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HomeMy WebLinkAbout2002.03.04 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 4, 2002 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Petryk, Puled, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Chuck Haas CITY COUNCIL MEETING OF FEBRUARY 19.2602 Granger made motion, Petryk seconded, to approve the minutes for the City Council meeting of February 19, 2002 as presented. VOTING AYE: Granger, Petryk, Miron ABSTAINED: Puleo Motion Carried. APPROVAL OF AGENDA Pay Request No. 8 from Mark Haug Construction for Completed on the New City Hall Remove Discussion of City Fee Schedule Until Council Meeting of March 18, 2002 Name of New Employee for the Deputy Clerk Position Delete Request for Exemption from Road Restrictions (. ohn Gleason) Request from Ray Kadechka for an Overweight Road Permit Request from the RCWD for an Overweight Road Permit Miron made motion, Petryk seconded, to approve the agenda for March 4, 2002 as amended. All aye. Motion Carried. WASHINGTON COUNTY PUBLIC REFUSE COLLECTION (JUDY HUNTER SENIOR PROGRAM MANAGERI For more than a year, Washington County and Ramsey County officials conducted a series of public meetings in an effort to study the best way to collect andi dispose of refuse. The most important part of the process is gathering input from the various stakeholdlers. Judy Hunter, senior program manager with Washington County, requested time before the Cou' icil to discuss the ,joint effort of the respective county boards to -date. Both Ramsey and Washington counties are committed to ensuring that citizens and businesses receive waste collection services that protect the environment, health, and safety of the community; provide top-quality service; and are affordable and competitive. The City of Hugo has seven haulers that provide refuse collection services to rdsidents and businesses alike. Ms. Hunter stated that at this time, the counties are "only" doing a study. The Council felt it important that small haulers be protected. Doug Carnival and Roger Vasko spoke on behalf of the small haulers asking that they be considered in any decision-making process. Gene Wegleitner from Gene's Disposal, a licensed City Council meeting of March 4, 2002 Page 2 hauler in Hugo, and resident John Waller stated that service was what kept a smaller business competitive, as they could not compete financially with the large companies. No formal Council action was required. TRAFFIC SAFETY STUDY CSAH 14 ar, I -35E (DOUG FISCHER, ANOKA COUNTY) The Anoka County Highway Department recently completed a traffic study on the section of CSAH 14, from 21" Street in Centerville to CR 84 (Otter Lake Road) in Lino Lakes. The purpose of the study was to review, analyze, evaluate, and provide recommendations for possible improvements and/or traffic control changes. Mr. Fischer is also involved with the CSAH 8/14 realignment project, both as the former Washington County's Assistant Engineer and now as the Director of Highways for Anoka County. Staff requested he present this traffic safety study to Council in order that Council is publicly informed of the efforts of Anoka County to address the traffic safety concern of Hugo residents at the interchange of CSAH 14 and I -35E. Mr. Fischer stated that the intersection had a higher than average injury accident average. Because the bridge is too narrow, it would not be feasible to install traffic lights so Anoka County will be installing stop signs to control traffic. Miron made motion, Granger seconded, directing staff to send a letter to Anoka County Commissioner Margaret Langfeld thanking her for Mr. Fischer's presence at the Hugo City Council meeting, and reaffirming the City's interest in the interchange improvements. All aye. Motion Carried. CONSENT AGENDA Miron made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve August 17, 2002 as County's Household Hazardous Waste Collection Day in Hugo Approve Findings of Fact and Ordinance (Molitor Rezoning) Authorize Hugo FD to Prepare Specifications and Advertise for New Tanker Truck Approve Amendment to Hugo FD Warning Light Policy All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for March 4, 2002 as presented. APPROVE AUGUST 17.2002 AS COUNTY'S HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY IN HUGO Washington County Environmental Services officials have requested official permission from the City to conduct a 2nd annual household hazardous waste collection date in Hugo. As Council is aware, the I" annual HHH Waste Collection Day was well attended by Hugo residents in spite of the rain. Adoption of the Consent Agenda approved August 17, 2002 as the household hazardous waste collection day in the City of Hugo. City Council meeting of March 4, 2002 Page 3 APPROVE FINDINGS OF FACT AND ORDINANCE (MOLITOR REZONINGI At its special meeting on Monday, February 25, 2002, the Council unanimously recommended the rezoning of the Roy Molitor property from multi -family to officellight industrial. Council directed staff to prepare the Findings of Fact, including an ordinance that would officially rezone the property. The CD Director John Rask has prepared the Findings of Fact and an ordinance that allows Council to rezone the property. City staff recommends Council approve the Findings of Fact (Resolution 2002-6 and the ordinance (Ordinance 2002-357) that rezones the Roy Molitor property on Fenway Boulevard from multi -family to office/light industrial. AUTHORIZE HUGO FD TO PREPARE SPECIFICATIONS AND ADVERTISE FOR NEW TANKER TRUCK The Council accepted the Hugo Fire Chief s recommendation to plan for the purchase of a new tanker truck in 2002, and included the taker truck in its CIP. Adoption of the Consent Agenda authorized the Fire Department to prepare the specifications and advertise for the new tanker truck that would replace the 1969 1500 gallon tanker truck. APPROVE AMENDMENT TO HUGO FD FIREFIGHTER WARNING LIGHT POLICY The Hugo FD has discussed its warning light policy over the past few months, and most recently, with the City Attorney and City Administrator. The policy has been established to assure that the warning light is being used in a safe and controlled manner, and for specific calls only. In order to maintain uniformity in the type of light that is permitted for use, only an LED dash light or a Five -O brand rotator, with a yellow filter light should be used. These lights would be the property of the Hugo FD. City staff and Fire Chief Jim Compton recommended that Council amend the firefighter warning light policy to include these types of lights be used by firefighters in their personal vehicles. Adoption of the Consent Agenda approved the amendment to the policy. APPROVE DONATION FROM TANGLEWOOD CHURCH Tanglewood Church has held Sunday morning church services in the Council chambers of the Hugo City Hall for more than a year. In exchange for the use of the public facility, they make a donation to the City occasionally to defray the operational cost for the use of the facility. Councilman Puleo questioned the City accepting donations from the church. He was informed that the donation was to cover certain utilities costs incurred by the City. Miron made motion, Petryk seconded, that the City accept the donation from Tanglewood Church to cover utility costs incurred by the City for their use of City Hall. All aye. Motion Carried. PROPOSED PURCHASE OF BERNIN PROPERTY FOR PARK LAND At its February 4, 2002 meeting, the Council made an official offer to the Bernin family to purchase their 21 -acre parcel of land next to Oneka Lake for $752,000. Their attorney, Chris Johnson, was at the City Council meeting of March 4, 2002 Page 4 Council meeting and he shared the City's offer with the Bernin family. Staff received notification from Attorney Johnson to assistant City Attorney Bob Briggs that the Bernin family has accepted the City's offer to purchase their 21 -acre parcel of land. Chris suggested two minor changes to the Purchase Agreement that Attorney Briggs finds acceptable. The Council requested the Agreement include language that would allow the City to retain the Christmas trees located on the property, and language addressing access to the property by the City. Miron made motion, Petryk seconded, direct staff to complete the final work on the Purchase Agreement to acquire the Bernin property with the changes suggested by the attorneys, including the financing proposal that includes the $305,000 grant from the DNR. All aye. Motion Carried. APPROVAL OF RESOLUTION TO WASHINGTON CTY FOR PUBLIC WORKS SERVICES Greg Felt, Operations Manager for the Washington County Highway Department, informed Public Works Director Chris Petree that the Washington County Board would like a resolution from the City endorsing the County to opt out of providing public works services to communities in Washington County. The desire of Washington County was presented to the Council more than two years ago, and since that time, Council and staff have worked in an effort to thoroughly discuss public works issues and service levels. At a recent workshop with Council, Greg Felt informed Council that the County would no longer provide public works department services after June 30, 2002; however, he affirmed the County's desire to assist the City in making its transition to provide its own public works services. Miron made motion, Puleo seconded, to adopt RESOLUTION 2002-5 RESOLUTION REGARDING THE ROAD AND BRIDGE MAINTENANCE AGREEMENT WITH WASHINGTON COUNTY. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. COMMUNITY ROOM USAGE POLICY At its January 22, 2002 meeting, the Council directed staff to prepare a Community Room Usage Policy regulating the use of public buildings in Hugo. Staff tabled this issue at the February 19, 2002 meeting in order to further clarify the use of the community room in the new City Hall. Council member Petryk suggested that when alcohol is being used, the deposit requirement should be increased to $500 in the event of damages. Council member Granger also suggested that when an organization requests use of a facility more than twice a month that they would need to obtain permission from the City. Petryk made motion, Miron seconded, the Community Room/Public Building Usage Policy as amended. All aye. Motion Carried. CITY HALL UPDATE Metro Systems delivered the new furniture, fixtures, and equipment for the new City Hall on Monday, City Council meeting of March 4, 2002 Page 5 February 25, 2002 with a majority of the FF&E now installed and stored. City staff reviewed with Council the remaining work to be completed and informed the Council that the first Hugo City Council meeting to be held in the new City Hall will happen on April 1, 2002. Granger made motion, Petryk seconded, that the City hold an Open House on April 15, 2002 at 2:00 pm for contractors who worked on the new City Hall, as well as a reception for the general public prior to the regular City Council meeting. All aye. Motion Canned. 2002 CITY GOALS At its specially called meeting on Monday, February 25, 2002, the Council held its annual goal setting session with staff. Council developed an extensive list of goals for 2002, including a number highlighted in the work programs for the Planning Commission and Parks Commission, respectively. Council will provide staff with their priorities outlined categorically. No formal Council action was required. Staff will bring final Council goals list back to Council. TOBACCO FINE SCHEDULE City Attorney Dave Snyder prepared an amendment to the City's tobacco ordinance whereby an incremental fine schedule will be imposed on businesses or first time, second time, and third time offenses. Attorney Snyder suggested a fine schedule of $500, $1,000, and $1,500, for the 1 st, 2nd, and 3"i time offenses. Staff included for Council a survey of adjacent communities with suggested fines for Is', 2"d, and 3`d time offenders. The Council felt that Mr. Snyder's fine schedule was too steep, and that a zero be dropped from each. The 4d' offense would result in revocation of the license, with the number of days determined by the Council on a case-by-case basis. Miron made motion, Puleo seconded, to adopt RESOLUTION 2002-7 RESOLUTION APPROVING ADVISORY GUIDELINES FOR ESTABLISHMENT OF CIVIL PENALTIES FOR VIOLATIONS REGARDING THE SALE OF TOBACCO. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. AMERICAN LEGION POST 620 MEMORIAL FOR CITY HALL SITE On February 13, 2002, City Administrator Mike Ericson met with Phil Kamman from the American Legion Post 620. Phil, representing the American Legion, would like authorization to have the Legion construct a memorial on the new City Hall site. The sketch provided included three flagpoles and two pieces of granite. Miron made motion, Petryk seconded, to approve the request of the American Legion Post 620 to construct a memorial at the new City Hall site and incorporate it in the overall landscape plan. All aye. Motion Carried. City Council meeting of March 4, 2002 Page 6 APPROVE RENEE CUNNINGHAM AS NEW DEPUTY CLERK City staff conducted six interviews last week for the new deputy clerk position. The City received 218 applications for this position versus 57 in June 2001. The six candidates all had excellent qualifications and interviewed very well. City staff recommended Council approve the appointment of Renee Cunningham as the new deputy clerk at a salary of $28,550. Miron made motion, Petryk seconded, to approve the appointment of Renee Cunningham as the new deputy clerk at a salary of $28,550, effective April 1, 2002, and subject to the standard six-month probationary period and pre-employment physical. All aye. Motion Carried. METROPOLITAN COUNCIL BLUEPRINT 2030 WORKSHOP (MARCH 12.2002) City staff received official notice from the Metropolitan Council that it will be holding its blueprint 2030 workshop on Tuesday, March 12, 2002 at 7:30 am at the Maplewood Community Center. Miron made motion, Granger seconded, appointing City Administrator Mike Ericson, CD Director John Rask, and Council member Becky Petryk to attend the Met Council workshop. All aye. Motion Carried. PAVEMENT MANAGEMENT PROGRAM At its January 28, 2002 workshop, the Council discussed with staff the development of the public works department. Council also discussed with City Engineer Dave Mitchell the pavement management program, and will prioritize the street improvement project list developed by the City Engineer. The City Engineer and staff will have a new street assessment policy developed within two months. ROAD RESTRICTION EXEMPTIONS Miron made motion, Granger seconded, to approve an exemption to the City's road restriction for Ray Kadechka at 8863 180'h Street, on March 5 and March 6, 2002 to haul fill to a wetlands project. All aye. Motion Carried. Miron made motion, Granger seconded, to approve an exemption to the City's road restriction for the RCWD for a project on JD2, south of 157'h Street, south of Rice Lake. All aye. Motion Carried. TH61 AND 140TH STREET SIGNAL City Engineer Dave Mitchell updated the Council on the status of the signal light for the intersection of TH61 and 140'h Street. A financing plan for the signal light will be prepared by staff. City Council meeting of March 4, 2002 Page 7 ADJOURNMENT Granger made motion, Petryk seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary " WCCreager City CIerk