HomeMy WebLinkAbout2003.10.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 6.2003
Acting Mayor Becky Petryk called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo
Mayor Mixon arrived at the meeting at 7:17 pm.
City Administrator Michael Ericson
CD Director John Rask
City Attorney Dave Snyder
City Engineer Dave Mitchell
PW Director Chris Petree
Fire Chief Jim Compton
City Clerk Mary Ann Creager
APPROVE MINUTES FOR CITY COUNCIL MEETING OF SEPTEMBER 15.2003
Granger made motion, Haas seconded, to approve the minutes for the September 15, 2003 meeting as
presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add M.2 — Discussion of Additional Borrow Material for BEIP Yh Addition
Petryk made motion, Haas seconded, to approve the agenda for October 6, 2003 as amended.
All aye. Motion Carried.
WIRELESS BROADBAND INTERNET ACCESS (STEPHEN GOWDY)
Mayor Mixon arrived during discussion of this issue. Stephen Gowdy of StoneBridge Wireless, Inc
appeared before the City Council to discuss the establishment of broadband wireless internet in the
City. In order to make the service. available, Mr. Gowdy would like to lease space on several of the
City's water towers. Council discussed the proposal and questioned: possible revenue stream;
competitive market; other competitive bids; how many businesses can the city handle; city utility; and
are other antennas allowed. Mayor Miron thanked Mr. Gowdy for introducing this important need for
Council discussion.
Haas made motion, Petryk seconded, directing staff to respond to Council concerns no later than the
Council meeting of November 3, 2003.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
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Page 2
Approve Resolution of Support for WBL School's Bond Referendum
Authorize Submittal of Municipal Agreement for Traffic Signal @ TH61 & 130'6 Street
Approve Resolution to MnDOT for Traffic Signal Agreement @ TH61 & 147t° St.
Approve Resolution to MnDOT for Traffic Signal Agreement @ TH61 & 131P St
Approve LMC Cities Week in Hugo (October 5th —11th)
Accept Donation from Little Britches Rodeo for Hugo Fire Department
Approve Agreement with Regions Hospital for HFD to Dispense Five Basic EMS Drugs
Approve Charitable Gambling License for St. John the Baptist Church (Turkey Bingo)
Approve Neighborhood Meeting to Discuss Paving of Elmcrest Avenue
Approve Letter of Credit Reduction for Victor Gardens 10 Addition & Victor Gardens 2°d Addn
Approve Pay Request #9 from Magney Construction for Work Completed on Wellhouse No. 4
Approve Final Plat and Development Agreement for Fable Hills 2°d Addition
Approve Request from BESA to Install Lighting
Accept Donation from Nor -Lakes for Hugo Fire Department
Approve Military Leave of Absence from Hugo Fire Department (Bill Buystedt)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims for October 6, 2003 as presented.
APPROVE RESOLUTION OF SUPPORT FOR WBL SCHOOL BOND REFERENDUM
At its September 15, 2003 meeting, the City Council discussed the recent actions of the WBL School
Board and its decision to place on the November 4, 2003 ballot, the question for taxpayers to consider
regarding a new elementary school in Hugo. Council member Chuck Haas, Council's appointee on the
bond referendum's steering committee, reported that the School Board was interested in obtaining a
resolution of support from the City of Hugo. Adoption of the Consent Agenda adopted Resolution
2003-52 supporting the bond referendum for a new elementary school in Hugo and the remodeling of
the existing Hugo Elementary School.
In 2002, City Engineer Dave Mitchell has submitted a request to MnDOT to fund a traffic signal at
TH61 and 130'h Street without success. Staff sought authorization from Council to submit a Municipal
Agreement for 2004 to MnDOT for the installation of a traffic signal at TH61 and 130th Street.
Adoption of the Consent Agenda authorized submittal of a Municipal Agreement for a traffic signal at
TH61 and 130h Street, as prepared by City Engineer Dave Mitchell.
For the past three years, City Engineer Dave Mitchell has submitted a request to MnDOT for funding a
traffic signal at TH61 and 1471h Street without success. Staff sought authorization from Council to
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Page 3
proceed with the submittal of a resolution to MnDOT for a traffic signal cooperative agreement.
Adoption of the Consent Agenda adopted Resolution 2003-53 officially soliciting funding for a new
traffic signal at TH61 and 1476 Street.
For the past three years, City Engineer Dave Mitchell has submitted a request to MnDOT for funding a
traffic signal at TH61 and 13016 Street. Staff sought authorization from Council to proceed with the
submittal of a resolution to MnDOT for a traffic signal cooperative agreement. Adoption of the
Consent Agenda adopted Resolution 2003-54 officially soliciting funding for a new traffic signal at
TH61 and 13016 Street.
APPROVE LMC CITIES WEEK IN HUGO (OCTOBER 5 —11, 2003)
Each year, the League of Minnesota Cities designates the fust full week in October as local city week
in cities across the State of Minnesota. October 5t6 through the 11th has been designated by the
League's Board of Directors as Cities Week, and the City of Hugo is encouraged to participate in a
public out reach program to share with residents of the City the services provided by the City.
Typically, the Mayor or Council members, or City staff, speak to students at the Hugo Elementary
School and/or Withrow Elementary School about the services provided by the City. A LMC tool kit is
enclosed in the attached agenda material and it highlights a number of other related public information
activities. Adoption of the Consent Agenda designated October 5t6 —11th as LMC City Week in the
City of Hugo.
ACCEPT DONATION FROM LITTLE BRITCHES RODEO FOR HFD
Each year, the Hugo Fre Department provides emergency management services for one of the bigger
rodeos held at Woodloch Stables. The Little Britches Rodeo made a $300 donation to the HFD for its
participation in and for the emergency management services provided for the rodeo. Adoption of the
Consent Agenda accepted the donation from the Little Britches Rodeo Club and Council publicly
thanked them for the kind gesture.
APPROVE AGREEMENT WITH REGIONS HOSPITAL FOR HFD TO DISPENSE FIVE
BASIC EMS DRUGS
At its specially called workshop on September 10, 2003, Council listened to Fre Chief Jim Compton
as he explained the department's interest in providing a higher level of emergency medical service to
residents. Specifically, the Chief is requesting permission to administer five basic EMS drugs. As
outlined in a memo to Council, the drugs would be administered by trained, professional EMT's on the
HFD, who would provide lifesaving measures for victims and residents who require the drugs. An
agreement with Regions Hospital is required, as they would be the attending physician to provide
professional direction for the service. Adoption of the Consent Agenda authorized the HFD to enter
into an agreement with Regions Hospital for the year 2004 in order to provide permission to administer
five basic EMS drugs.
City Council meeting of October 6, 2003
Page 4
APPROVE CHARITABLE GAMBLING LICENSE FOR ST. JOHN'S CHURH BINGO
LICENSE)
St. John the Baptist Church made application to the City for approval of a charitable gambling license
for them to hold their Thanksgiving turkey bingo on November 15, 2003. City staff reviewed the
application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the
charitable gambling license for St. John the Baptist Church to hold a turkey bingo on November 15,
2003.
APPROVE NEIGHBORHOOD MEETING TO DISCUSS PAVING OF ELMCREST AVE
CD Director John Rask has met with developer Len Pratt and other property owners to discuss the
paving of Elmcrest Avenue. After numerous meetings, they agreed that it was necessary to hold a
neighborhood meeting to have an opportunity to discuss, in person, the issue of paving of Elmcrest
Avenue with neighborhood residents. Adoption of the Consent Agenda approved the neighborhood
meeting to be held on October 14, 2003 for the purpose of discussing the paving of Elmcrest Avenue,
of which the funding is still a discussion topic.
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Contractor Property Developers Company (CPDT) requested a reduction their letters of credit for
Victor Gardens 1" Addition and Victor Gardens god Addition. City Engineer Dave Mitchell
recommended the request be approved. Adoption of the Consent Agenda approved a reduction in the
letter of credit for Victor Gardens 1" Addition to $230,000 and a reduction in the letter of credit for
Victor Gardens 2" Addition to $44,300 respectively.
APPROVE FINAL PAY REQUEST FROM MAGNEY CONSTRUCTION FOR WORK
COMPLETED ON WELLHOUSE NO.4
Magney Construction submitted their final pay request for work completed on wellhouse No. 4.
Project Manager Steve Campbell from SEH Engineers reviewed the pay request and found it to be
consistent with work completed to date. Adoption of the Consent Agenda approved the final pay
request from Magney Construction in the amount of $4,432.18.
APPROVE FINAL PLAT & DEVELOPMENT AGREEMENT FOR FABLE HILLS 21HD
ADDITION
Developer Len Pratt requested approval of a final plat and development agreement for Fable Hills god
Addition. The plat consists of 24 single-family lots, one oudot, and a City Park. Adoption of the
Consent Agenda approved adoption of Resolution 2003-55 approving the final plat and development
agreement for Fable Hill god Addition.
APPROVE REQUEST FROM BESA TO INSTALL LIGHTING
CD Director John Rask was approached by members from the Bald Eagle Sportsman Association to
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Page 5
install lighting at their facility to allow for its fall skeet shooting league. The CUP does allow for
lighting, and specifies that the operation be shut down at 8:00 pm, which the membership agrees to.
With the short ability of daylight during the fall, the BESA requests permission to install lighting to
allow for the additional hours for the fall skeet shooting league. Adoption of the Consent Agenda
approved the request from the BESA to install lighting at their facility to allow for its fall skeet
shooting league.
ACCEPT DONATION FROM NOR -LAKES FOR HUGO FIRE DEPARTMENT
The Hugo Fire Department received a donation of $1,500 from Nor -Lakes. This donation will be used
by the FD to purchase foam to be used in the event of a chemical fire at Nor -Lakes. Without the foam,
the HFD was not equipped to handle an emergency situation. Adoption of the Consent Agenda
accepted the $1,500 donation from Nor -Lakes to purchase foam necessary to handle a chemical fire at
its business.
APPROVE MILITARY LEAVE OF ABSENCE FROM HFD BILL BUYSTEDT)
Hugo firefighter Bill Buystedt, a member of the Minnesota Army National Guard, has been deployed
to Kosovo to serve his country. The City is required by law to grant him a military leave of absence,
during which time he will not lose any years of service. Bill's military leave will be counted for years
of service, and upon his return, will immediately return as an active member Hugo Fire Department.
Adoption of the Consent Agenda approved the military leave of absence for Hugo firefighter Bill
Buystedt.
WELLHEAD PROTECTION PLAN (PUBLIC HEARING)
In accordance with Minnesota state statute, Public Works Director Chris Petree has been working
Craig Kurtz of SEH Engineers in preparation of a Wellhead Protection Plan that would allow for the
protection of land areas in and around wells in the City. As required by state statute, a public hearing
must be held in order to take public comment on the proposed plan. Public Works Director Chris
Petree was present to present to answer Council questions. Mayor Miron called the public hearing to
order and there were no oral or written comments regarding this matter.
Granger made motion, Puleo seconded, to accept the City's new wellhead protection plan as presented
and directed staff to forward it to the Minnesota Department of Health for approval.
All aye. Motion Carried.
DISCUSSION ON RAILROAD CROSSING APPLICATION TO MNDOT
At its September 2, 2003 meeting, Council discussed the work to date on the railroad abandonment
process for the BN/SF line, between 145th Street and 14& Street. City Administrator Mike Ericson
explained that a meeting with John Gohmann was to be held on Thursday, September 4, 2003, and
Mayor Fran Miron would be in attendance. At its September 15, 2003 meeting, Council directed staff
to draft a letter to Mr. Gohmann outlining the abandonment process and requesting his participation
with the City. Mr. Gohmann subsequently responded, both verbally and in letter, to the City's letter
City Council meeting of October 6, 2003
Page 6
stating vehemently that he is opposed to abandonment. After discussions with railroad attorneys, Larry
Starns and John Heffner, City Attorney Dave Snyder and City Administrator Mike Ericson
recommended that Council proceed with obtaining a crossing from MnDOT that will allow the
construction of the new CR 8 to take place. A recommendation from the City Council is requested by
the Washington County Board, and they will consider a recommendation from Council at its October
14, 2003 regular meeting. Washington County Engineer Don Theisen appeared before the Council
stating that it was going to be his recommendation that the County Board support abandonment of the
rail line rather than consideration of a crossing. City Attorney Dave Snyder stated that to abandon the
rail line could take as long as four years. Staff has included in the agenda materials a packet of
information that has been mailed to MnDOT requesting a hearing to proceed with the railroad crossing
across the BN/SF track. It was Council member Haas' desire to hold a Council workshop before
making a recommendation for a crossing.
Haas made motion to schedule a Council workshop and invite Washington County Commissioner
Dennis Hegberg and WC transportation officials to review information prior to the Washington
County Board meeting of October 14, 2003.
Motion failed for lack of a second.
Miran made motion, Granger seconded, directing staff to forward the City' recommendation for a
railroad crossing to Washington County for the proposed 1420d realignment project.
All aye. Motion Carried
CAPITOL CITY REGION 1 AGREEMENT TO AWARD HAZMAT/DECON TRAELER TO
HUGO
Fire Chief Jim Compton stated that the Capitol City Region 1 fire service district has awarded the
hazmat/decon trailer to the City of Hugo and the HFD, with delivery expected in December 2003. The
trailer will be stored at the Hugo Fire Hall, and will be utilized in emergency situations in Region 1,
which includes Washington, Ramsey, Anoka, and Dakota counties. Council agreed to accept the
trailer under the condition that the V4 ton pickup truck, which is necessary to pull the trailer, be a used
truck in the event it being award to Hugo. City staff requested Council direction as to the award of the
trailer and to the determination of a suitable used 3i ton pickup truck.
Miran made motion, Haas seconded, to accept the hazmat/decon trailer awarded to the City by Capital
City Region 1 and notify surrounding communities of the acquisition.
All aye. Motion Carried.
Miron made motion, Granger seconded, directing staff to work on an acceptable recommendation for a
used truck for the trailer.
All aye. Motion Carried.
City Council meeting of October 6, 2003
Page 7
SCHEDULE DOWNTOWN CHARRETTE MEETING W/LANDFORM (OCTOBER 9.2003)
At its September 2, 2003 meeting, Council accepted a proposal from Landform to complete a charrette
process to finalize the architectural and street standards for the area defined as the Hugo downtown
area. In scheduling the multitude of meetings, staff recognizes a need for a joint meeting with the
Planning Commission to "kick off' the work by Landform. Staff requests Council schedule a joint
meeting with the Planning Commission on Thursday, October 9, 2003 at 7:30 pm in order to provide
the kick off for the work to be performed by Landform. CD Director recommended that the meeting
scheduled for October 9* be canceled until after the Washington County Board's decision on October
14, 2003 for the proposed 142od Street railroad crossing.
Miran made motion, Granger seconded, directing staff to schedule a joint meeting with the Planning
Commission on Monday, October 27, 2003, at 7:00 pm, for provide a kickoff for Landform to
complete a charrette process to finalize the architectural and street standards for the area defined as the
Hugo downtown area.
All aye. Motion Carried.
DISCUSSION ON PAY REQUEST FROM RCWD FOR JD2 CULVERT REPLACEMENT
PROJECT
At its September 15, 2003 meeting, Council pulled from the Consent Agenda and tabled action, on this
item and requested further information from the RCWD and its engineers Emmons and Olivier
Resources. On October 2, 2003, Mayor Fran Miron met with City staff and representatives from the
RCWD and EOR regarding this issue. The issues of repair work to date and the contract with Jay
Brothers were discussed. Council expressed concern with the condition of 165th Street and the
potential for damage to the City's grader if left as is.
Puleo made motion, Haas seconded, directing staff to send a letter to the RCWD stating the City
considers the condition of 1651° Street, at the culvert replacement, a safety problem.
All aye. Motion Carried.
DISCUSSION ON RECONSTRUCTION OF GOODVIEW AVENUE
CD Director John Rask has met with the various permitting agencies regarding the reconstruction of
Goodview Avenue. Several agencies have requested that the City explore the alternative
transportation solution of closing Goodview Avenue on the north end and rerouting an interior City
street through the subdivision. CD Director John Rask provided a report outlining the various issues
associated with the vacation of Goodview Avenue.
Miron made motion, Haas seconded, directing staff to provide additional data on potential traffic
demands on other roads should Goodview Avenue be vacated.
All aye. Motion Carried.
City Council meeting of October 6, 2003
Page 8
REQUEST FOR SPEED REDUCTION ON TH61 AT 130M STREET
Hugo resident Jill Hughes has submitted a letter to the City requesting a speed reduction on TH6I in
the area of 1301° Street. She outlines in her letter the rationale for such a request and staff forwards it
to Council for discussion. As Council is aware, City Engineer Dave Mitchell will be submitting a
request for a traffic signal to MnDOT for that intersection. Ms. Hughes makes several important
points in her letter, but at this time, staff would not want to jeopardize the funding request.
Miron made motion, Granger seconded, to table this matter until the meeting of October 20, 2003.
All aye. Motion Carried.
SCHEDULE BREAKFAST bEEETING WITH HUGO BUSINESS ASSOCIATION
(OCTOBER 20, 2003)
Several months ago, Council met with business owners from the Bald Eagle Industrial Park to discuss
TIF shortfalls. At this meeting, business owners and Council agreed that a breakfast meeting in
October would be a great idea in order to involve the business owners in a networking opportunity,
along with members of the HBA and a site visit to other businesses. Council directed staff to schedule
a breakfast meeting and staff has recommended Council select Monday, October 20, 2003 at 7:30 am
in the Oneka Room at Hugo City Hall. Invitations to members of the HBA and other businesses in the
community, along with business owners in the BEIP will be sent.
Miran made motion, Petryk seconded, approving the selection of Monday, October 20, 2003, at 7:30
am for the breakfast meeting with the HBA, as well as other non-member businesses. Staff should
work with the Hugo American Legion to schedule the event in its banquet room.
All aye. Motion Carried.
APPROVE RESOLUTION AUTHORIZING THE SALE OF EQUIPMENT CERTIFICATES
FOR PURCHASE OF PW AND FD VEHICLES
At its August 8, 2003 meeting, Council discussed with staff the City's budget to date and also the use
of equipment certificates to fund the purchase of vehicles for the Hugo FD and PW departments
respectively. Finance Director Ron Otkin informed Council that a total of $875,000 would be
available, with no increase to the urban tax rate, if Council were to purchase the 5 -year equipment
certificates. Staff recommended Council approve the proposed resolution to authorize the sale of
equipment certificates for the purchase of FD and PW vehicles, with a final decision for vehicles to be
determined at the October 24, 2003 Council workshop.
Miron made motion, Haas seconded, to adopt RESOLUTION 2003-56 PROVIDING FOR THE
COMPETITIVE NEGOTIATED SALE OF $875,000 G.O. CAPITAL EQUIPMENT
CERTIFICATES, SERIES 2003A.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
City Council meeting of October 6, 2003
Page 9
PELOOUIN INDUSTRIAL PROJECT UPDATE
City Engineer Dave Mitchell stated that Lametti & Sons would be micro tunneling under TH61
sometime this coming week.
ADDITIONAL BORROW MATERIAL (BEEP 5' ADDETIONI
Previously, Council had approved the placement of up to 17,500 cubic yards of borrow material on Lot
1 in the BEIP 51° Addition, with the contract being awarded to Central Landscaping. Project Manager
Jay Kennedy of WSB Engineers notified the City that they do not have additional material available to
bring the lot to the proposed grade and recommended the City award a contract to Eagle Trucking to
place additional material within the site, at a cost of up to $20,000.
Miron made motion, Haas seconded, awarding a contract to Eagle Trucking to place additional fill on
Lot 1, BEIP P Addition, at a cost not to exceed $20,000.
All aye. Motion Carried.
ADJOURNMENT
Granger made motion, Petryk seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary ager
City Cl