HomeMy WebLinkAbout2002.09.03 CC MinutesBACKGROUND MEMO FOR THE CITY COUNCIL MEETING OF SEPTEMBER 3.2002
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator, Michael Ericson
CD Director John Rask
City Attorney Dave Snyder
City Engineer Dave Mitchell
City Clerk Mary Ann Creager
Finance Director, Ron Oddn
MINUTES FOR CITY COUNCIL MEETING OF JULY 22.2002
Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of July 22,
2002 as presented
VOTING AYE: Granger, Haas, Puleo, Miron
ABSTAINED: Petryk
Motion Carried.
MINUTES FOR CITY COUNCIL MEETING OF AUGUST 8.2002
Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of August 8,
2002 as presented.
VOTING AYE: Haas, Petryk, Puled, Miron
ABSTAINED: Granger
Motion Carried.
hi9gUTES FOR CITY COUNCIL MEETING OF AUGUST 19.2002
Miron made motion, Haas seconded, to approve the minutes for the City Council meeting of August 19,
2002 as amended.
All aye. Motion Carried.
APPROVAL OF AGENDA
Remove G.12 from Consent Agenda for Separate Discussion
Move J.5 and J.6 to Council Meeting of September 16, 2002
Add M.3 — County Plow Truck not Available
Haas made motion, Granger seconded, to approve the agenda for September 3, 2002 as amended
All aye. Motion Carried.
City Council meeting of September 3, 2002
Page 2
CONSENT AGENDA
Miron made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Release of Letter of Credit for Sparrow Crest
Approve Lawful Gambling Permit for the Hugo American Legion (September 14, 2002)
Approve September 12, 2002 as Tri -Cities Meeting in Hugo
Approve Temporary Beer License for Hugo American Legion Post 620 (October 12, 2002)
Approve Performance Appraisal and Salary Adjustment (Mary Ann Creager)
Approve Emergency Vehicle Permit (Fire Chiefs Vehicle)
Approve Pay Adjustment for City Hall Custodian (Ruth Hodgson)
Approve Property Line Adjustment (Gary Markovich)
Approve Final Plat for White Oak Fields
Request for Funds from RCWD for Additional Work at City Hall Site
All aye. Motion Carried.
APPROVAL OF CLAEUS
Adoption of the Consent Agenda approved the claims for September 3, 2002 as presented.
APPROVE RELEASE LETTER OF CREDIT FOR SPARROW CREST
Ron Sparrow, developer for the Sparrow Crest subdivision, requested that the City release the letter of
credit for the public improvements in the project. City Engineer Dave Mitchell and Public Works
Director Chris Petree, along with Finance Director Ron Odan, reviewed the completion of the work to
date and find it to be satisfactory. Adoption of the Consent Agenda approved the release of the letter of
credit for the Sparrow Crest subdivision.
APPROVE LAWFUL GAMBLING PERbW E UGO AMERICAN LEGION POST #620
(SEPTEMBER 14, 20021
The Hugo American Legion Post 620 made application to the City for a lawful gambling permit to sell
pull tabs at the Hugo Fire Department's booya on September 14, 2002. City staff reviewed the
application and found it to be consistent with state statute and local City ordinance. Adoption of the
Consent Agenda approved the lawful gambling permit for the Hugo American Legion to sell pull tabs on
September 14, 2002 and waive the 30 -day waiting period.
APPROVE SEPTEMBER 12, 2002 AS TRI -CITIES MEETING IN HUGO
At its August 19, 2002 meeting, the. Council directed staff to select from three dates in September to host
a tri -cities meeting with the cities of Centerville and Lino Lakes respectively. None of the dates were
convenient for the other cities. After discussions with the other administrators, September 12" was
determined the best date available. Adoption of the Consent Agenda approved Thursday, September 12,
2002, at 7:00 pm, as the next tri -cities meeting, which will be hosted at Hugo City Hall.
City Council meeting of September 3, 2002
Page 3
APPROVE TEMPORARY BEER LICENSE FOR THE HUGO AMERICAN LEGION POST
#620 (OCTOBER 6.20021
The Hugo American Legion Post #620 made application to the City for approval of a temporary 3.2 beer
license to sell beer at their booya at the Lions Park on Saturday, October 12, 2002. City staff reviewed
the application and found it to be completed satisfactorily with all necessary insurance riders covered.
Adoption of the Consent Agenda approved the temporary beer license for the Hugo American Legion
Post #620 to sell beer on October 6, 2002.
APPROVE PERFORMANCE APPRAISAL AND SALARY ADJUSTMENT (MARY ANN
CREAGER)
City Clerk Mary Ann Creager has worked for the City of Hugo for 26 years. During this time, Mary Ann
has moved from a part-time clerk to a full-time clerk, and has become the most integral member of the
City Hall team. Mary Ann has a number of important roles with the City, including elections, licensing,
public noticing, and all City Council agendas. Mary Ann is a hard worker, who is a trusted and valued
member of the City Hall team. The biweekly preparation of the City Council agenda is the most
important task that Mary Ann completes with diligence and enthusiasm second to none.. Adoption of the
Consent Agenda approved the annual performance review and salary adjustment as prescribed in the
City's salary matrix.
APPROVE EMERGENCY VEHICLE PERMIT (FIRE CHIEF'S VEHICLEI
Fire Chief Jim Compton made application to the State of Minnesota for approval of an emergency
vehicle permit to allow him to use his personal pickup as a designated emergency vehicle for the HFD.
This issue has been reviewed by the City Attorney and the City's insurance agent, whereby a resolution
from the Council would need to be approved, and an agreement by the City to pay for the insurance on
his personal vehicle. Adoption of the Consent Agenda approved the emergency vehicle permit for Fire
Chief Jim Compton in order for him to use his personal pickup truck as a designated HFD emergency
vehicle.
APPROVE PAY ADJUSTMENT FOR CITY HALL CUSTODIAN (RUTH HODGSONI
Ruth Hodgson has been the City Hall and Fire Hall custodian since June 1999. Ruth is an extremely
hard worker, who tackles all the custodial chores with vigor and an eye for cleanliness, and has not
received a raise from the City in more than three years. Adoption of the Consent Agenda approved a
salary adjustment for Ruth Hodgson raising her hourly rate to $16.25/hr.
APPROVE PROPERTY LINE ADJUSTMENT (GARY MARKOVICHI
Gary Markovich made application to the City for approval of a property line adjustment for his property
located at 16325 Forest Blvd. Mr. Markovich is purchasing a 20' x 1,700' strip of property from his
neighbor. City staff reviewed the request and found it to be consistent with City code. Adoption of the
Consent Agenda approved the property line adjustment for Gary Markovich on property located at 16325
Forest Blvd by adopting Resolution 2002-44.
City Council meeting of September 3, 2002
Page 4
APPROVE FINAL PLAT FOR WHITE OAK FIELDS
Rodney Bahr, developer for the White Oak Fields subdivision, made application to the City for approval
of the final plat for his project, which consists of four rural residential lots located north of the
intersection of 132nd Street and Hadley Avenue. At its July 15, 2002 meeting, the Council approved the
preliminary plat for four rural residential lots on this 40.6 acre piece of property. The final plat complies
with the conditions of the preliminary plat approval. Adoption of the Consent Agenda approved a
resolution (2002-45) approving the final plat for Rodney Bahr and his White Oak Fields subdivision.
APPROVE REQUEST FOR FUNDS FROM RCWD FOR ADDITIONAL WORK AT CITY
HALL SITE
Bever and Sons Landscaping completed the construction of the waterfall at the Hugo City Hall site.
There was significant amount of additional work completed, which was a result of engineering changes
that had been approved by Emmons Olivier Resources, the RCWD's engineer. Council authorized final
payment to Bever and Sons for work completed. Adoption of the Consent Agenda authorized the
submittal to the RCWD of the cost for the additional work, along with SEH engineering, in the amount
of $21,342.27.
APPROVE REPAIR TO HFD GRASS FIRE RIG
The Hugo Fire Department's 1954 Willy's jeep that was converted into a grass fire rig in 1988 needs
some significant repair work, at an estimated of $2,736.50 from Northstar Willy's. Council member
Granger felt that the grass fire rig was too old to invest that amount of money for repairs.
Granger made motion, Haas seconded, directing the Fire Chief to purchase a used Jeep and convert it
into a grass fire'rig, including new paint job and full reconversion, in an amount not to exceed $15,000.
All aye. Motion Carried.
TRAFFIC SIGNALIZATION EOUIPMENT AT 14e STREET AND TH61
At its August 5, 2002 meeting, the Council accepted staffs recommendation to seek separate bids for
traffic signal equipment for the traffic light at TH61 and 140 Street. City Engineer Dave Mitchell
prepared specifications and bids were opened on Friday, August 30, 2002 at 11:00 am.
Granger made motion, Miron seconded, to accept the City Engineer's recommendation and accept the
following bids: materials and electrical equipment to Brown Traffic Products, Inc in the amount of
$8,606; mast arms and poles to Egan -McKay Electrical Contractors, Inc., in the amount of $55,632; and
emergency vehicle preemption to Traffic Control Corporation in the amount of $12,951.
All aye. Motion Carried
ENCROACHMENT AGREEMENT FOR HOMEOWNERS IN SWEET GRASS MEADOWS
At its August 19, 2002 meeting, the Council discussed the need for Encroachment Agreements for those
City Council meeting of September 3, 2002
Page 5
homeowners in the Sweet Grass Meadows subdivision along Oneka Lake Boulevard, who desire to
install fences along their property lines. After a meeting the with homeowners, Mayor Fran Miron and
Council member Frank Puleo suggested that a blanket Encroachment Agreement be used and this
agreement be drafted by the City Attorney with recommendations as to the fence's location from the
existing bituminous trail. City Attorney Dave Snyder prepared an Encroachment Agreement that would
need to be signed individually by all l l property owners, which stipulates among other things, that the
City has immediate right to enter the premises along Oneka Lake Blvd. should any public utility work
need to be done in the drainage and utility easement existing in the homeowners' back yards. The
Agreement called for the fence to be located at least 5' from the bituminous trail and all plantings of
trees would occur inside the homeowner's fence outside of the location of the PVC drainage pipe, which
is located in the center of the former existing ditch. City staff recommended Council approve the
blanket Encroachment Agreement at a cost of $65 per each homeowner, which includes all legal, filing,
and engineering fees. After a lengthy discussion regarding the setback requirement, a 3' setback was
negotiated with the property owners present, Kathy Salverda and Jeff/Kathy Walker.
Miran made motion, Haas seconded, to approve the amended blanket Encroachment Agreement at a cost
of $65 to the property owners to cover legal, filing, and engineering fees. The agreements will be mailed
to all property owners for their approval, if they want to install a fence.
All aye. Motion Carried.
STREET II"ROVEMENT AND ASSESSMENT POLICY
At its specially called meeting on August 26, 2002, the Council discussed the proposed City street
improvement and assessment policy. Council made some changes to the policy and directed staff to
finalize those for final approval at tonight's Council meeting. City staff recommended Council approve
the City's new street improvement and assessment policy and provide copies for public viewing and on
the City's website.
Haas made motion, Granger seconded, to adopt RESOLUTION 2002-46, A RESOLUTION
ADOPTING SPECIAL ASSESSMENT POLICIES.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
JD2 CULVERT REPLACEMENT PROJECT (RESOLUTION)
At its special meeting of August 26, 2002, the Council discussed the finding of the JD2 culvert
replacement project. RCWD Administrator Steve Hobbs presented three options for the Council to
consider. The Council included in its discussion, a desire to seek a variance from MnDOT for a
reduction in the street design and width, which is the most logical way for the 157" Street culver, since it
is a gravel road. Specifically, the street width would be 26' from the MnDOT standard of 32'. City
Attorney Dave Snyder drafted. a resolution for Council to consider and approve to be sent to MnDOT for
the official variance request. The Council discussed at length the proposed project and whether a
variance was necessary to complete the work for the least amount of money. Whether to pave the
roadway from the project to Harrow Avenue could be discussed at a later date.
City Council meeting of September 3, 2002
Page 6
Miron made motion, Granger seconded, directing EOR engineer Jodie Polzin to continue to work with
MnDOT to obtain an administrative variance, rather than pursuing a formal variance request, since it is
the most cost-effective method. Council will continue to support the bidding process since the road
would meet state aid standards.
All aye. Motion Carried.
APPROVE PRELE IINARY PLAT FOR GENERATION ACRES SUBDIVISION
At its August 22, 2002 meeting, the Hugo Planning Commission considered the preliminary plat for the
Generation Acres subdivision, which would be located immediately west of the Oneka Lake townhomes
along Oneka Lake Blvd. After discussion, the PC unanimously approved the preliminary plat that would
consist of 43 townhomes. City staff recommended Council approve the preliminary plat for the General
Acres subdivision, as recommended by the Planning Commission. The Council discussed the
development at length and expressed the following concerns with the subdivision: density problem;
single car garages; lack of creativity/parking/sidewalks; inadequate drainage; limit access to Oneka Lake
Blvd. Developer Seth Marshall addressed the Council on two items.
Haas made motion, Granger seconded, to table this matter until the Council meeting of October 7, 2002
to allow staff time to discuss Council concerns with the developer.
All aye. Motion Carried.
ADOPTION OF 2003 CITY TAX LEVY (RESOLUTION)
At its budget workshop meeting on August 12, 2002, the Council reviewed its annual capital
improvements program with City stag and included direction for modifying it for inclusion in the City's
2003 City budget. The Council must, before September 15, 2002, set a City tax levy before it adopts its
annual City budget. State statute prescrtbes that the Council cannot increase its tax levy after this date,
but it can reduce it when the Council adopts the final tax levy and City budget. Finance Director Ron
Otkin prepared his recommendation that the City set its tax levy at maximum capacity allowed by
statute, which will allow the City to finance a number of substantive projects in 2003.
Haas made motion, Puleo seconded, to adopt RESOLUTION 2002-47, A RESOLUTION APPROVING
PRELIMINARY TAX LEVY PAYABLE IN 2003.
VOTING AYE: Granger, Haas, Puleo
VOTING NAY: Petryk, Miron
Motion Carried.
APPROVAL OF LIQUOR LICENSE REFERENDUM QUESTION
At its annual goal setting session, the Council directed staff to prepare and advertise for vote of Hugo
citizens for six additional liquor licenses. Staff prepared two draft questions for consideration by
Council. City staff recommended Council select the six additional liquor licenses to be voted on by
Hugo residents at the general election on Tuesday, November 5, 2002.
City Council meeting of September 3, 2002
Page 7
Miron made motion, Granger seconded, to adopt RESOLUTION 200248, A RESOLUTION
DI EC LING A BALLOT QUESTION ON THE MATTER OF WHETHER TO AUTHORIZE THE
ISSUANCE OF SIX (6) ADDITIONAL LIQUOR LICENSES.
VOTING AYE: Granger, Haas, Puleo, Miron
VOTING NAY: Petryk
Motion Carried.
COOPERATIVE AGREEMENT WITH MNDOT FOR TRAFFIC SIGNALIZATION PROJECT
Each year, MnDOT requests of Minnesota cities projects that they wish to see funded by the State of
Minnesota As Council is aware, City Engineer Dave Mitchell submitted on behalf of the City of Hugo,
three traffic signalization projects for consideration by MnDOT. MnDOT agreed to fund the traffic
signalization at TH61 and Me Street.
Miron made motion, Haas seconded, directing staff to solicit fimdmg from MnDOT for the two
remaining street projects (TH61 and 13& Street/TH61 and 147'b Street), as well as any other projects
Council deems worthy.
All aye. Motion Carried.
DISCUSSION OF INSTALLATION OF STOP SIGN AT 165 RSOLL AVE
Miron made motion, Puleo seconded, to table this matter until the Council meeting of 9/16/02.
All aye. Motion Carried.
RUSH LINE CORRIDOR/I 35E COALITION
At its budget workshop meeting on Monday, August 12, 2002, the Council discussed the need to include
in its 2003 City budget, finding for lobbying efforts to improve the interchange at CR14 and I -35E, and
to finther provide for the planning for an interchange at CR4 and I -35E. Staff attended the I -35E
Corridor Study Group meeting on August I P and shared this interest with the group. Although it's not
possible to join this group, staff looked for direction from Council as to forming a coalition described by
Congressman Mark Kennedy as necessary to facilitate the interest in the interchange upgiade work.
Council has two options for consideration: 1) use of the Rush Line corridor study group as the vehicle;
and/or 2) creation of a new group on its own and to seem support from surrounding cities, including tri -
cities group. The City of Hugo is not officially a member of the Rush Line corridor. Staff inquired with
Ramsey County officials about the Rush Line Corridor Study Group, of which the City is not a member.
They provided a resolution that needs to be approved by the City Council, along with the selection of an
elected official to serve on the Rush Line Corridor Study Group, if the City wants to join.
Miron made motion, Puleo seconded, to appoint Council member Mike Granger to serve as Hugo's
representative on the Rush Line Corridor Study Group.
All aye. Motion Carried.
City Council meeting of September 3, 2002
Page 8
Mixon made motion, Puleo seconded, to adopt RESOLUTION 2002-49, A RESOLUTION RATIFYING
THE JOINT POWERS AGREEMENT FOR THE RUSH LINE CORRIDOR TASK FORCE.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
CITY HALL GRAND OPENING CELEBRATION (NEWS INSERT)
Miron made motion, Granger seconded, to table this matter to the Council meeting of 9/16/02.
All aye. Motion Carried.
ADJOURNMENT
Puleo made motion, Granger seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary Creager
City Clerk