HomeMy WebLinkAbout2002.04.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 15.2002
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer Representative, Tom Tabler
City Clerk, Mary Ann Creager
MINUTES FOR THE CITY COUNCIL MEETING OF APRIL 1. 2002
Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of April 1,
2002 as presented.
All aye. Motion Carried.
MINUTES FOR THE COUNCIL WORKSHOP OF APRIL & 2002
Puleo made motion, Granger seconded, to approve the minutes for the City Council workshop of April
8, 2002 as presented.
All aye. Motion Carried.
PRESENTATIONS
Mayor Miron acknowledged the presence of Boy Scout Troop #169 and Cub Scout Den 7 and thanked
them for attending the meeting.
APPROVAL OF AGENDA
G.14 Add Richard Charest Variance Request to Consent Agenda
L.1 Council Member Haas Report on Met Council Rural Workshop
Miron made motion, Granger seconded, to approve the agenda for April 15, 2002 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Truck Specifications for 2000 -gallon Tanker Truck and Authorize Advertisement for Bids
Approve Lawful Gambling License for Church of Incarnation in Mpls. (Woody's)
Approve Supplemental Agreement w/Washington County & TKDA for CSAH8 Realignment
Approve Hiring of Steve McLean as Video Technician
Approve Hiring of Matt Faschingbauer as Video Technician
City Council meeting of April 15, 2002
Page 2
Approve Request from Bald Eagle Sportsman Association (Storage Buildings)
Approve Encroachment Agreement for Beaver Ponds 51h and 6`h Additions
Authorize Advertisement for Bids for Seal coating
Authorize Advertisement for Bids for Well No. 4
Approve Three Additional Model Homes (Hidden Hills Preserve Subdivision)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims for April 15, 2002 as presented.
APPROVE TRUCK SPECIFICATIONS FOR NEW 2000 -GALLON TANKER TRUCK AND
AUTHORIZE ADVERTISEMENT FOR BIDS
At its March 4, 2002 meeting, the City Council authorized the Hugo FD to prepare specifications for a
new 2000 -gallon tanker truck that would replace the old 1969 Chevy tanker truck, which is an old
converted City dump truck. A fire department truck committee prepared specifications that have been
reviewed by City Administrator Mike Ericson and Council member Mike Granger. The truck's
specifications allow for a design that will improve the delivery of the FD's services, increase safety, and
serve as the template for all new fire trucks that will be purchased in accordance with the CIP and the
truck replacement schedule. Adoption of the Consent Agenda approved the truck specifications and
authorized staff to advertise for bids.
APPROVE LAWFUL GAMBLING LICENSE FOR CHURCH OF THE INCARNATION
The Church of Incarnation, Mpls., has made application to the City for a lawful gambling license to sell
pull tabs and conduct other lawful gambling at Woody's Bar and Grill on Keystone Avenue. City staff
reviewed all the application materials and found them to be satisfactory. Adoption of the Consent
Agenda approved a lawful gambling license to Church of the Incarnation, Mpls., to conduct a pull tab
operation and other lawful gambling at Woody's Bar and Grill, 12010 Keystone Avenue.
APPROVE SUPPLEMENTAL AGREEMENT W/WASHINGTON COUNTY AND TKDA FOR
CSAH8 REALIGNMENT
Foi (he past several months, City staff has served on the CSAH 8/14 project management team in
providing direction to TKDA and its environmental and design services contract with Washington
County. The project is currently in the study phase to evaluate alignment options for constructing
CSAH 8/14 as 4 -lane highway. Additional work is required to evaluate and document project impacts
in the expanded study area before selecting the preferred alignment. Washington County staff
recommended approval of the Supplemental Agreement No. I with TKDA for additional engineering
services for expanded study area. Adoption of the Consent Agenda approved the cooperative
agreements between the City and Anoka/Washington counties for the additional services by TKDA at
an additional amount of $6,934.
City Council meeting of April 15, 2002
Page 3
APPROVE HIRING OF STEVE MCLEAN AS VIDEO TECHNICIAN
At its February 19, 2002 meeting, the City Council approved the video technician position and salary
range. The City received two applications for the position of video technician. This person would be
responsible for all video taping operations of the City Council and Planning Commission meetings.
The interview team consisted of City Administrator Mike Ericson, CD Director John Rask, and CD
Assistant Michele Lindau. Adoption of the Consent Agenda approved hiring Steve McLean as a video
technician with the City at a salary range of $10-$12 per hour, with a minimum base rate of $25 per
meeting.
APPROVE HIRING OF MATT FASCHINGBAUER AS VIDEO TECHNICIAN
At its February 19, 2002 meeting, the City Council approved the video technician position and salary
range. The City received two applications for the position of video technician. This person would be
responsible for all video taping operations of the City Council and Planning Commission meetings.
The interview team consisted of City Administrator Mike Ericson, CD Director John Rask, and CD
Assistant Michele Lindau. Adoption of the Consent Agenda approved hiring Matt Faschingbauer as a
video technician with the City at a salary range of $10412 per hour, with a minimum base rate of $25
per meeting. Steve and Matt would job share this position, with only one person working at a given
time.
APPROVE REQUEST FROM BALD EAGLE SPORTSMAN ASSOCIATION (STORAGE
BUILDINGS)
The Bald Eagle Sportsman Association (BESA) made application the City to construct two storage
buildings on their property. The buildings would be used to house maintenance equipment, targets, and
miscellaneous other items. City staff reviewed the request and found it to be consistent with all
necessary setbacks and the conditions of the existing Conditional Use Permit. Adoption of the Consent
Agenda approved said application for the BESA to construct two storage buildings on their property.
APPROVE ENCROACHMENT AGREEMENT FOR BEAVER PONDS ST" AND 6T"
ADDITIONS
CD Director John Rask received a request from residents who live in the Beaver Ponds 5'h and 6`h
Additions who desire to construct decks to the rear of their homes. The decks would encroach in a
drainage and utility easement. Adoption of the Consent Agenda approved a "blanket" Encroachment
Agreement for the Beaver Ponds 5`h and 6`h Additions to allow the construction of decks in easements
that do not affect public access for utilities or negatively impact drainage.
AUTHORIZE ADVERTISEMENT FOR BIDS SEAL COATING
Each year, the City advertises for bids for seal coating on street sections in the City. Public Works
Director Chris Petree requested authorization to advertise for bids for seal coating. Adoption of the
Consent Agenda authorized staff to advertise for bids for seal coating in the City for 2002.
City Council meeting of April 15, 2002
Page 4
AUTHORIZE ADVERTISEMENT FOR BIDS FOR WELL NO.4
In the fall of 2001, the Council directed staff to prepare plans and specifications for the construction of
well No. 4. City Engineer Dave Mitchell and SEH engineers completed the plans and specs and
requested authorization from Council to advertise for bids. Adoption of the Consent Agenda authorized
the City Engineer to advertise for bids for the construction of well No. 4 on the public property located
immediately north of Flay Avenue and immediately south of the Hugo Post Office.
APPROVE THREE ADDITIONAL MODEL HOMES (HIDDEN HILLS SUBD)
On December 3, 2001, the City Council approved the final plat and development agreement for Hidden
Hills Preserve. Hidden Hills Preserve is a 12 -unit cluster development located east of Goodview and
south of 130"' Street. The development agreement for Hidden Hills Preserve allows one model home
prior to substantially completing the public improvements. The public improvements for this
development consist of the road and storm water drainage system, and do not include municipal sewer
or water. The City has historically allowed more than one model home within new developments. At
the time the development agreement was approved, the applicant had not identified builders for the
project. As such, they were not concerned about the number of model homes. The applicant now has
identified three builders that plan to construct homes in the development. The purpose of limiting the
number of permits prior to completing the public improvements is to insure that the necessary
infrastructure is in place prior to people occupying homes. This is necessary for public health and
safety reasons. Further, limiting the number of permits provides an incentive for the developer to
:,)mplete the improvements in a timely fashion. Adoption of the Consent Agenda approved the
issuance of three model home permits for Hidden Hills Preserve with the condition that the applicant
construct the road base prior to the issuance of permits. This condition is necessary to insure
emergency vehicle access to the development.
APPROVAL OF VARIANCE REQUEST (RICHARD CHAREST)
Richard Charest, 12770 Homestead Drive, requested approval to construct a 2,081 square foot attached
garage. The proposed garage would consist of a 1,276 square foot garage on the first level and a 805 foot
garage on the lower level. A driveway would wrap around the north end of the home to provide access to the
lower level garage. In addition to the variance for the garage space, the applicant is requesting variances
from the side lot line setbacks. The home would be 36 feet from the north lot line and 36 feet from the south
lot line. The ordinance requires a 40 -foot setback from the side lot lines. As such, the applicant is
requesting a four -foot variance from both lot lines. Adoption of the Consent Agenda adopted Resolution
2002-14 approving variances for Richard Charest, 12770 Homestead Drive.
APPROVE RESOLUTION RELATING TO ADMINISTRATION OF JD2
City Attorney Dave Snyder was directed by Council to draft a resolution relating to the administration
of JD2. Dave prepared a revised draft of the resolution, which has been reviewed by Council members
Frank Puleo and Mike Granger, who served on the JD2 Blue Ribbon Task Force. Although the City of
Hugo terminated its involvement in the JD2 lawsuit, it will continue to work with all governmental and
regulatory agencies pursuing a resolution to all matters affecting JD2. Council member Haas requested
clarification of certain conditions of the proposed resolution.
City Council meeting of April 15, 2002
Page 5
Haas made motion, Granger seconded, to adopt RESOLUTION 2002-15, RELATING TO THE
ADMINISTRATION OF JD2 THAT AFFECTS THE CITIZENS OF HUGO.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
APPROVE ANNUAL PERFORMANCE REVIEW & SALARY ADJUSTMENT (MIKE
ERICSON)
Mayor Fran Miron and Council member Chuck Haas met with City Administrator Mike Ericson to
review his annual performance with the City. Mike's anniversary date is April 17, 2000. Both the
Mayor and Council member Haas are pleased with the successes of the City Hall team over the past
year, and most recently, with completion of the new City Hall.
Haas made motion, Granger seconded, that the Council approve the annual performance review and
salary adjustment for the City Administrator.
All aye. Motion Carried.
CITY HALL RAIN GARDEN LANDSCAPING
Landscape architect Laurie McRostie from SEH prepared the overall landscaping plan for the new City
Hall site., Included in the plan, Emmons and Olivier Resources' (EOR) engineer Jason Naber prepared
the rain garden landscaping plan that was submitted to the Metropolitan Council for a grant. Met
Council awarded a $50,000 grant to the City for this rainwater garden -landscaping plan. On Friday,
March 22, 2002, City staff met with landscape architect Laurie McRostie, Greg Burmeister from Arnt
Construction, and representatives from Bever Landscaping to further define the scope of services
prescribed in the bid documents. The City received a proposal from Arnt Construction to complete all
final site grading and excavation of the rainwater garden ponds. The bid opening was held on
Wednesday, March 13, 2002, at the SEH office.
Haas made motion, Puleo seconded, to award the City Hall rain garden landscaping contract to the low
bidder Bever and Sons in the amount of $46,261.29.
VOTING AYE: Granger, Petryk, Puleo, Miron
ABSTAINED: Chuck Haas
Motion Carried.
CITY HALL SITE WORK
On March 22, 2002, City staff met with Laurie McRostie and Dave Mitchell from SEH engineers, Greg
Burmeister for Arnt Construction, Jason Naber from EOR, Council member Frank Puleo, and
representatives from Bever and Sons landscaping to discuss the City Hall rainwater garden project. It
became clear that an experienced landscape construction company would need to prepare the City Hall site
for the construction of the rainwater garden pond. Greg Burmeister agreed to provide the City with
construction numbers to be the site to elevation, as well as to construct the actual rainwater garden ponds.
City Council meeting of April 15, 2002
Page 6
Haas made motion, Puleo seconded, to award the site preparation contract to Arnt Construction, Inc., in
an amount not to exceed $25,678.
All aye. Motion Carried.
CITY HALL LANDSCAPING IRRIGATION
Landscape architect Laurie McRostie reviewed the bids received for the City Hall irrigation system.
Miron made motion, Haas seconded, award the City Hall landscaping irrigation project to low bidder
Grassroots Sprinklers, Inc., in the amount of $13,650.
All aye. Motion Carried.
CITY HALL BRIDGE
Granger made motion, Petryk seconded, to purchase a bridge for the City Hall landscaping project from
Bever & Sons, in the amount of $2,400.
VOTING AYE: Granger, Petryk, Puleo, Miron
ABSTAINED: Chuck Haas
Motion Carried.
CITY HALL EAST ROCK GARDEN
Miron made motion, Haas seconded, directing staff, under the guidance of Council member Frank Puleo,
complete the east rock garden landscaping project with master gardener volunteers.
All aye. Motion Carried.
REVIEW REDISTRICTING (PLAN 1 AND PLAN 5)
At its April 8, 2002 workshop, the Council reviewed five different plans for the redistricting in the City,
in accordance with state statute and the 2000 census. The Community Development Department spent
several hours preparing a variety of City maps that would allow equal representation in the three wards.
Council directed staff to pi epare redistricting plans for Plan 1 and Plan 5, respectively. Council
discussed the pros and cons of both proposals and:
Puleo made motion, Petryk seconded, to adopt RESOLUTION 2002-16, RESOLUTION APPROVING
A REDISTRICTING PLAN REESTABLISHING MUNICIPAL WARD AND PRECINCT
BOUNDARIES (PLAN 1).
All aye. Motion Carried.
City Council meeting of April 15, 2002
Page 7
I.2 HOUSE NUMBERS
At its April 1, 2002 meeting, Council member Frank Puleo requested that the issue of house numbers be
placed on the agenda for discussion by Council. Council member Puleo was to attend a meeting in the
City and he had difficulty locating the house because he was unable to find a house number. The City
does have an ordinance regulating the placement of house numbers on residences, and has become a
community project effort of Washington County Deputy Stephane Courtois to make sure house numbers
are visible for emergency responders.
Miron made motion, Puleo seconded, directing staff to communicate with the Fire Department and the
Washington County Sheriff's Department and report to the Council of any issues that may exist.
All aye. Motion Carried.
WEST ONEKA LAKE STUDY AREA
The City Council directed staff to prepare a work plan for the West Oneka Lake Study Area, and CD
Director John Rask presented an overview of said plan for Council consideration. The City has
continued to receive inquiries from landowners and developers in the area.
Miron made motion, Petryk seconded, directing staff to meet with affected property owners to review the
proposed work plan, as well as reporting to Council potential sources to help fund the project.
VOTING AYE: Granger, Haas, Petryk, Miron
ABSTAINED: Frank Puleo
Motion Carried.
APPROVAL OF REVISED FINAL PLAT (VICTOR GARDENS)
The developers of the Victor Gardens project have requested approval of a revised final plat to reduce
the number of lots from 82 to 80. This change is necessary to accommodate the proposed custom-
designed homes. The revised plan also includes new street names consistent with the City's revised
street naming ordinance and reflecting the City's French heritage.
Miron made motion, Haas seconded, approving the revised final plat for Victor Gardens, Phase 1.
All aye. Motion Carried.
CENTEX PRELIMINARY PLAT/SITE PLAN (CLEARWATER CREEK CROSSINGS)
At its March 28, 2002 meeting, the Hugo Planning Commission considered the preliminary plat, site
plan, and variance application from Centex Homes for the Clearwater Creek Crossings project located
immediately west on Fenway Blvd. City Planner Kendra Lindahl explained that the plan would include
122 units consisting of a variety of multi -family dwellings. The PC unanimously recommended
approval of the preliminary plat and recommended denial of the variance by a 43 vote. The staff report
provided an overview of the PC recommendation. Steve Ach from Centex Homes described the
City Council meeting of April 15, 2002
Page 8
proposed development and addressed Council questions/concerns. Council members Petryk and
Granger were concerned with the availability of on-site parking with Mr. Achs stating that this issue was
addressed in the development covenants. Developer Len Pratt reviewed how this development would
transition into the "McCollar" site he would be developing.
Puleo made motion, Haas seconded, to adopt RESOLUTION 2002-17 APPROVING A PRELIMINARY
PLAT FOR CENTEX HOMES DEVELOPMENT TO BE KNOWN AS CLEARWATER CROSSING.
VOTING AYE: Granger, Haas, Puleo, Miron
VOTING NAY: Becky Petryk
Motion Carried.
Puleo made motion, Haas seconded, to adopt RESOLUTION 2002-18 APPROVING A SITE PLAN
AND VARIANCE FOR CENTEX HOMES FOR CLEARWATER CROSSING
VOTING AYE: Granger, Haas, Puleo, Miron
VOTING NAY: Becky Petryk
Motion Carried.
LAMETTI SITE PLAN
At its March 28, 2002 meeting, the Hugo Planning Commission listened to representatives from Lametti
and Sons, a utilities construction company, located along TH61. Lametti and Sons plans to construct a
new 7,350 sq ft office building, which would allow them to consolidate operations under roof and
remove the old farm building. After discussion, the PC approved the site plan by a 5-2 vote. Council
member Puleo felt that the 12/31/02 deadline to complete the screening effort was too prohibitive and
that 15' trees could be placed 12 '/2' apart. Fred Chase, officer at Lametti's, addressed the screening
project with the Council.
Puleo made motion, Petryk seconded, to adopt amended RESOLUTION 2002-19 APPROVING SITE
PLAN FOR LAMETTI AND SONS FOR AN OFFICE BLDG AT 16028 FOREST BOULEVARD.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
COMO LUBE EXPANSION
At its March 28, 2002 meeting, the Hugo Planning Commission listed to representatives from Como
Lube requesting approval for a 5,712 sq ft expansion for their business in the Bald Eagle Industrial Park
located on Fenway Blvd. Jim Kellison from the Kellison Companies constructed the original building
and shared with the PC the need for a variance on the site. The PC recommended approval of the 5,712
sq ft expansion and site plan, along with a 10' front yard setback variance.
Granger made motion, Haas seconded, to adopt RESOLUTION 2002-20 APPROVING SITE PLAN
AND VARIANCE FOR COMO LUBE FOR A BUILDING ADDITION AT 13575 FENWAY BLVD.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
City Council meeting of April 15, 2002
Page 9
STORM WATER TRUNK AND PONDING ORDINANCE
For the past two years, Water Resource Engineer Pete Willenbring and WSB Engineers has been
working on a storm water trunk and ponding ordinance whereby the City would charge a fee for regional
storm water collection in industrial, commercial, and residential areas. Pete developed a storm water
trunk and ponding ordinance, which has been reviewed and revised by City Attorney Dave Snyder City
staff recommended Council approve the storm water trunk and ponding ordinance and set the 2002 fees
as follows: trunk conveyance fee for all developing property: $0.07 per square foot trunk ponding fee;
$0.01 per square foot for residential less than one lot per acre; $0.02 per square foot for residential
having 1-3 lots per acre; $0.06 per square foot for residential having greater than 3 lots per acre; and
$0.17 for commercial and industrial sites.
Haas made motion, Granger seconded, to adopt ORDINANCE 2002-360 AN ORDINANCE
ESTABLISHING CERTAIN UNIFORM TRUNK AND STROM WATER PONDING CHARGES FOR
STORM WATER TRUNK AND PONDING IMPROVEMENTS TO BE IMPOSED ON
DEVELOPING PROPERTY WITHIN THE MUSA.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
SF 434 SHOOTING RANGE BILL IN SENATE COMMITTEE
City Council member Chuck Haas has requested that this issue be placed on the Council agenda for
discussion purposes. SF 434 adopts language that changes current state statute regarding the operation
of shooting ranges. Staff will provide additional comment at the Council meeting.
Haas made motion, Puleo seconded, to table this matter until the Council meeting of May 6, 2002.
All aye. Motion Carried.
PLANNING COMMISSION APPOINTMENTS
Mayor Miron questioned Mr. Rooney if he desired a closed session as this matter dealt his performance
on the Hugo Planning Commission. Mr. Rooney stated that he chose an open session. Mayor Miron
read a statement regarding the performance of Patrick Rooney as a Hugo Planning Commissioner. Mr.
Rooney addressed the Council stating that he was not sure of the charges being brought against him, and
that he felt he was doing the job asked of him. City Attorney Dave Snyder stated that there were no
charges being brought against him and that he serves at the will of the City Council. Council member
Puleo concurred with the Mayor's opinion relative to Planning Commission applicants feeling
intimidated by Mr. Rooney.
Miron made motion, Puleo seconded, that Mr. Patrick Rooney be removed from the Hugo Planning
Commission and direct staff to advertise for the vacancy.
All aye. Motion Carried.
City Council meeting of April 15, 2002
Page 10
2001 TRAFFIC SIGNAL RANKING SYSTEM FOR TH61/CSAH8 (WASHINGTON CTYI
Staff has received notification from the Washington County. Highway Department that the traffic signal
at TH61 and CSAH8 has received a rating that qualifies it to be a traffic signal eligible for County
funding. City staff places this matter on the agenda for review by Council, along with additional
information from City Engineer Dave Mitchell. Although this matter could not be addressed at a City
Council meeting due to mandatory 10:00 pm adjournment, City Engineer Dave Mitchell will continue to
work with other agencies to keep this project moving along.
ADJOURNMENT
Miron made motion, Granger seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary Apn reager
City C er