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HomeMy WebLinkAbout2003.05.19 CC MinutesMINUTES FOR THE TRI -CITIES COALITION MEETING OF MAY 15, 2003 Mayor Fran Miron called the meeting to order at 7:00 pm. Mayor Miron welcomed everyone to the meeting, and each person around the tables introduced themselves. PRESENT (City of Hugo): Council members Mike Granger, Chuck Haas, Mayor Fran Miron, Planning Commission Chair Dave Schumann, City Engineer Dave Mitchell, CD Director John Rask, and City Administrator Michael Ericson ABSENT: Council member Becky Petryk and Frank Puleo PRESENT (City of Centerville): Council members Mary Capra, Jeff Paar, Linda Broussard Vickers, Tom Lee, Mayor Terry Sweeney, and City Administrator Kim Moore Sykes PRESENT (City of Lino Lakes): City Administrator Linda Waite Smith, Council members Donna Carlson, Caroline Dahl, and Mayor John Bergeson, CD Director Mike Grochala, Planner Jeff Smyser, and City Engineer Jim Studenski OTHERS PRESENT: Anoka County Commissioner Rhonda Sivarajah; Anoka County Transportation Manager Kate Garwood; Anoka County Engineer Doug Fischer, MnDOT Representative Rick Amebeck; Washington County Engineer Don Theisen; Tim Rehbein from Lino Lakes Chamber of Commerce; and interested citizens. CSAH 8114 IMPROVEMENT PROJECT Hugo City Administrator Mike Ericson reviewed with everyone the March 20, 2003 meeting minutes and the contents of the May 15, 2003 agenda materials. He explained that the Hugo City Council had selected the 142'd Street alignment for the CSAH 8/14 project at its May 5, 2003 meeting. The Washington County Board will consider this recommendation at its June 24, 2003 meeting. I -35E CORRIDOR COALITION Hugo City Administrator Mike Ericson introduced SEH senior transportation engineer Glen Van Wormer. Glen facilitated the process of identifying local issues and concerns from the three cities and all attendees. The exercise resulted in a large list categorized into four areas: 1) transportation system; 2) land use considerations; 3) environmental; and 4) miscellaneous. The complete list is a memo attachment from Glen. The attendees took a ten minute break and returned to discuss the next action. Hugo Mayor Fran Miron reminded the attendees about the need to form as coalition, a united coalition, as suggested by Congressman Mark Kennedy last fall. He offered the use of Hugo City staff to prepare a draft Joint Powers Agreement. Anoka County Engineer Doug Fischer offered his department's assistance. A draft JPA will be sent to the three cities, Columbus Township, two counties, and to the City of Forest Lake for review and comment. Doug Fischer also provided an update to Jeff Paar and the Centerville City Council on the CSAH 14 project west of I -35E. MnDOT representative Rick Amebeck stated that MnDOT has grant funds for this study. There may also be Metropolitan Council grant dollars, too. Glen will assist the coalition in the development of a work plan with goals. The coalition will be able to use the CSAH 97 and I -35E studies in developing of a study of the I -35E & CSAH 14 area. MINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 19.2003 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Minn City Administrator Michael Ericson CD Director John Rask City Attorney Dave Snyder City Engineer Dave Mitchell Public Works Director Chris Petree City Clerk Mary Ann Creager ABSENT: Frank Puleo APPROVE MINUTES FOR COUNCIL WORKSHOP OF APRIL 28.2003 Haas made motion, Granger seconded, to approve the minutes for the City Council workshop of April 28, 2003 as presented. All aye. Motion Carried. APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF MAY 5.2003 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of May 5, 2003 as presented. APPROVAL OF AGENDA Remove G.8 from Consent Agenda for Council Discussion Add G.9 — Charitable Gambling License for American Legion Post 620 Add N.2 — Park Commissioner Interviews Add M.1— Pave Hardwood Creek Trail Minn made motion, Haas seconded, to approve the agenda for May 19, 2003 as amended. All aye. Motion Carried. CONSENT AGENDA Miron made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Rescind Resignation of Dean White from HFD and Place on Temporary Leave of Absence Approve MS4 General Stormwater Application to MPCA Approve Variance Request for Accessory Building (Lonnie Van Klei) Approve Variance Request for Side Yard and Garage Setback (Bacchus Homes) Approve Final Plat and Development Agreement for BEIP Ss' Addition Approve Charitable Gambling License for the American Legion Post 620 All aye. Motion Carried. City Council meeting of May 19, 2003 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for May 19, 2003 as presented. RESCIND RESIGNATION OF DEAN WHITE FROM HID AND PLACE ON TEMPORARY LEAVE OF ABSENCE After giving considerable thought with his family and employer, Dean White requested that he would like to continue his membership on the HFD, but be placed on a "temporary leave of absence". At its May 5, 2003 meeting, the Council accepted his resignation from the HFD, but employment issues have changed since that time, and Dean wishes to remain a member of the department. City Attorney Dave Snyder reviewed the actions of the Council and considers his request to return consistent with current City personnel policy. Adoption of the Consent Agenda rescinded the resignation of Dean White from the Hugo Fire Department and places him on "temporary leave of absence'. APPROVE MS4 GENERAL STORMWATER APPLICATION TO MPCA As Council is aware, staff submitted the draft MS4 General Stormwater Application to the MPCA in order to meet NPDES permit application process. City staff requested a 60 -day extension, which had been accepted by most communities, and prepared the final NPDES MS4 application consistent with those draft applications offered by the League of Minnesota Cities. As Council is also aware, the $5,000 to the LMC was reduced by $2,000 by the volume of communities, which numbered over 100, who participated in the NPDES application process. City staff completed the application in-house and saved Hugo taxpayers over $40,000, which resulted from this unfunded federal mandate. Adoption of the Consent Agenda approved the NPDES MS4 Stormwater Application. APPROVE VARIANCE REQUEST FOR ACCESSORY BUILDING (VAN KLED Lonnie & Deb Van Klei requested a variance to permit an accessory building with an exterior finish, which is inconsistent with the principal structure on property, located at 12015 Janero Avenue. On May 8, 2003, the Board of Zoning Adjustments reviewed the variance and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved the variance as recommended by the Board. APPROVE VARIANCE REQUEST FOR SIDE YARD AND GARAGE SETBACK (BACCHUS HOMES) Bacchus Homes requested approval of variances to exceed the maximum size permitted for a garage, and a 31.45 -foot side yard setback for construction of a new home at 12789 Greystone Avenue North (Hidden Hills Development). On May 8, 2003, the Board of Zoning Adjustments reviewed the variance and recommended approval by a unanimous vote. Adoption of the Consent approved the variance as recommended by the Board. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR BEIP 5`h ADDN. At its February 3, 2002 meeting, the City Council approved a preliminary plat for BEIP P Addition for six lots. Staff reviewed the final plat and found it to be consistent with the approved preliminary plat. City Council meeting of May 19, 2003 Page 3 Adoption of the Consent Agenda approved the final plat and development agreement for BEIP 5'" Addition. APPROVE CHARITABLE GAMBLING LICENSE FOR THE AMERICAN LEGION POST 620 The Hugo American Legion Post 620 made application for a charitable gambling license to sell pull -tabs at their new location of 5383 14& Street. Adoption of the Consent Agenda approved the charitable gambling license for the Hugo American Legion Post 620 to sell pull -tabs at their facility located at 5383 1400 Street, and waiver of the 30 -day waiting period, if needed. APPROVE SIGN PERMIT FOR AMERICAN LEGION POST 620MCK'S LIQUOR The Hugo American Legion Post 620 and Rick's Liquor made application to the City for approval of a sign permit and variances for the installation of an illuminated sign on the Rick's Liquor property, immediately adjacent to TH61. On May 8, 2003, the Board of Zoning Adjustments reviewed the variance and recommended approval by a unanimous vote. Council member Chuck Haas questioned if the Council considered whether or not this sign fit into the City's downtown development plan. Mayor Miron and Council member Granger stated that they, on behalf of the Council, gave them a verbal approval for the sign during their construction meetings. Miron made motion, Granger seconded, to approve the variances and sign permit for the installation of an illuminated sign on the Rick's Liquor property. All aye. Motion Carried. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR ONEKA PONDS Fegowi Development made application to the City for approval of the final plat and Development Agreement for the Oneka Ponds residential subdivision. The new subdivision will consist of 68 single- family lots and is located east of TH61 and immediately north of the Sweet Grass Meadows subdivision. Staff reviewed the final plat and found it to be consistent with the approved preliminary plat. CD Director John Rask provided an overview of the proposed development agreement, and how the Peloquin Industrial Park public improvement project will impact the development. City Attorney Dave Snyder reported that the developer has agreed to sign a condition of agreement that the six model homes will not have sanitary sewer until the Peloquin Industrial Park project is finished in November 2003. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-25 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR ONEKA PONDS. VOTING AYE: Granger, Haas, Petryk, Miron Motion Carried. APPROVE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR EAGLE SHORES Heritage Development made application to the City for approval of the final plat and Development Agreement for Eagle Shores. Eagle Shores is a residential subdivision consisting of 11 one -acre lots City Council meeting of May 19, 2003 Page 4 located east of Bald Eagle Lake. Staff reviewed the final plat and found it to be consistent with the approved preliminary plat. Council member Granger requested that the developer provide the City with written documentation from the DNR stating how Outlot A can be used. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-26 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR EAGLE SHORES. VOTING AYE: Granger, Haas, Petryk, Miron Motion Carried. PELOOUIN INDUSTRIAL PARK IMPROVEMENT PROJECT (PUBLIC HEARING) The City has terminated its contractual obligation with Richard Knutson, Inc., for completion of the Peloquin Industrial Park Public Improvement Project. This action, under the contract, allows the City to proceed with the public rebid of the project. Council will take public comment during the public hearing in order to proceed with the rebid of the project. On Wednesday, May 14, 2003, City held a meeting with business owners in the Peloquin Industrial Park in order to explain issues related to the project and to fiuther explain the assessment procedure and how the delay in the completion of the project would not be assessed to the business owners. Mayor Miron opened the public hearing to take public comment regarding the project. There were no oral or written comments during this process and the hearing was closed for Council discussion. Council opted to continue discussion of this matter during a related item later in the agenda. APPROVE CONTRACT FOR 2003 SEAL COATING There were a total of 13 roads that were selected to be seal coated this year according to the City's 5 -year seal coating plan. On Friday, May 9, 2003, City staff opened the three bids, which were submitted on the project. The prices ranged from $63,233.90 to $82,498.80 for the entire project. The low bidder was Allied Blacktop with a bid of $63,233.90. City staff estimated a total project cost of $77,988 from the 2003 street maintenance fund. Granger made motion, Haas seconded, to award the low bid on the 2003 seal coating contract to Allied Blacktop in the amount of $63,233.90. All aye. Motion Carried. APPROVE CONTRACT FOR 2003 CRACK FILLING The city currently follows a 5 -year crack -filling plan. There were a large number of roads scheduled for crack filling in 2003. A total of two bids were received for the work. The bids included mechanically routing out cracks, using compressed air and heat lances to clean cracks, and apply MNDOT hot -pour rubberized crack sealant. City staff estimated a total project cost of $9,000 to S 19,000 from the 2003 street maintenance fund. The low bidder was Bergman Companies, Inc., with a bid of $6,615. Granger made motion, Petryk seconded, to award the 2003 crack filling contract to the low bidder Bergman Companies, Inc., in the amount of $6,615. All aye. Motion Carried. City Council meeting of May 19, 2003 Page 5 APPROVE CONTRACT FOR 2003 GRAVELING Public Works Director Chris Petree opened bids for the 2003 -graveling contract on Friday, May 16, 2003. Chris provided Council with the low bidder, Forest Lake Contracting at an estimated project cost of $45,731 and recommended that they be awarded the 2003 -graveling contract. Staff had budgeted $76,000 for this fund in 2003. Miron made motion, Haas seconded, to award the 2003 -graveling contract to the low bidder Forest Lake Contracting in the amount of $45,731. All aye. Motion Carried. Miron made motion, Haas seconded, directing the Public Works Director Chris Petree to purchase additional gravel for badly damaged roads. All aye. Motion Carried. APPROVE CONTRACT FOR ROAD REPAIRS IN LAKE AIR ESTATES During the 2003 spring thaw, the roads in the Lake Air Estates neighborhood deteriorated significantly. Because required repairs cannot be performed by the City due to their size and the City's lack of appropriate equipment to complete the work, City staff recommended that the City contract with a paving company for the necessary repairs. Three bids were received for the work, including the removal of existing bituminous, sub -grade correction as necessary, and replacement with 3" of bituminous. North Valley, Inc., was the low bidder in the amount of $18,690. Granger made motion, Petryk seconded, to award the repair of Lake Air Estates road repairs to the low bidder North Valley, Inc., in the amount of $18,690. Miron made motion, Granger seconded, to amend the motion to allow latitude to Public Works Director to make additional repairs to City roads as needed, at a unit price of $13.35/cubic yard. AMENDMENT: All aye. Motion Carried. ORIGINAL MOTION: All aye. Motion Carried. BEIP TIF SHORTFALL AND SCHWIETERS BROS. PROPOSAL FOR 4M BLDG. In fall 2002, Council held a workshop with business owners in the Bald Eagle Industrial Park in order to discuss the affects of the tax increment financing agreement and changes in state law. Council agreed to fund the TIF shortfall in a 50/50 match. In discussions with the business owners, City staff worked with the owners of Como Lube, Dan Northrup aka Coating Solutions, Rick's Liquor, and the Schwieter brothers, relative to one of their three buildings, so that they have met the TIF shortfall obligations. Staff sent an invoice to Jim Taglia from Nor Lakes, but the check received was a small percentage of the total cost, so the check was returned. Staff has continued to meet with John and Joel Schwieters over both the value of their buildings and their TIF shortfall obligations. At its May 5, 2003 meeting, the Council directed staff to provide additional information in order for Council to better understand the collection of Council meeting of May 19, 2003 Page 6 tax increment finance as a revenue source in the BEIP. City Attorney Dave Snyder prepared a letter City regarding the legal costs involved, if the City desires to proceed with legal means to collect the TIF shortfall. Finance Director Ron Otkin also prepared an analysis of the collection of TIF revenue in the BEIP, and the projected amount that would be returned to Washington County in the future. CD Director John Rask prepared a memo that outlines options for consideration by Council. Council member requested "internal" discussion of the situation prior to meeting with the business owners. Miron made motion, Haas seconded, to schedule a Council workshop to discuss the BEIP tax increment financing shortfall for Friday, June 13, 2003, Hugo City Hall, at 8:00 am. All aye. Motion Carried. SALE OF JIM LEMOINE PROPERTY FOR PARKLAND In October 2002, the Council considered a proposal from Jim LeMoine, who lives at 14451 Homestead Avenue, requesting approval of a buildable homesite on his property. The Planning Commission recommended that the request be denied and the Council approved the denial of the buildable lot application. Mr. LeMoine would like to sell his land to the City for parkland /open space and CD Director John Rask provided a memo explaining the request. Haas made motion, Miron seconded, directing staff to negotiate a purchase price with Jim LeMoine in the $25,000 to $30,000 range. All aye. Motion Carried. MIKE ATKINSON DRAINAGE PROBLEM ON TH61 At its May 5, 2003 meeting, the Council discussed a drainage issue raised by Mike Atkinson regarding the TH61 and 140th Street traffic signal project. Mr. Atkinson met on site with Mayor Miron and Council member Granger requesting that the ditch be filled in on his property immediately adjacent to TH61. City staff was directed to analyze the engineering aspects of filling in of the very deep ditch, and complete the work, if it did not exceed $10,000. Engineering tech Brian Mitchell met with Mike Atkinson on site to discuss the issue to better understand the desires of Mr. Atkinson. SEH reviewed the options to meet Mr. Addnson's request and have found that it is unlikely that the work necessary can be completed for the $10,000 authorized by Council. The primary cost concern is the existence of an existing water valve and hydrant on the alignment that would have to be relocated to install a pipe in the existing ditch. Additionally, surface drainage in the area would be hampered as a result of modifications and would create a situation of standing water on the surface. It is not possible to construct a drainage structure over the new pipe because it is to shallow. Brian Mitchell discussed this with Mr. Atkinson, and he continues to desire that the ditch be filled. City staff recommended that Council consider the original engineered design of the project to leave the drainage "as is" in front of Mr. Addnson's property. City staff would propose to work with Mr. Atkinson to grade the ditch to a more acceptable cross section making it easier for him to maintain, which seems to be his primary concern. City Engineer Mitchell stated why alterations to the ditch would cost more than the approved $10,000; a more realistic amount being $15,000. Mr. Atkinson addressed the Council and expressed his displeasure with the engineering recommendation. CD Director John Rask thought it would be prudent for the City to approach MnDOT City Council meeting of May 19, 2003 Page 7 for recovery of some of the cost to repair the ditch. Miron made motion, Granger seconded, directing staff to fill in the ditch adjacent to the Mike Atkinson property on TH61 at 146" Street and attempt to recoup some of the cost related to the project. All aye. Motion Carried. PROPOSAL TO APPROVE HMWG OF SUMMER PLANNING INTERN At its May 5, 2003 meeting, the Council listened to a brief presentation from City Administrator Mike Ericson, who inquired as to Council's support of the hiring of a planning intern for the summer of 2003. With the large volume of work in the CD Department, and an amount of contracted planning services included in the 2003 budget, staff felt it was an opportunity to utilize the services of a college student to complete a significant amount of work at a fraction of the cost. City staff prepared a memo outlining the projects to be completed this summer, and recommended that Council authorize the hiring of.Derek Jensen for the summer of 2003 at a rate of $1 0/hr. Council member Granger suggested that this type of program be utilized each year. Granger made motion, Haas seconded, authorizing the hiring of Derek Jensen as a summer planning intern at a rate of $ 10/hr. All aye. Motion Carried. PEDDLER'S ORDINANCE In the fall of 2002, the Council considered a draft ordinance that would the City of Hugo to regulate peddlers and transient merchants in the City. After considerable discussion, including concerns from Council member Frank Puleo, staff was directed to bring a revised version of the ordinance for consideration by Council. Because Council member Puleo was absent from the meeting: Haas made motion, Granger seconded, to table this matter until the Council meeting of June 2, 2003. All aye. Motion Carried. DRAFT PURCHASE AGREEMENT FOR LOT 5 IN BEIP 5m ADDITION (JEFF OLSON) Jeff Olson, owner of Olson Tool in the Peloquin Industrial Park, would like to purchase Lot 5 in the BEEP 5'h Addition in order to construct a new building. As Council is aware, Mr. Olson had originally submitted a letter of intent, which he later requested that it be revoked due to the economic conditions affecting his business. He now wishes approval for construction of his new building in the BEIP 5�h Addition. City staff prepared a purchase agreement for consideration by the City Council and Mr. Olson. Mr. Olson and his architect Jim Faulkner were present at the meeting to discuss the proposed facility. Tom Jackson also addressed the Council expressing his desire to purchase the property, as well. Because Mr. Olson is ready to start construction of his proposed building: Miron made motion, Granger seconded, directing staff to prepare a Purchase Agreement with Mr. Jeff City Council meeting of May 19, 2003 Page 8 Olson for the purchase of Lot 5 in the BEIP 5'" Addition. All aye. Motion Carried. UPDATE ON MEETING WITH MINNESOTA COMMERCIAL RAILROAD At its May 5, 2003 meeting, the Council selected the 142nd Street for the CSAH 8/14 realignment project. This new alignment necessitates the construction of a railroad crossing over the BN/SF track, which is operated and maintained by Minnesota Commercial Railroad (MCR). On April 30, 2003, Mayor Fran Miron and City Administrator Mike Ericson met with John Gohmann, president of Minnesota Commercial Railroad, and Joe Krawczeski, also of MCR, and Dave McKenzie, railroad transportation engineer from SEH. The results from that meeting indicate that it is possible to work with MCR and Burlington Northern/Sante Fe railroad to obtain the necessary access over the railroad crossing. On Tuesday, May 13, 2003, CD Director John Rask and City Administrator Mike Ericson met with City Engineer Dave Mitchell and Dave McKenzie from SEH to discuss the issues related to the railroad crossing. Dave McKenzie provided an extensive report to Council on the results of that meeting and stated that he would continue to work with the City during the realignment process. ORDER PROJECT, APPROVE PLANS AND SPECS, AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR PELOOUIN INDUSTRIAL PARK IMPROVEMENT PROJECT After the Council held its public hearing on the Peloquin Industrial Park Public Improvement Project in tonight's earlier agenda, City staff requested that the completion of the Peloquin Industrial Park improvements be ordered. Upon ordering the improvement project, it would be appropriate to authorize staff to prepare the plans and specifications, approve the plans and specifications, and authorization for the advertisement for bids on this project. Staff anticipates that bids will be brought back at the June 16, 2003 regular Council meeting for consideration to award the project to a contractor. Miron made motion, Haas seconded, to authorize the following: order the improvements; authorize preparation of plans and specifications; accept plans and specifications; and authorize the advertisement for bids. All aye. Motion Carried. APPROVE PURCHASE OF FILL MATERIAL FOR BEEP Sm ADDITION At its May 5, 2003 meeting, the Council awarded the low bid for the BEIP 5'h Addition to T.J. Schifsky, Inc. Staff reported to Council that it was still in negotiations to obtain fill for the site, which is necessary to raise the building pads. CD Director John Rask and Engineer Jay Kennedy from WSB Engineers have negotiated with a local contractor to secure sufficient fill to provide for the raising of the building pads. Miron made motion, Granger seconded, to approve the purchase of fill from Central Landscaping at $2 per cubic yard. All aye. Motion Carried. City Council meeting of May 19, 2003 Page 9 HARDWOOD CREEK TRAIL Now that summer has officially arrived, there is a need to redirect Hardwood Creek Trail around "Mount Hugo", created as a result of the delayed Peloquin Industrial Park public improvements. Walkers and bikers are using TH61 to get around the pile of dirt. Haas made motion, Granger seconded, directing staff to provide a temporary lift of bituminous to the Hardwood Creek Trail east of the mound of dirt, adjacent to TH61. All aye. Motion Carried. DISCUSSION OF TRAFFIC CONTROL AT CR4 AND TH61 At its May 5, 2003 meeting, the Council discussed the number of accidents that have occurred at the intersection of CR4 and TH61. Prior to that meeting, there was a very serious traffic accident that caused Council to direct staff to discuss with Washington County and MnDOT officials the need to review the intersection. Council requested that any changes that could be made in the control of traffic at the intersection should be done for the safety of everyone. City Engineer Dave Mitchell reviewed with Washington County issues related to control of traffic and provided an update to the Council. Miron made motion, Petryk seconded, directing staff to include Rick Arnebeck from MnDOT in communications regarding accidents that have occurred at TH61 and CR4. All aye. Motion Carried. PARKS COMMISSION INTERVIEWS The City has received six applications from residents interested in serving on the Parks Commission. Miron made motion, Haas seconded, to schedule Parks Commission interviews for Monday, June 9, 2003, at 7:00 pm. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary Ann Creager City Clerk