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HomeMy WebLinkAbout2002.05.20 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 20.2002 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MINUTES FOR JOINT MEETING WITH THE RCWD ON APRIL 23.2002 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of April 23, 2002 as presented. All aye. Motion Carried. CITY COUNCIL MINUTES FOR THE MEETING OF MAY 6, 2002 Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of May 6, 2002 as presented. All aye. Motion Carried. CITY COUNCIL MEETING TO CONDUCT INTERVIEWS ON MAY 13.2002 Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of May 13, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Change Items J.9 and J.10 to F.2 and F.3 Add L.2 Request for Street Sign (Petryk) Add M.2 Discussion on JD2 Funding Add M.3 Approve Survey for 13 Acres in BEIP Haas made motion, Granger seconded, to approve the agenda for May 20, 2002 with changes. All aye. Motion Carried. APPOINTMENT OF NEW PLANNING COMMISSIONER At its special meeting on Monday, May 13, 2002, the Council interviewed a number of applicants for the vacancy on the Planning Commission. After discussion, Council agreed to recommend the appointment of Kelly Bailly as the new Planning Commission member. Kelly appeared before the Council and shared her background and desire to work with the City. City Council meeting of May 20, 2002 Page 2 Miron made motion, Petryk seconded, to appoint Kelly Bailly to the Hugo Planning Commission. All aye. Motion Carried. APPOINTMENT OF NEW PARKS & RECREATION COMMISSIONER At its special meeting on Monday, May 13, 2002, the Council interviewed a number of applicants for the vacancy on the Parks & Recreation Commission. After discussion, Council agreed to recommend the appointment of Kitty Cheesebrow as the new Parks Commission member. Kitty appeared before the Council thanking them For their support and shared her background in parks planning and her desire to work with the City. Miron made motion, Petryk seconded, to appoint Kitty Cheesebrow to the Parks and Recreation Commission. All aye. Motion Carried. STATE SENATOR JANE KRENTZ (LEGISLATIVE UPDATE) State Senator Jane Krentz appeared before the City Council and provided an update of the Minnesota legislative session. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Annual Performance Review and Salary Adjustment (John Benson) Approve Public Works Department Organizational Chart Approve Compensation Time Payment to Public Works Director Approve 3.2 Beer License for Hugo Lions Club at Good Neighbor Days Approve Water Surface Use Permit for Ski Jump and Slalom Course on Round Lake (Mike Ball) Approve Hugo Fire Department Request to Prepare Specifications for Aerial Truck Approve Cigarette License Application from Oneka Ridge Golf Course Variance Request from Charlie & Kyle Timp to Construct a Deck on Property Located at 6153 145` Street All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for May 20, 2002 as presented. APPROVE ANNUAL PERFORMANCE REVIEW AND SALARY ADJUSTMENT (JOHN BENSON) The City hired John Benson as its building inspector on May 9, 1988. John has worked very hard for the City Council meeting of May 20, 2002 Page 3 past several years to establish himself as an excellent building official and building inspector who has earned the respect of contractors and councils. John is an excellent employee who is a hard worker with an excellent can -do attitude around City Hall. Adoption of the Consent Agenda approved John's annual performance review and the salary adjustment as prescribed in the City's employee matrix. APPROVE PUBLIC WORKS DEPARTMENT ORGANIZATIONAL CHART On May 14, 2002, City Administrator Mike Ericson and Public Works Director Chris Petree met with Mayor Miron, Council member Mike Granger, and Paul Ness from Helping Minnesota Cities, Inc., the City_'s human resource consultant to discuss the development of the City's public works department. After discussion as to how to develop and organize the department for the future, Mayor Miron and Council member Granger agreed to accept staff s recommendation to develop the department and include a lead public works worker as a new position within the department. This position would be filled in fall 2002. Adoption of the Consent Agenda approved the public works department organizational chart as presented. APPROVE COMPENSATION TIME PAYMENT TO PUBLIC WORKS DIRECTOR On May 14, 2002, City Administrator Mike Ericson and Public Works Director Chris Petree met with Mayor Miron and Council member Mike Granger, along with Paul Ness from Helping Minnesota Cities, Inc., to discuss the compensation time accrued by Chris Petree since he was hired on July 19, 1999. Both Mayor Miron and Council member Granger agreed that a revised City policy dealing with compensation time should be adopted to allow Council the set accrued compensation time amount and address approval of overtime by supervisors. Mayor Miron and Council member Granger agreed that the new public works department organizational chart will allow the City to set and monitor accrued compensation time. A new revised comp time policy will be presented at the next City Council meeting. Adoption of the Consent Agenda approved the payment to Public Works Director Chris Petree and immediately reduces his accrued comp time to zero. APPROVE 3.2 BEER LICENSE FOR HUGO LIONS CLUB AT GOOD NEIGHBOR DAYS The Hugo Lions Club submitted its annual 3.2 beer license application to the City for approval. City staff has reviewed the application and accompanying certificate of liability insurance. Adoption of the Consent Agenda approved a Hugo Lions Club 3.2 beer license for Hugo Good Neighbor Days. APPROVE WATER SURFACE USE PERMIT FOR SKI JUMP AND SLALOM COURSE ON ROUND LAKE (MIKE BALL) Mike Ball has submitted an application for a water surface use permit to the City for approval in accordance with the WCSO. This annual application is submitted to the City in accordance with adopted Council rules and procedures pursuant to Minnesota Rules 6110.1800 that allows the installation of a water ski ramp from May 2002 through September 2002. City staff has reviewed the application and found all information to satisfactory and complete. Adoption of the Consent Agenda approved the water surface use permit for a ski jump and slalom course on Round Lake for Mike Ball. City Council meeting of May 20, 2002 Page 4 APPROVE HUGO FIRE DEPARTMENT REQUEST TO PREPARE SPECIFICATIONS FOR AERIAL TRUCK The Hugo Fire Department would like to begin its information gathering process for an aerial fire truck that has been included in the City's capital improvements program for 2003. Since this process is expected to take a significant amount of time, the FD would like approval from Council to proceed with the information gathering process, including the preparation of specifications. Adoption of the Consent Agenda approved the Hugo FD's request to begin its information gathering process, including the specifications for a new aerial fire truck in 2003. APPROVE CIGARETTE LICENSE APPLICATION FROM ONEKA RIDGE GOLF COURSE Oneka Ridge Golf Course submitted its annual application for a cigarette license for its golf course at 5520 120`h Street. Adoption of the Consent Agenda approved the annual cigarette license for Oneka Ridge Golf Course. APPROVE VARIANCE REQUEST FOR DECK (CHARLIE & KYLE TIMP) Charles and Kyle Timp made application for a variance to allow them to build a deck on their home located at 6153 1451h Street. The applicants are requesting approval of a 6 ft side yard setback where 10 ft is required. The proposed deck is 12' x 14' and would be located on the east side of the home. At its May 9, 2002 meeting, the Board of Zoning Adjustments reviewed the variance request and recommenced approval. Adoption of the Consent Agenda and Resolution 2002-22 ap;►roved the variance request to allow Charles and Kyle Timp to construct a 12' x 14' deck with a 6 ft side yard setback. LIFT STATION AND WELL CONTROL UPGRADE On May 10, 2002, the City Engineer and Public Works Director opened bids for the well control upgrade for the City's four lift stations and water tower No. 2 and water tower No. 3. There were a total of two bids received with the low bidder being at TPC in the amount of $34,955. Granger made motion, Petryk seconded, awarding the low bid to TPC in the amount of $34,955 for the well control upgrade for the City's four lift stations and water towers No. 2 and No. 3. All aye. Motion Carried. WELL HOUSE NO.4 On May 15, 2002, the City Engineer and Public Works Director opened bids for the construction of well house No. 4. There were a total of four bids with the low bidder being Magney Construction, Inc., in the amount of $362,800. Haas made motion, Granger seconded, awarding the low bid to Magney Construction, Inc., in the amount of $362,800 for construction of well house No. 4. All aye. Motion Carried. City Council meeting of May 20, 2002 Page 5 OAKSHORE PARK PURCHASE PROPOSAL At its April 1, 2002 meeting, the Council directed staff to send a letter to the Oakshore Park Association President indicating the City's interest in purchasing their 10 -acre park, but requesting the Association suggest a selling price to the City. Staff sent the letter and received a telephone call from Chuck Svendsen, who requested an opportunity to meet with City staff regarding the park. On April 19, 2002, CD Director John Rask and City Administrator Mike Ericson, and City Assessor Frank Langer met with newly elected Oakshore Park Association President Ken Straus and Chuck Svendsen to discuss the valuation of the 10 -acre parcel, which are officially two 5 -acre parcels. Mr. Straus stated that the association is not interested in getting an appraisal on the property. Both he and Chuck agreed to accept some suggestions from staff as to how the valuation of the property would be developed. Mr. Straus contacted the City Administrator a few weeks ago and indicated that the executive committee had agreed to set a sale price of $520,000 for the property. That valuation takes into account recent land sales, but most importantly, it suggests a sale price that he feels the association would accept based on its strong desire to have the land remain a park. This issue has been placed on the agenda by staff for discussion by Council as to how Council would like to proceed since the City's parkland dedication fund would see a significant reduction of approximately $450,000 for the remainder of the purchase price of $752,000 for the Bennin property minus the $305,000 DNR grant. Council should also consider the opportunity for locating a park site on the Len Pratt property, formerly the McCollar property, which is near the subdivision. In that instance, Council has the option of acquiring parkland during the subdivision process. Miron made motion, Puleo seconded, directing staff to begin the process to purchase the Oakshore Park property. Mayor Miron and Council member Haas agreed to participate in the purchase discussions. VOTING AYE: Haas, Puleo, Miron BECAUSE OF CONFLICT OF INTEREST ABSTAINING: Granger and Petryk Motion Carried. BEAVER PONDS/128TH STREET DRAINAGE EASEMENT Staff has had continued discussions with the four residents located on 128' Street, who seek a correction to their drainage/utility easement in their rear yards in the Beaver Ponds subdivision. This issue appeared before Council last fall and staff has met numerous times with the property owners, and to date, they have not collectively agreed as to how they would like to proceed. One property owner contacted Mayor Fran Miron and suggested that this issue be discussed once again by Council because of continuing erosion and drainage problems. Staff provided additional information at the meeting, including visuals of the area. A lengthy discussion continued with neighbors expressing their interest/objections to have a 24" pipe installed. Mayor Miron suggested property owners obtain an engineering opinion as to whether the pipe would raise the level of the pond to negatively impact the Weiss property. City Attorney Snyder restated his opinion that unless all property owners agreed to the project, no pipe should be installed because of liability. Haas made motion, Puleo seconded, to table this issue until the regular Council meeting of June 17, 2002 to allow property owners to obtain engineering report on the pond. All aye. Motion Carried. City Council meeting of May 20, 2002 Page 6 PROPOSED PURCHASE OF HOUSE AT 5616147TH STREET The owner of the house located at 5616 147th Street, immediately across the street from Subway, contacted City staff about selling his home to the City. This property has significance to the City in two ways. At some time in the immediate future, additional right-of-way will be needed on 147h Street to align the two roads when a new street signalization system is installed. Secondly, 147' Street has been identified by the engineering consulting firm of TKDA, as one of four potential realignment connections for CSAH8 to TH61. Staff met with City Assessor Frank Langer on this issue, and he is confident that a satisfactory purchase price could be established. If purchased, the City could continue to use it for rental purposes. Miron made motion, Puleo seconded, directing staff to draft a purchase proposal for Council review. All aye. Motion Carried. CITY OF HUGO ISO RATING AND NON -HYDRANT AREAS OF THE CITY Hugo Fire Chief Jim Compton has been contacted by Hugo residents and local insurance companies as to the ISO (Insurance Service Office) for insurance rates in non -hydrants areas in the City. Some homeowners in the outlying areas of Hugo have experienced a 96% increase in their homeowner's insurance policy. Insurance companies have informed the fire chief that Hugo is not on the alternate water supply list (AWS), and that the last time the Hugo FD did do a test was in 1989. Fire Chief Jim Compton and Assistant Chief Jadon 011ila were present to discuss this issue with the Council. Staff has had opportunity to discuss this issue with the fire department and agrees that it is a policy issue for Council because it would involve a significant amount of fire department staff time and cost to the City. Because it was unclear what percentage of insurance companies were increasing the premiums: Miron made motion, Haas seconded, to table this matter to allow staff time to obtain additional information from insurance agencies. All aye. Motion Carried. MET COUNCIL LIVABLE COMMUNITIES DEVELOPMENT GRANTS City staff received information from Met Council for a Livable Communities Development Grant. The application deadline has been extended io July 15, 2002. City staff discussed this opportunity, and to date was unable to suggest a project for Council to consider. CD Director John Rask offered options for consideration by Council. The Council took no formal action. CLINTON COP GRANT (COMMANDER DON MCGLOTHLIN) Commander Don McGlothlin discussed with Council an opportunity for a Clinton Cop Grant to fund an additional deputy sheriff for 2003. Commander McGlothlin stated that the federal grant was for a 3 -year period, with a cost to the City as follows: 2003- $27,098.33; 2004 - $41,132.30; and 2005 - $61,046.31. It was the overall consensus of the City Council that the City was in need of the additional officer. City Council meeting of May 20, 2002 Page 7 Granger made motion, Haas seconded, directing staff to include the cost of an additional deputy in the City's 2003 budget. All aye. Motion Canned. VICTOR GARDENS 2ND ADDITION (PRELIMINARY PLAT) Pratt -Amt -Oakwood, LLC and contractor property developers made application to the City for approval of the preliminary plat for Victor Gardens 2"d Addition. This 2"d Addition would consist of 70 townhome units located south of CR 8 and east of the existing Elmcrest Avenue. At its October 24, 2001 meeting, the Planning Commission held a public hearing to consider the proposed preliminary plat and recommended approval by unanimous vote. The developer has selected Rottlund Homes as the builder for the project. The development's architectural review board reviewed the building elevations and plans and found them to be generally consistent with the architectural guidelines. Mayor Miron stated he is impressed with the quality of the development. Developer Len Pratt introduced other individuals who are involved in Victor Gardens 2"d Addition. Miron made motion, Puleo seconded, to adopt RESOLUTION 2002-23 APPROVING PRELIMINARY PLAT FOR VICTOR GARDENS 2ND ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. 120TH STREET/EVERTON AVENUE STREET SIGN Council member Becky Petryk noted that a "sharp curve sign" was missing at he 12CO Street/Everton Avenue intersection. The intersection is uncontrolled and the site of a number of accidents. Miron made motion, Puleo seconded, directing staff to inspect the area and have the appropriate sign(s) installed where needed. All aye. Motion Canned. TRANSFER OF DEVELOPMENT RIGHTS PROGRAM City staff met recently with Council members Chuck Haas and Becky Petryk and Planning Commission Chair Dave Schumann regarding the development of a transfer of development rights program in the City. This informal group completed some preliminary research on the subject and forwarded the information to the Planning Commission for consideration. Because of the late hour, and Council felt the need to discuss this matter more extensively: Puleo made motion, Petryk seconded, to table this matter until the Council meeting of June 3, 2002, and authorize the guest speaker at the Planning Commission meeting of June 13, 2002. All aye. Motion Canned. City Council meeting of May 20, 2002 Page 8 CITY COUNCIL ATTENDANCE AT 2002 AMM ANNUAL MEETING City staff recommended Council indicate its interest to attend the annual AMM meeting on May 30, 2002. No one from the Council will be at the meeting. REQUEST FOR APPROVAL OF SIGN APPLICATION FROM NATIONAL RECYCLING AT 15717 FOREST BLVD. City staff received a sign application from National Recycling, Inc., at 15717 Forest Boulevard to install an illuminated eign in front of their business, which is the former Erickson Trucking. Staff had reviewed the application and found it to be deficient in a number of areas. Staff recommended denial of the sign application from National Recycling, Inc. Miron made motion, Puleo seconded, to table this matter until the Council meeting of June 3, 2002. All aye. Motion Carried PLANNING COMMISSION PUBLIC MEETING GUIDELINES At its May 9, 2002 meeting, the Hugo Planning Commission listened to Chair Dave Schumann and CD Director John Rask as they presented proposed 12 -step public meeting guidelines for the PC to use in accordance with its regular meeting. The guidelines are the result of staff research and ideas from other municipalities who, too, have faced regulpr and controversial issues at their city's planning commission meetings. City staff recommended Council officially adopt the public meeting guidelines and incorporate their usage in all City commissions and City Council meetings. Miron made motion, Petryk seconded, to table this matter until the Council meeting of June 3, 2002. All aye. Motion Carried. CITY ADMINISTRATOR/MCMA DELEGATION TO SWEDEN City Administrator Mike Ericson will lead a Minnesota delegation of local government managers to Sweden from May 25, 2002 to June 1, 2002. This city manager exchange program is endorsed by the Minnesota/City Council Management Association as an opportunity to gain more insight into local government operations in other countries. Although Mike will use accrued vacation time and his own money to pay for the airline ticket, he nevertheless requested Council endorsement for this unique city manager exchange and opportunity that will result in him hosting a city manager in mid-September 2002. The Council wished Mike well on his Sweden adventure. JD2 FUNDING Council was informed that 2002 budget funding was not available for JD2 culvert replacements. City Council meeting of May 20, 2002 Page 9 SURVEY 13 ACRES IN BALD EAGLE INDUSTRIAL PARK Miron made motion, Petryk seconded, to table discussion of the matter until the Council meeting of June 3, 2002. All aye. Motion Carried. ADJOURNMENT Puleo made motion, Granger seconded, to adjourn at 10:00 pm. All aye. Motion Carried. r (SGC.. �c.,C. Mary eager City C1ir