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HomeMy WebLinkAbout2002.09.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF SEPTEMBER 16.2002 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell Water Resource Engineer, Pete Willenbring City Clerk, Mary Ann Creager SPECIAL CITY COUNCIL MEETING OF AUGUST 26.2002 Haas made motion, Puleo seconded, to approve the meeting minutes for the special City Council meeting of August 26, 2002 as presented. All aye. Motion Carried AW4UTES FOR CITY COUNCIL MEETING OF SEPTEMBER 3.2002 Haas made motion, Petryk seconded, to approve the meeting minutes for the Council meeting of September 3, 2002 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add F.3 — Presentation by Washington County Sheriff Jim Frank Add K.2 — Update on Transfer of Development Rights Committee Add L.3 — Inquire if Council will be attending 2002 County League of Local Governments on 9/30/02 Move K.1 to FA — Request for Signage from Owner of Bald Eagle Boats 8t Rental Miran made motion, Haas seconded, to approve the agenda for September 16, 2002 as amended. All aye. Motion Carried. REMEMBRANCE OF SEPTEMBER 11.2001 Mayor Fran Miron led the Council in a brief remembrance of the events that occurred on September 11, 2001. City Administrator Mike Ericson shared a poignant PowerPoint presentation of pictures associated with the event. This brief ceremony was an opportunity to remember those individuals who lost their lives and to reflect on the sacrifice and service of all police and fire employees. PRESENTATION OF CERTIFICATE OF APPRECIATION BY W. C. SHERIFF JIM FRANK Washington County Sheriff Jim Frank recognized 12 -year old Garrett Griffith for bravery when his babysitter experienced a seizure. He was able to assist her until help came, as well as take care of his 18 -month old triplet sisters. A Certificate of Appreciation was awarded to Garrett. City Council meeting of September 16, 2002 Page 2 METHODS FOR FINANCING STORMWATER DIPROVEMENTS (FINANCIAL ADVISOR NICK DRAGISICH. SPRINGSTED INCL At its August 12, 2002 meeting, the Council listened to a presentation from the City's financial advisor Nick Dragisich from Springsted, as it reviewed the City's capital improvements program. Nick offered, and staff accepted, his services to present an overview of methods to finance stormwater utility improvements. Nick provided a PowerPoint presentation of issues related to a stormwater utility policy. Council suggested that this be issue be addressed at a future Council workshop. REQUEST FOR SIGNAGE FROM BALD EAGLE BOAT RENTAL Council member Becky Petryk recently spoke with Marty Weber, owner of the Bald Eagle Boat Rental, who stated that a 3 -year old child was bit by a car on 1290 Street, the road between Bald Eagle Lake and his boat rental business. Becky provided a recap of her conversation with Mr. Weber and his request for street signage. Council member Granger also discussed including signs for the bridge, which also attracts pedestrian traffic. Miron made motion, Petryk seconded, directing staff to assess the situation and report their findings at the Council meeting of October 7, 2002. City Engineer Dave Mitchell will review. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Grant Application for HFD to Seek Funding from Rural Fire Assistance Grant Program Accept Donation from Dead Broke Saddle Club for Fire Truck Conversion Approve Use of City Hall by Hugo Elementary School for ISD #624 Emergency Response Plan Approve Pay Request #3 from Magney Construction for Work Completed on Wellhouse No. 4 Approve Pay Request # 10 from Landmark Structures, Inc. for Work Completed on Water Tower No. 3 Approve Encroachment Agreement for Wegleitner's Retaining Wall @ 15982 Finley Ave No Approve Installation of No Parking Signs on Europa Bay North Approve Reduction in Letter of Credit for Victor Gardens Approve Installation of Outdoor Security Lighting for City Hall Site All aye. Motion Carried. . ALI) Ko "1.11 y Adoption of the Consent Agenda approved the claims for September 16, 2002 as presented. City Council meeting of September 16, 2002 Page 3 APPROVE GRANT APPLICATION FOR HFD TO SEEK FUNDING FROM RURAL FIRE ASSISTANCE GRANT PROGRAM The HFD would like to make a grant application to the Volunteer Fire Assistance (VFA) Grant Program to seek firnding for fire department equipment beyond that which is fimded for in the City's budget. This grant would be a 50:50 matching grant, which would be an opportunity for the City to acquire equipment for 50'/0 of the cost. Adoption of the Consent Agenda approved the grant application for the HFD to seek finding from the Rural Fire Assistance Grant Program. ACCEPT DONATION FROM DEAD BROKE SADDLE CLUB FOR FIRE TRUCK The Dead Broke Saddle Club made a $2,000 donation to the City of Hugo and Hugo Fire Department for the purpose of funding the conversion of the Blazer into a grass fire rig. Adoption of the Consent Agenda accepted the donation to reduce the cost of the fire truck conversion. Council member Petryk publicly thanked the Saddle Club for its generous donation. APPROVE USE OF CITY HALL BY HUGO ELEMENTARY SCHOOL FOR LSD #624 EMERGENCY RESPONSE PLAN ISD #624 Superintendent Ted Blaesing made a request to the City to utilize the City Hall for emergency purposes by those students and faculty from Hugo Elementary School in the event of an emergency. This request comes as a result of the need for a large public facility should emergency circumstances prohibit the use of the local elementary school. Adoption of the Consent Agenda approved the use of the Hugo City Hall by the Hugo Elementary School in the event of an emergency. APPROVE PAY REQUEST #3 FROM W GNEY CONSTRUCTION FOR WORK COMPLETED ON WELLHOUSE #4 Magney Construction made application for approval of pay request #3 for work completed on wellhouse #4. SEH engineer Steve Campbell reviewed the request and found it to be consistent with work completed to date. Adoption of the Consent Agenda approved pay request #3 from Maguey Construction in the amount of $57,421.54. APPROVE PAY REQUEST #10 FROM LANDMARK STRUCTURES FOR WORK COMPLETED ON WATER TOWER #3 Landmark Structures made application for approval of pay request #10 for work completed on water tower #3. SEH engineer Steve Campbell reviewed the request and found it to be consistent with work completed to date. Adoption of the Consent Agenda approved pay request #10 from Landmark Structures in the amount of $101,802. APPROVE ENCROACHMENT AGREEMENT FOR WEGLEITNER Chad Wegleitner made application to the City for an Encroachment Agreement that would allow them to construct a retaining wall on his property located at 15982 Finley Avenue No. This retaining wall City Council meeting of September 16, 2002 Page 4 would be constructed on the north and west side of his property in an area immediately adjacent to a private ditch. Adoption of the Consent approved an Encroachment Agreement for Chad Wegleitner to allow him to construct a retaining wall in an extremely steep embankment on the north and west side of the property. APPROVE INSTALLATION OF NO PARIONG SIGNS ON EUROPA BAY NORTH ST. Fire Chief Jim Compton reviewed the need for no parking signs on Europa Bay North Street in the Townhomes of Bald Eagle. As Council is aware, a concrete island prohibits the fire department from easily driving through the cul-de-sac if there are vehicles on the street. City Engineer Dave Mitchell and Public Works Director Chris Petree reviewed this recommendation fiiom the fire chief and concur with his recommendation. Adoption of the Consent Agenda approved the installation of no parking signs on the Europa Bay North cul-de-sac. APPROVE REDUCTION IN LEITER OF CREDIT FOR VICTOR GARDENS CPDC, developer for Victor Gardens, made application to the City for reduction in his letter of credit for work completed to date on the project. City Engineer Dave Mitchell and. CD Director John Rask reviewed the request and found it to be consistent with the amount of work completed to date. Adoption of the Consent Agenda approved the reduction in the letter of credit to $686,263. APPROVE INSTALLATION OF OUTDOOR LIGHTING FOR CITY HALL SITE Council member Frank Puleo and staff met recently with representatives from Touchstone Lighting to develop an outdoor security lighting plan for the new City Hall site. After with discussions with City staff, and after the review of available funds, Council member Puleo and City Administrator Ericson recommended that Council approve the installation of outdoor security lights in four different zones on the east side of the building, in an amount not to exceed $4,000. Adoption of the Consent Agenda approved the installation of outdoor security lighting. REVIEW AND APPROVAL OF IQEGER ENTERPRISES CONDITIONAL USE PERMIT City staff made its biannual review of the CUP secured by Kieger Enterprises to run its operation in Hugo. Staff found conditions of the permit to be fully complied with. Kieger no longer uses the Hugo property as their primary side, but still stores equipment on the site and uses some of the existing buildings. Council discussed the possibility of using this site as a City public works facility. Miran made motion, Haas seconded, directing staff to initiate discussions with Ed Kieger to determine if the public works department could use his site. All aye. Motion Carried. Miron made motion, Haas seconded, to approve the biannual review of the CUP for Kieger Enterprises. All aye. Motion Carried. City Council meeting of September 16, 2002 Page 5 AMERICAN LEGION BUILDING COMMITTEE REPORT On Monday, September 9, 2002, the American Legion Building Committee met to discuss the work completed to date by the American Legion in its efforts to construct a new building. At the previous meeting, City Attorney Dave Snyder recommended that a letter of intent and purchase agreement be drafted to reflect the interest of the American Legion in buying the City's lot between Rick's Liquor and the Hugo Fire Hall. A purchase agreement was drafted for Council consideration, which reflected a write down in the cost of the lot without the use of TIF. Mayor Miron and Council member Granger provided a brief overview of the last meeting, including discussions of zoning of the existing Legion site and the City's desire to have a right of first refusal. Legion Commander John Thomas was present to answer Council questions. Granger made motion, Miron seconded, to approve the purchase agreement for the sale of the one -acre parcel in the Bald Eagle Industrial Park to the Hugo American Legion Post. All aye. Motion Carried. Council discussed the zoning of the Legion's current site and possible zoning options. . Haas made motion, Granger seconded, to schedule a public hearing to consider rezoning the current American Legion site. Haas and Granger withdrew their motion and second. It was determined that prior to any action to rezone the property, a neighborhood meeting for public comments. Miran made motion, Haas seconded, directing staff to solicit comments from neighbors of the Legion site relative to zoning of the property and report their findings to the Council a regular Council meeting. All aye. Motion Carried. SNOW PLOW TRUCK IS UNAVAILABLE FROM WASHINGTON COUNTY Washington County Operations Manager Greg Felt notified Public Works Director Chris Petree that the single-axel plow truck that had been promised to the City was not available as it was reallocated to the Washington County Parks Dept. At its August 5, 2002 meeting, the Council listened to Greg as he discussed options for providing snowplowing services in the City if a plow truck was unavailable. Chris provided a matrix outlining those options for Council consideration. Haas made motion, Puleo seconded, to approve an agreement with Washington County to provide snowplowing services for one route in the City for the 2002-2003 winter season. The County will respond to major snowfalls, with City's public works crew managing the cleanup. All aye. Motion Carried. City Council meeting of September 16, 2002 Page 6 DISCUSSION OF INSTALLATION OF STOP SIGN AT 165m ST AND INGERSOLL AVE Two Council members notified City staff about the desire to replace a "yield" sign with a "stop" sign at the intersection of 165* Street and Ingersoll Avenue. Public Works Director Chis Petree and the City Engineer Dave Mitchell reviewed this issue and they found that the intersection could operate safely with either a stop sign or a yield sign. Jim Beaman,Will Riopel, and Art Hanson stated reasons why a stop sign should be installed: people do not yield, and because of vandalism, a stop sign was removed and replaced with a yield sign. Miron made motion, Puleo seconded, directing the Public Works department replace the yield sign with a stop sign at 165* Street and Ingersoll Avenue for traffic traveling north on Ingersoll Avenue. All aye. Motion Carried. Puleo made motion, Haas seconded, to install a stop sign on 165* Street at Ingersoll Avenue for traffic traveling east on 165* Street and any other warning signs deemed appropriate. All aye. Motion Carried. WEST ONEKA LAKE NEIGHBORHOOD MEETING At its August 12, 2002 meeting, the Council directed staff to explore funding options for the West Oneka Lake Study Area and the Oneka Lake outlet. To date, only one of the three major landowner has provided her share of the cost to complete the ditch improvement project. Water Resource Engineer Pete Willenbring from WSB Engineers and City staff sought direction from Council as to a funding source. Previously, Council's direction was to use the fimds from the three major landowners as the primary fimding source. Council discussed the need to conduct a neighborhood meeting with the major landowners, as well as all of the homeowners along the 165* Street ditch. Financial advisor Nick Dragisich offered several options for fimding of the project. Council member Petryk suggested the City include a woodchip trail system in the developments and borrow from the park fiord. Miron made motion, Granger seconded, directing staff to review options for finding the West Oneka Lake Study Area and the Oneka Lake outlet and report their findings to the Council, and start proceedings to obtain whatever easements will be needed to complete the project. Staff will hold a neighborhood meeting and invite the Mayor and Council, if necessary. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. PEDDLER'S PERMIT ORDINANCE City staff and the WCSO have received complaints from residents about door-to-door peddlers selling anything from books to cleaning products. As a small town that is developing some areas into urban neighborhoods, staff requested direction from Council as to its interest in the development of a peddler's City Council meeting of September 16, 2002 Page 7 permit that would allow the City to regulate any and all door-to-door salespersons. Miron made motion, Petryk seconded, directing staff to provide samples of a peddler's permit ordinance for Council review. All aye. Motion Carried DISCUSSION ON LAWN FERTILIZER ORDINANCE At its July 15, 2002 meeting, the Council requested staff to research a phosphorus lawn fertilizer legislation, which was recently approved by the 2002 Minnesota state legislature. Staff completed its research on the one and. included this information for consideration by Council. Because state law will regulate this matter in 2003, no formal Council was taken. BER BUSINESS TIF SHORTFALL At a specially called meeting on Tbursday, August 8, 2002, the Council met with the business owners from the BET to discuss the TIF shortfalls experienced by the City in receipt of tax increment financing. Council shared with the business owners the deficit that is needed by the City to pay off outstanding bonds for the construction of Fenway Blvd. Council proposed a 50/50 sharing in the repayment of the TIF shortfalls. This issue was tabled at the August 19, 2002 meeting. CD Director John Rask shared with Council an overview of this issue. Granger made motion, Puleo seconded, to direct the City Attorney Dave Snyder to prepare draft agreements with the business owners to reflect the amount due to the City, as per TIF agreements. They will be mailed to owners as accounts payable. All aye. Motion Carried. STREET SIGN REQUEST ELMCREST AVENUE (MEL-0.DEE STABLES) The owners of Mel -0 -Dee stables submitted a request for a street sign in font of their horse stable located on Ehncrest Avenue, in the southwest corner of the City. Washington County Deputy Amy Sprague and Public Works Director Chris Petree reviewed this request, and with the additional police patrol for speeding vehicles, recommended installation of a "horse" sign on Ehncrest Avenue to warn vehicular traffic that there is an existing horse stable. Miron made motion, Granger seconded, to accept staff recommendation and approve installation of a "horse" sign on Ehncrest Avenue to warn vehicular traffic that there is an existing horse stable. All aye. Motion Carried. REQUEST FOR CULVERT WORK ON 165m STREET/HARROW AVENUE Jerome Rupkus, 16315 Harrow Avenue, has had a significant amount of rainwater backed up on the front of his property. He stated that the culvert under his neighbor's driveway was never lowered to City Council meeting of September 16, 2002 Page 8 accommodate the asphalt that was built back in the 1980's. Staff does agree that there is a problem with the elevation of the culvert; however, City records indicate that Mr. Rupkus requested that the work not be done in the 1980's. City Engineer Dave Mitchell estimated the cost of the project to be $2,500. After Council discussion of the history of the site: Mixon made motion, Puleo seconded, that the City would be willing to install the culvert if the property owner(s) was willing to pay for the cost of the project. All aye. Motion Carried. REQUEST FOR CITY INTEREST IN HOUSE AT 5583147 STREET Michele Anderson owns a house located at 5583 147t° Street, a house where her mother.currently resides, and Michele questioned whether the City was interested in purchasing the house in lieu of the realignment of CSAH8. City Finance Director Ron Oddn recommended Council consider this request during the budget workshop. Miron made motion, Haas seconded, to table this matter until the Council meeting of October 7, 2002. All aye. Motion Carried. UPDATE ON TRANSFER OF DEVELOPMENT RIGHTS COM W TEE CD Director John Rask updated Council on the upcoming meeting of the TDR committee. CITY HALL GRAND OPENING CELEBRATION (NEWS INSERT) With the hydro seeding of the City property completed on August 27, 2002, City staff requested Council consider a fall grand opening celebration with the final completion of the City Hall landscaping and the City Hall punch list. Miron made motion, Puleo seconded, authorizing staff to accept a quotation from the White Bear Press for a newspaper insert that would announce the final completion and grand opening celebration for the new City Hall in October 2002. All aye. Motion Carried SCHEDULE 2003 BUDGET WORKSHOP At its September 3, 2002 meeting, the Council accepted the recommendation from Finance Director Ron Otkin to establish a City levy at the maximum amount allowed by state statute, which is consistent with the City's policy to always establish a levy when under levy limits. Miron made motion, Petryk seconded, that the Council be canvassed individually to determine a workshop date. All aye. Motion Carried. City Council meeting of September 16, 2002 Page 9 2002 LEAGUE OF LOCAL GOVERNMENTS Mayor Miron and Council members Petryk and Haas indicated their interest in attending the 2002 Washington County League of Local Governments annual meeting. Staff will secure their reservations and post notice of their attendance. ADJOURNMENT Miron made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried Mary eager c City Cl