HomeMy WebLinkAbout2002.10.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 21.2002
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Haas, Petryk, Puleo, Miron
Council member Mike Granger arrived at 8:45 pm
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
Water Resource Engineer, Pete Willenbring
City Clerk, l ary Ann Creager
hE NUTES FOIt:Cf]rY COUNCIL MEETING OF OCTOBER 7.2002
Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of October 7,
2002 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add G.15 — Purchase of Easements for BN/SF for TH61/140th Street Signal
Add G.16 — Pay Request from Southview Design for City Hall Landscaping
Add HA — Reconsideration of Indoor Riding Arena Ordinance
Add L.3 — Reminder of October 28, 2002 budget workshop
Add I.4 — Discussion of CSAH8 Realignment
Add I.5 — Discussion of audio/visual system in Council chambers
Miron made motion, Haas seconded, to approve the agenda for October 21, 2002 as amended.
All aye. Motion Carried.
PRESENTATION OF ONEKA TOWNSHIP ROAD GRADER (HOWARD SCHLET M
Local resident and former Oneka Township employee Howard Schletty has stored the township's road
grader on his property for the past several years. In recognition and appreciation of his civic
mindedness, the Hugo City Council presented Mr. Schletty with a Certificate of Appreciation for his
generous service to the community and willingness to provide a storage site, since the City did not have
any space available. Mayor Miron recognized the Schletty family's years of service to the community,
as well as a brief history of the stored grader and how it was used in the 1920's. Mr. Schletty was in
attendance at the Council meeting to publicly return the grader to the City and accept a Certificate of
Appreciation.
CONSENT AGENDA
Haas made motion, Puleo seconded, to approve the following Consent Agenda:
Approval of Claims
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Page 2
Approve 2002-2003 Trail Application for Hugo Snowmobile Club
Approve Municipal Agreement with MnDOT for Traffic Signal at TH61 and 14& Street
Approve Variance Request for Satnik Accessory Building
Approve Variance Request for Aschenbrener Accessory Building
Approve Preliminary Plat and Development on 12P Street (Michael Massie)
Approve Pay Request No. 11 for Work Completed on Water Tower #3 (Landmark Structures)
Approve Pay Request No. 4 for Work Completed on Well No. 4 (Maguey Construction)
Approve Extension of Substantial Completion Deadline for Hidden Hills Preserve Public Impr.
Approve Plans and Specifications Award for JD2
Approve Acquisition of Easements for West Oneka Lake Study Area
Approve HFD Washington County Mutual Aid Agreement
Adopt Resolution Scheduling Board of Canvass for November 6, 2002
Approve Extension of Probationary Period for Building Inspector (Gary Schwartz)
Approve Purchase of Easements with the BN/SF Railroad for Traffic Signal at TH61 and 140x' Street
Approve Final Pay Request for Worked Completed on the City Hall Landscaping (Southview Design)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster as presented.
APPROVE 2002-2003 TRAIL APPLICATION FOR HUGO SNOWMOBILE CLUB
Each year, the Hugo Snowmobile Club submits an application to the City to establish four snowmobile
trails in the City. The club does an excellent job in preparing and grooming the trails, as well as
handling all complaints the City receives. John Udstuen, a representative from the club, submitted a
certificate of liability insurance policy in the amount of $1 million with the City ofHugo named as an
additional insured. Adoption of the Consent Agenda approved the application for four snowmobile trails
within the City that are to be maintained by the Hugo Snowmobile Club.
APPROVE MUNICIPAL AGREEMENT WITH MNDOT FOR TRAFFIC SIGNAL AT TH61
AND 146m STREET
City Engineer Dave Mitchell has worked with MnDOT officials to complete the necessary traffic design
for the traffic signalization authorized by the Council this past summer. City Attorney Dave Snyder
finalized the changes to the agreement. Adoption of the Consent Agenda approved the Municipal
Agreement with MnDOT for a traffic signal at TH61 and 14& Street.
APPROVE VARIANCE REQUEST FOR SATN K ACCESSORY BUILDING
Francis Satnik made application for a variance to allow an accessory building with an exterior finish that
is inconsistent with the exterior finish of the home. The property is located at 12310 Janero Avenue.
The Board of Zoning Adjustments reviewed the request on October 10, 2002 and recommended
approval. The Board found that while the exterior materials are different, the applicant is using similar
colors. Further, the Board found that the building would be screened from neighboring properties by
existing mature trees. Adoption of the Consent Agenda approved the variance request of Francis Satnik.
City Council meeting of October 21, 2002
Page 3
APPROVE VARIANCE REQUEST FOR ASCHENBRENER ACCESSORY BUILDING
Mark Aschenbrener made application for a variance to permit an accessory building 25 feet from the
side lot line, where 40 feet is required. The property is located at 13520 Keystone Avenue. The Board of
Zoning Adjustments reviewed the request on October 10, 2002 and recommended approval. The Board
found hardships in the location of the existing home, well, and septic system. Further, the Board noted
that the existing trees would help to screen the building from the adjacent property. Adoption of the
Consent Agenda approved the variance request of Mark Aschenbrener as requested.
APPROVE PRELMMARY PLAT AND DEVELOPMENT ON 125TH STREET (MASSIE)
Michael Massie made application for a preliminary plat to subdivide a 40 -acre parcel into four 10 -acre
lots. The property is located north of 12P Street and approximately %s mile east of Goodview. The
Planning Commission reviewed the preliminary plat on October 10, 2002 and recommended approval by
a unanimous vote. Adoption of the Consent Agenda and Resolution 2002-54 approved the preliminary
plat for Michael Massie.
APPROVE PAY REQUEST NO. 11 FOR WORK COMPLETED ON WATER TOWER #3
(LANDMARK STRUCTURES)
Landmark Structures made application to the City for approval of pay request #I I for work completed to
date on water tower #3. Steve Campbell from SEH Engineers reviewed the pay request and found it to
be consistent with work completed to date on the project. Adoption of the Consent Agenda approved
payment to Landmark Structures in the amount of $81,873.37.
APPROVE PAY REQUEST NO.4 FOR WORK COMPLETED ON WELL NO.4 (MAGNEY
Magney Construction made application to the City for approval of pay request #4 for work completed to
date on well #4. Steve Campbell from SEH Engineers reviewed the pay request and found it to be
consistent with work completed to date on the project. Adoption of the Consent Agenda approved
payment to Magney Construction in the amount of $69,556.15.
APPROVE EXTENSION OF SUBSTANTIAL COMPLETION DEADLINE FOR HIDDEN
HILLS PRESERVE PUBLIC IMPROVEMENTS
The developer for the Hidden Hills Preserve residential subdivision has had difficulty in meeting his
completion deadline for the installation of public improvements in the project. City staff has stopped the
project on several occasions due to the wetness of the site. CD Director John Rask has spoken with the
developer and together they agreed that an extension is necessary to allow for the satisfactory completion
of the project. Adoption of the Consent Agenda approved the extension of the substantial completion
deadline to August 1, 2003 for the installation of public improvements in the Hidden Hills Preserve
subdivision.
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Page 4
APPROVE PLANS AND SPECIFICATIONS AWARD FOR JD2
The RCWD engineers Emmons & Olivier Resources recently opened bids for the installation of four
culverts on JD2. Two of the culverts would be the City's responsibility; one would be for the City of
Forest Lake; and the last Washington County. EOR opened bids on Friday, September 27, 2002 at the
RCWD office, and the RCWD managers, at their meeting on October 9, 2002, awarded the bids.
Adoption of the Consent Agenda approved the award to Jay Brothers for replacement of the four culverts
on JD2, in the amount of $501,237.12 and with Change Order No. 1 for a total of $515,423.16.
APPROVE ACQUISITION OF EASEMENTS FOR WEST ONEKA LAKE STUDY AREA
At its specially called meeting on October 14, 2002, the Council received a signed petition for utility
easements in the Phase 2 and Phase 3 sections of the West Oneka Lake Study Area Council directed
staff to draft the easements and present them to the property owners for signing and approval to
commence work on construction of the new public ditch system south of l 0h Street. Adoption of the
Consent Agenda approved the acquisition of the easements at no cost to the City, with further
authorization for the use of eminent domain if the property owner does not wish to sign the easement.
APPROVE HFD/WASHINGTON COUNTY MUTUAL AID AGREEMENT
For the past several months, Hugo Fire Chief Jim Compton has met with Washington County fire chiefs
to draft a new Mutual Aid Agreement. The Washington County Chiefs Association used an LMCIT
model in drafting its new agreement. City Attorney Dave Snyder reviewed the agreement and found it to
be satisfactory. Adoption of the Consent Agenda and Resolution 2002-55 approved the new Mutual Aid
Agreement for the City of Hugo and the Washington County municipalities.
APPROVE RESOLUTION SCHEDULING BOARD OF CANVASS FOR 11/06/02
Minnesota state statute specifies that each municipality must convene a meeting of the canvassing board
after the general election is held to certify election results. The Hugo City Council is designated as the
City's canvassing board and it must meet the day after the November 5, 2002 election to certify election
results. City staff recommended Council select Wednesday, November 6, 2002 at 10:00 am to certify
the general election results. Three of the five Council members should be available to attend this
specially called meeting. Adoption of the Consent Agenda and Resolution 2002-55 approved scheduling
the Board of Canvassing for November 6, 2002 at 10:00 am.
APPROVE EXTENSION OF PROBATIONARY PERIOD FOR BUILDING INSPECTOR
(GARY SCHWARTZ)
Gary Schwartz was hired as the City's new building inspector on April 15, 2002. Over the past six
months, Gary has worked diligently in his position as the City's building inspector and has performed
very well. Gary has an excellent work ethic, positive City Hall attitude, and can -do approach in the
field. Unfortunately, Gary's immediate family experienced some personal health issues, and he was
required to be with them and away from his day -today duties, which resulted in him missing a
significant number of days. After his performance review with CD Director John Rask and Building
Official John Benson, City staff recommended that his probationary period be extended three months in
City Council meeting of October 21, 2002
Page 5
an effort to establish a regular work attendance record. This recommendation in no way reflects on the
quality of Gary's work, which is excellent. Adoption of the Consent Agenda extended Gary Schwartz's
probationary period for three months.
CITY OF HUGO LOCAL STORMWATER MANAGEMENT PLAN REVIEWED BY THE
RCWD
Water Resource Engineer Pete Willenbring from WSB Engineers provided an update to the Council on
the status of the City's stormwater management plan, which is under review by the RCWD. Since that
time, Pete has been in contact with the District's engineers Emmons & Olivier Resources on a few issues
they had concern with. Pete presented an update on the completion of the work to date on the project.
In the future, the City of Hugo will be the local government unit and permitting agent for storm water
and wetland management issues in the City. Pete felt that the City could recoup 100% of costs for new
development through developer fees and 50% to 60% of the smaller scale permits. Discussion of this
issue will continue at the City Council's budget workshop scheduled for October 28, 2002.
JD2 CULVERT REPLACEMENT UPDATE
At its Monday, October 14, 2002 meeting, the Forest Lake city council considered the Cooperative
Agreement for the installation of a new culvert on JD2 on its border with the City of Hugo. They voted
down the Cooperative Agreement and directed their staff to notify the RCWD and Washington County
that it does not see a benefit in funding the installation of a new culvert on Harrow Avenue.
Miron made motion, Haas seconded, directing staff to send a letter for the Forest Lake City Council
asking them to reconsider their decision and sign the Cooperative Agreement.
All aye. Motion Carried
Miron made motion, Haas seconded, to adopt RESOLUTION 2002-57 CONCERNING CULVERT
REPLACEMENT ON JD2 as amended.
VOTING AYE: Haas, Petryk, Puleo, Miron
Motion Carried.
ELMCREST AVENUE CULVERT REPLACEMENT PROJECT
RCWD technician Lee Dalaiden contacted Public Work Director Chris Petree stating that a permit and
construction plans would be necessary to complete the culvert replacement project on Elmcrest Avenue.
Chris and City Administrator Mike Ericson made a site inspection visit and concurred with staffs
original determination that this was a significant and large-scale project.
Miron made motion, Petryk seconded, directing staff to review and investigate with the RCWD the
profile on the segment of ditch on Elmcrest Avenue, and prepare construction plans and specifications
for the crossing and bring this proposal to a regular Council meeting.
All aye. Motion Carried.
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Page 6
AMM POLICY ADOPTION MEETING ON NOVEMBER 7, 2002
On November 7, 2002, the Association of Metropolitan Municipalities will hold its annual policy
adoption meeting at the League of Minnesota Cities' office. The policy adoption meeting is the most
important legislative lobbying meeting held by AMM, since it sets the legislative agenda for the
upcoming legislative session. City Administrator Mike Ericson will be attending this meeting, along
with any interested Council members. Council member Haas indicated he would attend.
Miron made motion, Haas seconded, directing staff to poll Council members if they will be attending
this meeting and publish a meeting notice, if needed.
All aye. Motion Carried.
SCHEDULE PUBLIC HEARING FOR LIQUOR LICENSE FEES
In March 2002, the Council adopted a new City fee schedule for 2002, after entering into an agreement
with Computer Integrated Technologies (CPI) and Bill Lehner to complete the work. At that time,
Council directed staff to consider an increase in on -sale liquor license fees, which under ordinance,
cannot be increased until a public hearing is held. Under City ordinance, the Council must hold a public
hearing and invite all license holders to provide public comment on the suggested fee increases. Staff
has already sent the 2003 liquor license applications, with the current fee of $1,600 included in the
application. Consideration of fees would be applicable for the 2004 season and any new restaurant and
bars in the City, if the liquor license referendum passes.
Miron made motion, Petryk seconded, directing staff to publish notice of a public hearing to consider an
increase in on -sale liquor license fees on December 2, 2002, 7:00 pm, and invite the six liquor license
holders to attend the meeting.
All aye. Motion Carried.
CITY COUNCHJSTAFF HOLIDAY GATHERING
Each year, the Hugo City Council hosts a gathering for the Council, Planning Commission, Park
Commission, and City staff at Wild Wings. City sought direction from Council and its desire to hold its
annual holiday gathering in December 2002.
Puleo made motion, Petryk seconded, directing staff to investigate holding the Christmas party in the
Oneka Room.
All aye. Motion Carried.
MS 150 ROUTE CHANGE
Ron DuFresne, the Safety Director for the MS 150 bike ride from Duluth to Anoka, contacted staff
recently. The Board of Directors would like to change the finish line of the route to the City of Hugo.
Unfortunately, the event is scheduled for June 6,7,8, 2003, the normal schedule for Hugo Good Neighbor
City Council meeting of October 21, 2002
Page 7
Days. Although the Council would like to have the MS 150 bike ride finish in the City of Hugo, the City
is already crowded because of Good Neighbor Days.
Miron made motion, Puleo seconded, directing staff to send a letter to the Board of Directors letting
them know that the City was flattered to be considered to host the finish line for the MS bike ride, but
the event would conflict with Hugo's annual Good Neighbor Days.
All aye. Motion Carried. COUNCIL MEMBER GRANGER ARRIVED AT 8:45 PM.
RECONSIDER INDOOR RIDING ARENA ORDINANCE
Puleo made motion, Petryk seconded, to reconsider an indoor riding arena ordinance adopted on
10/07/02.
All aye. Motion Carried.
Council member Frank Puleo worked with City staff to clarify the previously approved ordinance.
Puleo made motion, Petryk seconded, to adopt ORDINANCE 2002-364 AN ORDINANCE
ESTABLISHING STANDARDS FOR INDOOR RIDING ARENAS as amended.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
CONCEPT PLAN FOR STOCK LUMBER SITE fFORMERLY INTERSTATE LUMBERI
Staff received a call from Pete Sampair, who stated that he had signed a Purchase Agreement with Stock
Lumber to purchase their land and buildings at the comer of TH61 and 14P Street. Over the past
several months, staff has met with this individual and his planner, and most recently, a new partner
United Properties, who desires to jointly develop the site with the individual and his developer,
Westbrook Properties. The development team presented their concept plan to the City Council, which is
the same plan presented to the Planning Commission at its October 10, 2002 meeting. This concept plan
includes the realignment of the CSAH8/14 project to a location on the south edge of the property, which
would be a highbred of the l Vd alignment, and which would also provide a significant redevelopment
opportunity for the Council to consider. Council listened to the presentation and offered their comments
that would be considered by the development team and its redevelopment plan for the site. Council
should be aware that the Purchase Agreement for the Stock Lumber property includes a clause that the
CSAH8/14 alignment be on this or the 145th Street option. The team will present their vision to the
Hugo Businessman's Association and appear before the Planning Commission at a later date.
REALIGNMENT OF CR8
Council member Haas requested an opportunity to discuss the proposed realignment of CR8. City
Administrator Mike Ericson stated that this issue would be placed on the Council's November 4, 2002
agenda
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Page 8
COUNCIL CHAMBERS AUDIOVISUAL EQUIPMENT
Council member Puleo expressed concern that the City did not have a backup technician in the event
Ms. VanDyke was unable to oversee the audio/visual equipment during a Council meeting. A phone
located by the clerk's chair is available in the event a resident would like to contact staff during a
Council meeting. Additionally, staff will contact one of the employees who worked a few metings to
schedule him during the wintertime meetings.
MEETING FOR REDEVELOPMENT PLAN FOR AMERICAN LEGION PROPERTY
Staff scheduled a neighborhood meeting for Tuesday, October 29, 2002, 6:00 pm, to discuss
redevelopment of the American Legion property on lob Street. Because of the possibility of a City
Council quorum being present:
Miron made motion, Petryk seconded, to post notice of a special Council meeting for October 29, 2002
to discuss the Legion Post 620 redevelopment with neighbors.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Puleo seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary A/an reager
City C