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HomeMy WebLinkAbout2003.08.04 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 4, 2003 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder Asst City Engineer, Tom Tabler City Clerk, Mary Ann Creager MINUTES FOR THE CITY COUNCIL MEETING OF JULY 21, 2003 Haas made motion, Petryk seconded, to approve the minutes for the July 21, 2003 City Council meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.5 from Consent Agenda for discussion Delete G. 6 from Consent Agenda Add K.1— Discussion of Public Works Space Needs Study Add K.2 — Tri -Cities Meeting on August 7, 2003 Add L.2 — Bid Award for Atkinson Ditch Project on TH61 Add 1-3 — City Hall Holiday Gathering Miron made motion, Haas seconded, to approve the agenda for August 4, 2003 as amended. All aye. Motion Carried. THERMAL IMAGING CAMERA & TWO AUTO DEFIBRILLATORS AND TRAINERS TO HUGO FIRE DEPARMENT BY HUGO LIONS CLUB (CHIEF JIM COMPTON) Fire Chief Jim Compton and member of the HFD were present, along with members of the Hugo Lions Club, to formally present to the Hugo City Council the thermal imaging camera and two auto debrillators and trainer, which were purchased with a majority donation from the Hugo Lions Club. Chief Compton recognized members of the Lions, who were present, to share with Council their support for the community and the protection of residents through the use of this equipment. Mayor Fran Miron recognized this significant donation from the Hugo Lions Club and Council members publicly thanked those members for their community support and thanks to the HFD for its fine work. CONSENT AGENDA Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Preliminary Plat for Fabled Hills 11 Addition Subdivision (Len Pratt) Approve Site Plan for Mini -Storage in the BEIP 5'h Addition (Tom Jackson) City Council meeting of August 4, 2003 Page 2 Approve Additional Work/Charges in the Eagle Shores Subdivision (Heritage Development) Approve Resolution of Support for Hazard Mitigation Grant for Rice Property All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for August 4, 2003 as presented. APPROVE PRELIMINARY PLAT FOR FABLED HILLS II ADDITION (LEN PRATT) Lakeview Hugo, LLP, requested approval of a preliminary plat for 24 single-family detached homes on 20.80 acres. This is the second phase of development on a parcel totaling approximately 110 acres of land. The first phase for development of 52 lots on 56 acres was approved last year (previously known as Legacy). On July 26, 2003, the Planning Commission reviewed the request and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved adoption of Resolution 2003- 43 approving the preliminary plat for Fabled Hills II Addition. APPROVE SITE PLAN FOR MINI -STORAGE IN THE BEIP 5f ADDITION (JACKSON) Tom Jackson requested site plan approval to construct a 62,500 square foot self storage facility (mini - storage) on Lot 4, Block 1, Bald Eagle Industrial Park 5'" Addition. The facility would include nine buildings with a variety of unit sizes. On July 26, 2003, the Planning Commission reviewed the request and recommended approval by a unanimous vote. Adoption of the Consent Agenda approved the site plan for Tom Jackson subject to the conditions listed in the Resolution 2003-44. APPROVE ADDITIONAL WORK/CHARGES IN THE EAGLE SHORES DEVELOPMENT (HERITAGE DEVELOPMENT) Steve Bona from Heritage Development is developing the 11 -lot subdivision known as Eagle Shores in the Bald Eagle Lake area. Staff negotiated with Bona for the installation of public improvements in the amount of $27,824. Additional work was necessary, which increased the amount to $30,355.50. Adoption of the Consent Agenda approved the additional cost of $2,531.50 in the project. APPROVE RESOLUTION OF SUPPORT FOR HAZARD MITIGATION GRANT FOR RICE PROPERTY At its July 7, 2003 meeting, the Council approved the Hazard Mitigation Program Grant for the acquisition of property on Lake Plaisted. The City will need to adopt a resolution authorizing execution of a Sub -Grant Agreement. Adoption of the Consent Agenda approved adoption of Resolution 2003-45 authorizing execution of a Sub -Grant Agreement. APPROVE AUGUST 8. 2003 WORKSHOP TO DISCUSS DOWNTOWN ARCHITECTURAL AND SITE DESIGN STANDARDS At its July 21, 2003 meeting, the Council directed staff to schedule a workshop at which the downtown City Council meeting of August 4, 2003 Page 3 architectural and site design standards would be discussed in depth. Staff scheduled the workshop for Friday, August 8, 2003, at 8:00 am, in the City Hall Oneka Room. Miron made motion, Haas seconded, to approve the Council workshop to be held on Friday, August 8, 2003 at 8:00 am in the Oneka Room. All aye. Motion Carried. Council discussed a rezoning petition submitted by residents living along 145ib Street, west of TH61. Their property is presently zoned central business, and they have experienced difficulty in selling property due to mortgage companies' unwillingness to finance homes that are zoned commercial. CD Director John Rask offered a temporary solution to the problem by creating an interim downtown zoning district — Future Central Business District (FCBD). Puleo made motion, Petryk seconded, directing staff to place this matter on the Planning Commission agenda of August 28, 2003 for consideration. All aye. Motion Carried. DISCUSSION OF WHITE BEAR LAKE SCHOOL REFERENDUM Council member Chuck Haas was appointed by Council to serve on the WBL New School Steering Committee. He requested an opportunity to discuss with Council the decisions reached by the Committee to date, which involve the holding of "town meetings" in Hugo. The first meeting is scheduled for Tuesday, August 5, 2003, at 6:30 pm, at the Hugo City Hall's Oneka Room to meet with volunteers interested in working to get the referendum passed. A formal presentation will be made by the school district to Council at its August 18, 2003 meeting. DISCUSSION OF JD2 CULVERT REPLACEMENT PROJECT At its July 23, 2003 meeting, the RCWD Board of Managers directed their staff to contact contractor Jay Brothers, instructing them to respond as to whether they would return to complete the work to the satisfaction of the City of Hugo. To date, Jay Brothers has received payment from the RCWD for work completed to date, but the RCWD has not received reimbursement from the City due to the dissatisfaction of the quality of work. RCWD administrator Steve Hobbs was to be in attendance at this meeting, but was unable to attend because of a meeting conflict. Miron made motion, Haas seconded, to table this matter allowing staff time to meet with RCWD personnel. All aye. Motion Carried. APPROVE PRELIMINARY PLATISITE PLAN FOR GENERATION ACRES Generation Land LLC, is requesting approval of a preliminary plat and site plan for 42 townhome lots and two common lots for property located north of Oneka Lake Boulevard, south of 150'" Street and east of City Council meeting of August 4, 2003 Page 4 Geneva Avenue. The net density of the project would be 5.7 units per acre. The Planning Commission reviewed this item at a public hearing on June 12, 2003, and voted unanimously to recommend approval of the request. The City Council tabled this at its July 21, 2003 meeting and requested additional information from staff. Council discussed the project depth and asked that the following conditions be included in the approval: all units to have 2 -car garages; no vehicles be parked outside for an extended period of time unless approved by the homeowners association; units on the east side of road to be oriented like units to the west; and access to the development from Oneka Lake Boulevard be closed should access be obtained from the north. Petryk made motion, Granger seconded, to adopt RESOLUTION 2003-46 APPROVING THE PRELIMINARY PLAT FOR THE GENERATION ACRES SUBDIVISION, with inclusion of suggested Council changes. Voting Aye: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Petryk seconded, to adopt RESOLUTION 2003-47 APPROVING THE SITE PLAN FOR THE GENERATION ACRES SUBDIVISION. Voting Aye: Granger, Haas, Petryk, Puleo, Miron Motion Carried. REVISED JOINT POWERS AGREEMENT W/LINO LAKES FOR MUNICIPAL WATER Pratt-Arnt-Oakwood, LLC and Contractor Property Developers requested an amendment to the Joint Powers Agreement with Lino Lakes to provide municipal water service to the commercial phase of Victor Gardens. To provide adequate flows and pressure, a second interconnect would be made along CSAH 8. Aside from the short term benefits, the interconnect would provide the opportunity for the City to share water in the event of an emergency. The cost of the interconnect shall be paid by the developer. Miron made motion, Puleo seconded, to approve the amendment to the Joint Powers Agreement to provide water to the commercial development and a second interconnect. All aye. Motion Carried. REQUEST FOR PARK TRAIL ALONG ONEKA LAKE BOULEVARD On May 14, 2003, the Parks Commission considered a request from a resident requesting that a trail be constructed along Oneka Lake Boulevard from Geneva Avenue. to Goodview Avenue. A trail currently exists along Oneka Lake Boulevard from Goodview Avenue to Greene Avenue. Upon review of the matter, the Commission found that it would be appropriate to make this trail connection given the number of residents and children that walk along this section of the road to get to Hugo Elementary and the park located on the school property. Staff provided an overview of the proposed trail at the Council meeting, as well as an estimated cost of $55,000, which will be reduced by one third as a result of the approval of the Generation Acres subdivision. Drainage onto private property will be the biggest City Council meeting of August 4, 2003 Page 5 problem, and it was suggested that the City obtain easements at this time for construction of the trail. Miron made motion, Granger seconded, to schedule a neighborhood meeting to solicit public input from residents living along this section of Oneka Lake Boulevard and report findings to the City Council. All aye. Motion Carried. BREAKFAST MEETING WITH HUGO BUSINESS ASSOCIATION AND COUNCIL After the Hugo City Council's successful workshop with the BEIP business owners on June 13, 2003, Mayor Fran Miron suggested that a follow up breakfast meeting between the City Council and members of the Hugo Business Association, and an invitation to other business owners in the community, would be an opportunity to strengthen the relationship between the City and business owners. City staff has participated in many breakfast meetings and found them to be very successful in improving the communication between the City and businesses, but also between businesses themselves. Miron made motion, Granger seconded, directing staff to schedule a City Council and Hugo business breakfast meeting for October 3 or 10, 2003. All aye. Motion Carried. PROPOSED FIREWORKS ORDINANCE When the 2002 state legislature approved legislation allowing for fireworks to be sold in Minnesota, many communities throughout the state adopted ordinances to control the sale and distribution of fireworks. Fire Chief Jim Compton has worked with CD Director John Rask to provide a draft of a fireworks ordinance for Council consideration. City staff recommended Council consider adoption of a new fireworks ordinance thereby providing for the regulation and control of fireworks in the City. Council reviewed the draft ordinance and determined that it needed to be updated to be in compliance with state statute. Miron made motion, Petryk seconded, to table this matter to allow staff to revise the draft ordinance for Council review. All aye. Motion Carried. SIDE YARD SETBACK AMENDMENT On June 26, 2003, the Planning Commission held a public hearing to consider amending the side yard setback requirement in the Rural Residential, Agricultural, and Future Urban Reserve zoning districts. The amendment would decrease the side yard setback in these districts from 40 feet to 20 feet. Prior to 1999, the setback was 20 feet. Upon discussing the ordinance, the Commission voted by a 4 to 1 vote to keep the 40 -foot setback requirement. Staff had requested that the Planning Commission and Council consider revising the setback standard based on the numerous variance requests over the past three years. The Council has approved over twenty side yard setback variances in the last three years and has denied none. CD Director will provide an overview of the amendment at the Council meeting. Staff is City Council meeting of August 4, 2003 Page 6 recommending that the Council amend the side yard setback requirements and revise it back to twenty feet for accessory buildings only. This item was tabled at the Council's last meeting. Miron made motion, Petryk seconded, to table this matter until the Council meeting of August 18, 2003. All aye. Motion Carried. HUGO EMERGENCY MANAGEMENT PLAN (CHIEF JIM COMPTON) At its January 2003 goal setting session, Council identified the completion of a City Emergency Management Plan, as suggested by Fire Chief Jim Compton. Over the past several months, Jim and the Fire Department have worked to prepare a draft plan that meets all the City's goals and obligations in the direction of an emergency management plan in the City of Hugo. Chief Compton was present to review with Council the draft plan, which has been reviewed by staff and is recommended for approval. Council thanked Chief Compton for his hard work of this project and: Granger made motion, Haas seconded, to adopt the City of Hugo's Emergency Management Plan. The plan will be reviewed on an annual basis. All aye. Motion Carried. DISCUSSION OF CONCEPT PLAN FOR SEEVER PROPERTY ON ONEKA LAKE BLVD (TERRY MILLER) Oneka Lake Development Company, LLC requested an opportunity to appear before the City Council to solicit informal comments on a sketch plan for a proposed development on the Joyce and Merald Seever property. The property is located on the north and south side of Oneka Lake Boulevard east of Greene Avenue. In order for the development to proceed, the property would need to be included in the MUSA. Staff included a detailed staff report prepared by Laurie McRostie from SEH, which reflects significant problems with the property. Staff recommended that Council review and discuss the sketch plan and provide the applicant with informal comments. Because he owned property adjacent to the Seever property, Mayor Miron removed himself from discussion and passed the gavel to acting Mayor Becky Petryk and sat in the audience. CD Director John Rask provided Council with an overview of the concept plan and history of the site, and Rick Harrison of Site Design Studio outlined the proposed project for Council. Council member Frank Puleo felt that the plan was very creative and would be a welcomed development, but he could not support the plan because it would require MUSA expansion. He stated that the City established boundaries for real reasons, and was emphatic about its intent to maintain the rural character of Hugo as long as possible. Acting Mayor Petryk thanked the developers for their presentation, and informed them that the City would not expand the MUSA to accommodate their development. VACANCY ON THE BCWD BOARD OF MANAGERS Mayor Fran Miron publicly announced that there is a vacancy on the BCWD Board of Managers, and that any and all residents interested in serving on the Board should contact City staff in order that their names be forwarded to the Board for consideration. City Council meeting of August 4, 2003 Page 7 PUBLIC WORKS SPACE NEEDS STUDY Council member Granger provided Council with a status report of this issue. The City received seven proposals and will be interviewing firms for the job. This issue will be discussed at the Parks Commission meeting of August 13'b, at which the Master Plan of the Rice Lake Park Building will be discussed. TRI•CITIES COALITION MEETING REMINDER The Tri -Cities Coalition will be meeting this Thursday, August 7, 2003 at 6:00 pm to conduct a bus tour of areas in Washington and Anoka Counties to consider land use issues. ATKINSON DITCH The City received two quotes and a low bid of $10,810 from RoSo Contracting to repair the ditch in front of the Atkinson property at 140'b Street and TH61 as part of the traffic signal project. Puleo made motion, Granger seconded, to award the bid for repairs to the Atkinson ditch to RoSo Contracting in the amount of $10,810. All aye. Motion Carried. CITY HALL CHRISTMAS PARTY Miron made motion, Haas seconded, to hold the City Hall Christmas party at the new American Legion Post 620 Club on December 4, 2003. All aye. Motion Carried. ADJOURNMENT Miron made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. 44-16 Mary An reager City e