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HomeMy WebLinkAbout2002.05.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 6, 2002 Mayor Fran Miron called the meeting to order at 7:10 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MEETING OF APRIL 15, 2002 Petryk made motion, Haas seconded, to approve the minutes for the City Council meeting of April 15, 2002 as presented. All aye. Motion Carried. CITY COUNCIL JOINT MEETING WITH THE RCWD ON APRIL 23, 2002 Miron made motion, Petryk seconded, to table approval of these minutes until the Council meeting of May 20, 2002. All aye. Motion Carried. MINUTES FOR THEBOARD OF REVIEW HELD ON MAY 2, 2002 Granger made motion, Petryk seconded, to approve the minutes of the Board of Review held on May 2, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Delete G.5 from Consent Agenda Add Charitable Gambling Request from the Hugo FD Relief Association to the Consent Agenda Miron made motion, Haas seconded, to approve the agenda for May 6, 2002 as amended. All aye. Motion Carried. ACCEPT DONATION FROM TOM JACKSON AND JUDY MARIER FOR CITY HALL LANDSCAPING In appreciation for the City's cooperation with the MN Union Builders' project, Tom Jackson and Judy Marier, brother and sister, made a donation to the City Hall landscaping project. This fine gesture is a result of the cooperation from the City over the past three years in bringing the MN Union Builders' project to reality. On behalf of the City, Mayor Miron Council accepted the $500 donation from Tom Jackson and Judy Marier and directed it be applied to the City Hall landscaping project. City Council meeting of May 6, 2002 Page 2 CERTIFICATE OF APPRECIATION TO FIRSTAR BANK FOR PARKS COMMISSION MEETINGS At its April 10, 2002 meeting, the Hugo Parks Commission and Chair Robyn LaCasse agreed to recognize Ely Rud and Firstar Bank for their community spirit and cooperation for the use of the bank's conference room over the past two years for Parks Commission meetings. On behalf of the City of Hugo, Mayor Miron awarded the Certificate of Appreciation to Ely Rud and Firstar Bank and publicly thanked them for use of the bank's conference room over the past two years for Parks Commission meetings. ACCEPT PAINTING OF HUGO FEED MILL FROM LEN SHIMOTA Len Shimota, who lives on 1401h Street immediately adjacent to Lake Plaisted, donated a beautiful painting he painted of the Hugo Feed Mill located immediately south of the new City Hall. Mr. Shimota, retired, painted this beautiful rendering of the City's most famous landmark. Mr. Shimota wanted to extend his appreciation to the City for reopening 140'' Street, which has been a tremendous benefit to him and his family. Mr. Shimota provided a background on his decision to do the painting, and along with Quinton and Joan Marier, part owners of the Feed Mill, Council accepted the donation from Mr. Shimota and directed staff to install it in the lobby of the new City Hall. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Old City Hall Garage Sale (Dispose of Furniture and Fire Department Trailer) Authorize Hiring of Seasonal Help for the Public Works Dept. (Jake Hauck & Dan LaCasse) Approve Lot Line Adjustment for Centex/Pratt Homes Approve Revision to Job Description for Public Works Worker and Authorize Staff to Advertise For Positions Approve Final Draft of City Data Practices Compliance Policy Approve Final Acceptance of Public Improvements for Woods of Bald Eagle Subdivision Approve Annual Performance Review and Salary Adjustment (Michele Lindau) Approve Encroachment Agreement for Chris Johnson (Creekview Preserve) Approve Charitable Gambling License for Hugo FD Relief Association to Conduct Gambling Activities at Hugo Good Neighbor Days All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for May 6, 2002 as presented. APPROVE OLD CITY HALL GARAGE SALE (DISPOSE OF FURNITURE/FD TRAILS City staff completed its move to the new City Hall and the Public Works Department completely City Council meeting of May 6, 2002 Page 3 renovated the old City Hall into the new temporary public works facility. There are a number of pieces of desks, furniture, and chairs that staff requests permission to sell. Additionally, staff recommended Council authorize the sale of the old FD trailer. Adoption of the Consent Agenda authorized staff to conduct a sale to dispose of old office furniture and to take sealed bids for the sale of the FD trailer, which includes its immediate removal from the City. AUTHORIZE HIRING OF SEASONAL HELP FOR PUBLIC WORKS DEPARTMENT Council directed staff to advertise for the summer seasonal help for the Public Works Dept. Jake Hauck, who worked for the City last summer, has agreed to return to the City. City staff recommended that Council rehire Jake Hauck and also recommend the hiring of Dan LaCasse as the new summer seasonal worker for the P.W. department. The interview team consisted of PW Director, Chris Petree, PW worker Tom Smith, and City Administrator Mike Ericson. Adoption of the Consent Agenda approved the hiring of Jake Hauck and Dan LaCasse as the seasonal workers for the P.W. department. APPROVE LOT LINE ADJUSTMENT FOR CENTEX/PRATT HOMES Centex Homes and Len Pratt requested approval of a property line adjustment for the former Tschida and McCollar properties. Centex intends to sell approximately 8.3 acres to Len Pratt. Len Pratt recently purchased the McCollar property located west of the Centex property and east of Elmcrest. Len Pratt intends to develop detached townhomes (single family homes) on the subject property to transition from the Centex townhomes to the future single-family estate lots on the McCollar property. The Community Development Director reviewed the request and found that it complied with all City requirements. Adoption of the Consent Agenda approved Resolution 2002-21 for a property line adjustment and variance for Centex Homes and Len Pratt for properties located west of Fenway and north of the Townhomes of Bald Eagle Lake. APPROVE REVISION TO JOB DESCRIPTION OF P.W. MAINTENANCE WORKER AND AUTHORIZE STAFF TO ADVERTISE FOR POSITIONS Public Works Director Chris Petree and City Administrator Mike Ericson met recently with Paul Ness from Helping Minnesota Cities to revise and finalize the job description for the two new full-time public works maintenance workers. Adoption of the Consent Agenda authorized staff to advertise for the position of public works maintenance worker within the proposed 2002 salary matrix and at a target hiring range of $16.78/hr to $19.15/hr. APPROVE FINAL DRAFT OF CITY DATA PRACTICES COMPLIANCE POLICY At its February 4, 2002 meeting, the City Council reviewed a draft policy for a new City policy that regulates the City compliance to state data privacy practices. City Attorney Dave Snyder reviewed with Council the draft policy and he was directed to finalize it and present to Council at a later date for final approval. Adoption of the Consent Agenda approved the final draft of the City Data Practices Compliance Policy, which also identifies the City Attorney as the City data practices compliance officer. City Council meeting of May 6, 2002 Page 4 APPROVE FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR WOODS OF BALD EAGLE Royal Oaks Development has made application to the City for acceptance of all the public improvementinr the Woods of Bald Eagle residential subdivision. City Engineer Dave Mitchell has reviewed the request and found the work to be consistent and satisfactory according to City code and accepted engineering standards. Adoption of the Consent Agenda approved the final acceptance of all public improvements for the Woods of Bald Eagle subdivision. APPROVE ANNUAL PERFORMANCE REVIEW AND SALARY ADJUSTMENT (MICHELE LINDA The City hired Michele Lindau as its full-time deputy clerk on May 1, 1999. Michele has worked very hard over the past several years and was recently promoted over the past year to Community Development Assistant. She is an excellent employee and a vital member of the CD team. She is dependable, reliable, and is able to contribute in a variety of ways that provide a tremendous benefit to the CD department. She is the City's GIS officer, and is now able to print all City maps in house. Adoption of the Consent Agenda approved Michele's annual review and salary adjustment as prescribed in the City's employee matrix. APPROVE ENCROACHMENT AGREEMENT FOR CHRIS JOHNSON (CREEKVIEW PRESERVE) Chris Johnson requested approval of an encroachment agreement to construct a deck within a drainage and utility easement and would encroach ten feet into the drainage and utility easement. Staff reviewed the site and original grading plan and found that the deck would not obstruct drainage or impact the adjacent wetland. The deck would be over 80 feet from the wetland. Adoption of the Consent Agenda approved the encroachment agreement and directed the City Attorney to prepare the agreement for the Mayor's signature. APPROVE CHARITABLE GAMBLING LICENSE FOR THE HUGO FD RELIEF ASSOCIATION AT GOOD NEIGHBOR DAYS The Hugo FD Relief Association made application to the City to conduct charitable gambling at the Hugo Lions Club "Good Neighbor Days" to be held at the Hugo Lions Park on June 7-8-9, 2002. Adoption of the Consent Agenda approved the charitable gambling license for the Hugo FD Relief Association and waiver of the 30 -day waiting period. APPROVE AGREEMENT WITH WASHINGTON COUNTY FOR CONTOUR MAPPING In the fall of 2001, City Engineer Dave Mitchell presented to Council an opportunity to partner with Washington County for the contour mapping of the City in the MUSA. Council agreed that it was needed right at that time. With the expiration of the residential moratorium in February 2002, City staff now believes that the mapping is necessary. Haas made motion, Petryk seconded, to approve the agreement with Washington County for the mapping of the City in the MUSA in the amount of $17,600. All aye. Motion Carried. City Council meeting of May 6, 2002 Page 5 2002 GRAVELING CONTRACT At its March 18, 2002 meeting, Council authorized staff to advertise for bids for the 2002 -graveling contract. Public Works Director Chris Petree opened three bids on April 25, 2002. Miron made motion, Haas seconded, to award the low bid for the 2002 -graveling contract to Dresel Trucking, Inc., in the amount of $7.05/ton for a total estimated cost of $75,250.70. All aye. Motion Carried. 2002 CRACK FILLING CONTRACT At its April 15, 2002 meeting, the Council authorized staff to advertise for bids for the 2002 crack -filling contract. Granger made motion, Petryk seconded, to award the crack -filling contract to Bergman Corporation, in the amount of $13,860. All aye. Motion Carried. APPROVAL FINAL PURCHASE AGREEMENT FOR BERNIN PROPERTY (DNR GRANT AWARD) At its March 4, 2002 meeting, the Council's offer of $752,000 for their 21 -acre parcel of land was accepted by the Berlins. Council directed staff to consider the valuation of the Christmas trees and include their reuse by the City and limited public use of a portion of the land in the final purchase agreement. Staff met recently with Bruce and Ginny Bernin after they returned from their winter vacation and ironed out the final details, which have been accepted by both attorneys. Staff was pleased to present the final purchase agreement for the Bertin property for a public acceptance by the Bernin family along with a presentation of the $305,000 grant from the MnDNR who are the past -through agency for the funds. The grant funds are actually from the LCMR legislative commission on management resources and are actually proceeds from the lottery funds. Audrey Mularie from the DNR, along with George Anderson, Hugo resident and director of the Minnesota lottery, and Robyn LaCasse and Pete Pedersen, members of the Parks Commission, presented the check to the Hugo City Council for acceptance. Granger made motion, Petryk seconded, to approve the final Purchase Agreement for the Bernin property in the amount of $752,000 and a ten-year lease back to the Bertin family in the amount of $89,000. VOTING AYE: Granger, Petryk, Puleo, Miron ABSTAINED: Chuck Haas Motion Carried. City Council meeting of May 6, 2002 Page 6 TH61 & 140TH STREET SIGNALIZATION FUNDING PROPOSAL (APPROVE PROFESSIONAL SERVICES AGREEMENT) At its March 4, 2002 meeting, the Council learned from City Engineer Dave Mitchell that the funding proposal to MnDOT had been approved. Staff was directed to prepare a funding proposal for consideration by the Council that would incorporate both the use of state, local, and county funds. City staff presented a $600,000 funding proposal for consideration by the Council. City staff recommends Council approve the funding proposal and approve the Professional Services Agreement with SEH Engineers for the engineering and construction of a street signal at the intersection of TH61 & 14d" Street. The funds include $218,000 from MnDOT, $60,000 from Washington County, City State Aid in the amount of $90,000, and $230,000 in TIF funds. Council discussed shared responsibilities in paying for the project, as well as when to bid on the project to get the best price possible. Haas made motion, Petryk seconded, to approve the preliminary layout for the TH61/140' Street signalization and direct staff to proceed with obtaining two bids for the project: one bid for completion this year; and one bid for completion next year. All aye. Motion Carried. Haas made motion, Miron seconded, to approve the Professional Services Agreement with SEH Engineers for the engineering and construction of a street signal at the intersection of TH61/140' Street, in an amount not to exceed $42,300. All aye. Motion Carried. POST SNOWSTORM GRAVEL REPAIR AND SOD REPAIR OMGER ENTERPRISES) City Administrator MikeEricsonupdated Council on the report he received from Greg Felt from Washington County regarding Kieger gravel work. Mayor Miron stated that Kieger is making a good effort to retrieve gravel from ditches PUBLIC REFUSE COLLECTION BY WASHINGTON COUNTY (STAFF REPORT) On April 25, 2002, the Ramsey -Washington County Resource Recovery Project Board met to discuss the public refuse collection that had been considered by their respective county boards. The board agreed with the staff recommendation that they should leave the refuse collection to the private sector. Washington County Commissioner Dennis Hegberg provided a short update on the decision of the Board. SWEET GRASS MEADOWS BLOCK PARTY (REVISED PLAN) Staff received an email from Kitty Cheesebrow, whose proposal for a block party in the Sweet Grass Meadows subdivision was approved by Council in January 2002. Kitty and other neighbors desire to have a more intense block party, and this increased number of residents merits consideration by the Council. Specifically, Kitty and her neighbors would like to have a larger gathering that would involve increased patrol by Washington County, delivery of items from the public works department, and the City Council meeting of May 6, 2002 Page 7 potential for a blockade for emergency traffic. Miron made motion, Granger seconded, to approve the use of the Oneka Room as a backup facility for the Sweet Grass Meadows block party, and direct staff to work with Washington County to coordinate additional policing. All aye. Motion Carried. HOMER TOMPKINS — COMMUNICATION SYSTEM (FIBER OPTIC CABLE) Homer Tompkins from Contractor Property Development Corporation (CPDC) requested time before the Council to share his strong interest in providing fiber optic cable to the Victor Gardens subdivision, immediately south of CR8. Mr. Tompkins would also like to eventually expand cyber services to other areas of the community. John Schultz, from FTTH Communicatons representing Mr. Tompkins, shared his vision of providing fiber optic cable, which would include a wiring of every home in the Victor Gardens for the delivery of cable television, telephone, and high-speed internet access. CD Director John Rask stated that the BEIP, as well as the proposed elementary school, would be very interested in having this service available to them. Petryk made motion, Haas seconded, directing staff to continue meeting with representatives from FTTH and review the City's Cable Franchise Agreement with the City Attorney. All aye. Motion Carried. LOAD LIMIT CITATION (WASHINGTON CTY SHERIFF'S DEPARTMENT) Council member Chuck Haas was informed by a local Washington County deputy that a truck driver was cited recently for load limits when his vehicle entered one of the City's new residential subdivisions, where it exceeded the County spring road restriction load limits. Staff placed this issue on the agenda for consideration by Council and specific direction to the Washington County Sheriff's Department and staff for the policing of truck traffic. Commander Don McGlothlin of the WCSO was at the meeting to address this issue from the County perspective. Haas made motion, Miron seconded, directing staff to: 1) draft an amendment to City ordinance that road restrictions apply to platted roads; and 2) address warranty period in Development Agreement. All aye. Motion Carried. HUGO GOOD NEIGHBOR DAYS SALE OF 3.2 BEER AND PARADE City Administrator Mike Ericson met recently with Commander Don McGlothlin on a number of Hugo issues, including the County Sheriff's concern for policing for the sale of 3.2 beer during the City's Good Neighbor Days. Commander McGlothlin was present to discuss with Council his concern for the proper policing and the sale of 3.2 beer. Additionally, Council member Haas would like to discuss the parade route and local politicians. Commander McGlothlin felt it important that the sale of beer be limited to a designated area. Tony Vilgos and Mike Sherrill, Lions Club members, stated that they City Council meeting of May 6, 2002 Page 8 would be limited to "designate" an area because of how the park buildings/shelters are arranged, but agreed to work with the Sheriffs Department to avoid any problems. Katie Riopel, in charge of the parade, stated that they have avoided including elected officials from parade festivities to prevent the cleanup of campaign material. It was not clear if the Council would be participating in the parade because of possible conflicts in their schedules. PARKS COMMISSION RECOMMENDATIONS At its April 10, 2002 meeting, the Parks Commission discussed a number of issues for which they are seeking Council approval. The Parks Commission desires to have: (a) additional slit seeding for the Beaver Ponds soccer park and water tower No. 2 park; (b) recommend that the City complete a landscaping plan for the Beaver Ponds park; (c) their interest in the use of water tower #3 as a new park; and (d) recommend the delivery of additional wood chips for Lions Park.. Miron made motion, Petryk seconded, to approve items a, b, and d and be completed as recommended by the Parks Commission. Use of water tower No. 3 site as a park is not feasible at this time. All aye. Motion Carried. REQUEST FOR CHILDREN AT PLAY SIGNS (CREEKVIEW PRESERVE & BEAVER PONDS) Staff received numerous requests for "children at play" signs in both the Creekview Preserve and Beaver Ponds subdivisions. As Council is aware, all sign requests like this must be brought before the Council and reviewed by the City Engineer for consideration and approval and installation. Council has addressed the "children at play" signs in Creekview Preserve on two other occasions and addressed the problem by additional policing by the WSCO. The request for the "children at play" signs in the Beaver Ponds subdivision is a new request; however, it has specific credence since the signs are requested in front of the Beaver Ponds park. This request is one that the City Engineer would typically recommend given it identifies a "playground". Miron made motion, Granger seconded, authorizing the installation of "playground" signs at the Beaver Ponds park and work with the WACO to increase their patrol during the hours of 3:00 pm to 6:00 pm. All aye. Motion Carried. WASHINGTON COUNTY RAILROAD AUTHORITY MANAGEMENT PLAN Mike Rogers from the Washington County Railroad Authority Management Plan addressed the City Council on its management plan for the maintenance of the County's railroad authority over the property adjacent to the Hardwood Creek Trail. No formal Council action was required. APPROVE APPLICATION FOR TRAIL CONNECTIONS TO HARDWOOD CREEK TRAIL The City would like to make application for the two trail connections from the new City Hall site to the Hardwood Creek Trail. Mike Rogers from the Washington County Railroad Authority was present to City Council meeting of May 6, 2002 Page 9 discuss with Council its cooperative efforts with the County, including funding assistance for the trail. Miron made motion, Puleo seconded, approving the application for two trail connections to the Hardwood Creek Trail, one immediately off the east side of the new City Hall, and the second on the southern property line between the City property and the Hugo Feed Mill back to the parking lot at Fitzgerald Avenue. All aye. Motion Carried. Washington County Commissioner Dennis Hegberg stated that will investigate the possibility of obtaining funding assistance from the County. PARKS COMMISSION AND PLANNING COMMISSION APPOINTMENTS Council directed staff to advertise for the vacancy on the Parks Commission and Planning Commission respectively. The closing date for the submittal of the applications was Monday, April 29, 2002. Miron made motion, Granger seconded, directing staff to schedule interviews for Monday, May 13, 2002, at 7:30 pm, Hugo City Hall. All aye. Motion Carried. CITY ATTENDANCKAT MAY 10' MET COUNCIL BLUEPRINT 2030 MEETING This item is for informational purposes. If Council was interested in attending this Metropolitan Council meeting, they were to indicate their interest at the Council meeting. Council members Petryk and Haas stated that they will be attending. CITY ATTENDANCE AT LMC ANNUAL CONFERENCE IN ROCHESTER This item is for informational purposes. If Council was interested in attending the LMC annual conference in Rochester, they were to indicate their interest at the Council meeting. No Council members will be attending. PLANNING COMMISSION UPDATE ON BUFFER YARD AND HOME OCCUPATION ORDINANCES Haas made motion, Puleo seconded, to table this item to allow for Council review. All aye. Motion Carried. SCHEDULE COUNCIL WORKSHOP TO DISCUSS TIF. VACANT 13 ACRES IN BEIP (ROSEMARY LINDEN PROPERTY) AND STREET ASSESSMENT POLICY City staff has had periodic discussions with Council regarding the City's tax increment financing district and the need to have an in-depth discussion regarding projected TIF shortfalls and the use of excess TIF City Council meeting of May 6, 2002 Page 10 funds. Staff has also had discussions regarding the City's remaining 13 acres in the Bald Eagle Industrial Park that Council needs an opportunity to discuss options. Lastly, Council directed staff to prepare a draft street assessment policy that requires additional policy direction from Council. City staff recommended Council schedule a workshop to discuss these three important issues that are interrelated and which need policy direction to staff. Miron made motion, Haas seconded, to schedule a Council workshop for Monday, June 3, 2002, Hugo City Hall, at 8:00 am, to discuss the vacant land in the Bald Eagle Industrial Park; the street assessment policy; and the TIF district. All aye. Motion Carried. ADJOURNMENT Miron made motion, Puleo seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary Creager City k