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HomeMy WebLinkAbout2003.12.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 15.2003 Acting Mayor Becky Petryk called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron (Mayor Miron arrived at 7:30 pm.) City Administrator Michael Ericson; CD Director John Rask; City Planner Kendra Lindahl: City Attorney Dave Snyder; City Engineer Pete Willenbring; Finance Director Ron Otkin; Public Works Director Chris Petree; Fine Chief Jim Compton; City Clerk Mary Ann Creager CITY COUNCIL MINUTES FROM MEETING OF DECEMBER 1. 2003 Haas made motion, Puleo seconded, to approve the minutes for the December 1, 2003 meeting as presented. CITY ENGINEER INTERVIEWS HELD ON DECEMBER 8, 2003 Puleo made motion, Haas seconded, to approve the minutes for the December 8, 2003 meeting at which city engineer interviews were conducted by Council and staff. VOTING AYE: Granger, Haas, Puleo ABSTAINED: Petryk Motion Carried. APPROVAL OF AGENDA Move G.7 to I.4 — Approve Hiring Tom Denaway as Administrative Intern Add G. I I — Approve Donation of $1,500 from Como Lube to the Hugo Fire Department Move L5 to L 1— Request from Tom LaCasse for Sanitary Sewer Service from Lino Lakes Granger made motion, Puleo seconded, to approve the agenda for December 15, 2003 as amended. All aye. Motion Carried. APPROVE APPOINTMENT OF CITY ENGINEER At a special meeting on Monday, December 8, 2003, Council conducted interviews for consulting engineer services for the City. Council interviewed four engineering firms: SEH; WSB; Howard R. Green & Company; and Bonestoo Rosene Anderlik and Associates. After discussion, Council agreed to recommend the appointment of WSB Engineers as the City's new consulting engineer for both civil and water resource engineering services. Peter Willenbring of WSB Engineers thanked Council for the privilege of serving the City as its City Engineer. Granger made motion, Haas seconded, to appoint WSB Engineers as the City's civil and water resource engineering firm for the year 2004. All aye. Motion Carried. City Council meeting of December 15, 2003 Page 2 CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Refuse Hauler Licenses for 2004 Adopt Resolution Approving Liquor Licenses for 2004 Approve January 15, 2004 Meeting for LCMR Grant/Hardwood Creek Residents Approve Variance for Septic System from Sunset Lake (Robert Olson) Approve Variance for Accessory Building (Tim Stockness) Approve Recognition of Mike Loeffler for Successful Water & Wastewater Operator License Approve Donation from Len Pratt to the Hugo Fire Department Approve Lawful Gambling Permit (American Legion) Approve Donation from Como Lube to the Hugo Fire Department All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for December 15, 2003 as presented. APPROVE REFUSE HAULER LICENSES FOR 2004 The City has seven refuse haulers, who provide refuse and recycling services. The haulers are: Maroney's Sanitation; DoAll Service; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; and BFI Waste Services. City staff has received renewal applications from all seven haulers, and they have paid their annual fee of $155. Adoption of the Consent Agenda approved the issuance of refuse haulers licenses for 2004 to the seven firms listed. APPROVE RESOLUTION APPROVING LIQUOR LICENSES FOR 2004 In December each year, Council reviews renewal of liquor licenses for the upcoming year. The City currently has twelve liquor licenses available, with five applications received for the licenses: Blacksmith Lounge; Carpenter's; Oneka Ridge Golf Course; Ricci's; and Woody's. The End Zone liquor license has not been applied for. Approval of liquor licenses is subject to receipt of all the necessary applications and related fees. Adoption of the Consent Agenda adopted Resolution 2003-64 and approved the issuance of liquor licenses for 2004 for the five businesses listed. APPROVE JANUARY 15, 2004 MEETING FOR LCMR GRANT/HARDWOOD CREEK At its December 1, 2003 meeting, Council agreed to schedule a meeting with Hardwood Creek residents for Thursday, December 18, 2003 in order to provide them with an opportunity to discuss the LCMR grant. Council agreed to schedule this date if notice could be provided in the City's Newsletter. Staff reviewed the printing schedule and discovered that the newsletter would be distributed the day after the proposed meeting date, and requested that Council selectanotherdate. City Council meeting of December 15, 2003 Page 3 Mayor Fran Miron and RCWD Administrator Steve Hobbs agreed that Thursday, January 15, 2004 is a better date. Adoption of the Consent Agenda approved January 15, 2004, 7:00 pm, as the meeting date for the LCMR grant/Hardwood Creek area residents' meeting. APPROVE VARIANCE FOR SEPTIC SYSTEM FROM SUNSET LAKE (ROBERT OLSON) Robert Olson, 12980 Ingersoll Ave. North requested a variance to permit a replacement septic system to be located within the 75 foot setback from Sunset Lake. For the past several years, the applicant has been experiencing problems with the current septic system, requiring him to have it serviced every three weeks. Eklin Soil Testing took soil borings on the property and found that the site is suitable for an in -ground system, but due to lot dimension constraints, the drain field will need to be approximately 35 feet from the OHW level of Sunset Lake. Washington County Public Health and Environment has reviewed the request and recommends the City grant the required variance. The Board of Zoning Adjustment considered this matter at its December 11'" meeting, where they unanimously recommended approval of the variance request. Adoption of the Consent Agenda approved the variance request of Robert Olson at 12980 Ingersoll Avenue, to permit a replacement septic system to be located within the 75 foot setback from Sunset Lake. APRPOVE VARIANCE FOR ACCESSORY BUILDING LOCATION (TIM STOCKNFSS) Tim Stockness, 9757 122nd St. North requested a variance to permit an accessory building to be located closer to the road than the principal structure. The parcel is long and narrow and the 1,860 square foot building would be set back 892 feet from the front property line. The Board of Zoning Adjustments considered the request at its December 11'" meeting and unanimously recommended approval of the variance request. Adoption of the Consent Agenda approve the variance request of Tim Stockness at 9757 122nd Street to permit an accessory building to be located closer to the road than the principal structure. APPROVE RECOGNITION OF MIKE LOEFFLER FOR SUCCESSFUL WATER & WASTEWATER OPERATOR LICENSE Mike Loeffler was hind by the City on August 5, 2002 as one of the new public works maintenance employees. Mike brought to the City of Hugo more than 20 years of experience as a grader operator, with little experience in the water and wastewater areas. Mike has worked very hard over the past year to become an excellent member of the public works team. He recently successfully completed license requirements for his State of Minnesota water and wastewater operator licenses. Adoption of the, Consent Agenda approved the public recognition for Mike Loeffler for his successful completion of his water and wastewater operator license. APPROVE DONATION FROM LEN PRATT TO THE HUGO FIRE DEPARTMENT Len Pratt, local developer, wishes to publicly thank the HFD for its help in the demolition of homes for the Fenway and Fabled Hill residential developments. Specifically, a vacant house at 13507 Elmcrest was burned last summer as part of a fire training exercise. Len has submitted a $500 check to the HFD as a donation for the work of the HFD. Adoption of the Consent Agenda approved the donation of $500 from Len Pratt to the HFD. City Council meeting of December 15, 2003 Page 4 APPROVE LAWFUL GAMBLING LICENSE (AMERICAN LEGION POST 6201 The Hugo American Legion made application to the City for approval of its lawful gambling permit in order to conduct pull -tab and bingo operations. Staff reviewed the application and found it to be completed satisfactorily. Adoption of the Consent Agenda approved the lawful gambling permit for the American Legion Post 620 to conduct pull -tab and bingo operations at its site at 5383 14& Street. APPROVE DONATION FROM COMO LUBE TO THE HUGO FIRE DEPARTMENT The Hugo Fire Department received a donation of $1,500 from Como Lube to purchase foam to be used in the event of a chemical fire at their business. Adoption of the Consent Agenda approved acceptance of the $1,500 donation from Como Lube to the Hugo Fre Department. MNDOT RAILROAD HEARING HELD ON DECEMBER 9, 2003 City Attorney Dave Snyder provided an overview of the December 9, 2003 hearing held before Administrative Law Judge Kathleen Sheehy regarding the City's MnDOT application for a railroad crossing for the CSAH 8/14 realignment project. Judge Sheehy has thirty days in which to make a ruling. No formal Council was required. MCES MEETING OF DECEMBER 17.2003 The Metropolitan Council Environmental Services will hold a meeting at Hugo City Hall on Wednesday, December 17, 2003 to discuss the early stages of planning for increasing regional sewer capacity to accommodate future projected growth in the area in and around the City of Hugo. Tonight's meeting will be recessed to allow Council the opportunity to attend this meeting. EGG LAKE OUTLET PROJECT (Mayor Mixon arrived at 7:30 pm.) Water Resource Engineer Pete Willenbring from WSB Engineers was present to provide Council with a status update of the Egg Lake outlet project. Pete reviewed three alternatives and it was his opinion that Alternate 2 (green) was the most viable option, as well as the least costly. Council discussed possible funding sources for the project, as well as the pros and cons of each option. Miron made motion, Puleo seconded, directing the City Engineer to continue with the permitting process for this project, and report to Council of any advances made. All aye. Motion Carried. PULTE HOMES PUD AMENDMENT FOR WATERS EDGE NORTH Pulte Homes of Minnesota made application for approval of a Planned Unit Development (PUD) amendment for a residential subdivision known as Water's Edge North, on the 186 -acre parcel of land located east of Everton Avenue. The Planning Commission held a public hearing on this- application at City Council meeting of December 15, 2003 Page 5 its November 6, 2003 meeting. The revised plan provides for four varieties of housing units, including 124 single family homes. Pulte will be donating 22 acres for the new elementary school, with 27 acres of open space for townhomes, and 9 acres for its park dedication. With a total of 46 acres of wetlands, the net development density is 4.3 units per acre, where up to six is allowed for in the City's zoning ordinance. The PUD amendment is generally consistent with the Everton/Elmcrest plan, as it retains the essential public components of the plan, which includes: 1) a dominant civic use consisting of the school site and community play fields; 2) open spaces; 3) tree -lined streets; and 4) strong pedestrian connection. City planner Kendra Lindahl presented an overview of the development changes for consideration by Council. Council members and City staff met with Everton Avenue residents to resolve their concerns about the road, screening, and speed signs. Arnie Triemert and John Udstuen spoke about these issues and thanked the Mayor and Council for listening to their concerns. Holly Mulvaney addressed her concern with the location of the trail next to her property. These residents were provided some resolution to these issues. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-65 APPROVING A PUD AMENDMENT FOR WATER'S EDGE NORTH. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Petryk seconded, directing staff to investigate legal means to reduce the speed limit on Everton Avenue, north of CSAH 8, and make sure dust control measures are applied on the road during development construction. All aye. Motion Carried. JD2 CULVERT REPLACMENT PROJECT (DECEMBER 10, 2003 MEETING) City Attorney Dave Snyder provided an overview of the meeting held with officials from the City and the RCWD on December Idh meeting regarding the JD2 culvert replacement project. The RCWD is looking for consent from the City to "terminate by convenience" the existing contract with Jay Bros., and send the remaining work to another contractor. Miron made motion, Granger seconded, directing City Engineer Pete Willenbring to review the construction corrections and hydraulic capacity, and make a recommendation with respect to the repairs. All aye. Motion Carried. REQUEST FOR SANITARY SEWER SERVICE FROM THE CITY OF LINO LAKES (TOM LACASSE) Tom LaCasse requested that the City of Hugo enter into a Joint Powers Agreement with the City of Lino Lakes in order to receive sanitary sewer service. Mr. LaCasse lives at 13375 Elmcrest Avenue, south of Victor Gardens and across the street from the Clearwater Creek development in Lino Lakes. Mr. LaCasse is proposing to extend sewer across Elmcrest Avenue in order to serve his existing home, City Council meeting of December 15, 2003 Page 6 as well as two future homes. At least one of the homes is for a family member. Because Mr. LaCasse's property is in the MUSA and zoned for single family lots, the property may be connected to municipal service and subdivided. It is unlikely that sewer will be available from Hugo anytime in the near future. Future sanitary sewer is planned to come from the south and would need to extend through the Oakshore Park neighborhood and the parcels south on Elmcrest Avenue prior to reaching Mr. LaCasse's property. Mr. LaCasse would bear the cost to extend such service. Granger made motion, Puleo seconded, directing staff to prepare a joint powers agreement with the City of Lino Lakes allowing for the extension of municipal sewer, provided all costs are paid by the applicant. All aye. Motion Carried. ADOPTION OF THE 2004 CITY BUDGET AND TAX LEVY At its December 1, 2003 meeting, Council held its Truth in Taxation public hearing, which provides an opportunity for the public to comment on the proposed 2004 budget. No written communication was received from residents and the only person who spoke at the hearing was Julie Williams from the WBL Counseling Center. Finance Director Ron Otkin presented the resolutions for approval of the 2004 budget and certified tax levy. Haas made motion, Petryk seconded, to adopt RESOLUTION 2003-66 APPROVING THE GENERAL FUND BUDGET FOR THE 2004 FISCAL YEAR. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Miron seconded, to adopt RESOLUTION 2003-67 APPROVING THE FINAL LEVY PAYABLE IN 2004 IN THE AMOUNT OF $2,655,425, which is a $4,500 reduction from the amount proposed in September 2003. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. ADOPTION OF 2004 SALARY RESOLUTION AND MATRIX ADJUSTMENTS The Finance Department assembled the 2004 Salary Resolution for City Council consideration. The resolution reflects a cost -of -living adjustment of 2.5%, which is comparable to the Consumer Price Index for the Twin Cities Metropolitan Area. Fire Department pay rates have been increased 11 % to bring them in line with the prevailing wage of surrounding fire departments. All salaries reflected in the salary resolution have been incorporated into the 2004 budget document. Council requested that a workshop be scheduled to discuss the matrix adjustments for the Public Works Director and Finance Director. Miron made motion, Haas seconded, to adopt RESOLUTION 2003-68 SETTING 2004 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. City Council meeting of December 15, 2003 Page 7 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Granger seconded, to schedule a City Council workshop for Monday, January 12, 2004, at 7:00 pm, to discuss goal settings for 2004 and the City's salary matrix. All aye. Motion Carried. PLANNING COMMISSIONER TERM EXPIRES ON DECEMBER 31.2003 Planning Commissioner Ron McRoberts' four-year term expires on December 31, 2003. In accordance with guidelines adopted by the City Council, Council has the discretion to conduct a performance review of commissioners and/or recommend reappointment. Mr. McRoberts was approached by City staff regarding his reappointment to the Planning Commission, and he stated that he would like to think about his desire to be reappointed. Miron made motion, Puleo seconded, to table this matter until the Council meeting of 1/5/04. All aye. Motion Carried. SCHEDULE MEETING TO INTERVIEW PLANNING COMMISSION APPLICANTS At its November 17, 2003 meeting, Council accepted the resignation of long -tune Planning Commissioner Teddy Peltier. A reception to honor her years of public service was rescheduled to 6:00 pm, Monday, January S, 2004, due to her schedule. City staff was requested to advertise for the vacancy, with a deadline for submittal of applications of Monday, December 22, 2003. Miron made motion, Haas seconded, to schedule a special Council meeting for Monday, December 29, 2004, at 7:00 pm, to conduct interviews for the Planning Commission vacancy. PC Chair Dave Schumann and Teddy are to be invited to participate in the interview process. All aye. Motion Carried. ACCEPT RESIGNATION OF JOHN RASK A COMMUNITY DEVELOPMENT DIRECTOR John Rask submitted a letter of resignation to the City for his position as the City's Community Development Director. His last day of work will be Wednesday, December 24, 2003. John has accepted a position with Hans Hagen Homes, who is a well-known Twin Cities' builder of executive homes. John expressed his thanks to the Council and City staff for making his job a pleasant experience. Council and staff wished John well in his new venture and wanted him to know how much he was appreciated. Miron made motion, Haas seconded, to accept the resignation of John Rask as the City's Community Development Director and adopt RESOLUTION 2003-69 RECOGNIZING JOHN RASK FOR HIS YEARS OF PUBLIC SERVICE TO THE CITY OF HUGO. City Council meeting of December 15, 2003 Page 8 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Granger made motion, Puleo seconded, directing staff to advertise for the CD Director position. All aye. Motion Carried. Miron made motion, Granger seconded, to appoint Kendra Lindahl of Landform as the City's "acting" CD Director, as outlined in her proposal. All aye. Motion Carried. APPROVE HIRING OF TOM DENAWAY AS ADMINISTRATIVE INTERN Tom Denaway is a public administration graduate student at Metropolitan State University. An internship is required as part of his master's degree curriculum. Staff has interviewed Tom, who currently works as an intern for Congressman James Oberstar. Tom's duties would be as a generalist intern working in all City departments. Tom would work with the finance director on the GASB 34 accounting requirements, develop the City's record retention program, and do everything from citizen correspondence, and attend public meetings. Additionally, due to the departure of CD Director John Rask, Tom will assist in the day-to-day operation in the Community Development Department. Tom would work a total 32 hours a week, Monday through Thursday, for a period not to exceed six months, and be paid $10/hr. Miron made motion, Granger seconded, to approve the hiring of Tom Denaway as an administrative intern, with a start date of January S, 2004, at $10/hr. All aye. Motion Carried. Haas made motion, Granger seconded, to recess tonight's meeting at 10:00 pm until Wednesday, December 17, 2003, at 6:30 pm, to allow Council's attendance at a MCES meeting to be held in the City Hall's Oneka Room. All aye. Motion Carried. Mary A reager City C