HomeMy WebLinkAbout2002.08.05 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 5.2002
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
City Clerk, Mary Ann Creager
Water Resource Engineer, Pete Willenbring
MINUTES FOR THE CITY COUNCIL MEETING OF JULY 15.2002
Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of July 15,
2002 as submitted.
All aye. Motion Carried
APPROVAL OF AGENDA
Move N.1 to F.4
Delete from Consent Agenda for Discussion 1-3-4-5-8-14
Delete from Consent Agenda G.15
Add Dennis Hegberg as F.3
Miron made motion, Haas seconded, to approve the agenda for August 5, 2002 as amended.
All aye. Motion Carried.
2001 CITY AUDIT PRESENTATION (THOMAS KOOP OF LARSON ALLENI
As part of the annual audit procedure, Thomas Koop of Larson Allen, the City's auditing firm, presented
the 2001 City audit to the City Council. Mr. Koop stated that the City's finances were in excellent
condition. The City has 120 days in reserve where the suggested standard is 180 days.
Haas made motion, Granger seconded, to accept the 2001 City audit as presented.
All aye. Motion Carried.
DENNIS ROBINSON (CANDIDATE FOR WASHINGTON COUNTY COhEWSSIONER)
Dennis Robinson introduced himself before the Council to announce his candidacy for the Washington
County Commissioner position currently held by Dennis Hegberg.
DENNIS HEGBERG (WASHINGTON COUNTY COMMISSIONER)
Dennis Hegberg appeared before the Council stating his interest in being reelected to the Washington
County Commissioner's position. He also recapped his meeting with Congressman Mark Kennedy and
other dignitaries regarding transportation problems in the City.
City Council meeting of August 5, 2002
Page 2
HFI) MUTUAL AID FIRE TRAINING EXERCISE Q 14000 FENWAY AVENUE
The Hugo Fire Department announced that it would hold a mutual aid fire training drill at a home
located at 14000 Fenway Avenue on Sunday, August 4, 2002. Hugo Fire Chief Jim Compton reported to
Council on the controlled bum. It was a successful training session for many firefighters.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approve Change Order #4/Pay Request #8 for Mark Haug Construction for New City Hall
Approve Final Pay Request with Grassroots Irrigation for City Hall Landscaping
Approve Final Pay Request with Natural Shores Technology for City Hall Rain Garden Plantings
Approve Pay Request with Southview Design for City Hall Landscaping
Approve Pay Request with Amt Construction for City Hall Landscaping
Approve Pay Request with Connectivity Solutions for Council Chambers AV Work
Approve Pay Request #4 with Mark J. Traut Wells, Inc for Final Work Completed on Well #4
Approve Pay Request No. 1 with Magney Construction for Work Completed on Wellhouse #4
Approve Pay Request No. 8 with Landmark Structures for Work Completed on Water Tower #3
Approve Pay Request with TPC for SCADA System
Approve Reduction in Letter of Credit for Francine Meadows Subdivision
Approve Variance Request for Radebaugh to Install Fence
Approve HFD Use of Lions Park on September 14, 2002 and Charitable Gambling License
Approve Hugo Lions 3.2 Beer License for September 14, 2002
Approve 3.2 Beer License for St. John's Church Annual Festival on August 25, 2002
Approve Refurbishing of Plow Trucks and Grader with Crysteel and Ziegler
Approve Appointment of Election Judges for 2002 Elections
All aye. Motion Carried.
APPROVE CHANGE ORDER #4 AND PAY REQUEST #8 FOR MARK HAUG
CONSTRUCTION FOR THE NEW CITY HALL
Mark Haug Construction, Inc., submitted its final pay request #8 for work completed to date on the new
City Hall. City architect Bob Russek reviewed the pay request and found it to be consistent with work
completed to date. Bob also reviewed Change Order #4 and found the work, which was requested by the
City, to be completed to the satisfaction of the City and its City Hall Building Committee. Adoption of
the Consent Agenda approved the final pay request in the amount of $7,716.60, including a $4,000
retainage, and approved Change Order #4 allowing for the addition of improvements.
APPROVE FINAL PAY REQUEST WITH GRASSROOTS IRRIGATION FOR CITY HALL
LANDSCAPING
Grassroots Irrigation completed the installation of the underground irrigation system for the new City
Hall. The system has been tested and adjusted numerous times, and is operating satisfactorily. Laurie
McRostie from SEH reviewed the final pay request with Grassroots Irrigation System and recommended
City Council meeting of August 5, 2002
Page 3
Council approve payment of the final pay request in the amount of $725. Adoption of the Consent
Agenda approved payment to Grassroots Irrigation in the amount of $725.
APPROVAL FINAL PAY REQUEST WITH NATURAL SHORES TECHNOLOGY FOR
HALL RAIN GARDEN PLANTINGS
Natural Shores Technology made application to the City for payment in the amount of $2,304.17. Laurie
McRostie from SEH reviewed the work to date and found it to be consistent with that reviewed by staff.
Adoption of the Consent Agenda approved payment of the final pay request from Natural Shores
Technology, in the amount of $2,304.17.
APPROVE PAY REQUEST #1 WITH SOUTHVIEW DESIGN FOR CITY HALL
LANDSCAPING
Southview Design made application to the City for approval of a pay request #1 in the amount of
$33,605.75 for work completed to date on the City Hall landscaping project. Laurie McRostie from
SEH and the City Administrator reviewed the pay request and found it to be consistent with work
completed to date. Adoption of the Consent Agenda approved payment to Southview Design in the
amount of $30,245.17.
APPROVE PAY REQUEST WITH ARNT CONSTRUCTION FOR CITY HALL
LANDSCAPING
Arnt Construction made application to the City for approval of pay request #2 in the amount of 515,000
for work completed to date on the City Hall landscaping project. Laurie McRostie from SEH and the
City Administrator reviewed the pay request and found it to be consistent with work completed to date.
Adoption of the Consent Agenda approved payment to Amt Construction in the amount of $15,000.
APPROVE PAY REQUEST WITH CONNECTIVITY SOLUTIONS FOR COUNCIL
CHAMBERS AUDIO VISUAL WORK
Connectivity Solutions Inc., made application to the City for approval of a pay request to finalize the
contract for the Council chambers audiovisual work. Over the past several months, staff has worked
with Connectivity Solutions to trouble shoot the system, and there have been numerous changes made to
improve the quality and sound of the system. Adoption of the Consent Agenda approved payment to
Connectivity Solutions in the amount of $4,000, with retainage of 51,800, to resolve all outstanding and
necessary audiovisual work.
APPROVE PAY REQUEST #4 WITH MARK I TRAUT WELLS FOR WORK COMPLETED
ON WELL HOUSE #4
Mark J. Traut Wells made application for approval of pay request #4, which is the final payment in its
contract for the work for the construction of City well #4. Steve Campbell from SEH reviewed the
application and found it to be consistent with work completed to date. Adoption of the Consent Agenda
approved payment in the amount of $4,948.37 to Mark I Traut Wells and to finalize the final contract
for work completed.
City Council meeting of August 5, 2002
Page 4
APPROVE PAY REQUEST #1 WITH MAGNEY CONSTRUCTION FOR WORK
COMPLETED ON WELL HOUSE #4
Maguey Construction made application to the City for approval of pay request #I for work completed to
date on well house #4. Steve Campbell from SEH reviewed the pay request and found it to be consistent
with work completed to date. Adoption of the Consent Agenda approved payment to Magney
Construction, in the amount of $48,060.50.
APPROVE PAY REQUEST WITH TPC FOR SCADA SYSTEM
Telemetry and Process Control made application to the City for approval of pay request # 1 for SCADA
work completed to date on the lift station and well control upgrade. Joe Ternus from SEH reviewed the
request and found it to be consistent with work completed on the project. Adoption of the Consent
Agenda approved payment to TPC, in the amount of $22,138.23.
APPROVE REDUCTION IN LETTER OF CREDIT FOR FRANCINE MEADOWS SUBD
Solid Ground Development, representing Land Holding Group, made application for release of the letter
of credit for the Francine Meadows subdivision. City Engineer Dave Mitchell and Public Works
Director Chris Petree reviewed the request and found it to be consistent with work completed to date on
the project. Adoption of the Consent Agenda released the letter of credit for Francine Meadows subd.
APPROVE VARIANCE REQUEST FOR RADEBAUGH TO CONSTRUCT A FENCE
Craig and Sharon Radebaugh requested approval of a variance to construct a six-foot high privacy fence
in a front yard on property located at 4868 129* Street. The property is a corner lot that fronts on two
streets. The fence would be located to the rear of the home and partially within a drainage and utility
easement. The Board of Adjustments reviewed the request and recommended approval. Adoption of the
Consent Agenda approved the variance (Resolution 2002-36) for Craig and Sharon Radebaugh, provided
the applicants enter into an encroachment agreement to allow the fence to encroach into the easement
area.
APPROVE HFD USE OF LIONS PARK ON 9/14/02 AND CHARITABLE GAMBLING
LICENSE
The Hugo Fire Department would like to hold its second annual booya and family fun day on September
14, 2002 at Lions Park as a day of celebration for the Hugo FD and for fire departments around the U.S.
In cooperation with the Hugo Lions Club and Hugo American Legion, City staff recommended Council
approve the use of Lions Park by the FD for a family fun day and also approval of the charitable
gambling license to allow bingo on that day as well. Members of the Council are welcome to attend this
community event. Adoption of the Consent Agenda approved the HFD's request to reserve the park.
APPROVE HUGO LIONS 3.2 BEER LICENSE FOR SEPTEMBER 14.2002
The Hugo Lions have agreed to sell 3.2 beer at the Hugo FD's booyafest and family fun day at Lions
Park on September 14, 2002. As per City ordinance, the Lions must first obtain permission from the
City Council meeting of August 5, 2002
Page 5
Council to sell beer. Adoption of the Consent Agenda approved the license for the Hugo Lions Club and
allows them to sell 3.2 beer on September 14, 2002 at the HFD second annual booyafest.
APPROVE ST. JOHN'S CHURCH 3.2 BEER LICENSE FOR AUGUST 25.2002
St. John the Baptist Church is holding its annual festival on Sunday, August 25, 2002. Each year, the
church applies for a license to sell 3.2 beer during its festival. City staff reviewed the application and
found it to be consistent with licenses approved in the past. Adoption of the Consent Agenda approved
the 3.2 beer license for St. John the Baptist Church at its annual festival on August 25, 2002.
APPROVE REFURBISHING OF PLOW TRUCKS AND GRADER WITH CR
YSTEEL AND
ZEE LER
At its July 15, 2002 meeting, the Council asked that this issue be placed on the August 5, 2002 agenda
since Council member Mike Granger was not present. The Council had directed Public Works Director
Chris Petree to solicit quotes for painting and refurbishing of both snowplow trucks and the motor
grader, recently purchased from Washington County. Five vendors were contacted to provide the
services to the City, and staff obtained quotes for this work. City staff recommended that the City
contract with Crysteel Truck Equipment for the plow trucks, refurbishing at a cost of $9,895 for both.
Staff also recommended that the City contract with Ziegler Caterpillar for complete refurbishing of the
motor grade at a cost of $4,834. Council member Granger reviewed the quotes and concurs with stall'
recommendation. Adoption of the Consent Agenda approved refurbishing of the plow trucks and grader
as requested.
APPROVE APPOINTMENT OF ELECTION JUDGES FOR 2002 ELECTIONS
City Clerk Mary Ann Creager received inquiries and interest from a number of individuals and
recommended the appointment of 20 individuals to serve as election judges for the City for the primary
and general elections in 2002. Adoption of the Consent Agenda adopted Resolution 2002-37 naming the
election judges for the 2002 primary and general elections.
APPROVAL OF CLAIMS
Haas made motion, Granger seconded, to approve the claims for August 5, 2002 with the deletion of
payment to Springsted, Inc., WSB Engineering, and SEH
All aye. Motion Carried.
APPROVAL OF PURCHASE ORDER WITH MILLERBERND MFG COMPANY (140'
STREETfM61 SIGNAL EQUIPMENT
APPROVAL OF PURCHASE ORDER WITH BROWN TRAFFIC PRODUCTS (140m
STREETfM61 SIGNAL EQUIPMENT)
APPROVAL OF PURCHASE ORDER WITH TRAFFIC CONTROL CORPORATION (140m
STREETfFH61 SIGNAL EQUIPMENT
City Council meeting of August 5, 2002
Page 6
Because the cost of these three related purchases exceeds $50,000, City Engineer Dave Mitchell stated
that the City should obtain competitive bids.
Miron made motion, Granger seconded, directing staff to proceed with the 10 -day bid process for the
acquisition of equipment for the 140" StreetffH61 signal.
All aye. Motion Carried.
Granger made motion, Haas seconded, to bid the construction of the signals with an alternative bid to get
work completed fall of 2002.
All aye. Motion Carried.
APPROVE PAY REOUEST #2 WITH BEVER & SONS FOR CITY HALL LANDSCAPING
AND WATERFALL
Bever and Sons made application to the City for approval of a pay request #2 in the amount of
$16,199.18. Laurie McRostie from SEH reviewed with the City Administrator this request and found it
to be inconsistent and a number of areas with the quantities and the amount of work performed. City
staff recommended Council approve payment in the amount of $8,184.63 and to further instruct staff to
review the work completed to date. City Administrator Mike Ericson explained the need to retain a
portion of their payment request. Council member Granger suggested that Council member Frank Puleo
be a part of further discussions with Bever to help resolve work and payment issues.
Miron made motion, Granger seconded, to approve the payment to Bever & Sons in the amount of
$8,184.63 and direct staff and Council member Frank Puleo to work with Bever and Sons to resolve
outstanding pay requests.
VOTING AYE: Granger, Petryk, Puleo, Miron
ABSTAINED: Haas
Motion Carried.
APPROVE PAY REQUEST #8 WITH LANDMARK STRUCTURES FOR WORK
COMPLETED ON WATER TOWER #3
Landmark Structures made application for approval of pay request #8 for work completed to date on
water tower #3. Steve Campbell from SEH reviewed the request and found it to be consistent with work
completed to date. At the request of Council member Chuck Haas, City Engineer Dave Mitchell
provided an update on the status of the project. The tower is planned to be "hoisted" the week of August
19, 2002, with storage of water sometime in October or November of this year.
Haas made motion, Petryk seconded, to approve payment to Landmark Structures, in the amount of
$14,487.50, for work completed to date on 1.5 million gallon water tower #3.
All aye. Motion Carried.
City Council meeting of August 5, 2002
Page 7
APPROVE LAWFUL CHARITABLE GAMBLING LICENSE FOR THE DEAD BROKE
SADDLE CLUB
The Dead Broke Saddle Club made application to the City for approval of its annual charitable gambling
license at the Blacksmith Lounge. The license is for the sale of pulltabs that are used to contribute back
to charitable organizations. Council member Haas inquired how their charitable fiords were allocated.
The club will be contacted requesting an explanation of their charitable donations.
Haas made motion, Granger seconded, to approve the annual charitable gambling license for the Dead
Broke Saddle Club to sell pulltabs at the Blacksmith Lounge and waiver of the 30 -day waiting period.
All aye. Motion Carried.
CITY POLICY ON SPECIAL ASSESSMENTS FOR STREET RECONSTRUCTION
At its July 15, 2002 meeting, the Council held a public hearing to consider a City policy on special
assessments for street reconstruction, and continued the public hearing to its August 5, 2002 meeting at
the recommendation of City staff to solicit any and all public comment. Mayor Miron opened the public
hearing to solicit any and all comments from the public regarding the proposed new City policy. There
were no public comments. As this is a policy, staff suggested that it be looked at each year to make any
necessary changes.
Miron made motion, Haas seconded, directing staff to draft a more narrowly -defined policy and place on
the Council's agenda of September 3, 2002 for adoption.
All aye. Motion Carried.
VACATION OF ZAHLER ROAD (NORTH OF 122ND ST/EAST OF WITHROW SCHOOLI
Mary Ecker requested a vacation of two public rights-of-way for Edward and Zahler Roads. Both of
these roads are unimproved rights-of-way that were dedicated with the Zahler Acres subdivision, which
was recorded prior to 1960. The properties along the road are under common ownership and are not
needed to provide access to other properties. Mayor Miron opened the public hearing, and there were
no oral or written comments.
Haas made motion, Puleo seconded, to vacate the rights-of-way for Edward and Zahler Roads and direct
staff to file the notice of vacation with Washington County. The applicant shall sign a Waiver of
Damages as provide by the City Attorney.
All aye. Motion Carried.
AWARD SALE OF G.O. EOUIPMENT CERT ICATES
At its July 1, 2002 meeting, the Council authorized Springsted, Inc., to negotiate the sale of $440,000
G.O. Equipment Certificates to finance a 2000 -gallon tanker fire truck, public works equipment, civil
defense warning sirens, and a building department truck. Staff prepared the financial documents,
City Council meeting of August 5, 2002
Page 8
including the Official Statement, to prepare for the sale. Proposals were opened Monday morning,
August 5, 2002 at Springsted, Inc. Paul Steinman from Springsted, Inc., was at the meeting to present
the bids and advise the Council. The low bidder was United Bankers Bank at an interest rate of 2.56%.
Mr. Steinman also advised that the City had a bond rating of A3 as set by Moodys.
Miron made motion, Haas seconded, to award the sale of the General Obligation Equipment Certificates
in the amount of $440,000 to United Bankers Bank at an interest rate of 2.56% (Resolution 2002-38).
All aye. Motion Carried.
EOR ENGINEERS (COST BREAKDOWN FOR JD2 CULVERT REPLACEMENTSI
RCWD engineer Jodi Polzin with EOR and Associates, prepared a summary of costs for engineering and
construction of the culvert replacement on JD2 for the intersection of 157" Street and 165" Street
respectively. The cost range estimate for the City's portion is $98,386 to $159,817. The total of state
bridge bond fiords solicited for the project is $198,228, which brings a total culvert replacement
construction cost of $358,045. Jodi was present at the Council meeting to discuss with Council these
estimates, as well as the work schedule for the project. Funding for this project will be discussed at the
"to be ' scheduled Council budget workshop. No formal Council action was required.
WEST ONEKA LAKE STUDY
Water Resource Engineer Pete Willenbring from WSB Engineers was present to discuss with Council an
update on the West Oneka Lake Study project. Pete stated that the City would need signed agreements
from the three large property owners to make this a viable project. Again, City staff recommended that
Council consider any City budget impacts at the recommended budget workshop.
Haas made motion, Munn seconded, directing staff to provide funding options in order to go ahead with
the project, and schedule a meeting with affected residents.
VOTING AYE: Granger, Haas, Petryk, Miron
ABSTAINED: Puleo
Motion Carried.
CITY STORMWATER MANAGEMENT PLAN TO RCWD
Water Resource Engineer Pete Willenbring was present before Council to discuss and provide an update
on the City's stormwater management plan, which has been presented to the RCWD for final approval.
Miron made motion, Haas seconded, to table this matter to allow staff to draft an agreement in the City's
best interest with the RCWD.
All aye. Motion Carried.
City Council meeting of August 5, 2002
Page 9
NATIONAL NIGHT OUT ON AUGUST 6, 2002
As Council is aware, National Night Out is scheduled for Tuesday, August 6, 2002. Deputy Amy
Sprague from the WCSO is working with local resident Gene Schommer, who has agreed to host a
National Night Out with his wife Beth, in the front of their home at 6076145" Street. Mr. Schommer
would like approval from the Council, as well as publicity, to encourage his neighbors to attend this
event.
Puleo made motion, Granger seconded, to publicly endorse and approve Mr. Schommer to hold a
National Night Out neighborhood gathering in front of his home at 6076145" Street.
All aye. Motion Carried.
CUP FOR DENNIS AND ANN THOMPSON TO BUILD A POLE BARN
Dennis and Ann Thompson made application to the City for a Conditional Use Permit to construct a
4,500 sq ft pole building on their property located at 13755 Elmcrest Avenue. The maximum size of an
accessory building, under City ordinance, is 3,600 sq R on parcels greater than 10 acres in size. At its
July 25, 2002 meeting, the Hugo Planning Commission reviewed the CUP request and recommended
approval. Council member Haas questioned the compatibility of the proposed building with adjacent
property, and also expressed concern with the shared driveway. Mac McCollar addressed the Council
stating that Mr. Thompson had never signed a driveway easement agreement, which has hampered his
efforts to sell his property for development. CD Director John Rask stated that this information was not
available to the Planning Commission at their meeting.
Haas made motion, Granger seconded, to table this matter in an effort to resolve the driveway issue.
All aye. Motion Carried.
SCHEDULE BUDGET WORKSHOP
In accordance with the preparation of the City's annual budget, Council schedules a budget workshop to
consider and set its priority list for the upcoming year to allow for a compilation of expenditures and
revenues through the development of the City budget by finance director Ron OtknL Since there are a
number of important priorities, such as funding the West Oneka Lake Study project, and funding the
Hardwood Creek restoration project, staff requested that Council schedule a budget workshop to allow
the prioritization of these significant projects for 2003.
Haas made motion, Petryk seconded, to schedule a 2003 budget workshop for Monday, August 12, 2002,
Hugo City Hall, at 7:30 pm.
All aye. Motion Carried.
PRELIMINARY PLAT FOR LEGACY SUBDIVISION
Len Pratt and John Peterson requested PUD and preliminary plat approval for 52 single-family home lots
City Council meeting of August 5, 2002
Page 10
in a plat to be known as "Legacy % The subject plat would be located on the former McCollar property
directly west of Centex's recently approved Clearwater Creek project. The lots adjacent to the Centex
project and east of Clearwater Creek would consist of "detached" townhomes. The remaining lots
would be large executive home sites averaging approximately one acre in size. Pratt Homes would be
the exclusive builder in this development. The Planning Commission held a public hearing on July 11,
2002 to review the application, and recommended approval by a unanimous vote.
Haas made motion, Granger seconded, to adopt ORDINANCE 2002-363, AN ORDINANCE
AMENDING CHAPTER 320 ENTITLED ZONING BY THE ZONING CLASSIFICATION OF
CERTAIN DEFINED PROPERTY.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
Haas made motion, Miron seconded, to adopt RESOLUTION 2002-39 APPROVING FINDINGS OF
FACT FOR REZONING PROPERTY LOCATED EAST OF ELMCREST AVE, WEST OF FENWAY
BLVD, NORTH OF 136m STREET, AND SOUTH OF 1401 STREET.
All aye. Motion Carried.
Granger made motion, Petryk seconded, to adopt RESOLUTION 2002-40 APPROVING A PUD
GENERAL PLAN FOR PROPERTY LOCATED EAST OF ELMCREST AVE, WEST OF FENWAY
BLVD, NORTH OF 136m STREET, AND SOUTH OF 140TH STREET.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
Haas made motion, Puleo seconded, to adopt RESOLUTION 2002-41 APPROVING A PRELIMINARY
PLAT FOR THE LEGACY SUBDIVISION.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
PRELMUNARY PLAT FOR ONEKA LAKE VIEW SOUTH SUBDIVISION
Seth Marshall requested approval of a conditional use permit and preliminary plat to construct six
twinhomes south of Oneka Lake Boulevard. City staff recommended denial of the application because
the request fails to meet the ordinance requirements. Staff was particularly concerned with the access
onto Oneka Lake Boulevard. The Planning Commission held a public hearing on July 11, 2002 to
review the application and recommended denial by a unanimous vote. City staffrecommended that the
Council deny the application and adopt the findings of fact contained in the resolution attached to the
staff report.
Haas made motion, Petryk seconded, to adopt RESOLUTION 2002-42 APPROVING FINDINGS OF
FACT DENYING THE CUP AND PRELIMINARY PLAT FOR NORTH SUBURBAN
DEVELOPMENT FOR ONEKA LAKE VIEW SOUTH.
City Council meeting of August 5, 2002
Page 11
VOTING AYE: Granger, Haas, Petryk, Puleo, Munn
Motion Carried.
RECESS
Haas made motion, Petryk seconded, to recess the business portion of tonight's meeting at 10:00 pm
until Thursday, August 8, 2002, 8:00 am.
All aye. Motion Carried.
The Council reconvened its City Council meeting of August 5, 2002 at 10:15 am on August 8, 2002.
PRESENT: Granger, Haas, Petryk, Puleo, Munn
City Administrator, Michael Ericson
CD Director, John Rask
City Engineer, Dave Mitchell
City Clerk, Mary Ann Creager
ABSENT: Mike Granger
The meeting of August 5, 2002 was reconvened to allow Council to finalize the meeting agenda
COST ESTIMATE AND FINANCING PLAN FOR BEEP 13 -ACRE PARCEL
CD Director John Rask solicited a cost estimate $42,000 from WSB Engineers to prepare the
engineering plans for the development of the City's 13 -acre parcel of land in the BEEP. John discussed
the engineering and construction plan proposal with Council. The cost estimate includes surveying,
wetland mitigation, preparation of preliminary and final plats, construction drawings, permits, and
related work. John stated that as of this date, there were no signed Purchase Agreements and the
Council may want to consider retaining its own realtor to market the property.
Miran made motion, Puleo seconded, to approve the work plan and cost estimate of $42,000 fiom WSB
Engineers for development of the City's 13 -acre parcel of land in the BEIP, subject to being provided a
completion date.
All aye. Motion Carried.
TRANSFER OF DEVELOPMENT RIGHTS COMMITTEE
At the Council meeting on July 15, 2002, CD Director John Rask explained the work to date in the
creation of a Transfer of Development Rights Committee. Council directed staff to solicit names of two
developers and three citizens to serve on the committee, after naming Dave Schumann, Bob Rosenquist,
and Sandy Malaski fiom the Planning Commission to serve on the committee, as well as Council
members Frank Puleo and Chuck Haas, with Becky Petryk as the alternate, from the City Council. John
Rask discussed the appointment of the committee members with the Council. To date, the following
individuals have volunteered to serve on the committee: Will Riopel, Dave Strub, Scott Neamy, Len
City Council meeting of August 5, 2002
Page 12
Pratt, Tom Bina, and John Waller. Because of the absence of Council member Mike Granger.
Haas made motion, Puleo seconded, to table this issue until the Council meeting on August 19, 2002.
All aye. Motion Carried.
SCHEDULE CITY CANDIDATE DEBATE
The League of Women Voters requested permission from the City to hold a fall candidate election forum
at the Hugo City Hall in the Council chambers. Since this very important public service fimction is
important to the City, City staff recommended Council approve the League of Women Voters use of the
Council chambers to conduct the candidates' debate forum. It was suggested that the forum be held
sometime in October 2002. No formal Council action was taken.
SELECTION OF RAINWATER GARDEN LOGO
In cooperation with Metropolitan Council as part of the City's $50,000 grant for its rainwater garden
project, Met Council staff suggested three different logos to be used on exterior signage to describe the
rainwater garden project. Council should review the logos and select one that would be used on exterior
signage. City staff reviewed the logos and recommended Council select logo #3.
Haas made motion, Miron seconded, to select Logo #3 subject to the "d" in garden be changed.
All aye. Motion Carried.
MEETING WITH HUGO AMERICAN LEGION ON FIRE
The Council held an emergency meeting on July 22, 2002 with the representative of the Hugo American
Legion to discuss the. fire that destroyed the Legion Hall. The legion has had use of City Hall for
meetings, and effort has been made to accommodate their needs. They will need to have a proposal
ready for the Council meeting of September 3, 2002 if they are to be eligible for TIF fiends.
EXTENSION OF SANITARY SEWER FROM PELOOUIN INDUSTRIAL PARK
Two Council members requested an explanation from staff regarding a previous Council's decision not
to extend sanitary sewer beyond the Peloquin Industrial Park. project. City Engineer Dave Mitchell and
City Administrator Mike Ericson provided a brief explanation of the previous Council's decision as to
not extend sanitary sewer beyond the Peloquin Industrial Park project. If they would like sewer
extended north, they would need to petition the City.
LCMR GRANT APPROVED FOR HARDWOOD CREEK PROJECT
Steve Hobbs, the administrator for the RCWD, announced that the Hardwood Creek improvement
project was included in the final package approved by the Minnesota Legislative Commission on master
resource in the amount of 51.2 million dollars. Steve stated that everyone should feel good that the
project got 63% of the finding that was asked for, which was $2.1 million dollars. He stated that a
City Council meeting of August 5, 2002
Page 13
special letter of thanks should go out the Representative Mark Holsten, Representative Tom Osthoff,
Representative Leonard Price, and Senator Jane Krentz.
Munn made motion, Haas seconded, directing staff to send letters to Representative Mark Holsten,
Representative Tom Osthoff, Preuss, and Senator Jane Krentz for their work in getting approval of
legislative funding for $ 1.25 million dollars for the Hardwood Creek public improvement restoration
project.
All aye. Motion Carried.
APPROVAL OF CLAIMS
Miron made motion, Haas seconded, to remove from table the August 5, 2002 claims from Springsted,
Inc., WSB Engineers, and SEH Engineers.
All aye. Motion Carried
The Council discussed with staff the process for approval of claims submitted to the City. It was agreed
that additional steps need to be taken prior to claims being presented to Council for approval, with the
City Administrator Michael Ericson and CD Director John Rask reviewing claims.
Haas made motion, Petryk seconded, to approve the August 5, 2002 claim from SEH Engineers, with the
exception of #89842.
All aye. Motion Carried.
Haas made motion, Puleo seconded, to approve the August 5, 2002 claim from WSB Engineers as
presented.
All aye. Motion Carried.
Haas made motion, Petryk seconded, to approve the August 5, 2002 claims from Springsted, Inc.,
subject to staff review of a more detailed invoice.
All aye. Motion Carried.
CITY HALL LANDSCAPING
Council member Frank Puleo updated Council on the status of the City Hall landscaping project.
ADJOURNMENT
Miran made motion, Haas nded, to adjourn at 12 noon.
A11 aye. Mott" arced.
Mary AnrC er, City Clerk