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HomeMy WebLinkAbout2002.06.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 3.2002 Acting Mayor Chuck Haas called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk Puleo, City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Miron (Mayor Miron arrived at 9:20 pm.) CITY COUNCIL MEETING OF MAY 20.2002 Puleo made motion, Granger seconded, to approve the minutes for the City Council meeting of May 20, 2002 as presented. - All aye. Motion Carried. APPROVAL OF AGENDA Delete from agenda — G.2 Add to Consent Agenda — Application for Water Surface Use Permit (Dave Strub) Remove from Consent Agenda for Discussion — GA Move I.5 to J.5 Add Council Workshop Report of June 3, 2002 for Discussion — L.1 Haas made motion, Petryk seconded, to approve the agenda for June 3, 2002 as amended. All aye. Motion Carried. CONSENT AGENDA Puleo made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Renewal of Auto Dismantling License (Hugo Auto Parts) Approve Language Revision to City's Personnel Policy Approve New Access and On -street Parking for Granger Mall (formerly Paul's Cafe) Approve Final Pay Request to Dave Perkins Contracting (13& Street Lift Station) Approval of Revision to City's Personnel Policy (Compensation Time) Approval of Water Surface Use Permit for Sunset Lake (Dave Strub) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for June 3, 2002 as presented. City Council meeting of June 3, 2002 Page 2 RENEWAL OF AUTO DISMANTLING LICENSE (HUGO AUTO PARTS) Hugo Auto Parts made application to the City for renewal of its auto dismantling license. City staff has reviewed the application and found it to be completed satisfactorily. City staff made a site inspection and found Hugo Auto Parts to be in compliance with City requirements. Adoption of the Consent Agenda approved issuance of the auto dismantling license to Hugo Auto Parts as requested. APPROVE LANGUAGE REVISION TO CITY'S PERSONNEL POLICY City Attoniey Davc. Snyder recommended approval of a revision to Article 20.2.1 in the City's Personnel Policy regarding public comment by City employees. Adoption of the Consent Agenda approved a language revision to the City's personnel policy under Article 20.2.1 to include "making disparaging comments regarding a citizen, employee, or official of the City of Hugo". Richard Granger made application to the City for an additional parking lot access onto We Street out of the Granger Mall, formerly known as Paul's Cafe, as well as installation of a light standard for safety reasons. The CD Director and City Engineer reviewed this "right -out only" access and recommended approval. The access is needed to accommodate delivery trucks and vehicles with trailers. Mr. Granger would also like approval for on street parking along the north side of 148'n Street, between the new access and the access to the east. Staff found chat the on -street parking is appropriate given the location of the existing driveways. Adoption of the Consent Agenda approved the new driveway access, on street parking, and light for Granger Mall as requested. APPROVE FINAL PAY REQUEST TO DAVE PERKINS CONTRACT (BOTH STREET LIFT STATION) Dave Perkins Contracting submitted its final pay request for work completed to date on the Be Street lift station. City Engineer Dave Mitchell reviewed the work and found it to be completed in accordance with the project plans. Adoption of the Consent Agenda approved the final pay request to Dave Perkins Contracting in the amount of $26,403.30 for final work completed on the 130" Street lift station. APPROVAL OF REVISION TO CITY'S PERSONNEL POLICY (COMP TIME At its May 20, 2002 meeting, City staff informed Council that a final revision of a new compensation time policy would be presented for consideration and approval by the Council at its next regularly scheduled meeting. As Council is aware, Mayor Fran Miron and Council member Granger, along with Public Works Director Chris Petree, Paul Ness from Helping Minnesota Cities, and City Administrator Mike Ericson met to address comp time in the public works department. This new compensation time policy would address all issues that would improve use and control of comp time for all City employees. Adoption of the Consent Agenda approved the revision to the City's compensation time policy within the City's personnel policy. City Council meeting of June 3, 2002 Page 3 RENEWAL OF AUTO DISMANTLING LICENSE (ARK) ARK made application to the City for renewal of its auto dismantling license. City staff reviewed the application and found it to be completed satisfactorily. City staff made a site inspection, as required under the terms of the license, and found it to be deficient in a couple of areas. Council member Haas requested that staff make sure the business complies with all fencing requirements. Haas made motion, Petryk seconded, to table this application for 30 days to allow staff time to make sure fencing and other deficiencies are corrected. All aye. Motion Carried. 2000 -GALLON TANKER TRUCK On Tuesday, May 21, 2002, a bid opening was held for the new 2000 -gallon tanker truck for the Hugo Fire Department. A total of three bids were received for the project. The Fire Department Truck Committee reviewed the bids, and with a recommendation from City Attorney Dave Snyder, recommended that the contract for the new 2000 -gallon tanker truck be awarded to Custom Fire Apparatus with a low bid of $175,890 for a Kenworth truck. Council received a summary of the three bids - Clarey's Safety Equipment, Custom Fire, and General Safety Equipment, as well as the alternate bids to purchase one truck this year and one in 2004, and a third bid to purchase two this year. The Finance Department recommended that the Council proceed with the purchase of one truck at this time as specified in the CIP. The fire truck, along with the public work equipment, will be purchased with equipment certificates, which must be paid over a five-year period. The total amount of the equipment certificates, including the cost of issuance, would be approximately $440,000. Granger made motion, Puleo seconded, that the 2000 -gallon tanker truck bid be awarded to the low bidder Custom Fire Apparatus with a low bid of $175,890 for a Kenworth truck. All aye. Motion Carried. SEAL COATING CONTRACT At its April 15, 2002 meeting, Council directed staff to advertise for the City's annual seal coating work for City streets. Public Works Director Chris Petree opened bids on May 24, 2002 and recommended Council award the annual seal coating contract to Allied Blacktop in the amount of $66,268.50. Haas made motion, Petryk seconded, to award the annual seal coating contract to Allied Blacktop with a low bid of $66,268.50. All aye. Motion Carried. FIRE DEPARTMENT TRAILER At its May 6, 2002 meeting, the Council directed staff to advertise for the purchase and removal of the old fire hall trailer adjacent to the old City Hall. On May 31, 2002, City staff was to open bids for the City Council meeting of June 3, 2002 Page 4 sale of the trailer. The City received no bids for the trailer, but Public Works Director Chris Petree stated that John Clemens would remove the trailer from the City for no cost. Haas made motion, Petryk seconded, to accept the offer from John Clemens to remove the trailer from the City for no cost. All aye. Motion Carried. CITY PURCHASE OF COUNTY PLOW TRUCK AND MOTOR GRADER At its May 28, 2002 meeting, the Washington County Board authorized the sale of two plow trucks and a motor grader to the City of Hugo at a cost of $85,000. Washington County staff will provide the necessary information to finalize the sale of this equipment. No formal Council action was required. SNOW PLOW REPAIR WORK (KIEGER ENTERPRISES) Public Works Director Chris Petree received official verification from Kieger Enterprises that they have completed the gravel reclamation work and installation of the sod repair work in the City. No formal Council action was required. REQUEST FOR APPROVAL OF SIGN APPLICATION (NATIONAL RECYCLING) The City Council tabled action on this request at its May 20`h meeting to provide an opportunity for staff to meet with the applicant to discuss the proposed sign. Staff discussed the sign application with the applicant and he agreed to reduce the sign from 76 square feet to 22 feet to bring it into compliance with the City's sign ordinance. The sign contains the business name and general information. Staff reviewed the sign and found that it complies with the applicable ordinance requirements. Petryk made motion, Granger seconded, to approve the sign application for National Recycling and direct the building official to issue the sign permit. All aye. Motion Carried. TRANSFER OF DEVELOPMENT RIGHTS PROGRAM Because of the late hour, this matter was tabled from the Council meeting of May 20, 2002. City staff had met with Council members Chuck Haas and Becky Petryk and Planning Commission Chair Dave Schumann regarding the development of a transfer of development rights program in the City. This informal group completed some preliminary research on the subject and forwarded the information to the Planning Commission for consideration. RCWD administrator Steve Hobbs will be present at the Planning Commission meeting on June 13, 2002 to share information relative to the program. Haas made motion, Granger seconded, to schedule a joint meeting with the Hugo Planning Commission on June 13, 2002 to discuss transfer of development rights program. All aye. Motion Carried. City Council meeting of June 3, 2002 Page 5 CITY HALL LANDSCAPING UPDATE Council member Frank Puleo provided the Council with an update on the City Hall landscaping. No formal Council action was required. PLANNING COMMISSION GUIDELINES At its May 9, 2002 meeting, the Hugo Planning Commission listened to Chair Dave Schumann, and CD Director John Rask as they presented proposed 12 -step public meeting guidelines for the PC to use in accordance with its regular meeting. The guidelines are the result of staff research and ideas from other municipalities who, too, have faced regular and controversial issues at their city's planning commission meetings. Because of time constraints, the Council tabled this issue at its meeting of May 20, 2002. Haas made motion, Granger seconded, to officially adopt the public meeting guidelines and incorporate their usage in all City commissions and Council meetings. They will be posted on the City's website. All aye. Motion Carried. REQUEST TO USE ONEKA ROOM (HOSANNA LUTHERAN CHURCH) Pastor Michael Sparby from Hosanna Lutheran Church requested use of the City's Oneka Room to hold Sunday morning worship services. Pastor Sparby was present with Council to discuss its community room usage policy and the church's strong interest in holding Sunday morning church services on a temporary basis. Secondly, Pastor Sparby requested use of the Onekama Room in the fall to use for a community family on Mondays. Hosanna Lutheran Church is currently leasing space from the City in the Rice Lake Park building. Their request for use of the Onekama Room is consistent with their desire to have a more central location for their parishioners. City staff recommended Council approve the use of the Oneka Room by Hosanna Lutheran Church for a specific time period, and include and agree to a rental rate in lieu of the no charge rate, which they qualify for as a nonprofit. After discussion of the request, it was the consensus of the Council that the City not grant exclusive use of the Oneka Room for a particular group on a regular basis. SKETCH PLAN FOR FORMER HARRY MILLER PROPERTY (EDINA DEVELOPMENT CORPORATION Edina Development Corporation requested an opportunity to appear before the City Council to solicit informal comments on a sketch plan for a proposed housing development. The development would be located on the former Harry Miller property, which is located north of CSAH 8 and east of Everton Avenue. The concept plan includes approximately 600 attached single-family homes, consisting of townhomes and twinhomes. Pulte Homes would be the builder for the project. CD Director John Rask provided an overview of the Planning Commission comments on the sketch plan. The Council informed the developer of the following: they would like a more "mixed" type of development; roads would be public rather than private; they would like to see an exterior design of the proposed buildings; and suggested the developer work with the Parks Commission in their design. City Council meeting of June 3, 2002 Page 6 HOME BUSINESS & BUFFER YARD STANDARDS (PLANNING COMMISSION RECOMMENDATION) The Planning Commission has been working on draft ordinances for buffer yards and home-based businesses. To date, the Commission has focused on the broad concepts of the draft ordinances and would like to update the Council on its work prior to holding a formal public hearing. The Council was provided a working copy of the ordinances for their consideration. City Attorney Dave Snyder reviewed the ordinances and continued to express concerns about the draft buffer yard ordinance. Specifically, the City Attorney is concerned that the ordinance could result in the regulatory taking of property. CD Director John Rask provided the Council with an update on the draft ordinances. Puleo made motion, Petryk seconded, to table discussion of the home-based business ordinance. All aye. Motion Carried. Haas made motion, Petryk seconded, directing staff to provide Council with examples of how the bugger yard ordinance would be applied in the City. All aye. Motion Carried. JUNE 22.2002 FARMER'S SHARE LUNCH (FRAN MIRON) Mayor Miron arrived at the Council meeting at 9:20 pm. Mayor Fran Miron and his family will host a farmer's share lunch at his farm on Homestead Avenue on June 22, 2002. The Washington and Chisago County American Dairy Association will sponsor this event. City Attorney Dave Snyder stated that the City would not be required to publish notice of a meeting should the Council decide to attend this social event. Puleo made motion, Haas seconded, to post notice of this event should the Council decide to attend. All aye. Motion Carried. STOCKNESS CONSTRUCTION (19,200 SO FT BLDG IN BALD EAGLE IND PARK) Tom Jackson and Stockness Construction have requested site plan approval to construct a 19,200 square foot building, and a conditional use permit for a campus development on Lot 4, Block 1, Bald Eagle Industrial Park 4' Addition. The CUP for the campus development would allow the applicant to develop more than one building on the subject property at some future date, provided a site plan is approved by the City. Access to the additional buildings would be provided from a future street on the adjacent City property. The Planning Commission reviewed the request on May 23 rd and recommended approval. Because of the uncertainty as to how the property would be developed: Haas made motion, Puleo seconded, to table this matter to allow staff to meet with the developer to resolve development issues. All aye. Motion Carried. City Council meeting of June 3, 2002 Page 7 JOHN ARCAND John Arcand appeared before the Council to discuss a number of issues related to property he co-owns along the 165`h Street ditch. Mr. Arcand shared his issues with the Council with no expectation for immediate staff response at the meeting. COUNCIL WORKSHOP OF JUNE 3.2002 City Administrator Michael Ericson gave a very brief update of the Council's workshop held this morning (6/3/02), including the Council work session that will be held at 8:00 am onWednesday, June 12, 2002 in the Oneka Room. REPORT FROM CITY ADMINISTRATOR (MCMA TRIP TO SWEDEN) City Administrator Mike Ericson returned from his MCMA trip to Sweden on June 1, 2002 and shared a brief report on his site visits and experiences. MET COUNCIL COMMUNITY DIALOGUE (JUNE 12.20021 Staff sought Council interest in attending the June 12, 2002 Metropolitan Council Community Dialogue Meeting at the North St. Paul Community Center. Council member Petryk will attend along with City Administrator Michael Ericson. ADJOURNMENT Granger made motion, Puleo seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary leager City