Loading...
HomeMy WebLinkAbout2002.07.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 1. 2002 Mayor Fran Miron called to meeting to order at 7:10 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder Asst. City Engineer, Tom Tabler City Clerk, Mary Ann Creager MINUTES FOR CITY COUNCIL WORKSHOP THE MORNING OF JUNE 3.2002 Haas made motion, Puleo seconded, to approve the minutes for the Council workshop the morning of June 3, 2002 as presented. All aye. Motion Carried. MINUTES FOR CITY COUNCIL WORKSHOP OF JUNE 12.2002 Miron made motion, Puleo seconded, to approve the minutes for the Council workshop of June 12, 2002 as amended. All aye. Motion Carried. MINUTES FOR JOINT PLANNING COMMISSION/COUNCIL MEETING OF 6/13/02 Puleo made motion, Petryk seconded, to approve the minutes for the joint Planning Commission/Council meeting of June 13, 2002 as presented. All aye. Motion Carried. MINUTES FOR CITY COUNCIL MEETING OF JUNE 17.2002 Granger made motion, Petryk seconded, to approve the minutes for the Council meeting of June 17, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove G.2, G.6 and G.7 from the Consent Agenda Add Discussion on 165`" Street Water Problem as K.2 Miron made motion, Granger seconded, to set the agenda for July 1, 2002 as amended. All aye. Motion Carried. City Council meeting of July 1, 2002 Page 2 PROMOTION OF PROBATIONARY FIREFIGHTERS (7) TO FIREFIGHTER 1 STATUS Upon their completion of Firefighter 1 (FF 1) training, and with the recommendation from Fire Chief Jim Compton, City staff recommended Council promote the following probationary firefighters to FF 1 status: Jodie Guareschi; Bryan Lund; Penny Owen; Scott Peterson; Russ Frantum; Jim Compton, Jr.; and Pat Dunn. These firefighters have worked very hard in their education and training to achieve their FF 1 ranking, and Council publicly recognized them for their achievement. CONSENT AGENDA Haas made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Hiring Of Jennifer Van Dyke (Video Technician) Approve Annual Performance Review and Salary Adjustment (Tom Smith) Approve Annual Performance Review and Salary Adjustment (John Rask) Approve Plans and Specs for 140'h StreetJTH61 Signalization and Advertise for Bids Approve Promotion of Four Probationary Firefighters to Regular Full -Time Status Approve Pay Request No. 2 from Mark Traut Wells, Inc., for Work Completed on Well No. 4 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for July 1, 2002 as presented. APPROVE HIRING OF JENNIFER VAN DYKE (VIDEO TECHNICIAN) On April 15, 2002, Council authorized the hiring of two new video technicians to operate the video equipment for Planning Commission and Council meetings. Although staff has scheduled the two techs for these meetings, there have been occasions when there has been no video operator present at the meetings. Staff has interviewed another applicant for the position, and agrees that a third person for the pool of video technicians would offer much more flexibility in providing video technician services for broadcasting the City's public meetings. Adoption of the Consent Agenda authorized hiring of Jennifer Van Dyke as the new video technician at a rate of $10 per hour, and that she be trained and brought into the rotation pool for broadcasting public meetings. APPROVE ANNUAL PERFORMANCE REVIEW AND SALARY ADJUSTMENT (TOM SMIT Tom Smith was hired by the City on June 26, 2000, and over the past two years, has become a very valued member of the Public Works Dept. Tom's hard work, dedication, and can -do attitude has helped the department establish a high level of professional service for the present and future. Adoption of the Consent Agenda approved the annual performance review for Tom Smith and salary adjustment to Pay Grade 5, Step 3 of the City's 2002 salary matrix. City Council meeting of July 1, 2002 Page 3 APPROVE ANNUAL PERFORMANCE REVIEW AND SALARY ADJUSTMENT (JOHN RAS John Rask was hired by the City on July 10, 2000, and over the past two years, has been instrumental in creation of the City's first-ever community development department. He established himself as a leader in the creation of the community development assistant position, and took responsibility for overseeing the building official and his department. The City has received a great deal of public praise for John's performance as a professional. He has helped guide the City through numerous development applications, complete revision of the City's Comprehensive Plan, and professional work ethic in the development of staff reports. John's professionalism, hard work, and dedication has helped Hugo emerge as one of the shining examples for the Metropolitan Council, and a City who has taken ownership in the planning of its future. Adoption of the Consent Agenda approved the annual performance review for John Rask and salary adjustment to Pay Grade 9, Step 5 of the City's 2002 salary matrix. APPROVE PLANS AND SPECS FOR 140TH STREET/TH61 SIGNALIZATION AND ADVERTISE FOR BIDS At its May 6, 2002 meeting, the Council discussed the funding proposal for the TH61 / 140'h Street signalization project. Council approved the Professional Services Agreement with SEH and directed the City Engineer to proceed with the project. Council directed staff to prepare plans and specifications for the project and they are now brought to Council for approval. Adoption of the Consent Agenda approved the plans and specifications for the 140'h Street/TH61 signalization project and authorize staff to advertise for bids. APPROVE PROMOTION OF PROBATIONARY FIREFIGHTERS TO FULL-TIME STATUS Upon the recommendation from Fire Chief Jim Compton, and after completing FF 1 training and serving a one-year probationary period, Russ Frantum, Jim Compton, Jr., Scott Peterson, and Pat Dunn are hereby recommended for promotion to regular full-time status with the Hugo Fire Dept. Adoption of the Consent Agenda approved the promotion of these four firefighters. APPROVE PAY REQUEST FROM MARK TRAUT WELLS FOR WORK ON WELL # 4 Mark Traut Wells, Inc., submitted pay request No. 2 for work completed to date on well No. 4. Steve Campbell of SEH and staff reviewed the pay request and found it to be consistent with work completed to date. Adoption of the Consent Agenda authorized payment in the amount of $30,813.25. AUTHORIZE HIRING OF TWO FULL-TIME PUBLIC WORKS EMPLOYEES On May 6, 2002, Council authorized staff to advertise for the hiring of two new full-time public works employees. The City received 158 applications for the positions, and after ranking, interviewed the top 20 candidates. The first interview list was pared down to seven candidates, who were then interviewed for a second time by the interview team consisting of City Administrator Mike Ericson, Public Works Director Chris Petree, and Public Works worker Tom Smith. The interview team concurred that the City received a number of excellent applicants, who were well qualified for the position making the selection City Council meeting of July 1, 2002 Page 4 process a lengthy one. The interview team recommended Council hire Robert Weldon and Michael Loeffler as the new public works employees. These employees would be subject to the standard pro- employment physical examination and standard six-month probationary period. These individuals will be hired at Step 1 of Pay Grade 5. Council member Puleo felt that he would like more time to review the resumes of Robert Weldon and Michael, as well as the applications of other candidates. Miron made motion, Granger seconded, directing staff to make available all applications for Council review and table until the meeting of July 15, 2002. All aye. Motion Carried. APPROVE FINAL PLAT (VICTOR GARDENS 2ND ADDITION) At its May 20, 2002 meeting, the Council approved the preliminary plat and site plan for 8 condominium lots and two outlots on the Victor Gardens 2"d Addition. The site plan allows for 70 townhome units on the 18-condomium lots. Council member Petryk requested a review of the changes made to the Development Agreement. Haas made motion, Granger seconded, to adopt RESOLUTION 2002-29 APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR VICTOR GARDENS PD ADDITION. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVE PAY REQUEST FROM GRASSROOTS SPRINKLERS FOR WORK COMPLETED ON CITY HALL SITE Grassroots Sprinklers submitted a pay request for work completed to date on the City Hall site. Laurie McRostie of SEH and staff reviewed the pay request and found it to be consistent with work completed to date. Council member Puleo questioned the work performed by the contractor and suggested the City obtain a quote to install additional rain gauges. Puleo made motion, Haas seconded, authorizing payment to Grassroots Sprinklers in the amount of $14,500. All aye. Motion Carried. APPROVE COOPERATIVE AGREEMENT W/RCWD AND COUNTY FOR CULVERT REPLACEMENT City staff was contacted by Steve Hobbs, administrator for the RCWD, regarding approval of the Cooperative Agreement with the RCWD and Washington County for the installation of culverts along Hardwood Creek and JD2. Council had previously directed staff to proceed with the installation of the culverts and to complete the necessary agreements with all agencies. Unfortunately, Steve Hobbs was unable to be present at the meeting to present the Cooperative Agreement for consideration by the Council. City staff reviewed the Agreement and found it to be consistent and standard with respect to City Council meeting of July 1, 2002 Page 5 the normal and customary cooperative agreements. Because Mr. Hobbs was unable to attend tonight's meeting to answer questions: Puleo made motion, Petryk seconded, to table until the Council meeting of July 15, 2002. All aye. Motion Carried. Council member Haas discussed new legislation regarding application of phosphorus to certain land. It was uncertain just where phosphorus could legally be applied. Miron made motion, Maas seconded, directing staff to research legislation regarding the application of phosphorus to land and report findings to the Council. All aye. Motion Carried. TRANSFER OF DEVELOPMENT RIGHTS At its June 3, 2002 meeting, the Council listed to a presentation from CD Director John Rask regarding a suggestion for a transfer of development rights program. John estimated that it would take three months to one year to complete the work for the project. Council approved the joint meeting with the Planning Commission for its June 13, 2002 meeting, at which Council members and Commissioners listened to a presentation from Steve Hobbs, administrator for the RCWD. John Rask presented an update and a collection of the information presented to date on this topic. Petryk made motion, Haas seconded, to form a committee, including Council. members Frank Puleo and Chuck Haas, with Becky Petryk as an alternate, to look into a transfer of development rights program. Miron made motion, Haas seconded, amend the previous motion to bring back to Council with specific outcomes after consideration of cluster development, as well as the balance of committee membership. VOTE ON AMENDED MOTION: All aye. Motion Carried. VOTE ON AMENDED ORIGINAL MOTION: All aye. Motion Carried. CITY HALL PUNCH LIST WORK City architect Bob Russek and City Administrator Mike Ericson have been working with Mark Haug Construction, Inc., to complete the final work on the interior of the new City Hall. Mike presented an update on his discussions with the contractor to date. No formal Council action was required. 1401rH STREET/LAKE PLAISTED REPAIR PROJECT Mayor Fran Miron inspected the new gravel road on 140`" Street adjacent to Lake Plaisted on June 22, 2002. The Mayor reported that there was severe erosion on the road and contacted the Public Works Director Chris Petree to investigate the problem. Chris and City Engineer Dave Mitchell met on site to survey the erosion along the lake, which is approximately 400'-500' long. City staff recommends that the work be declared an emergency response repair project and gravel be reinstalled immediately. City Council meeting of July 1, 2002 Page 6 Additional riprap needs to be placed along the shoreline as well to prevent the continued erosion of the road. Chris will provide quotations he receives for the work at the July 15, 2002 Council meeting. Miron made motion, Petryk seconded, directing staff to communication with the Washington County Soil and Water Conservation District regarding their involvement in the project and the possibility of helping to fund the project, and report to Council at its meeting of July 15, 2002. All aye. Motion Carried. DISCUSSION OF REFURBISHING PLOW TRUCKS AND GRADER (COST ESTIMATE) Public Works Director Chris Petree officially completed the purchase of the City's two used snowplow trucks and motor grader from Washington County last week. He included in the City's 2002 budget, $1,000 each for the repainting of the dump boxes of the trucks. After discussions with Council member Mike Granger, Chris agreed that the Council should consider the complete refurbishing of both the used snowplow trucks, which would include the repainting of the cabs as well, and additional interior work. Additionally, the motor grader would be completed repainted as well. City staff has been collecting quotations for the work and they will be presented to Council at their meeting of July 15, 2002. Petryk made motion, Miron seconded, directing the Public Works Director Chris Petree to obtain price estimates for refurbishing the newly acquired plow trucks and road grader and bring to the Council at its meeting of July 15, 2002 for further consideration. All aye. Motion Carried. RESOLUTION APPROVE DELETION OF 140M STREET FOR CSAH 8/14 REALIGNMENT On June 18, 2002, the third public informational meeting was held for Hugo residents to discuss the proposed realignment of the CSAH 8/14 improvement project. Engineering consultant TKDA facilitated the open house, as well as a question and answer period for residents. Tim Chalupnik from TKDA presented work to date by the project management team (PMT). The PMT agreed to recommend to the Council that the 140`h Street realignment option be dropped from further consideration and analysis since it fails to meet a number of rating criteria. Sandy Cullen, transportation engineer with Washington County, presented to Council this deletion otion and recommendation from the PMT that the other three realignment options: 142°d Street; 145` Street; and 147`h Street be further analyzed with an Environmental Assessment as part of the standard engineering analysis as specified in the County engineering guidelines. Miron made motion, Haas seconded, to adopt RESOLUTION 2002-30 APPROVING THE ELIMINATION OF 146' STREET FROM FURTHER STUDY BECAUSE OF ENVIRONMENTAL IMPACTS, RIGHT-OF-WAY AND CONSTRUCTION COSTS, AND TRAVEL PATTERNS. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of July 1, 2002 Page 7 CSAH 8 EAST OF TH61 IMPROVEMENT PROJECT At the third public informational meeting on June 18, 2002, Sandy Cullen, Washington County Transportation Engineer, reviewed with staff the County's interest in its CIP for the section of CSAH 8 east of TH61. Sandy was present to discuss the County's proposed CIP work on this section of road, which will not see a significant increase in traffic since the 140' Street alignment will not be considered for further review. The City would be financially responsible to acquire any needed right of way if the road was to be restored. It was suggested that this matter be included in the City's Newsletter to obtain residents' comments. No formal Council was required. APPROVE PURCHASE AND INSTALLATION OF TWO CIVIL DEFENSE SIRENS Included in the City's 2002 capital improvements program, Council approved the purchase and installation of one civil defense siren that was to be placed north of the new City Hall, with suggested locations of Sweet Grass Meadows or Creekview Preserves subdivisions, respectively. Fire Chief Jim Compton and City Engineer Dave Mitchell reviewed this project with Federal Warning Systems, and they have prepared the necessary work with the proposed locations and the '/s mile radius within the respective neighborhoods. Since the City plans to sell equipment certificates for public works equipment, staff found it timely to include not one, but two civil defense sirens for the safety and protection of the large number of residents in the neighborhoods. With the low interest rate attached to the sale of the equipment certificates, staff determined that it would be cost savings for the City to do the installation in 2002 rather than 2002 and 2003 as prescribed in the CIP. Granger made motion, Haas seconded, to approve the purchase and installation of two civil defense sirens from Federal Warning Systems for the Sweet Grass Meadows and Creekview Preserve neighborhoods, respectively, at a cost of $32,887.46. Staff is directed to review costs associated with the repair and relocation of the siren presently located on the City Hall water tower. All aye. Motion Carried. APPROVE SALE OF EQUIPMENT CERTIFICATES FOR FIRE TRUCK. PUBLIC WORKS EOUIPMENT. CIVIL DEFENSE SIRENS, AND BLDG DEPT TRUCK After the Council approved the purchase of the new 2,000 -gallon tanker fire truck, public works equipment, civil defense sirens, and building department truck, staff was directed to prepare the necessary financial approval agreements for the sale of equipment certificates to fund the purchase of these items. Finance Director Ron Otkin prepared a matrix detailing the purchase price of each of these respective items and an accumulative total cost, including a levy amount that Council should include in its consideration for adoption in its 2003 City budget. Staff conservatively estimated the percentage rates for the sale of the equipment certificates at 3.3%. City staff recommended Council authorize the sale of the equipment certificates in the amount of $440,000, subject to the recommendations of our financial advisors. Haas made motion, Miron seconded, to adopt RESOLUTION 2002-31 PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $440,000 G.O. EQUIPMENT CERTIFICATES SERIES 2002A. City Council meeting of July 1, 2002 Page 8 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVAL OF PRELIMINARY PLAT FOR FENWAY PARK Kettler Construction and Len Pratt requested preliminary plat approval for 34-twinhome lots in a plat known as Fenway Park. The plat would be located north of the planned extension of 140'h Street and west of Fenway Blvd. The applicant is requesting approval of the preliminary plat to allow creation of the 34-twinhome units and two common lots on approximately 11.39 acres of the 17.33 acres. At its June 13, 2002 meeting, the Planning Commission continued the public hearing on the proposed development, and after discussion, unanimously recommended approval of the rezoning to PUD, Findings of Fact for rezoning, PUD general plan, and preliminary plat. Len Pratt and Council extensively reviewed the plat and the proposed twinhomes to be constructed on the site. City staff recommended Council approve the preliminary plat for the construction 34-twinhomes on the 17.33 -acre site known as Fenway Park. Puleo made motion, Haas seconded, to adopt ORDINANCE 2002-361 AN ORDINANCE AMENDING CHAPTER 320 (ZONING ORD) TO CLASSIFY CERTAIN LAND LOCATED AT THE NW % OF THE INTERSECTION OF FENWAY BLVD AND THE FUTURE 140TH STREET. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Petryk seconded, to adopt RESOLUTION 2002-32 APPROVING FINDINGS OF FACT FOR REZONING FOR FENWAY PARK. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Granger made motion, Puleo seconded, to adopt RESOLUTION 2002-33 APPROVING PUD GENERAL PLAN FOR FENWAY PARK. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Petryk seconded, to adopt RESOLUTION 2002-34 APPROVING A PRELIMINARY PLAT FOR FENWAY PARK. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. CITY HALL LANDSCAPING UPDATE Council member Frank Puleo presented to Council an update on the City Hall landscaping to date. As Council is aware, the final completion of the work has been delayed due to the significant amount of rain. Arnt Construction will complete additional site grading work with the installation of sod by City Council meeting. of July 1, 2002 Page 9 Southview Design. Because additional funds will be needed to complete the project, the RCWD and EOR should be solicited to help defray additional costs. The Council was also updated on the newly formed Hugo City Hall Garden Club and their plans for the site. 165 STREET WATER PROBLEMS Council member Puleo reported that because of the large amount of rain, homes on the north side of 165"' Street, just east of TH61, have been inundated with water. Residents have a renewed interest in seeing that the West Oneka Lake project goes forward. ADJOURNMENT Haas made motion, Granger seconded, to recess tonight's meeting at 10:00 pm until Tuesday, July 02, 2002, at 3:00 pm to allow Council and staff to meet with Oh congressional district candidate Mark Kennedy in the Oneka Room. All aye. Motion Carried. Mary Ann Creager City Clerk