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HomeMy WebLinkAbout2002.03.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 18.2002 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Haas, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell (absent w/permission) City Clerk, Mary Ann Creager ABSENT: Mike Granger and Becky Petryk CITY COUNCIL MINUTES FOR FEBRUARY 25.2002 Haas made motion, Puleo seconded, to approve the minutes for the special City Council meeting of February 25, 2002 as presented. All aye. Motion Carried. CITY COUNCIL MINUTES FOR MARCH 4.2002 Puleo made motion, Haas seconded, to approve the minutes for the City Council meeting of March 4, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA The following items were added by Council and staff - L. I taff: L.l - Discuss JD2 Blue Ribbon Task Force L.2 — Discuss Public Waste Collection L.3 — Update on New City Hall M.1 — Discuss Met Council 2030 Blueprint Meeting & Selection as Demonstration Site M.2 — Update on City Project's List Miron made motion, Haas seconded, to approve the agenda for March 18, 2002 as amended. All aye. Motion Carried. CONSENT AGENDA Approval of Claims Approve Authorization for Staff to Advertise for Seasonal Public Works Employees Approve Security Coverage from Washington County Sheriff for Good Neighbor Days Approve Installation of Stop Signs/No Parking Signs (I V Street and Europa Trail) Authorize Staff to Advertise for Bids for 2002 Graveling Contract Approve June 23, 2002 for Sweet Grass Meadows Block Party Approve Cooperative Agreement w/RCWD 50/50 Cost Sharing of XP-SWMM Model City Council meeting of March 18, 2002 Page 2 Approve Variance and Lot Line Adjustment (Robert Juran) Request for Payment No. 8 from Municipal Builders for Work Completed on Pumphouse No. 3 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for March 18, 2002 as presented. APPROVE AUTHORIZATION FOR STAFF TO ADVERTISE FOR SEASONAL PUBLIC WORKS EMPLOYEES In 2001, the City hired a summer seasonal public works employee to address the ever-increasing demand in routine public works maintenance duties. The public works department budgeted for 6 - months of seasonal employment in 2002. Public Works Director Chris Petree recommended Council authorize staff to advertise for the hiring of two seasonal public works employees to assist in the routine public works maintenance for three months each, respectively. Adoption of the Consent Agenda authorized staff to advertise for two seasonal public works employees over the summer months in 2002. APPROVE SECURITY COVERAGE FROM WASHINGTON COUNTY SHERIFF FOR GOOD NEIGHBOR DAYS Over the past several years, the City provided the funding of the Washington. County deputies for police protection services for the City's annual Good Neighbor Days. Staff received the annual request from the Hugo Liuns Club for security coverage for the 2002 Good Neighbor Days. Adoption of the Consent Agenda authorized the police security coverage from the Washington County Sheriff's Department for the 2002 Good Neighbor Days, which will be held June 6-9, 2002. APPROVE INSTALLATION OF STOP SIGNS/NO PARKING SIGNS (130TH STREET AND EUROPA TRAIL) City Engineer Dave Mitchell and Public Works Director Chris Petree reviewed and agreed there is need for the installation of no parking signs on 130h Street and a stop sign on Europa Trail in the Townhomes of Bald Eagle. Adoption of the Consent Agenda authorized staff to provide the installation of no parking signs and stop signs in accordance with the City street and engineering standards. AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR 2002 GRAVELING CONTRACT Each year, the Public Works Department seeks authorization from the Council to advertise for the bids to provide new gravel for the City's more than 32 miles of gravel roads. Adoption of the Consent Agenda authorized staff to advertise and solicit bids for the 2002 -graveling contract. APPROVE JUNE 23.2002 FOR SWEET GRASS MEADOWS BLOCK PARTY Kitty Cheesebrow, a Sweet Grass Meadows resident, requested approval from the City to hold a block party on June 23, 2002. As Council is aware, a similar request was approved in 2001, but was not held due to rain. Adoption of the Consent Agenda approved June 23, 2002 fora block party in the Sweet City Council meeting of March 18, 2002 Page 3 Grass Meadows neighborhood, and directed staff and the Washington County Sheriff's Department to provide all necessary assistance, including a barricade to hold the event. APPROVE COOPERATIVE AGREEMENT W/RCWD FOR 50/50 COST SHARING OF XP SWMM MODEL At its February 19, 2002 meeting, Council directed Water Resource Engineer Pete Willenbring to draft a letter to the RCWD requesting a 50150 cost sharing for an additional XP-SWMM model for the balance of JD2 west of TH61. Pete Willenbring from WSB Engineers needs this additional modeling to finalize its work on the City's storm water management plan, which has been forwarded to the RCWD for final approval. Adoption of the Consent Agenda approved the Cooperative Agreement with the RCWD 50/50 cost sharing for the XP-SWMM model. APPROVE VARIANCE AND LOT LINE ADJUSTMENT (ROBERT JURAN) Robert Juran at 9816 122"d Street requested a variance and lot line adjustment for property located at 9816 and 9988 122nd Street. Robert Juran, Jr., would like to subdivide 1.86 acres from his parent's property, consisting of 16.86 acres, and adding it to his 3.06 acres, to create a 4.92 acre, which would require a variance from the 10 -acre minimum lot size required in the rural residential zoning district. Adoption of the Consent adopted Resolution 2002-8 approving a variance and property line adjustment for Robert Juran for properties located at 9816 and 9988 122nd Street. REQUEST FOR PAYMENT FROM MUNICIPAL BUILDERS FOR PUMPHOUSE NO.3 Municipal Builders, Inc., submitted pay request No. 8 for work completed to date on pumphouse No. 3. Steve Campbell of SEH Engineers reviewed the pay request and found it to be consistent for work completed to date. Adoption of the Consent Agenda accepted the City engineer's recommendation and approved payment in the amount of $11,961.65. CITY HALL RAINWATER GARDEN LANDSCAPING CITY HALL LANDSCAPING Bids for these projects were opened on Wednesday, March 13, 2002. At this time, there is no recommendation for awarding of the bids, and City landscape architect Laurie McRostie stated that more information will be provided at the regular City Council of April 1, 2002. RAINWATER GARDEN PLANTINGS On March 13, 2002, landscape architect Laurie McRostie from SEH opened bids for the rainwater garden plantings at the new City Hall site. Three bids were received, and the lowest bidder was Natural Shore Technologies, with a bid of $23,897.88. Ms. McRostie was present at the meeting to discuss this project. Miron made motion, Haas seconded, that the City Hall rainwater garden plantings be awarded to the low bidder Natural Shore Technologies in the amount of $23,897.88. All aye. Motion Carried. City Council meeting of March 18, 2002 Page 4 CITY FEES SCHEDULE (STAFF RECOMMENDATIONS) At its February 19, 2002 meeting, the Council reviewed the new City fee schedule prepared by Computer Integrated Technologies (CIT). Bill Lehner from CIT prepared for Council review, the new City fee schedule that includes adjustments to a number of City fees. City staff requested that Council adopt or modify the staff recommendations and set City fees for 2002. John Rask reviewed the proposed fees, and stated that the increase in liquor license fees would require a public hearing. Council member Puleo requested clarification of commercial/residential burning permits and their related fees. City Attorney Dave Snyder has prepared an ordinance that will be presented to Council at its April 1, 2002 ince-ting, at which it would consider adoption to incorporate the new City fee schedule for 2002. Miron made motion, Haas seconded, directing staff to schedule a public hearing, at its discretion, to consider an increase in the City's liquor license fees. Council will make any suggested revisions to the proposed fee schedule prior to the April 1, 2002 meeting. All aye. Motion Carried. 2002 SEWER AND WATER RATES (ADOPTION OF RESOLUTIONS) For the past few years, the Council has annually set its sewer and water rates by resolution. Recently, City staff has worked with Bill Lehner from CIT and developed a new set of sewer and water rates for consideration by the Council. City staff recommended Council adopt the proposed sewer and water rates resolution reflecting rate adjustments that are reflective of the City's cooperative efforts with the MnDNR and its water conservation rate measures. Haas made motion, Puleo seconded, to adopt RESOLUTION 2002-9 RESOLUTION ESTABLISHING WATER SERVICE RATES. VOTING AYE: Haas, Puleo, Miron Motion Carried. Haas made motion, Puleo seconded, to adopt RESOLUTION 2002-10 RESOLUTION ESTABLISHING SANITARY SEWER SERVICE RATES. VOTING AYE: Haas, Puleo, Miron Motion Carried. APPROVE PROPOSAL FROM RCWD FOR HUGO CITY HALL INFILTRATION MONITORING AND EDUCATION PROJECT The RCWD's engineers Emmons and Olivier Resources (EOR) has worked very closely with City staff in preparing both the City's grant application to Met Council for a rainwater gardens grant, as well as the monitoring and education program. Jason Naber, engineer from EOR, prepared a proposal for the Council to consider for the infiltration monitoring and education programming for the rainwater gardens at the new City Hall site. City Council meeting of March 18, 2002 Page 5 Puleo made motion, Miron seconded, to approve the proposal and cost sharing from RCWD for the new City Hall infiltration monitoring and education program in the amount of $1,500. All aye. Motion Carried. APPROVE PROPOSAL FROM U.S. DEPT OF INTERIOR/U.S. GEOLOGICAL SURVEY TO COLLABORATIVE WITH CITY HALL RAINWATER GARDEN PROJECT The City received a request from a hydrologist from the U.S. Geological Survey, a division of the U.S. Dept of the Interior, to collaborate with the City in evaluating the effectiveness of its rainwater garden infiltration plan at the new City Hall. Working in coordination with the engineers from EOR and City staff, the U.S. Geological Survey would collect samples from the rainwater garden for the duration of the 3 -year study, at no cost to the City. Haas made motion, Puleo seconded, to approve the collaborative effort with the U.S. Geological Survey of the U.S. Dept of the Interior for the City Hall rainwater garden project. All aye. Motion Carried. APPROVAL OF PRELIMINARY PLAT FOR WILDERNESS VIEW Kel-Mont LLC requested approval of a preliminary plat for Wilderness View consisting of 11 single- family lots located south of 136h Street, west of Goodview Avenue, and east of Foxhill Avenue. On February 28, 2002, the Planning Commission held a public hearing to consider the request and unanimously recommended approval of the proposed preliminary plat. The Development Agreement will also include: 1) require a deed restriction on lots adjacent to the trail notifying future owner of the trail; and 2) soil borings are slated for two lots but will be required on all lots, if necessary. Miron made motion, Puleo seconded, to adopt RESOLUTION 2002-11 APPROVING A PRELIMINARY PLAT FOR THE WILDERNESS VIEW DEVELOPMENT subject to suggested amendments to the Development Agreement. VOTING AYE: Haas, Puleo, Miron Motion Carried. CONCEPT PLAN FOR ONEKA PONDS (FEGOWI DEVELOPMENT) Fegowi Development requested an opportunity to appear before the Council to solicit informal comment on a sketch plan for a proposed single-family housing development. The development would include 79 single-family lots on property located north of the Sweet Grass Meadows development. The Parks Commission reviewed the proposed development and asked that the land located east of Goodview Avenue be considered for parkland. The City received a letter from Industrial Paint's attorney requesting the City consider some kind of "buffer" between the development and the business. Council member Haas wanted Fegowi to work with landowners to the north of their development in an effort to coordinate roads to possibly eliminate the large number of cul-de-sacs. Dan Birdsall and Fred Dewall thanked Council for its time. No formal Council action was required. City Council meeting of March 18, 2002 Page 6 RECOMMENDATION TO APPROVE CANDIDATE TO SERVE ON PARKS COMMISSION On Monday, March 18, 2002, interviews were held to select a new candidate to serve on the Parks Commission. There were two other candidates who removed themselves from the final interviews due to conflicts in personal schedules. The interview team of Council member Chuck Haas, Parks Commission Chair Robyn LaCasse, and City Administrator Mike Ericson, interviewed Steven Andress and Jennifer May. Although both candidates were considered very capable, the interview team recommended Council appoint Jennifer May as the new member of the Parks Commission. 11aas made motion, Puleo seconded, to appoint Jennifer May to fill the current vacancy on the City's Parks Commission. Staff will notify both candidates of the Council's decision. All aye. Motion Carried. JD2 BLUE RIBBON TASK FORCE Council member Puleo felt the task force was falling behind schedule and should meet to determine why. The meeting should be held at the new City Hall. He also felt it important that the City have a technical advisor present at this meeting. Mayor Miron advised the Council that maintenance has been done on JD2, but not to his satisfaction. Miron made motion, Haas seconded, directing staff to schedule another JD2 Blue Ribbon Task Force meeting at the City's new City Hall. Miron made motion, Haas seconded, amending the previous motion to include that the City's Water Resource Engineer, Pete Willenbring, also be requested to attend the meeting. VOTE ON AMENDMENT: All aye. Motion Carried. VOTE ON ORIGINAL MOTION: All aye. Motion Carried. PUBLIC WASTE COLLECTION Mayor Miron attended the Town Meeting held by Representative Ray Vandeveer where he met with local refuse haulers. They felt that the City should take a stronger stand on their refuse hauling position and pass a more formal resolution. Miron made motion, Haas seconded, directing staff to draft a resolution for Council consideration at its meeting of April 1, 2002. All aye. Motion Carried. CITY HALL UPDATE Council member Puleo wanted to make sure that funds would be available to make miscellaneous City Hall purchases that may arise, e.g. plants, clocks. City Administrator Mike Ericson stated that the new City Hall budget was comfortably under budget to cover any additional purchases. City Council meeting of March 18, 2002 Page 7 METROPOLITAN COUNCIL MEETING On March 12, 2002, the Met Council held a meeting to discuss the 2030 Regional Blueprint. Council members Petryk and Haas attended the meeting on behalf of the City Council, and CD Director John Rask and City Administrator Michael Ericson represented staff. Following the meeting, Met Council requested to use Hugo's Everton Avenue Study area as a demo site to develop design alternatives for natural resource preservation. Mayor Miron felt the development of property east of TH61 and west of Oneka Lake would be a better site for this type of project. John Rask stated he shared this with the Met Council, but all the data was not available. Haas made motion, Miron seconded, directing staff to contact the Metropolitan Council indicating the City's support for a master plan of the Everton/Elmcrest Avenue Study Area, and request their assistance with development of land east of TH61 and west of Oneka Lake. All aye. Motion Carried. CITY PROJECT LIST Council member Haas inquired as to the status of the City's project list. City Administrator Mike Ericson advised him that an updated list would be forthcoming. ADDITION TO AGENDA Miron made motion, Haas seconded, to amend the agenda to include discussion of the building inspectorjob. All aye. Motion Carried. City Administrator Mike Ericson stated that staff interviewed six good candidates, and is recommending that the City hire Gary Schwartz as the City's new building inspector at a salary of $36,474 per year, which is Grade 5, Step 1 of the City's salary matrix schedule. Miron made motion, Haas seconded, to hire Gary Schwartz as the City's building inspector at a salary of $36,474 subject to the standard six-month probationary period and the required physical examination. All aye. Motion Carried. ADJOURNMENT Puleo made motion, Haas seconded, to adjourn at 9:40 pm. All aye. Motion Carried,, � ary 'n reager City Cferk