Loading...
HomeMy WebLinkAbout2002.06.17 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 17, 2002 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ABSENT: Chuck Haas MINUTES FOR CITY COUNCIL MORNING WORKSHOP OF JUNE 3.2002 Miron made motion, Puleo seconded, to table approval minutes for the morning workshop of June 3, 2002 until the Council meeting of July 1, 2002. All aye. Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF JUNE 3.2002 Granger made motion, Petryk seconded, to approve the City Council minutes of June 3, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Delete G.2 and G.10 from the Consent Agenda Add letter to Mayor Miron as K. l Update on Parks Commission work on Old School House as LA Miron made motion, Granger seconded, to approved the agenda for June 17, 2002 as amended. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Accept Donation from Kerstin's Auto Sales to the Hugo Fire Department Approve Policy Amendment Changes to Hugo Fire Department S.O.G.'s Approve Officer Terminology Change to Hugo Fire Department S.O.G.'s Approve Pay Request #7 to Landmark Structures for Work Completed on Water Tower No. 3 Approve Variance Request to Construct a Pole Building (Glidden) Approve Variance Request to Construct a Deck (Dording) City Council meeting of June 17, 2002 Page 2 Approve Purchase of Building Department Truck Approve Regular Full -Time Status and Hiring of Jodie Guareschi as Utility Billing Clerk Approve Pay Request from Bever and Sons for City Hall Landscaping Approve Pay Request from Natural Shore Technologies for City Hall Landscaping All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for June 17, 2002 as presented. ACCEPT DONATION FROM KERSTEN'S AUTO SALES TO THE HUGO FIRE DEPT. Kersten's Auto Sales has submitted a $150 donation to the Hugo Fire Department. Adoption of the Consent Agenda accepted the donation from Kersten's Auto Sales to the Hugo FD. APPROVE POLICY AMENDMENT CHANGES TO HUGO FIRE DEPT. S.O.G.'S 2"d Assistant Fire Chief Jadon 011ila submitted four revisions to the Suggested Operating Guidelines for the Hugo Fire Dept. At its May 20, 2002 meeting, the Hugo Fire Department unanimously recommended that the Council adopt the changes. Staff reviewed the changes and found that they are consistent with standard departmental guidelines. Adoption of the Consent Agenda approved the policy amendment changes to the Fire Department's S.O.G.'s. APPROVE OFFICER TERMINOLOGY CHANGE TO HUGO FIRE DEPT. S.O.G.'S 1" Assistant Fire Chief Greg Burmeister recommended to Hugo Fire Chief Jim Compton, and the Suggested Operating Guidelines Committee has recommended an officer terminology change within the Hugo FD to bring it into compliance with the other departments in Washington County. The officer terminology uses insignia with different numbers of bugles. Adoption of the Consent Agenda adopted the terminology change to the Fire Department's S.O.G..'s. APPROVE PAY REQUEST #7 TO LANDMARK STRUCTURES FOR WORK COMPLETED ON WATER TOWER NO.3 Landmark Structures submitted pay request No. 7 to the City for work completed to date on the new water tower No. 3. Steve Campbell, project coordinator for SEH Engineers, reviewed the pay request and found it to be consistent with work completed to date. Adoption of the Consent Agenda authorized payment in the amount of $22,610.01. APPROVE VARIANCE REQUEST (GLIDDEN) Thomas and Rennae Glidden requested approval of a 46 -foot variance to permit a 2,520 square foot pole building 239 feet from the front property line. The City's ordinance requires that the pole building be set back a distance equal to the home. The home on the property is setback 285 feet from the front property City Council meeting of June 17, 2002 Page 3 line. Adoption of the Consent Agenda approved the variance (Resolution 2002-24) based on the fact the pole building would be over 200 feet from the road and would be screened by existing trees. APPROVE VARIANCE REQUEST (DORDING) Carrie Dording requested approval of a five-foot side yard setback where 10 feet is required for construction of a 12 -foot x 36 -foot deck located at 13921 Fountain Avenue North. Adoption of the Consent Agenda approved the variance (Resolution 2002-25) based on the findings outlined in the staff report. APPROVE PURCHASE OF BUILDING DEPARTMENT OF TRUCK The Council authorized staff to include the purchase of a pickup truck for the building inspection department in the CIP for 2002. At its November 5, 2001 meeting, the Council authorized staff to auction off the red 1988 Chevrolet S 10 pickup truck, which was inoperable. The new truck would replace the 1988 S 10 pickup. Staff has completed all background research on this vehicle that would be purchased off the state contract through the Cooperative Purchasing Venture (CPV). Adoption of the Consent Agenda authorized purchase of a 2002 Chevrolet S 10 for a total amount of $19,489. APPROVE REGULAR FULL-TIME STATUS AND HIRING OF JODIE GUARESCHI AS UTILITY BILLING CLERK At its January 7, 2002 meeting, the Council approved the hiring of Jodie Guareschi as the part-time receptionist. She filled the vacancy created when Kristi Montanari left employment with the City. Jodie has worked in that position on a temporary basis. Since that time, and with the move to the new City Hall, the duties and responsibilities are significantly increased with the level of service established by Council with the use of a receptionist to answer all incoming telephone calls. Additionally, Jodie's work as the utility billing clerk in the finance department, under the supervision of finance director Ron Otkin, offers an opportunity for the delegation of routine finance department responsibilities. City Administrator Mike Ericson and Finance Director Ron Otkin concur that it is justified to create the regular full-time position of utility billing clerk/receptionist in order to meet the ever-increasing public demands at the new City Hall. Adoption of the Consent Agenda hired Jodie Guareschi as the regular full-time utility billing clerk/receptionist and that she be hired at Pay Grade 3, Step 1, which is the same rate for the deputy clerk, effective June 17, 2002. She would be subject to the standard pre-employment physical and serve a six-month probationary period as well. APPROVE PAY REQUEST FROM BEVER AND SONS FOR CITY HALL LANDSCAPING Bever and Sons submitted its first pay request to the City for work completed to date on the landscaping and rainwater gardens on the new City Hall site. Laurie McRostie from SEH and staff reviewed the pay request and found it to be consistent with work completed to date. Adoption of the Consent Agenda authorized payment in the amount of $37,006.35 to Bever and Sons. City Council meeting of June 17, 2002 Page 4 APPROVE PAY REQUEST FROM NATURAL SHORE TECHNOLOGIES FOR CITY HALL LANDSCAPING Natural Shore Technologies submitted its first pay request to the City for work completed to date on the landscaping and plants for the rainwater gardens on the new City Hall site. Laurie McRostie from SEH and staff reviewed the pay request and found it to be consistent with work completed to date. Adoption of the Consent Agenda authorized payment in the amount of $18,167. APPLICATION FOR CHARITABLE GAMBLING LICENSE AT CARPENTERS (NATIONAL ATAXIA FOUNDATION) The City received an application for a charitable gambling license from the National Ataxia Foundation to sell pull -tabs at Carpenters. The National Ataxia Foundation submitted all necessary license application materials, and staff found them consistent with state requirements. Council member Petryk questioned the application, as they were not a local organization. A brief history of their past operation at Carpenter's was provided to Council member Petryk. Petryk made motion, Granger seconded, to approve the charitable gambling license for National Ataxia Foundation to sell pull -tabs at Carpenter's, 14559 Forest Boulevard, and waiver of the 30 -day requirement, if necessary. All aye. Motion Carried. ADDITIONAL MNDOT FUNDING FOR SIGNAL ar. TH61 AND 140M STREET City Engineer Dave Mitchell received information from MnDOT officials that additional funding has been secured for the TH61 and 14& Street signalization project. Mike Kowski from MnDOT notified the City that $51,300 of the $54,000 from the City of Hastings project will be redirected to the City of Hugo's project, bringing that up to the $270,000 limit set by the Municipal Agreement Selection Committee. As this item was for informational purposes only, no Council action was necessary. DISCUSSION OF TOM JACKSON PROPERTY (STOCKNESS CONSTRUCTION) At its June 3, 2002 meeting, the Council tabled action on the proposed 19,200 sq ft building requested by Stockness Construction and Tom Jackson, the owner of the property. Council directed staff to work with Tom to explore any and all opportunities to master plan his property with the City's adjacent property. City staff explored the options and discovered that the timing was not sufficient to allow this work to be done, and Tom Jackson would like to proceed immediately with his project. City staff recommended Council approve the request from Stockness Construction to construct a 19,200 sq ft building, which includes a condition requiring adequate access and a separate site plan review prior to constructing additional buildings on the site. Miron made motion, Petryk seconded, to adopt RESOLUTION 2002-26 APPROVING A SITE PLAN AND CAMPUS DEVELOPMENT FOR STOCKNESS CONSTRUCTION AND TOM JACKSON FOR PROPERTY DESCRIBED AS LOT 4, BLOCK 1, BEIP 4T" ADDITION. City Council meeting of June 17, 2002 Page 5 VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. LETTER FROM MNDNR CONCERNING JD2 WORK PLAN City staff received a copy of a letter from the DNR to the RCWD related to the JD2 work plan and its concern that the RCWD has petitioned itself for the repair of JD2. Miron made motion, Granger seconded, directing staff to send a letter to the DNR stating the City's pleasure that they are in support of the JD2 repair project. All aye. Motion Carried. LOMR LETTER FROM FEMA FOR CLEARWATER CREEK FEMA has sent a letter to Pete Willenbring, the City's Water Resource Engineer from WSB Engineers, regarding the letter of map revision (LOMR) to the flood insurance rate map and flood boundary floodway map for the area in and around Clearwater Creek. As Council is aware, Pete submitted a significant amount of information to FEMA to change the floodplain elevations for the area, and now FEMA is requesting the completion of 13 additional items before it will approve the LOMR and change the floodplain elevations. Pete was present at the meeting to discuss this issue with the Council. No Council action was necessary for this matter. WEST ONEKA LAKE STUDY CD Director John Rask presented an update on the West Oneka Lake Study. Pete Willenbring from WSB Engineers was present as well to share with Council the work involved in this study. City Engineer Dave Mitchell, John Rask, and Pete Willenbring met with Army Corps of Engineers officials and other agencies on Monday, June 10, 2002 to discuss this study. Pete stated that he has been in contact with the three large property owners in an attempt to obtain a financial agreement with them for project costs. The City received a copy of a letter sent by James and Diane Weber to the Army Corps of Engineers expressing their fear that Oneka Lake would be drained as a result of this project. Pete assured the Council that this would not happen. No Council action was necessary for this matter. APPROVE FINAL PLAT FOR WILDERNESS VIEW SUBDIVISION At its March 18, 2002 meeting, the City Council approved the preliminary plat for Wilderness View for 11 single-family lots on approximately 6.3 acres of this 104.3 -acre site. The final plat contains 11 single-family lots that meet all of the requirements of the R-3 zoning district. Staff reviewed the final plat and found it to be in substantial agreement with the approved preliminary plat. Staffrecommended the Council approve the final plat and development agreement for Wilderness View. Puleo made motion, Granger seconded, to adopt RESOLUTION 2002-27 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR THE WILDERNESS VIEW SUBDIVISION. VOTING AYE: Granger, Petryk, Puleo, Miron Motion Carried. City Council meeting of June 17, 2002 Page 6 APPROVE FINAL PLAT FOR CLEARWATER CREEK WENTEXI At its April 15, 2002 meeting, the City Council approved the preliminary plat, site plan and variance for eighteen condominium lots and three out lots on this 49.51 -acre property. The site plan approval allowed 122 town home units on the eighteen condominium lots. Staff reviewed the final plat for Clearwater Creek and found it to be in substantial agreement with the approved preliminary plat. As such, staff recommended the Council approve the final plat and development agreement for Clearwater Creek. Granger made motion, Puleo seconded, to adopt RESOLUTION 2002-28 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR THE CLFARWATER CREEK SUBDIVISION. VOTING AYE: Granger, Puleo, Miron VOTING NAY: Petryk Motion Carried. DISCUSSION ON BLACKTOPPING OF 132ND STREET (LEE ROEBKE) Mr. Lee Roebke appeared before Council regarding his interest in the blacktopping of 132nd Street. Mr. Roebke lives in the White Oak Heights subdivision. The Council discussed this issue extensively in 2000, and the Council determined that the project was not feasible and did not proceed with the petition submitted by the residents. Additionally, the Dust Lok product has been applied to 13td Street in 2001, as well as in 2002. This product is designed to reduce the amount of dust and stabilize the roadbed. The City Engineer and City Attorney advised that the City not deviate from its adopted road standards. Mr. Roebke was informed that the City was holding a public hearing on July 15, 2002 to consider adoption of a street assessment policy. REVIEW OF CUP (DAN RAMBERG) Mr. Ramberg, owner of Woodloch Stables, solicited Council's opinion regarding the possibility of Northwest Saddle Club purchasing 25 acres from him to set up their operation. They are considering selling their property in Lino Lakes and need a new site. Should Mr. Ramberg sell any of his property, his CUP would be subject to review. The Council expressed no objection to the proposal, and felt that a horse operation was preferable to residential development in the rural area. Miron made motion, Granger seconded, directing staff to send a letter to Mr. Ramberg indicating the Council's favorable acceptance to the proposal to have the Northwest Saddle Club relocate to his property. All aye. Motion Carried. SALE OF BEIP LAND TO DEVELOPERS At its June 12, 2002 workshop, the Council listened to CD John Rask as he explained a number of offers that had been made for the City's 13 -acre parcel of land in the BEIP. As Council is aware, the sale of land is important to the City in two ways: 1) funds are needed to retire the bond payments; and 2) the sooner the land is sold, the sooner a building can be built and taxes generated. City Council meeting of June 17, 2002 Page 7 Miron made motion, Granger seconded, directing staff to inform parties interested in purchasing City property that they should submit their proposal to the City prior to the July 15, 2002 City Council meeting to allow staff to review prior to the meeting. All aye. Motion Carried. CALL FOR PUBLIC HEARING FOR PROPOSED CITY ASSESSMENT POLICY At its June 3, 2002 and June 12, 2002 workshops, the Council discussed a new draft of a proposed City street assessment policy. Council suggested some minor modifications and changes to the draft that staff has made. Miron made motion, Granger seconded, to schedule a public hearing for July 15, 2002, Hugo City Hall, at 7:00 pm, for the consideration and adoption of a new City street assessment policy. All aye. Motion Carried. RESIDENT LETTER TO MAYOR A City resident sent a letter to Mayor Miron regarding a semi parked on 15e Street and TH61 thereby obstructing visionary access to the highway. The WCSO had already resolved this matter. The letter also referred to potholes located on his street, specifically, at the end of his driveway. Miron made motion, Granger seconded, directing the Public Works Department to respond to the pothole complaint. All aye. Motion Carried. RIVER CITY ASPHALT GRAVEL PIT RECLAMATION City Attorney Dave Snyder and CD Director John Rask provided a brief update on work to date regarding the additional reclamation work that needs to be completed by the owners of the River City Asphalt gravel pit. BI -MONTHLY CITY NEWSLETTER In 2000, the Council accepted staffs recommendation to resume a quarterly City newsletter. Since that time, the effectiveness and overwhelming support of residents and the Council alike, has prompted the need to consider going to a bi-monthly newsletter from the current quarterly status. Miron made motion, Puleo seconded, authorizing the production of a bimonthly City newsletter to allow for the regular and consistent dissemination of City of Hugo and City Council information to residents. All aye. Motion Carried. City Council meeting of June 17, 2002 Page 8 CSAH 8/14 PUBLIC MEETING ON JUNE 18.2002 This is item is for informational purposes only. The third public informational meeting has been scheduled for Tuesday, June 18, 2002 at 5:30 pm, in the Oneka Room for the CSAH 8/14 realignment project. The purpose of the meeting is to provide residents with an opportunity to review and comment on the alternatives being recommended for further consideration. The project management team (PMT) is recommending that 140`h Street alignment be eliminated from further study. The current recommendation from the PMT is to continue with the 142nd Street, 145t' Street, and the 147t' Street alignments. This meeting was legally noticed thereby allowing the City Council to attend this meeting. OLD SCHOOL HOUSE CD Director John Rask informed Council that the Parks Commission is looking into the cost of having a new roof installed on the "old school house" located on 170th Street. John will update the Council when he has more information. ADJOURNMENT Miron made motion, Petryk seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary„�reager ' City Cl