY 10, 2003 Haas made motion, Granger seconded, to approve the Council workshop minutes for February 10, 2003 as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF FEBRUARY 18.2003 Haas made motion, Granger seconded, to approve the Council meeting minutes for February 18, 2003 as presented. VOTING AYE: Granger, Haas, Puleo, Miron ABSTAINED: Petryk Motion Carried. APPROVAL OF AGENDA Move I.3 and I.4 for consideration after H.1 Add K-1— Update on JD2 Culvert Replacement Project Add K.2 — Report on HFD Annual Meeting (Haas) Add L.1— Resignation of Parks Commissioner Add L.2 — Discuss public hearing to reconsider parkland fee Add L.3 — Request for amendment to liquor license ordinance Miron made motion, Haas seconded, to approve the agenda for March 3, 2003 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Performance Review & Salary Adjustment for Jennifer VanDyke (Video Technician) Approve Property Line Adjustment (Walter Stoltzman) Approve Minor Subdivision for Two Lots (Don Hauble) Approve Site Plan for MN Union Builders to Display Model Home City Council meeting of March 3, 2003 Page 2 Approve Supplemental Agreement with SEH for Traffic Signal Work at TH61 and 140'' Street Approve Pay Request No. 15 from Landmark Structures for Work Completed on Water Tower #3 Authorize Advertisement for Bids to Gravel City Roads Approve March 20, 2003 Tri -Cities Coalition Meeting Date All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 3, 2003 as presented. APPROVE PERFORMANCE REVIEW & SALARY ADJUSTMENT FOR JENNIFER VANDYKE (VIDEO TECHNICIAN) Jennifer VanDyke was hired on July 1, 2002 as the City's video technician. She was originally added as a backup technician and quickly became the primary video technician when the schedules for the first two hirees did not allow them to attend City Council and Planning Commission meetings on a regular basis. Over the past six months, Jennifer has worked very hard to learn the video production system and provide a high level of quality service for cable television viewers. Her most. important asset has been her regular attendance at all Council and PC meetings. This regular attendance has been critical in establishing a high level of professional work, which is necessary to not only learn the position fully, but to provide a level of consistent quality for video taping of all public meetings. City Administrator Mike Ericson and CD Assistant Michele Lindau reviewed her performance and found it to be satisfactory. Adoption of the Consent Agenda awarded an hourly increase from her current $10/hour to $11 /hour. APPROVE PROPERTY LINE ADJUSTMENT (WALTER STOLTZMAN) Walter and Timothy Stoltzman are requesting approval of a lot line adjustment for property located at the southwest corner of 157'h Street and Ingersoll Avenue. The westerly property is currently 10 acres in size, and the easterly parcel is approximately 70 acres. After the property line adjustment, the westerly parcel would be approximately 18 acres and the easterly parcel would be approximately 62 acres. Staff reviewed the request and found that it complies with all City ordinance requirements. Adoption of the Consent Agenda (Resolution 2003-14) approved the lot line adjustment. APPROVE MINOR SUBDIVISION FOR TWO LOTS (DON HAUBLE) Don Hauble is requesting a lot split to subdivide a 7.4 -acre property into two lots. Both lots would receive access from 125'' Street. The westerly lot would be approximately five acres and would contain the existing home site. The easterly lot would be 2.4 acres and would be sold for a future home site. On February 13, 2003, the Planning Commission reviewed the lot split and recommended approval by a unanimous vote. Adoption of the Consent Agenda (Resolution 2003-15) approved the lot split as recommended by the Planning Commission. City Council meeting of March 3, 2003 Page 3 APPROVE SITE PLAN FOR MN UNION BUILDERS TO DISPLAY MODEL HOME MUB is requesting approval to display a model home on their industrial property located in the Bald Eagle Industrial Park. The model home would not be inhabited and would be changed from time to time. The purpose of the model home is to allow potential buyers to view the type of home produced by MUB. Adoption of the Consent Agenda approved display of the model home and site plan as recommended by the Planning Commission. APPROVE SUPPLEMENTAL AGREEMENT W/SEH FOR TRAFFIC SIGNAL WORK AT TH61 AND 146m STREET City Engineer Dave Mitchell prepared a Supplemental Agreement for Professional Engineering Services between the City of Hugo and SEH for construction services related to work ordered and approved in April 2000. The Supplemental Agreement requests a fee for services in an amount estimated at $42,500. Adoption of the Consent Agenda approved the Supplemental Agreement with SEH in an amount not to exceed $42,500 for the engineering services on TH61 and 140'" Street traffic signal project. APPROVE PAY REQUEST #15 FROM LANDMARK STRUCTURES FOR WORK COMPLETED TO DATE ON WATER TOWER NO.3 Landmark Structures made application to the City for approval of pay request # 15 for work completed to date on water tower #3. Project Manager Steve Campbell from SEH reviewed the request and found it to be consistent with work completed to date. Adoption of the Consent Agenda approved payment to Landmark Structures in the amount of $4,132.50 for work completed to date on water tower #3. AUTHORIZE ADVERTISEMENT FOR BIDS TO GRAVEL CITY ROADS Each year, the City of Hugo advertises in order to solicit bids for the graveling of City roads. Public Works Director Chris Petree prepared the necessary advertisement and requests authorization to advertise for bids for the graveling of City road in 2003. Adoption of the Consent Agenda authorized staff to prepare the advertisement and solicit bids for graveling of City roads for 2003. APPROVE MARCH 20.2003 TRI -CITIES COALITION MEETING DATE At its January 21, 2003 meeting, Council directed staff to schedule a date for the next tri -cities coalition meeting in order to discuss the I -35E and CSAH 8/14 interchange project and proposal for a corridor study. City staff solicited dates and recommends Council approve Thursday, March 20, 2003 as the City's third tri -cities coalition meeting date. The cities of Lino Lakes and Centerville have agreed on this date and staff will officially invite members from Columbus Township, Washington County, and Ramsey County. Adoption of the Consent Agenda approved 7:00 pm, March 20, 2003 as the next tri - cities coalition meeting date. RESOLUTION SUPPORTING APPLICATION FOR FEDERAL FUNDING OF I -35E AND CSAH 8/14 INTERCHANGE At its February 18, 2003 meeting, the Council adopted a resolution authorizing staff to solicit HPP City Council meeting of March 3, 2003 Page 4 federal funds for improvements to the interchange at I -35E and CSAH 14. The federal application needs a local sponsor, which would be Anoka County or the city of Lino Lakes. Anoka County Engimer Doug Fischer addressed the Council and stated that the county's policy is to apply for one HPP project per funding cycle, and that the county had identified another project as the #I priority for Anoka County in this funding cycle. MnDOT area manager Rick Arnebeck was also present to discuss this issue in more detail. He stated that an application would carry more weight if the application were submitted by Anoka County rather than the City of Hugo. Lino Lakes council member Donna Carlson was present but stated that she was not representing the Lino Lakes city council. It was her personal opinion that this matter should be discussed further at the tri -cities meeting scheduled for March 20, 2003. Miron made motion, Haas seconded, directing staff not to file the resolution requesting federal funding for the I-35E/CSAH 14 interchange and to thank Washington County officials for their assistance in formulating the document. All aye. Motion Carried. REVEEW IMPACT OF GOVERNOR PAWLENTY'S PROPOSED BUDGET CUTS Governor Tin Pawlenty has proposed a reduction in local government aid to cities in the State of Minnesota This reduction in state aid totals $234 million. Proposed reductions include elimination of local government aid in the amount of $31,481 and a reduction of the City's market value homestead credit in the amount of $138,277, for a total of $169,758. Finance Director Ron Otkin prepared a memo outlining proposed options for consideration by Council in regard to the reduction in revenue the City will see in 2003. As Council is aware, adoption of the City's 2003 budget did not include any local government aid; the $31,481 was not included as new revenue for 2003. Ron outlined his response to these cuts: 1) equipment certificates be issued to purchase a plow truck rather than pay cash; 2) fill only one public works position in October 2003; and 3) temporarily suspend salary step increases for City employees until the legislature adopts its final budget. Miron made motion, Haas seconded, to accept the Finance Director's recommendation and temporarily suspend City salary step increases until the legislature adopts its final budget. The other recommendations will be revisited mid -year. All aye. Motion Carried. PROPOSAL FOR RETIREMENT OF TEMPORARY IMPROVEMENT BONDS FOR BEEP In May of 1998, the City issued $985,000 General Obligation Temporary Improvement Bonds. The proceeds, along with state aid construction fiords, were used to construct Fenway Boulevard and Fenway Avenue. The special assessment revenue intended to pay off the bonds did not materialize. Thus, the bonds were refinanced in 2000. The amount of the bonds was increased to $1,015,000 and the maturity date was extended to August 1, 2003. Finance Director Ron Otkin prepared a financing plan that would retire the bonds when they mature. Miron made motion, Petryk seconded, to approve the purchase of the non-cash assets held in the 2000 Temporary Bond Sinking Fund by the Sewer Construction Fund and that the Temporary Improvement City Council meeting of March 3, 2003 Page 5 Bonds of 2000 be retired in full on August 1, 2003. All aye. Motion Carried. CITY HALL INFILTRATION DEMO PROJECT (EOR) Jason Naber, EOR engineer, prepared the final report for the Hugo City Hall rainwater gardens infiltration project. He was in attendance at the Council meeting to make a power point presentation about the project and to answer questions Council may have about it. On behalf of the City Council, Mayor Miron thanked Jason for his work on the project. Miron made motion, Haas seconded, directing staff to send a letter of appreciation to the Board of Managers at the RCWD recognizing Jason Naber's efforts on the City Hall rain garden project. Staff will work with Jason to prepare a presentation for viewing on the City's cable access channel. All aye. Motion Carried. NO PAP"G ORDINANCE (REVISED DRAFT) At its January 21, 2003 meeting, Council discussed the draft ordinance prepared by the City Attorney regulating parking in the City, primarily during the winter months. City Council had extended discussion about this topic and directed staff to prepare a kinder/gentler ordinance for review by Council. Attorney Snyder prepared the revision to the ordinance and presented it for consideration by Council. The other issue of concern to City staff is the need to police and regulate the parking of trailers and RV's on City streets, not only during the winter months, but all year around. City staff recommended Council also consider regulating the parking of vehicle, trailers and RV's during the winter months, which is included in the no parking ordinance. Granger made motion, Petryk seconded, to adopt ORDINANCE 2002-370 AMENDING CHAPTER 219 ENTITLED PARKING AND LOAD AREAS BY ADDING SECTION 219-16, WHICH ADDRESSES PARKING DURING THE WINTER MONTHS AND PARKING OF TRAILERS YEAR AROUND. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. SCHEDULE WORKSHOP FOR PAVEMENT MANAGEMENT PLAN/CIP At its February 3, 2003 meeting, the Council reviewed with staff the pavement management program. After much discussion, Council directed staff to schedule a workshop to conduct review of the pavement management plan, as well as to address the City's capital improvements program for the 2003/2007 five- year cycle. Haas made motion, Granger seconded, to schedule a Council workshop for Monday, March 31, 2003, 8:00 am, to discuss the City's pavement management and capital improvement plans. All aye. Motion Carried. City Council meeting of March 3, 2003 Page 6 REVIEW JOB DESCRIPTION AND PAY RANGE FOR SENIOR ENGINEER TECHNICIAN At its February 18, 2003 meeting, Council discussed the proposed job description for the new senior engineering technician position prepared by staff. Council accepted staffs recommended draft and authorized staff to contract with Helping Minnesota Cities to review the position and prepare the pay equity points for the position within the City's pay grade structure. This ranking would allow the City to determine a salary range for the position. City staff worked with Paul Ness from Helping Minnesota Cities and prepared this information for Council to review. City staff requested that Council review the prepared information and the finance department's 2003 salary matrix and provide further direction to staff in regard to the position. Council member Granger stated that he needed fwther cost breakdown from City Engineer fees paid in 202, and would need to look at this issue in more detail. Granger made motion, Puleo seconded, to table this matter to allow staff time for provide more information for Council review. PELOOUIN INDUSTRIAL PARK IMPROVEMENT PROJECT City Engineer Dave Mitchell reviewed his status report for the Peloquin Industrial Park Improvement Project and recommended that the Council issue a Work Change Directive ordering RKI to install the casing using the micro tunneling method. Several meetings have been held with representatives of the City and RKI, Inc., in effort to resolve construction and financial issues. Mayor Miron and Council member Granger were present at these meetings and recommended that the Council approve the Work Change Directive between the City and RKI. Although Council members Puleo and Haas were concerned about the uncertainty of the new proposal, they would concur with the Council subcommittee's recommendation. Miron made motion, Haas seconded, to accept staffs recommendation and issue a Work Change Directive ordering RKI to install the casing using the micro -tunneling method and authorize staff to negotiate a Change Order with RKI for the micro -tunneling work. All aye. Motion Carried. MNDOT 2003 STATE AID ALLOTMENT The City of Hugo has received the 2003 state aid allotment from MnDOT. The City will receive $78,880 for maintenance and $236,638 in construction funds. This matter will be addressed at the pavement management/CIP workshop. No finther Council action was required. DISCUSSION OF WETLANDS RESOLUTION At its February 18, 2003 meeting, the Council adopted a resolution supporting a Mayor Fran Miron presented the issue for discussion with Council and provided a detailed explanation of the language change in state statute. Council member Chuck Haas brought this issue for review by Council in order to further clarify the issue and to determine its potential impact on other state agencies and the RCWD. Because of the late hour: City Council meeting of March 3, 2003 Page 7 Haas made motion, Granger seconded, to table this matter until the Council meeting of March 17, 2003. VOTING AYE: Granger, Haas, Petryk, Puleo VOTING NAY: Miron Motion Carried. APPROVE CONCEPT PLAN FOR HUSSEIN & KARIM (PROPERTY ON GOODVIEW AVENUE The applicants requested an opportunity to appear before the City Council to solicit informal comments on a sketch plan for a proposed housing development. The development would be located southwest of the intersection of 132°d Street and Goodview Avenue (13194 Goodview Avenue North). One of the applicants, Heshan Hussein, currently resides on the property. The concept plan includes 24 new lots plus a lot for the existing single-family home on this 10 -acre lot, with a density of 2.5 units per acre. The Council discussed the proposal and agreed that the development lacks "creativity". The applicants will meet with CD Director John Rask to redesign the plan. No further Council action was required. REQUEST FROM NORTHSIDE CONSTRUCTION FOR MUNICIPAL SERVICES Richard Mireault, president of Northside Construction, requested that the City extend municipal services to his business at 15057 Forest Boulevard. As Council is aware, Mr. Mireault's application for an addition on his building was approved last fall in preparation for new tenants, and he is desirous of municipal services. Moo made motion, Granger seconded, directing the City Engineer to provide information regarding this request, along with preliminary cost figures, for consideration at the Council meeting of March 17, 2003. All aye. Motion Carried. REQUEST FROM HUGO HISTORICAL COMMISSION FOR BUDGET TRANSFER At its December 16, 2002 meeting, the Council adopted an ordinance thereby creating the Hugo Historical Commission, whose job it will be to preserve and protect the history of the City of Hugo. Commission Chair Kitty Cheesebrow presented a draft budget at that Council meeting, but the full amount had not been included in the City's 2003 budget. Because of the reductions at the meeting in December, staff recommended an allocation of $500 for 2003. The Commission unanimously recommended that the Council restore the additional $1,500 to their budget for 2003 in order to make purchases. City staff recommended give strong consideration to the reallocation of City funds to transfer funds in the amount of $1,500 to the Historical Commission. Miron made motion, Granger seconded, directing staff to make an internal budget transfer to fully fund the requested budget of $1,500. All aye. Motion Carried. City Council meeting of March 3, 2003 Page 8 JD2 CULVERT REPLACEMENT PROJECT UPDATE Mayor Miron briefly updated Council on the JD2 culvert replacement project, which is behind schedule but being closely monitored by EOR on behalf of the RCWD. HFD ANNUAL MEETING Council member Haas attended the Hugo Fire Department's annual meeting and shared with Council the Fire Department's thanks for Council support. REQUEST FOR AMENDMENT TO LIQUOR LICENSE ORDINANCE The Church of St. John the Baptist requested the City consider amending their liquor license ordinance that addresses the number of temporary 3.2 beer licenses that can be issued during the calendar year. Miron made motion, Puleo seconded, directing staff to provide a recommendation for the Council meeting of March 17, 2003. All aye. Motion Carried. ADJOURNMENT Miron made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary g Ann Crea er City 616i